agency_abbrv agency_name title description file_format online_publication location_or_url disclosure original_data_owner data_maintainer date_released

Whether the information is either of the following:

- public: info can be disclosed for public consumption regardless of
Location of identity
CSV, XLS, SHP, published - exception: info is under the Exceptions List Agency or office who The date when the information
Agency Name of agency Title of the information Description of the information KML, TXT, PDF, Yes/No information or URL - internal: info only for agency consumption origninally owns the Unit responsible for was initially released (YYYY-MM-
abbreviation (spelled out) the information
DOC, etc. for direct - with fee: info can be disclosed but with corresponding charges based on information DD)
download the agency's mandate/policies/business model
- limited: info, upon verification of the requesting party's identity, can only
be disclosed to specific person/s and/or entity/ies

Land Registration • Title Transfer Request Standard Deputy

LRA Authority Indorsement • Subpoena/General Name Search (Hard copy). no n/a LRA Administrator for 207-2018
XLS Administration

• Letters, Memorandum, Circulars,

Assignment/Administrative Order, Work and
Financial Plan, Notice of Meetings
• BAC Infra and PGSM Memorandum/Circulars
and Notice of Meeting
• Administrative Orders
• Examinations
• TFTM Cases
• Title Transmittal Request
• Purchase Order/Work Order/Job Order, Standard Deputy
LRA Land Registration Correspondence Disbursement Voucher, Letters, Supplemental (Hard copy). no n/a LRA Administrator for 207-2018
Authority Equipment Procurement Program, Annual XLS Administration
Procurement Plan, Certification,
Accomplishment Report, Program Budget,
Agency Procurement Request, Quarterly Report,
notice to Proceed/Terminate
• Consulta's
• Travel request, Terminal and Sick leave,
Retirement/Resignation/Monetization Letter,
Request for extension of service and Notice or
Order of Separation, Acceptance of resignation
 Request/Inquiry from Government Agencies
with subpoena powers and/or investigative Office of the
LRA Land Registration General Name Search functions for listings/information of real .doc No N/A Limited LRA / Registry of Deputy
Authority property holdings of individual/company, as per Deeds (RD) Administrator
provisions stipulated in LRA Circular No. 19-2012
dated July 10, 2012

Request/Inquiry from individuals/company of

listings/information of real property holdings for Office of the
LRA Land Registration General Name Search the settlement of estate, as per provisions .doc No N/A With Fee LRA / Registry of Deputy
Authority stipulated in LRA Circular No. 21-2015 dated Deeds (RD) Administrator
November 05, 2015

Land Registration Bond for LRA Accountable Officers (Cashiers, Standard General Services
LRA Fidelity Bond (Hard copy) No N/A LIMITED LRA Division 2014-2018
Authority RDs & Special Disbursing Officers) & XLS (GSD)

Contracts Standard General Services

LRA Land Registration (Lease) Contracts of Lease of all rented buildings as (Hard copy) No N/A LIMITED LRA Division 2014-2018
Authority office space of the Registry offices of LRA. & DOC (GSD)

Standard General Services

LRA Land Registration Contracts Contracts of the service providers (Hard copy) No N/A LIMITED LRA Division 2016-2018
Authority (Service) (Security & Janitorial) & DOC (GSD)

Land Registration Logbook It contains all incoming and outgoing letters, General Services
LRA - Outgoing memoranda, assignment order, reports, minutes Standard No N/A INTERNAL LRA Division 2016-2018
Authority -Incoming of meeting, indorsements. (Hard copy) (GSD)

Office Performance Commitment & Review Standard General Services

Land Registration Form contains the target in each function of the (Hard copy) Division
LRA Authority OPCR No N/A INTERNAL LRA 2016-2018
office. & DOC (GSD)

Standard General Services

Land Registration It features all documents pertaining to the (Hard copy) Division
LRA Authority GAD Files Gender and Development. No N/A LIMITED LRA 2014-2018
& DOC (GSD)
 Land Registration Performance Evaluation Performance Rating of Janitors and Security Standard General Services
LRA Authority (Security & Janitorial Services) Guards (Hard copy) No N/A LIMITED LRA Division 2017-2018
& DOC (GSD)

Land Registration It contains all letters, indorsements, Standard General Services

LRA Authority Correspondences memoranda, accomplishment report, minutes of (Hard copy) No N/A LIMITED LRA Division 2016-2018
meeting. (GSD)

Land Registration Records of all official of LRA officials & Standard General Services
LRA Authority Trip Ticket employees. (Hard copy) No N/A PUBLIC LRA Division 2016-2018
(GSD)

Planning and
LRA Land Registration LRA Plans and Programs Detailed description of LRA's Plans and Programs N/A No N/A Public LRA Management 2016-02-23
Authority for the current year
Division

Land Registration Detailed description of LRA's accomplishment Planning and

LRA LRA Year-End Report N/A No N/A Public LRA Management 2016-01-30
Authority for the current year Division

Land Registration LRA Circular 03-2016 Detailed description of conducting Management Planning and
LRA Authority Subject: Procedures and Guidelines on Review in the LRA N/A No N/A Public LRA Management 2016-01-28
the Conduct of Management Review Division

Memorandum Circular Planning and

LRA Land Registration Subject: Revised Guidelines on OPCR Detailed instruction in accomplishing the Office N/A No N/A Public LRA Management 2016-09-19
Authority (CO) Performance Commitment Review Form Division
 Land Registration Memorandum Circular Detailed instruction in accomplishing the Office Planning and
LRA Authority Subject: Revised Guidelines on OPCR Performance Commitment Review Form N/A No N/A Public LRA Management 2016-09-19
(RD) Division

