Chapter 16 – Microsoft’s SharePoint server product dramatically altered the content and

records management (RM) markets.  Crocker (2015), edited by Smallwood research

indicated that previous to SharePoint solutions were somewhat cumbersome, managed
large quantities of documents, and required extensive implementation efforts for each
business applications.  Given all its stated capabilities, SharePoint may be used effectively
to help business organizations to govern their information.  However, in order to achieve
those benefits, the implementing organizations must take a structured approach to the
deployment of its SharePoint environment.  
Q1: Our case study authors have indicated that, for SharePoint deployments, “an ounce of
prevention truly is worth a pound of cure.”  Why is that?  From our chapter reading,
identify and briefly state why the authors were inclined to believe so?

Composed with well-known information governance systems, numerous organizations

are using the Microsoft SharePoint server for safeguarding their files commencing malicious
attacks and theft. RBAC agreement is the prime software used through the SharePoint server
however some of the systems supporting the use of characteristics, something mentioned through
Microsoft as “claims ware”. Based on the internet, SharePoint collaboratively works by different
online tools. The software was developed in 2001 through Microsoft Corporation (Charlebois-
Laprade & Naguib, 2017). Features that were allowing this well-defined system to function
efficiently comprise: big file support, SharePoint BI, compliance features, & achievement
services. Business data availability is improved through SharePoint serves. Moreover, the system
benefits staff and personnel in making business choices as well as how to accomplish and
reprocess the information. Organizations could deploy and accomplish SharePoint Server on-
premises
For SharePoint deployments “an ounce of prevention truly is worth a pound of cure.”
This phrase is an axiom to many organizations closely used to refer to the security and safety of
information. In this case, SharePoint deployment as applied in business is portrayed by a similar
maxim all as such because of the way that it is critical and viable to the enhancement of the
association's data (Charlebois-Laprade & Naguib, 2017). With reference to the organization's
information management, authors have used this axiom to show why an organization needs to
maximally use SharePoint capabilities in order to reduce inappropriate risks and threats of
information governance.
Information governance is an exceptionally delicate procedure in a business, and it is
because of this explanation creators have slanted to accept like along these lines, and hence,
SharePoint sending positions an association in a situation of administering data skillfully. As
indicated by Charlebois-Laprade and Naguib (2017), data availability in numerous organizations
is a significant factor since it helps inadequate correspondence and data recovery, in this way,
this objective is accomplished when association execute SharePoint framework to store and sort
out data in a concentrated spot,
Likewise, the creators accept that SharePoint guarantees that the information collected by
the affiliation is accurate and doesn't have the blunders and in this way helps in making the
administration of the information straightforward, which prompts the rushed shared business
forms. In like manner, SharePoint helps in keeping up the respectability of the information since
with SharePoint it is possible to share the information without uncovering touchy information.
The security of the affiliation's information improves the accommodation of the information and
lessens the relationship from fraudsters who may utilize the information to profit the business
unlawfully (Charlebois-Laprade and Naguib, 2017).Because of the proliferation of IT,
information and awareness had become an important principle that manages administrations and
individual’s data. For the persistence of refining the organizational enactment, information is
thought to be connected, shared and swapped by various platforms. Information governance
supports businesses to meet their advertising objectives as the market endures to progress agile.
Information governance comprises a set of tasks, procedures, and strategies that business uses
together through SharePoint system for guiding how the business partitions and IT teams of
subordinate group work to attain organizational objectives (Charlebois-Laprade & Naguib,
2017).

References
Charlebois-Laprade, N., & Naguib, J. E. (2017). Managing Office 365 SharePoint Online with
PowerShell. In Beginning PowerShell for SharePoint 2016 (pp. 139-166). Apress, Berkeley, CA.
Comment 1

I agree with you. To summarize, Microsoft SharePoint server is a well-defined system that
clearly articulates SharePoint implementation goals together with established deployment in an
information governance.
Information Governance helps meet business needs as it continues to evolve agile as the business
grows. It is the set of roles, policies, processes, and responsibilities that guides how the business
divisions and IT teams of an organization cooperate and work together to achieve business goals.

Comment 2

Microsoft SharePoint uses a collaborative platform to access the services, compliance the feature
and business intelligence, support large files. It reuses the content with decision making in any
organization. It uses corporate branding, manages business taxonomy with global intranet and
business unit intranets. It focuses on localized permission with collaborative sites.