Reference No: ADM/209/1.

1 Corporate Hygiene Policy

Artech Infosystems Pvt. Ltd.

Corporate Hygiene Policy

Policy Ref. No. ADM/209/1.1 – Corporate Hygiene Policy

Released by: Manager - HR Version No. 1.1

In consent with: Sr. Manager - Administration Release Date: 01-Apr-13
Approved by: Sr. Vice President
Version History
Version No. Effective Date Description of Changes/Revision
1.0 01-Apr-10 Policy Created

1.1 01-Apr-13 Policy Reviewed

Objective:

The Objective of this policy is to promote good hygiene and to encourage conduct that will help stop the spread
of germs at work. Artech Infosystems understands the need for maintaining hygiene within the company and
this policy is in effect at all times and applies to all employees.

How Germs Spread

Illnesses such as the flu (influenza) and colds are caused by viruses that infect the nose, throat and lungs. The flu
and colds usually spread from person to person when an infected person Coughs or sneezes.

> Maintaining clean and healthy work environment

 Clean workstations. Each employee is expected to clean the work surfaces, telephones, computer
equipment, office equipment and other surfaces in the work area. You should avoid using a co-worker’s
telephone or work station.
 Clean Toilet and Restrooms: Each employee is expected to leave the rest room in a hygienic condition
after usage. The facility team ensures that a periodic cleaning of rest rooms are done at specific time
intervals. Check list is maintained to confirm the schedule. Adequate cleansing and hygienic materials are
maintained in the toilets such as hand sanitizers, room freshener and disinfectants
 Cafeteria: Each member in organization is educated regarding maintaining dry and clean cafeteria as this
area in the office is more prone to attract insects, rodents and germs. Employees are advised to leave the
cafeteria in a clean and dry state after using. They are instructed to use the appropriate dust bins for
disposing wet and dry left overs. Facility team ensures timely disposal of wastes.
Reference No: ADM/209/1.1 Corporate Hygiene Policy

> Personal Hygiene: Artech believes in educating employees on the importance of personal hygiene. Following
points are communicated to all the employees frequently and also during the on boarding process

 Cover your mouth and nose when you sneeze or cough. Whenever possible, cough or sneeze into a
tissue and then throw it away. Cover your cough or sneeze with your hands, if you do not have a tissue
then, clean your hands and do so every time you cough or sneeze.
 Clean your hands often. When available, wash your hands with soap and warm water, then rub your
hands vigorously together and scrub all skin surfaces. Wash for 15 to 20 seconds. It is the soap combined
with the scrubbing action that helps dislodge and remove germs. When soap and water are not available,
alcohol-based disposable hand wipes or gel sanitizers may be used. If using a gel, rub the gel in your
hands until they are dry. The gel doesn’t need water to work; the alcohol in the gel kills germs that cause
colds and the flu.
 Avoid touching your eyes, nose or mouth. Germs are often spread when a person touches something
that is contaminated with germs and then touches his or her eyes, nose or mouth. Germs can live for a
long time (some can live for two hours or more) on surfaces like doorknobs, desks, telephones,
computers and tables.
 Stay home when you are sick and check with a health care provider when needed. When you are sick or
have flu symptoms, stay home, get plenty of rest and check with a health care provider as needed.
Remember: keeping your distance from others may protect them from getting sick.
 Polite distance. Once an outbreak of the flu occurs, it is best to keep one’s distance and maintain
separation of at least six feet from co-workers and customers. Use email and telephones to
communicate unless in-person meetings are necessary.
 Practice other good health habits. Get plenty of sleep, be physically active, manage your stress, drink
plenty of fluids and eat nutritious food. Practicing healthy habits will help you stay healthy during the flu
season and all year long.

Recommended by:

(Sr. Manager – Administration)

Approved by:

(Sr. Vice President)

Contact Us: Artech Infosystems Pvt Ltd (Formerly Softek Pvt Ltd) Infospace, Plot No.2, Tower – B,
Ground Floor, Sector - 62, Noida – 201309, Ph: +91-120-6666333, Fax: +91-120-6666366