Official Gazette
Land Registration Notice of Initial Hearing Notice to the Public relative to the Publication of published by Land Registration Publication of It covers the entire period
LRA Authority (NIH) Notice of Initial Hearing of all Petition(s) for Hard copy No National Public with Fee Authority Notices Section since the onset of petition
Original Registration Printing Office Docket Division for ordinary registration
(NPO)

Land Registration Land Registration Records / Documenst relative Land Registration Vault Section It covers the entire period
LRA Authority Expediente to all Petition(s) for Original Registration Hard copy No Vault Section Public with Fee Authority Docket Division since the onset of petition
for ordinary registration

Land Registration Applicant's Land Registration Record No. (N- Documents & Land Registration Document and It covers the entire period
LRA Authority Index Card series) Hard copy No Index Section Public with fee Authority Index Section after World War II
Docket Division

Land Registration Survey plan number and their corresponding Plan Examination
LRA Authority Survey Record Book hard copy no N/A Internal LRA 1960-present
Original Land Registration Record/Case Number Section

Land Registration Index Cards (Status of application for Information of Original Land Registration Plan Examination
LRA Authority Record/Case together with its applicant, plan hard copy no N/A Internal LRA 1960-present
Land Registration) applied, location, etc., Section

Land Registration Plan Examination

LRA Authority Correspondence Certification of Status of Isolated Survey hard copy no N/A Public; with Fee LRA acted upon
Section

Land Registration Communication on Original Land Registration Plan Examination

LRA Authority Correspondence Record/Case to other agencies (DENR, Court, hard copy no N/A Public LRA acted upon
and Applicant) Section
 Land Registration Survey plan number and their corresponding Plan Examination
LRA Authority Survey Record Book Original Land Registration Record/Case Number hard copy no N/A Internal LRA Section 1960-present

Accounting
Land Registration Division / Land Bookkeeping
LRA Authority Financial Statements Statement of Financial Performance XLS Yes https://www.coa.gov.ph/index.php/national-government-agencies/2017/category/6822-department-of-justice#
public Registration Section
authority

https://www.co
a.gov.ph/index.
php/national- Accounting
Land Registration government- Division / Land Bookkeeping
LRA Authority Financial Statements Statement of Financial Position XLS Yes agencies/2017/ public Registration Section
category/6822- authority
department-of-
justice#
https://www.co
a.gov.ph/index.
php/national- Accounting
Land Registration government- Division / Land Bookkeeping
LRA Authority Financial Statements Statement of Changes in Net Assets / Equity XLS Yes agencies/2017/ public Registration Section
category/6822- authority
department-of-
justice#
https://www.co
a.gov.ph/index.
php/national- Accounting
Land Registration government- Division / Land Bookkeeping
LRA Authority Financial Statements Statement of Cash Flows XLS Yes agencies/2017/ public Registration Section
category/6822- authority
department-of-
justice#
https://www.co
a.gov.ph/index.
php/national- Accounting
Land Registration Statement of Comparison of Budget and Actual government- Division / Land Bookkeeping
LRA Authority Financial Statements Amounts XLS Yes agencies/2017/ public Registration Section
category/6822- authority
department-of-
justice#

Accounting
Land Registration Summary of Appropriations, Allotments, http://www.lra.gov.ph/financial-reports.htmlpublic Division / Land Bookkeeping
LRA Authority Financial Accountability Reports Obligations and Balances (FAR 1) XLS Yes Registration Section
authority

Accounting
Land Registration Summary of Appropriations, Allotments, Division / Land Bookkeeping
LRA Financial Accountability Reports Obligations and Balances by Object of XLS Yes http://www.lra.gov.ph/financial-reports.htmlpublic
Authority Expenditures (FAR 1A) Registration Section
authority
 Accounting
Land Registration Summary of Approved Budget, Utilizations, Division / Land Accounting
LRA Authority Financial Accountability Reports Disbursements and Balances (FAR 2) XLS Yes http://www.lra.gov.ph/financial-reports.htmlpublic Registration Division
authority

Accounting
Land Registration Division / Land Accounting
LRA Authority Financial Accountability Reports Monthly Report of Disbursements (FAR 4) XLS Yes http://www.lra.gov.ph/financial-reports.htmlpublic Registration Division
authority

Accounting
Land Registration Quarterly Report of Revenue and Receipts (FAR Division / Land
LRA Authority Financial Accountability Reports 5) XLS Yes http://www.lra.gov.ph/financial-reports.htmlpublic Registration Revenue Section
authority

Land Registration Reconstitution

LRA Authority ADMIN N/A no N/A public with fee LRA Division 2015-2018
Certified True Copy of Administrative Orders

Land Registration Certified True Copy of Technical Reports for Reconstitution

LRA Authority JUDICIAL Judicial Reconstitution N/A no N/A public with fee LRA Division 2015-2018

Land Registration Reconstitution

LRA Authority Certification N/A no N/A public with fee LRA Division 2015-2018
Issuance of Certification

Land Registration Reconstitution

LRA Authority MAAR Monthly Assessment and Accomplishment N/A no N/A internal LRA Division 2017-2018
Report: Monthly Output of the Division

Land Registration Reconstitution

LRA Authority Quarterly Quarterly Report of Output (January-March, N/A no N/A internal LRA Division 2016-2018
April-June, July-September, October-December)
 Land Registration Reconstitution
LRA Authority OPCR N/A no N/A internal LRA Division 2016-2018
Office Performance and Commitment Review

Land Registration Reconstitution

LRA Authority Notice Of Meetings N/A no N/A internal LRA Division 2017-2018
Weekly Meetings of the Employees

Land Registration LRA Circulars, Memornaudm Circulars and Central Records

LRA Authority Issuances memorandum hard copy No N/A internal; with fee LRA Section 1911 to present

