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Sample of Medical Mission Budget Proposal PDF
Sample of Medical Mission Budget Proposal PDF
for
That is why OSM decided to conduct its medical mission for the benefit of the inhabitants of
Baseco, Port Area on April 19, 2008. A total of 500 beneficiaries were targeted for the event.
The services provided was medical and optical check-ups, medicine dispensation,
complementary supplies (such as toothbrushes, toothpaste etc), free eyeglasses and
haircutting.
When:
April 19, 2008
9 am – 3 pm
Where:
Baseco, Port Area
In Cooperation With:
- The Vice Mayor’s Office
- Philippine Army – 1st Community Development Company
- Kaagpay
- Barangay 649
- NGC Medical Clinic
- Medicard
- Hungry Croco
- Mayor’s Office – Special Drugs Education Center
- Donators (see separate list)
Beneficiaries:
1263 inhabitants of Baseco
This includes medicines, three meals for all volunteers, medical equipment, tables and chairs,
two extra tents, banner and t-shirt printing, transportation expenses, diplomas and frames and
other expenses.
The Mission Details
The Venue:
After doing research in various areas the
choice fell on Barangay 649, Zone 68,
Baseco as the venue of our Medical Mission.
The area is currently under development, but
only half/half. This meaning that half of the
Baseco compound now consists of houses
build by the NGO Habitat for Humanity
while the other half still remains severely
depressed with no structures and only
handmade housings.
All in all there are about 45.000 families in the area, whereas a large proportion of the
inhabitants are children. Baseco has been notorious in the past for daily shootings and murder,
but this is now improving to the better. Still, the area is hard to reach with badly maintained
roads and the lack of almost everything.
The Beneficiaries:
The target number of beneficiaries was set to
500. We had received the names and
personal data of the 500 people to be treated
by the barangay officials in advance and
issued OSM Stamps (see attachment) to give
them entry to the mission venue. As the
mission turned out to be quite famous in the
area the officials also provided us with an
extra list of 300 more names in case we were
to treat additional patients as well. Only
those with the stamp, however, would be allowed inside the venue.
Within the 6 hours of the medical mission the planned procedure seemed to work only in the
beginning stages. After a few hours, however, the number of people approaching the venue
with stamps seemed to be declining. Due to that we decided to admit all those in line – with or
without stamp. To keep track and control of the numbers, we did however ensure names and
birth dates of all those who were given treatment.
All beneficiaries were also required to obtain what we called a “Medical Journal” (see
attachment) – where their name and birth date was stated. At the same time it functioned as a
control measure. Without the journal the beneficiary would not be given freebies, checkups or
medicines.
All in all as many as 1263 patients were given consultation during the mission. As we were
caught by surprise by the number of patients we were also amazed by the percentage of
children among these.
The Medicines:
In advance we had both received medicine
donations and bought medicines from the
cash donations provided by suppliers and
others. We noticed that the most needed
medications were not actually all medicines
– vitamins, cough syrup and paracetamol
were the supplies we quickly ran out of. At
around 12 pm some of our staff actually had
to go to the nearest drug store to get more of
the most prescribed medication. This was not
really due to the lack of medicines, but because the number of patients exceeded what we has
anticipated when purchasing medicines.
Since most of the patients were infants or young children the syrup and drop versions of the
various medicines were well needed. After the mission we actually had less than 1 box of
syrups left all together – while the tablets (for adults) remained left in bundles.
The Transportation:
Accessibility is not the strongest side of
Baseco. Since it’s located in a somewhat
remote and “unsafe” area bringing vehicles
was not an option. Instead we arranged with
the barangay officials to hire three jeepneys
for us for the day itself. These would be used
to transport all the volunteers to and from the
venue, as well as all the supplies. This
arrangement worked very well!
The Volunteers:
The number of volunteers from the OSM
staff was high. All in all there were 38
volunteers who eagerly participated in the
event. In addition to this there were 13 cadets
who assisted throughout the day at the venue
and for driving.
The Meals:
We provided three meals for all the OSM Volunteers and Doctors. The Army and Tanods
were more than we expected, so we had to order for 60 extra lunch packages when the
mission had already started. This was
completed by the caterer without any
complications.
The food was good and no complaints at all, although there was as mentioned a shortage of
meals because of the unexpected high number of security personnel. Also, because of the
number of patients there was little time for the volunteers to eat the morning and afternoon
snacks. We did have a lunch break from 12 am – 1 pm for them all to catch their breath and
get something to eat. Water and juice was “flowing” and the cadets were handing out to all
thirsty volunteers continuously.
The Services:
Weighing
We offered weighing of the children at the
mission. The idea was to also provide height and
blood pressure measuring, but this didn’t push
through due to the lack of equipment.
Freebies
A stand at the venue offered handout of
toothbrushes and toothpaste to 500 beneficiaries.
The initial idea was to provide a package
including soap and lice shampoo, but due to time
constraint and high costs we decided to go only
with the dental products.
Medical/Optical Check-Up
In total 1263 patients received medical attention.
They were given a prescription (see attachment)
for needed medicines to pick up at our medicine
dispensation section.
Medicine Dispensation
Medicines for common illnesses and symptoms
such as cough, head ache, lack of vitamins and
colds were handed out when prescription and
journal shown.
A volunteer had to go out to buy more, but since the medicines ran out we had to cut the
mission short by one hour.
Hair Cutting
The army provided hair cutting for the
patients/beneficiaries in the area.
As April 19 was approaching we quickly leaned that there patience is a virtue in politics, and
we were often left waiting for hours for meeting, letter handover and inquiries. In the end it
also turned out the tables and chairs could not be provided for, and neither could the number
of tents we wished to put up. We received 11 tents for the activity, and in addition a portable
toilet since the venue itself has limited CR possibilities.
