AribaPay

Configuration Guide
Table of
Contents

Accept AribaPay Task 3-5

Roles and Definitions 6
Apply your APMID to your Ariba Account Requestor 7-11
Apply your APMID to your Ariba Account Approver 12-13
Complete AribaPay Configuration 14-15
Fee Structure 16
FAQs 17-19
User Guide 20-28
FAQs 29-
Accept AribaPay Task

When logging into your account you will see there is a new task
assigned to your profile. AribaPay tasks can be found under your
Pending Tasks.

Click on “Action Required to Complete Enablement Tasks”

© 2014 Ariba - an SAP company. All rights reserved. Public 3

Accept AribaPay Task

The new Task assigned is AribaPay. When expanded you will see the five new activities assigned to
complete your AribaPay account configuration.
To begin the enablement of AribaPay you will manually agree to begin the process by selecting
“Complete Task.”

© 2014 Ariba - an SAP company. All rights reserved. Public 4

Accept AribaPay Task

After you have selected “Complete Task” a popup window will

appear asking to confirm the Completion of this activity. Select
“Complete” to Agree to Enable AribaPay for your comapany.

© 2014 Ariba - an SAP company. All rights reserved. Public 5

Roles and Definitions

Requestor – This role must be a user on the company’s Ariba Network account. The Requestor will be
responsible for configuring the account setup within Ariba to receive payments through the AribaPay
offering. The Requestor will enter the AribaPay Merchant ID (APMID) number on the Ariba Network.
The Requestor should have knowledge and access of the bank accounts being used for settlement and
current Accounts Receivable practices.

Approver – This role will be a check point for information being put into the Ariba account by the
Requestor for AribaPay. The approver doesn’t need access to the companies Ariba Network account. The
approver should have knowledge of the bank account number being used for settlement.

APMID - This stands for AribaPay Merchant Identifier. This is the identifier you receive when you
register your bank account information on the Discover Network. This ID will link your Ariba Network
account to your settlement bank account registered on the Discover Network.

© 2014 Ariba - an SAP company. All rights reserved. Public 6

Requestor Role – Enter your APMID in your Ariba Network Account

Once the financial regulatory checks

have cleared for your company, the
assigned Requestor will receive an
email with your company’s APMID,
Company Name, Requestor’s Name and
Requestor e-mail address.

Using this information you may now

move forward with connecting your
Ariba Network account to your APMID.

You may either log into your account

manually or using the Click “here” link
provided in this e-mail.

© 2014 Ariba - an SAP company. All rights reserved. Public 7

Requestor Role - Apply your APMID to your Ariba Network
Account

Once back in your account proceed to the Pending Tasks and

expand AribaPay. You can now select “Configure” and will be
moved to the Remittances section in your Ariba account.

© 2014 Ariba - an SAP company. All rights reserved. Public 8

Requestor Role - Apply your APMID to your Ariba Network Account

Select
“Enable AribaPay”

A popup window will appear on your screen.

Be sure to type in your APMID exactly as it
was provided in the e-mail.

If the APMID does not match what was

provided an error message will populate when
selecting “Continue.”

NOTE: Only the Requestor can enter this

information, it cannot be entered by any other
user or an error message will be received.

© 2014 Ariba - an SAP company. All rights reserved. Public 9

Requestor Role - Apply your APMID to your Ariba Network Account

Once the correct APMID has been entered, accept Ariba’s

AribaPay Terms of Use and confirm the AribaPay relationship.
Once “Send to Approver” is select the Approver will receive an e-
mail to confirm this APMID relationship with your Ariba
Network account.

© 2014 Ariba - an SAP company. All rights reserved. Public 10

Requestor Role - Apply your APMID to your Ariba Network Account

Once the Requestor has sent the Approver an e-mail, the

Remittance section will state it’s in a “Pending” status. This
means the Approver needs to finish their steps to finalize the
relationship.

© 2014 Ariba - an SAP company. All rights reserved. Public 11

Approver Role – Approving the APMID and correct bank account
number

The Approver will receive an automatic e-mail from the

Requestor through the Ariba Network. The e-mail will
contain all the account information the Requestor has
configured.
To the right is a sample of the Approver e-mail. Selecting
“Click here” will prompt the Approver to input the last 4
digits of the bank account assigned during APMID setup
and “Approve AribaPay” for this account to receive
settlement from your customer relationships on the Ariba
Network.

© 2014 Ariba - an SAP company. All rights reserved. Public 12

Approver Role – Approving the APMID and correct bank account
number

The Approver will receive a confirmation message once everything is input correctly.

After the Approver has completed the confirmation process the AribaPay status will update to “Activated”
under your Settlement tab.

© 2014 Ariba - an SAP company. All rights reserved. Public 13

 Complete AribaPay Configuration

Lastly, you will

need to Confirm
AribaPay for each
relationship. This
can be completed
by checking your
open tasks and
selecting to
complete the task
manually. Doing
this flags your
company to the
buyer as stating
you are ready to be
paid through your
Ariba Network
account.

© 2014 Ariba - an SAP company. All rights reserved. Public 14

Complete AribaPay Configuration

The last task listed is a Buyer Specific task. This task will be closed by the
buyer after they complete their setup steps in their payment system to identify
you as an AribaPay vendor. The task will be manually closed by the buyer or it
will be automatically closed when you receive your first payment.

© 2014 Ariba - an SAP company. All rights reserved. Public 15

FAQs

1. What is AribaPay?
Built on the foundation of the Ariba Network and harnessing the global reach and security of the Discover Network,
AribaPay™ delivers a trusted, integrated, end-to-end solution that transforms the “pay” in procure-to-pay, giving
companies and their suppliers complete control over their B2B payments with more confidence, more efficiency and more
visibility.