Land Registration registry number of mailed correspondence with Central Records

LRA Authority registry return cards date of delivery receipt hard copy No N/A internal; with fee LRA Section 2009 to present

Land Registration hard copy; Central Records

LRA Authority Incoming correpondence List of received incoming corresponcence logbook No N/A internal; with fee LRA Section 1982 to present

Land Registration Copy of released correpondence from the Office Central Records
LRA of the Administrator and Deputy Administrators hard copy No N/A internal; with fee LRA 1991 to present
Authority to other Government Agencies Section

Land Registration Central Records

LRA Authority Outgoing correpondence LRA Section

Copy of released correpondence from the Office

of the Administrator and Deputy Administrators hard copy No N/A internal; with fee 2001 to present
to Private Parties

Land Registration Central Records

LRA Authority LRA Section
 Land Registration
LRA Authority Certification Certificate of Attendance in One Stop Shop Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Deed of Sale Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Extrajudicial Settlement Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Mortgage/ Cancellation and release of mortgage Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Deed of Donation Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Partition/ Partition Agreement Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Issuance of New Owner's Duplicate Copy of Title Hard Copy no N/A public LRA PRIS

Land Registration Notice of Adverse Claim/ Cancellation of Notice

LRA Authority Checklist of Requirements of Adverse Claim Hard Copy no N/A public LRA PRIS
 Land Registration
LRA Authority Checklist of Requirements Consolidation/Levy Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Registration of Deed Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Request for Certified True Copy of Titles Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Subdivision Plan Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Reconstitution Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Certificate of Sale Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Cancellation of Lease Hard Copy no N/A public LRA PRIS

Land Registration
LRA Authority Checklist of Requirements Issuance of Levy/Execution/Attachment Hard Copy no N/A public LRA PRIS
 Land Registration
LRA Authority Letter-Response 8888 Hard Copy no N/A limited LRA PRIS

Land Registration
LRA Authority Letter-Response PACD Hard Copy no N/A limited LRA PRIS

Land Registration
LRA Authority Letter-Response PCC Hard Copy no N/A limited LRA PRIS

Land Registration Other Correspondence than 8888, PACD, and

LRA Authority Letter-Response PCC Hard Copy no N/A limited LRA PRIS Varies

Land Registration
LRA Authority Feedback Form Walk-In Hard Copy no N/A internal LRA PRIS

Land Registration
LRA Authority Letter-Correspondence Letters from sources of complaints and Inquiry Hard Copy no N/A limited LRA PRIS Varies

Land Registration Hardcopy

LRA Authority ASSIGNMENT ORDER (AO) Subpoena No N/A Public LRA ORD 2011 - 2018

Land Registration Hardcopy

LRA Authority ASSIGNMENT ORDER (AO) Subpoena Duces Tecum Ad Testificandum No N/A Public LRA ORD 2011 - 2018
 Land Registration
LRA Authority ASSIGNMENT ORDER (AO) Order Hardcopy No N/A Public LRA ORD 2011 - 2018

Land Registration OFFICE PERFORMANCE AND

LRA Authority COMMITMENT REPORT Accomplishment Hardcopy No N/A Internal LRA ORD 2011 - 2018

Land Registration MONTHLY ACCOMPLISHMENT AND

LRA Authority ASSESSMENT REPORT Issuance of Decree/Title Hardcopy No N/A limited LRA ORD 2017 - 2018

Land Registration CERTIFICATION : For Cases - Cadastral Lot Status

LRA Authority Certification with Records; Examination; Decree Number; Hard Copy no N/A Public with fee LRA CDS 2016 - 2018
Public Land;

Land Registration CERTIFICATION : For Survey - Cadastral Lot

LRA Authority Certification Status without Records ; Plotting; Examination; Hard Copy no N/A Public with fee LRA CDS 2016 - 2018

COMMUNICATIONS: Response to the letter

Land Registration request of queries either Certification,
LRA Authority Communications Requesting Technical Description and Cadastral Hard Copy no N/A Public LRA CDS 2015- 2018
Map,

Land Registration For Inspection of Registry of Deeds Offices, Standard

LRA Assignment Order (Hard copy) No N/A LIMITED LRA Maintenance Unit 2016-2018
Authority Seminars and Trainings. & XLS

Land Registration Standard

LRA Memorandum Memorandum Circular, LRA Circular (Hard copy) No N/A LIMITED LRA Maintenance Unit 2016-2018
Authority & XLS
 Land Registration Request Letters, Quotation, Quotation Matrix, Standard
LRA Authority Central Office Repairs Recommendation, NTP, Work Order, Certificate (Hard copy) No N/A LIMITED LRA Maintenance Unit 2016-2018
of Acceptance and Certificate of Completion & XLS

Land Registration Request Letters, Quotation, Quotation Matrix, Standard

LRA Authority Registry of Deeds Office Repairs Recommendation, NTP, Work Order, Certificate (Hard copy) No N/A LIMITED LRA Maintenance Unit 2016-2018
of Acceptance and Certificate of Completion & XLS

Land Registration Monitoring Request Form, Canvas Form, Standard

LRA Authority FORMS Vouchers, Request for Quotation. (Hard copy) No N/A LIMITED LRA Maintenance Unit
& XLS

Land Registration Duplicate Copy of Payroll for Salary Request for Basic Salary, Allowances and Cashiering
LRA Authority and Allowances Deductions N/A NO N/A public LRA Services Section 2014 - PRESENT

Land Registration Request for Certified Copy of Official Receipt in Cashiering

LRA Authority Duplicate Copy of Official Receipt cases of loss. N/A NO N/A public LRA Services Section 2014 - PRESENT

Land Registration Cashiering

LRA Authority Records of payment to Claimants Status of Payment made N/A NO N/A public LRA Services Section 2014 - PRESENT

This report reflect the Agency's actual physical Submitted per NBC No. 573
Land Registration BAR #1 - Quarterly Physical Report of accomplishments as of a given quarter, in terms LRA website Statistical Section, dated January 03, 2018:
LRA XLS Yes (Transparency public LRA
Authority Operation of the performance measures indicated in its Seal) Budget Division Within 15 days after the
Physical Plan end of each quarter

Land Registration PLAN

LRA RECORD BOOK (ESTATE BOOK) Recording of subdivided/consolidated friar lands N/A NO N/A INTERNAL LRA EXAMINATION
Authority SECTION
 Land Registration Recording of subdivided/consolidated DENR PLAN
LRA Authority RECORD BOOK (BL BOOK) approved plans N/A NO N/A INTERNAL LRA EXAMINATION
SECTION

Outline of the subject lot plotted according to its

Land Registration technical description with information including Standard Land Registration Subdivion and
LRA Authority Survey Plan lra record number, location, owner, area, date (hard copy) NO N/A with fee Authority Consolidation 1955-03 - 2018-09
Vault section
of survey and approval.

Compilation of each approved survey return's

Land Registration supplementary documents including title, lot Standard Land Registration Subdivion and
LRA Authority Survey Envelope data computation, field notes cover, copy of (hard copy) NO N/A with fee Authority Consolidation 1955-03 - 2018-10
Vault section
plan, and other pertinent files.

Specifically Locator book that enlists all the file

Land Registration numbers of the survey returns and plans; and Standard Land Registration Subdivion and
LRA Authority Record Book status book that enlists all approved survey plan (hard copy) NO N/A limited Authority Consolidation 1955-03 - 2018-11
Vault section
with corresponding dates.

Land Registration Entry book for corrrespondences received, Standard Land Registration Subdivion and
LRA Log Book NO N/A internal Consolidation 2016-01 - 2018-09
Authority processed, and released by the section. (hard copy) Authority Vault section

Land Registration Recording of subdivision plans to be received by

LRA Authority RECORD BOOK respective Division/section N/A NO N/A INTERNAL LRA SCD Office

LAND CONTAINS DATA INFORMATION OF PLAN

LRA REGISTRATION RECORD BOOK/STATUS BOOK SUBMITTED BY GEODETIC ENGINEER FOR STANDARD NO N/A PUBLIC, EXCEPTION, INTERNAL LRA RVS 1957-01 - 2018-09
AUTHORITY APPROVAL

To be submitted per NBC

Land Registration Statement of Appropriations, Allotments, LRA Website No. 573 dated January 3,
LRA Authority Financial Accountability Report No. 1 Obligations, Disbursements and Balances PDF Yes www.lra.gov.ph public LRA Financial Service 2018 : Within fifteen (15)
days after the end of each
quarter
 To be submitted per NBC
Land Registration Summary of Appropriations, Allotments, LRA Website No. 573 dated January 3,
LRA Authority Financial Accountability Report No. 1A Obligations and Balances by Object of PDF Yes www.lra.gov.ph public LRA Financial Service 2018 : Within fifteen (15)
Expenditure days after the end of each
quarter

To be submitted per NBC

Land Registration LRA Website No. 573 dated January 3,
LRA Authority Financial Accountability Report No. 1B List of Allotments and Sub-Allotments PDF Yes www.lra.gov.ph public LRA Financial Service 2018 : Within fifteen (15)
days after the end of each
quarter

Land Registration Land Projection

LRA Authority PARCEL/ TITLE VERIFICATION Reply Letter Queries Hardcopy No N/A Public LRA Section 2011-2018

Land Registration Request for Certification of status as per record ORDINARY 3 DAYS AFTER FILING THE
LRA Authority CCV - CERTIFICATION OF STATUS book of Decrees N/A NO N/A PUBLIC WITH FEE LRA DECREE SECTION REQUEST

Land Registration Hard Copy

LRA Authority WO Work Order (DOC) No N/A Internal ICTD ICTD/LARES Daily

Land Registration Hard Copy

LRA Authority SI Special Instruction (DOC) No N/A Internal ICTD ICTD/LARES Daily

Land Registration Hard Copy

LRA Authority RDE Request for Data Extraction (DOC) No N/A Internal ICTD ICTD/LARES Daily

Land Registration Hard Copy

LRA Authority RSU Request for System Update (DOC) No N/A Internal ICTD ICTD/LARES Daily
 Land Registration Hard Copy ICTD/DICT
LRA Authority ISSP Information System Srategic Plan (DOC) No N/A Internal ICTD /DBM Annual

Land Registration Hard Copy ICTD/DICT

LRA Authority Annex A.5 Inventory of ICT Resources (ISSP Attachment) (DOC) No N/A Internal ICTD /DBM Annual

Land Registration Office Performance Commitment and Review Hard Copy

LRA Authority OPCR Form (DOC) No N/A Internal ICTD PMD Bi-Annualy

Land Registration Individual Performance Commitment and Hard Copy

LRA Authority IPCR Review (DOC) No N/A Internal ICTD HRDD Bi-Annualy

Land Registration Monthly Accomplish-ment and Assessment Hard Copy

LRA Authority MAAR Review. (DOC) No N/A Internal ICTD PMD Bi-Annualy

Land Registration Hard Copy

LRA Authority QR Quarterly Report (DOC) No N/A Internal ICTD PMD Quarterly

Land Registration Hard Copy

LRA Authority PDS Personal Data Sheet (XLS) No N/A Internal ICTD HRDD Yearly

Land Registration Hard Copy

LRA Authority SALN Salary and Liabilities & Network (XLS) No N/A Internal ICTD HRDD Yearly
 Land Registration Hard Copy
LRA Authority APP Annual Procurement Plan (DOC) No N/A Internal ICTD PMD Yearly