2. Is AribaPay a credit card product?

No. AribaPay is not a commercial card, p-card, buyer-initiated card, or any other version of card product. No card
agreement is required to accept AribaPay payments. Our financial partners role of this arrangement is delivering a secure
and trusted payments infrastructure to facilitate transactions.

3. How is AribaPay different from or better than ACH?

AribaPay provides superior benefits over ACH alone. The biggest advantage is in how AribaPay integrates the pre-existing
procure-to-pay cycle to tie in critical remittance information into a streamlined payment event. Unlike traditional ACH
remittance information such as CTX or CCD, the ‘rich’ remittance data available for suppliers will include header-level and
line-item level visibility to previously mediated Ariba Network invoices and even purchase orders. There are other aspects
of AribaPay that make it better than ACH alone. AribaPay eliminates the need for buyers and sellers to send, maintain, or
update bank account information with multiple trading partners. This results in less time inputting, managing, or updating
bank account information – and less opportunity for error or fraud. AribaPay will also allow on-demand payment track-
and-trace capability—permitting for the first time a bird’s-eye view on where payments are at any time in the settlement
process—something that ACH cannot provide today.

© 2014 Ariba - an SAP company. All rights reserved. Public 16

FAQs

4. What are the benefits to my company to using AribaPay as a supplier?

AribaPay will provide suppliers with full beginning-to-end visibility into payments made by their customers. This includes
visibility into scheduled payment timing; track-and-trace capabilities to see where the payment is in the system after it has
been initiated; and rich remittance eliminating guesswork in reconciling payments. With the ability to know in advance
when a payment is scheduled by your customer, track-and-trace visibility into the payment once executed, and the rich
remittance necessary to identify and resolve exceptions faster, you can expect better cash flow forecasting ability and fewer
errors with the accounting transactions. AribaPay benefits include:
o Better reconciliation
o Real-time payment track-and-trace
o Faster exception identification and resolution
o Improved cash management
o Improved reporting

5. Do I need to change my bank account or banking relationships be

paid through AribaPay?
No change in bank—or bank account—is required to pay through AribaPay or be paid through AribaPay. Ariba is not a bank
and does not seek to replace trusted banking relationships.

© 2014 Ariba - an SAP company. All rights reserved. Public 17

FAQs

6. What is “rich remittance” and how will it help my reconciliation of

payments received?
A major problem with B2B payments as they exist today is that much of the remittance info associated with payments is
either disconnected, expensive to receive, difficult to consume, or incomplete due to the limitations of the format (e.g. 94
characters per line NACHA format). These factors contribute to making many payments either expensive, difficult, or
simply impossible to
reconcile without manual follow-up and even write-offs. However, with AribaPay all of the historical information
associated with the payment will be made available to and consumable by the receiver of that payment. With full invoice
information, along with the PO and contract information associated with the payment (when present) available on the Ariba
Network, suppliers will have access to all the payment information they need to automatically and easily reconcile and apply
funds.

7. Do I need to accept Discover cards in order to get paid through

AribaPay?
No, AribaPay is not a card product, so a supplier does not need to accept Discover cards to get paid through AribaPay.

© 2014 Ariba - an SAP company. All rights reserved. Public 18

AribaPay
User Guide
Remittance Details

To find your AribaPay Remittance Details you will first need to

access your inbox from your Ariba account.

© 2014 Ariba - an SAP company. All rights reserved. Public 20

Remittance Details

Once in your Outbox the tab “Remittances” will be a selection

from the top tab.

© 2014 Ariba - an SAP company. All rights reserved. Public 21

Remittance Details

1 2 3

The Remittances section will give quick information on your payments.

Information found on this screen tells you the Projected Payment Date (1), Amount
with Adjustments (2), and the current Status of the payment (3).

Also, much like your Purchase Orders and Invoices you will have a transaction
number relating to each payment. If you select one of these numbers you will open
that payment to see the full remittance information available.

© 2014 Ariba - an SAP company. All rights reserved. Public 22

Remittance Details

Your payments will come with an AribaPay Payment Tracker. This will give you the
current status of where your payment currently resides in the process. Upon a quick
look you will be able to see the Projected Settlement Date (1), Amount of payment with
adjustments (2), and current status (3).

© 2014 Ariba - an SAP company. All rights reserved. Public 23

Remittance Details

If the invoice being paid has been processed through the Ariba network you
will have the ability to receive line by line item remittance information.
Simply “Click” on the invoice number to be routed into the exact invoice
and purchase order the payment is linked to.

© 2014 Ariba - an SAP company. All rights reserved. Public 24

Identified Differences

AribaPay ‘logic’ compares

incoming invoice value from
Supplier to ‘agreed to pay’
value from Buyer.
Differences highlighted with
icon to draw attention to
problem invoices.

© 2014 Ariba - an SAP company. All rights reserved. Public 25

Show the History tab to trouble shoot why payments are
short paid

Payments with identified differences can be traced back to the invoice if the invoice has been processed on
the Ariba Network. If you select the invoice number the choose the History tab you will find comments
about why the Payment does not match the invoiced amount.

The invoice status has been successfully updated to Rejected by T-Mobile. Comment: Amount invoiced does not
match the PO amount.

© 2014 Ariba - an SAP company. All rights reserved. Public 26

Failed Payments

The track & trace bar has numerous codes and updates that can be
provided. Above in an example for a payment that was rejected by the
provider. Just below it gives the error explanation and the error code that
matches.

© 2014 Ariba - an SAP company. All rights reserved. Public 27

Remittance Details

Finally a successful payment will show as “Funds Paid to

Supplier.” This is the networks confirmation that the payment
has been settled and the funds have been fed into your account.

© 2014 Ariba - an SAP company. All rights reserved. Public 28