Land Registration Hard Copy Property & Supply

LRA Authority SPP Supplemental Procurement Program (DOC) No N/A Internal ICTD Section As required

Land Registration Hard Copy

LRA Authority WFP Work & Financial Plan (XLS) No N/A Internal ICTD PMD Annually

Land Registration Hard Copy

LRA Authority PPMP Project Procurement Management Plan (XLS) No N/A Internal ICTD PMD Annually

Land Registration Hard Copy

LRA Authority Year End Assess-ment Report Year End Assessment Report (DOC) No N/A Internal ICTD PMD Annually

Land Registration Hard Copy

LRA Authority OPMJ Office Performance Monitporing Journal (DOC) No N/A Internal ICTD PMD Bi-Annualy

Land Registration Hard Copy

LRA Authority AAR Accomplish-ments and Assessment Report (DOC) No N/A Internal ICTD PMD Quarterly

Land Registration Hard Copy Different

LRA Authority Memorandum Outgoing Communication with Other LRA Units (DOC) No N/A Internal ICTD Office Destination As required
 Land Registration Hard Copy
LRA Authority Letter Outgoing Commu-nication with Non-LRA (DOC) No N/A Internal ICTD Outside LRA As required

Land Registration Hard Copy

LRA Authority DOJ Progress Report DOJ Progress Report (DOC) No N/A Internal ICTD PMD Monthly

Land Registration DOJ Strat Hard Copy

LRA Authority Matrix DOJ Strategy Matrix (XLS) No N/A Internal ICTD PMD Quarterly

Land Registration Hard Copy

LRA Authority DOJ-BAICS DOJ Baseline Assessment Report (DOC) No N/A Internal ICTD PMD Quarterly

Land Registration Hard Copy

LRA Authority PIPM Project Implemen-tation Plan & Monitoring (XLS) No N/A Internal ICTD PMD Monthly

Land Registration DOC (Hard

LRA Authority Waiver of IT Fees Waiver of IT Fees Copy) No N/A Internal ICTD LARES As required

Land Registration DOC (Hard

LRA Authority Indorsement for Name Search Queries from Investigative Agency Copy) No N/A Internal ICTD LARES As required

Land Registration CTC Microfilm Copies of Titles and Microfilm Plaires (Plans)
LRA Certified Microfilm Copies of Titles and Plans Printout Yes & LandSYS Public ICTD ICTD As request
Authority Plans (Hard Copy) (Titles)
 Land Registration DOC (Hard
LRA Authority SDCA Specification Documents and Change Advisory Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority FRS Functional Requirement Specification Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority PSGP Policies, Standards, Guidelines and Procedure Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority Geospatial GIS Data Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority FTR Final Testing Report Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority Mobile Use Mobile Use Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority TL Transmittal Letter Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority LOI Letter of Intent Copy) No N/A Internal LARES LARES As request
 Land Registration DOC (Hard
LRA Authority PO Purchase Order Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority RAA Request for Application Access Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority TSR Technical Study Report Copy) No N/A Internal LARES LARES As request

Land Registration DOC (Hard

LRA Authority ARL Acknowledgement Receipt Letter Copy) No N/A Internal LARES LARES As request

LRA Land Registration MOA with TransCo Memorandum of Agreement with National DOC (Hard No N/A Internal LARES LARES As request
Authority Transmission Corporation Copy)

Land Registration DOC (Hard

LRA Authority Door Access Door Access Copy) No N/A Internal LARES LARES As request

LRA Land Registration MOA with Different Banks Memorandum of Agreement with different DOC (Hard No N/A Internal LARES LARES As request
Authority banks Copy)
 Land Registration Memorandum of Agreement with other DOC (Hard
LRA Authority MOA with other Government Agencies Government Agencies Copy) No N/A Internal LARES LARES As request

1. Request for a list of Geodetic Engineers who

Geodetic Engineers
Association of the
Phils., Inc.
are submitting subdivision, consolidation or
consolidation-subdivision survey plans for
verification and approval of this Authority; Land Registration Letter-Reply declined the
Reply to Query No N/A Covered by the Data Privacy Act LRA Operations release of information due
2. The monthly list of submitted approved Service to the Data Privacy Act
survey plans of Geodetic Engineers

MERALCO Legal Reply to Query “General Name Search” of real property No N/A Request was denied since the practice becomes a fishing LRA Registries of January 17, 2018
Services ownership of private individuals expedition. Deeds

Compliance with the Court Order

IN RE: EX-PARTE APPLICATION FOR
FREEZE ORDER
Court of Appeals REPUBLIC OF THE PHILIPPINES,
Represented by the ANTI-MONEY
LAUNDERING COUNCIL (AMLC),
Petitioner.
Details of all the relevant information (TCT Nos.
and Lot Areas) on the three (3) real properties No N/A The information can only be disclosed to the Court of Appeals LRA Registry of Deeds May 8, 2018
for the Freeze Order for Lapu-Lapu City
identified by the CA as under Freeze Order

Public Attorney’s “General Name Search” and trace back of the Request was denied since the practice becomes a fishing Registries of
Office Reply to Query transactions involving the particular real No N/A expedition. LRA Deeds July 18, 2018
property being claimed by a private individual

Land Registration An order issued by the Administrator directing standard

LRA Authority Assignment Order the official/employee to attend/participate in (hard copy) no N/A Internal/limited LRA HRDD N/A
trainings, seminars, workshops, and the like

An order issued by the Administrator directing

Land Registration the official/employee to assume other standard
LRA Authority Administrative Order function/duties or perform additional task in the (hard copy) no N/A Internal/limited LRA HRDD N/A
interest of service
 Internal communication within the
Land Registration Office/Division directing a particular official or standard
LRA Authority Endorsements/ Office Memorandum employee to perform a specific task stated (hard copy) no N/A Internal LRA HRDD N/A
therein.

Land Registration CSC Form no. 212, revised 2017 which contains standard
LRA Authority Personal Data Sheets personal information of a particular (hard copy) no N/A Internal/limited LRA HRDD N/A
official/employee of the agency

A resolution issued by the board resulting from a

Land Registration deliberation conducted to the applicants ranked standard
LRA Authority Board Resolution according to their average ratings during the (hard copy) no N/A Internal/limited LRA HRDD N/A
process of assessment and interview.

Land Registration Form required to document a certain event, standard

LRA Authority Minutes of Meetings meeting, & deliberation (hard copy) no N/A Internal/limited LRA HRDD N/A

Is a comparative assessment of the applicant's

Land Registration qualification vis-à-vis the requared qaulification standard
LRA Authority Comparative Assessment Form for the position under the Qualification (hard copy) no N/A Internal/limited LRA HRDD N/A
Standards

Rating form used by the board to rate the

Land Registration applicant based on his Education, Training, standard
LRA Authority Rating Sheets Experience, Eligibility, Structured Examination, (hard copy) no N/A Internal/limited LRA HRDD N/A
Structured Interview, & Competencies

Land Registration CSC Form no. 33-B, revised 2018: isssued to

LRA Appointment applicants who has been selected to a particular standard no N/A Internal/limited LRA HRDD N/A
Authority position in the plantilla of the agency (hard copy)

DBM-CSC Form no. 1, s. 2017: Document

containing informations pertaining to the
job/position which includes among others the
Land Registration position title, item no., division/office to which standard HRDD/Process
LRA Authority Position Decription Form the position belongs, amount of salary, budget (hard copy) no N/A Internal/limited LRA Owner N/A
to which the salary will be taken, duties &
responsibilities, and competencies required for
the position.
 Land Registration Statement of Assets Liabilities and Document containing informations disclosing standard
LRA Authority Networth (SALN) the Assets and Liabilities and Networth of a (hard copy) no N/A Internal/limited LRA HRDD N/A
particular employee/personnel of the agency.

Land Registration Periodical Individual Employees Document containing information on the standard
LRA Authority Attendance Report (PIEAR) individual daily attendance logs of an officials (hard copy) no N/A Internal/limited LRA HRDD N/A
and employees of the agency

An Official document containing information

regarding the status of someone or something
Land Registration or level of achievement (Certificate of standard
LRA Authority Certifications Employment, Certificate of Leave Credits, (hard copy) no N/A Internal/limited LRA HRDD N/A
Certificate of Participation/Attendance to a
Training, and the like)
An account given of a particular matter,
especially in the form of an official document
which include among others the following:
Reports on Appointments Issued, Office
Land Registration Perfomance & Commitment Reports (OPCR), XLS/standard
LRA Authority Reports Individual Performanece & Commitment (hard copy) no N/A Internal/limited LRA HRDD N/A
Reports (IPCR), and the like which will be
submitted to the Head of Agency, Ombudsman, http://csc.gov.p
CSC, DBM, Malacañang, CESBoard, GSIS, and h/career/
other agency/offices
http://www.lra.
www.csc.gov.ph gov.ph/careers.
Land Registration CSC Form 9, s. 2017: A form containing the list of XLS/standard www.lra.gov.ph html
LRA Authority List of published vacancies vacancies to be published (hard copy) www.JobStreet. https://www.jo Public LRA HRDD N/A
com bstreet.com.ph
/en/job-
search/job-
vacancy.php?
ojs

Land Registration DBM form that contains an itemized list of

LRA Plantilla/ ePlantilla of Positions positions in the agency as approved by the XLS/standard N/A N/A limited LRA HRDD N/A
Authority Department of Budget and Management (DBM) (hard copy)

Land Registration Folder containing the personal files of the standard

LRA Authority 201 Files employee (hard copy) N/A N/A Internal/limited Employee HRDD N/A

Land Registration Document containing policies, rules and standard

LRA Authority Job Order Contracts regulations concerning the hiring of Job Orders (hard copy) N/A N/A limited LRA HRDD N/A
 Land Registration The agency's records of its employees' salaries standard
LRA Authority Payroll and wages, bonuses, and withheld taxes. (hard copy) N/A N/A limited LRA HRDD N/A

Land Registration Individual employees payment detail and standard

LRA Authority Payslip deductions (hard copy) N/A N/A limited LRA HRDD N/A

Land Registration Reports: Status and Recommendation Re: request for

LRA Authority
Reports (Misc. Cases)
investigation conducted by the Investigatos in-charge
N/A NO N/A Exception LRA LRMD (IID) Upon approval of the Adm.

Land Registration Resolutions: Decision of the administrative cases

LRA Authority
Resolutions (Admin Cases) regarding the offense committed by the erring officials N/A NO N/A Exception LRA LRMD (IID) Upon approval of the Adm.
and employees

Land Registration Certifications: Status of the officials and employees

LRA Authority
Certifications whether or not they have pending administrative cas filed N/A NO N/A Public LRA LRMD (IID) Upon request
against them

Land Registration Indorsements: Initial action upon receipt of the request

LRA Authority
Indorsements/Letters for investigation and assistance by the requesting party N/A NO N/A Public LRMD ( IID) Division Chief Upon receipt of request

Land Registration Notice: Directive to the concerned parties to attend to

LRA Authority
Notice of Hearing/Meeting discuss important matters regarding the case N/A NO N/A Internal and Limited LRMD ( IID) Hearing Officer/Division Chief When needed

Land Registration Memorandum: Directive, commitments and compliance

LRA Authority
Circulars/Memorandums regarding policy, procedure and rules and regulations to N/A NO N/A Internal LRA LRMD (IID) Upon signing
meet the good service to the public
 Land Registration Order: Derictive and notice to the person of the offense
LRA Authority
Show-Caused Order he/she committed and submit answer to the charge N/A NO N/A Limited LRA Division Chief Upon signing of the charge
within prescribed period

Land Registration Requisition: Request from the office of the supplies

LRA Authority
Requisition and Issue Slip
needed for the consumption purposes
N/A NO N/A Internal LRA LRMD (IID) Office Upon request

Land Registration Adm. Order.: Designated as concurrent Investigators to

LRA Authority
Adm. Order No. 2018-301
assist in the conduct of pending administrative cases
N/A NO N/A Internal Office of the Administrator
Office of the Division Chief 08/20/2018

Land Registration Assignment Order: Directive to the proceed to Registry of

LRA Authority
Assignment Order Deeds concerned and/or Court to conduct fact-finding N/A NO N/A Internal and limited Office of the Deputy Administrator
Hearing Officers 11/9/2018
investigation or testify regarding the case

Land Registration TSN: Transcription of the scheduled hearing conducted by

LRA Authority
Transcript of Stenographic Notes (TSN) the Hearing Officer or Investigators in-charge taken by the N/A NO N/A Internal LRMD ( IID) Stenographer 10 days upon termination of the case
Stenographer

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
 Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
 Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
 Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
 Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
 Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
 Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
 Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
 Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
 Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority

Land Registration
LRA Authority
frequency_of_update

Daily, Annually,
Biannually, Quarterly,
Monthly

Daily

Daily
 Daily

Daily

Annually

Annually

Annually

Daily

Biannually

Annually
Monthly &
Quarterly

Daily

Daily

Annually

Annually

N/A

Annually
 Annually

Daily

Daily

depend as the need arises

Daily, Annually,
Biannually,
Quarterly, Monthly
 Daily

Annually

Annually

Annually

Annually

Annually

Quarterly

Quarterly
Quarterly

Quarterly

Quarterly

Monthly

Monthly

Monthly

Monthly

Quarterly
 Annually

Monthly

from time to time

weekly

weekly

from time to time

As when need
arises

As when need
arises

As when need
arises

As when need
arises

As when need
arises

As when need
arises
As when need
arises

As when need
arises

As when need
arises

As when need
arises

As when need
arises

As when need
arises

As when need
arises

As when need
arises
As when need
arises

As when need
arises

As when need
arises

As when need
arises

Daily

Daily

Monthly

Monthly
MOnthly

Quarterly,
Biannually

Monthly

Daily

Daily

Daily

Monthly

Monthly
Monthly &
Quarterly

Monthly &
Quarterly

Monthly &
Quarterly

Monthly

Monthly

Monthly

Quarterly
monthly

monthly

weekly

daily

Daily

Quarterly
Quarterly

Quarterly

Monthly

DAILY

Daily

Daily

Daily

Daily
 Annual

Annual

Bi-Annualy

Bi-Annualy

Bi-Annualy

Quarterly

Yearly

Yearly
 Yearly

As required

Annually

Annually

Annually

Bi-Annualy

Quarterly

As required
As required

Monthly

Quarterly

Quarterly

Monthly

As required

As required

As request
As request

As request

As request

As request

As request

As request

As request

As request
As request

As request

As request

As request

As request

As request

As request
 As request

As the need arises

Until revoked or As
the need arises
 As needed

As the need arises

or as required by
CSC

Every vacant item

with applicant/s
deliberated

Every end of the

meeting/event/
deliberation

Every deliberation

Every deliberation

Every new
appointee

Every new
appointee
 Start of
assumption to duty
and thereafter

Monthly

As needed / per
request

Monthly/As
directed

Monthly/As the
need arises

Monthly/As the
need arises

As needed

Every 6 month/As
needed
Monthly

Monthly

Monthly

Monthly

Daily

Dail;y

Monthly

Quarterly
 Daily

Daily

Monthly

Monthly

n termination of the case

 Days Appeal/s
Year-Quarter Tracking Number Request Type Date Received Title of Request Extension? Status Date Finished Cost Remarks
Lapsed filed?

number
of days fees paid by If the
date request was lapsed the requesting
if the agency
if request was processed/finishe facilitatin requesting party or any
date request was requested for
year and quarter Internal FOI Tracking lodged through d by the agency; if g the party for other citizen
lodged by extension or Additional details about the
of report eFOI or title of information requested status of request not yet request; facilitation of filed an
number requesting party additional 20 request
coverage standard processed/finishe if finished request; if appeal for
(YYYY-MM-DD) working days
(paper-based) d, indicate within the none, the specific
(YES or NO)
ONGOING same indicate request (YES
day, FREE or NO)
indicate 0

NO FOI REQUESTS
2017-Q1 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a RECEIVED
NO FOI REQUESTS
2017-Q2 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a RECEIVED
NO FOI REQUESTS
2017-Q3 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a
RECEIVED
NO FOI REQUESTS
2017-Q4 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a RECEIVED
NO FOI REQUESTS
2018-Q1 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a RECEIVED
2018-Q2 #LRA-963272443431 eFOI 2018-06-05 TCT copy of Davao Port (Sasa Wharf) YES unanswered yet ONGOING 169 FREE NO
Inquiry on paying a processing fee on a
2018-Q2 #LRA-665245038662 eFOI 2018-06-20 typographical error made by the Register of YES unanswered yet ONGOING 158 FREE NO
Deeds on a CCT
The number of condominiums in Visayas and
2018-Q2 #LRA-715365189127 eFOI 2018-06-25 YES unanswered yet ONGOING 155 FREE NO
Mindanao

Request for electronic copy of the Title No,

2018-Q3 #LRA-894979036995 eFOI 2018-07-13 YES unanswered yet ONGOING 141 FREE NO
82570 (M)

Updated CLUP, Physical and Socio-Economic

2018-Q3 #LRA-142580148280 eFOI 2018-07-20 YES unanswered yet ONGOING 136 FREE NO
Profile and Zoning Map of Parañaque City

Request of the Issuance of Final Decree of

2018-Q3 #LRA-808493874913 eFOI 2018-07-26 Registration under Lot #2946-CAD.403 Cadastral YES unanswered yet ONGOING 132 FREE NO
Case#N-20

Certified True copy of the Title: OCT 12(P4732),

2018-Q3 #LRA-900777392424 eFOI 2018-08-16 YES unanswered yet ONGOING 117 FREE NO
T-107890, T-107860

Procedure for Registration of the Master Deed

2018-Q3 #LRA-681063247102 eFOI 2018-09-03 YES unanswered yet ONGOING 105 FREE NO
and Declaration of Restrictions

2018-Q3 #LRA-861139764671 eFOI 2018-09-16 San Fernando Pampanga Profile YES unanswered yet ONGOING 95 FREE NO

2018-Q3 #LRA-565648833388 eFOI 2018-09-19 CDP and CLUP of Region IV-A YES unanswered yet ONGOING 93 FREE NO

2018-Q4 #LRA-275913992885 eFOI 2018-10-01 Subdivision Plan (LRC) PSD-271513 YES unanswered yet ONGOING 85 FREE NO

2018-Q4 #LRA-081025405284 eFOI 2018-11-03 Pagpapalit ng pangalan sa titulo ng lupa YES unanswered yet ONGOING 60 FREE NO

Foreigner abroad Verification on land title

2018-Q4 #LRA-665115181958 eFOI 2018-11-14 YES unanswered yet ONGOING 53 FREE NO
before buying

2018-Q4 #LRA-213473287321 eFOI 2018-12-10 Owner YES unanswered yet ONGOING 35 FREE NO

Past and Present LRA - Reg. 3 Division/Section

2018-Q4 #LRA-701229078512 eFOI 2018-12-22 YES unanswered yet ONGOING 26 FREE NO
Officials

2018-Q4 #LRA-490422879353 eFOI 2018-12-22 Can I myself get my land certificate YES unanswered yet ONGOING 25 FREE NO
 STATUS OF PROCESSED REQUESTS STATUS OF ONGOING REQUESTS
Parent Agency Attached Agency Agency Agency Year- Total Processed Total Number of Average Ongoing
Request Type Proactively Partially Info Under Info Not Invalid Awaiting
Name Name Acronym Type Quarter Requests Successful Closedof Days Lapsed Processing Time Requests Pending Accepted Processing
Disclosed Successful Exceptions Maintained Request number Clarification
requests
closed since
number of number of
number of number of the total number of number of number of
requests number of requests
requests requests requesting days lapsed requests requests number of
number of where requests returned to the
where out of denied since party failed over the total submitted acknowledg requests
requests information number of denied since total number of requestors for
NGA / year and total number of many information to provide number of total number by ed by the received by
where has been requests denied it is a days lapsed some
name of parent agency GOCC / quarter of requests which requests, requested is the processed of requests requestors Receiving the Decision
name of agency eFOI / Standard information provided since it is under question, not facilitating clarifications or
agency (if any) acronym SUC / report are already only a not being information requests for the currently being but not yet Officer and Maker and is
has been through the the FOI an actionable processed if he/she failed
LWD / LGU coverage processed number has handled, needed for period of processed acknowledg forwarded to currently
uploaded or agency's Exceptions List item, or not a requests to provide all
been maintained, clarification-- coverage (do not ed by the the Decision being
provided website even request for requirements
provided by or stored by 60 calendar include ongoing Receiving Maker processed
before it was information such as a valid
the agency the agency days after requests) Officer concerned
requested ID
the "Awaiting
Clarification"
status
Deparment of Land Registration
LRA NGA 2017-Q1 eFOI 0 0 0 0 0 0 0 0 0 - 0 0 0 0 0
Justice Authority

Deparment of Land Registration

LRA NGA 2017-Q2 eFOI 0 0 0 0 0 0 0 0 0 - 0 0 0 0 0
Justice Authority

Deparment of Land Registration

LRA NGA 2017-Q3 eFOI 0 0 0 0 0 0 0 0 0 - 0 0 0 0 0
Justice Authority

Deparment of Land Registration

LRA NGA 2017-Q4 eFOI 0 0 0 0 0 0 0 0 0 - 0 0 0 0 0
Justice Authority

Deparment of Land Registration

LRA NGA 2018-Q1 eFOI 0 0 0 0 0 0 0 0 0 - 0 0 0 0 0
Justice Authority

Deparment of Land Registration

LRA NGA 2018-Q2 eFOI 0 0 0 0 0 0 0 0 0 - 3 3 0 0 0
Justice Authority

Deparment of Land Registration

LRA NGA 2018-Q3 eFOI 0 0 0 0 0 0 0 0 0 - 7 7 0 0 0
Justice Authority

Deparment of Land Registration

LRA NGA 2018-Q4 eFOI 0 0 0 0 0 0 0 0 0 - 6 6 0 0 0
Justice Authority