Barangay 649
As we were escorted to Baseco by the staff members of the Vice Mayor’s Office we also got
in touch with members of the local Barangay. Sir Domingo “A1” Ramirez and Sir Richard
Laurenciana were more than helpful in providing us information concerning the area. They
located beneficiaries for the mission and filled out the name lists we already provided them
with. Unfortunately the limit of 500 (also stated on the list given to them) was not taken into
consideration and the list was xeroxed to make room for 300 extra names. This was done
without our consent and provided some issues in the planning phase as we had only targeted
500 patients.
Both A1 and Richard were involved throughout the process and assisted in the planning and
set up of the venue. In addition they made sure we had reliable jeepney drivers to drive
volunteers and equipment to and from the area.
Assistance: Planning process guidance, help with name lists, contact personnel, manpower
for preparing the venue, more than 20 tanods, hiring of reliable jeepney drivers, and
pavement of the venue
On April 19 we expected around 10 soldiers from the company, but were surprised when
about 40 were assigned to guard the premises of the mission. Not only that, but the army
provided a tent of their own where they offered free haircuts to the beneficiaries.
Before the mission the pastor was helpful with gathering names of beneficiaries of the
activity, but we experienced that our clear limit of 500 beneficiaries was not taken into
consideration. More than 700 names were provided and when we shared our concern and
plans for the activity itself it seemed like it was not completely embraced. In a way we felt a
little hindered by the group’s actions.
Nonetheless, on the day itself the group provided around 25 tanods (local security) together
with the barangay. They also assisted in putting up the equipment for the mission and did a
good job in assisting the beneficiaries as the mission was initiated.
Assistance: Help with name lists, manpower for preparing the venue, and more than 20
tanods
For previous missions the clinic has provided approximately 10 doctors for medical and
optical check ups. In addition they provided free eyeglasses last year. This year was no
exemption, only the number of doctors and nurses reached 16 for the mission in Baseco.
The work of the doctors was efficient and good, and they did quite an effort seeing how they
all just got off their night shift to go straight to Baseco to assist. We picked them up outside
their clinic in the morning and ensured their safe return with the same means of transportation
in the afternoon.
Medicard
From Medicard one doctor and one nurse were present during the mission. We received
notification two days before the mission that two medical volunteers would be meeting us in
Baseco and we picked them up on the way there in the morning.
Because of the nature of the donation (needing to be stored cooled) and the extra
doctors/nurses and research needed for the shots we decided to save the vaccinations to
another occasion. Instead we wish to conduct an activity solemnly focusing on the vaccination
– making it a vaccination program.
Hungry Croco
For the mission we wished to provide meals from the “outside” for the volunteers. This to
relieve the canteen department and also since it proved to be just as cheap from the restaurant
we found.
Hungry Croco, the restaurant of Sir Cholo Lacson, offered to provide meals for initially 60
volunteers. The day before we changed the order to 70 volunteers and during the mission
itself we had to change it once again to around 140 volunteers (lunch only for the extra order).
Amazingly the small restaurant managed to keep up with our extraordinary order and
provided the meals on time and with the same good quality.
Also, the restaurant donated the initial 80 lunch meals for the mission and the manager herself
stayed at the venue throughout the mission to help out.
In return of the generous assistance every donator gets their name mentioned on air during our
radio program every Saturday for one month. Also a plaque of appreciation and a CD
containing the slideshow and photos from the mission will be handed over.
Those who decided to donate were: Clinicomed, Microphase Enterprise Company, NTC
Manila, Faxtron Philippines, Del Rosario & Del Rosario, Bigboard, Hotel Kimberly, JT
Services, VIA Travel, IDESS Training, Aqua Garden, VNP Properties, Mercury Drugs,
Professional Gear, Excellence & Competency Training, Golden Success, Chief Officer Renee
Sanggalang, Maritime Clinic for International Services, Far East Maritime Foundation,
Trinity Insurance, Summit Furnishings, SM Foundation, OSM Family Club, Palbros Printing,
Hyatt Hotel and Casino Manila, and Marie Castillo.
Assistance: 71.000 pesos in cash donations, medicines from 11 different donators, toothpaste
& toothbrushes, juices, gift certificate, and water.
Experiences
The Implications
We had underestimated the number of children living in the area, which also meant we had
too much medicine for adults compared to the younger ones.
Our Gains
Through the medical mission we gained valuable contacts in both the army and the Office of
the Vice Mayor. This can be, as has already been made evident to us, of great importance for
our future projects such as tree planting and coastal cleanup. We also strengthened our
relationship with our suppliers and other organizations through the cooperation with them for
the mission.
The volunteers, both OSM and Medical, had an experience of a life time. They all got to
witness the way of life for many Filipinos and the mission was somewhat of an eye opener to
many. It was also an event that showed us that nothing is impossible. We turned a much
warned venue for a medical mission into a success story.
Most importantly, we managed to provide much needed health care and medical assistance to
people who cannot afford such services for themselves or their families. We received and
experienced a local community’s embrace and will no doubt always be closely connected to
Baseco.
Attachments
- Budget and list of expenses
- List of donators, donations and medicines (three sheets)
- Samples of map of the venue, banner, t-shirts, stamps and medical journals
BUDGET FOR the OSM MEDICAL MISSION
TOTAL 44772
Budget 45000
ACTUAL EXPENSES FOR the OSM MEDICAL MISSION
Post Cost Item Variable Cost Pieces per unit Total Comment
1.0. Exterior
1.1. Additional tents
- Small 1 750 750
- Big 1 1500 1500
- Transport 200
SUM 2450
Post Cost Item Variable Cost Pieces per unit Total Comment
2.0. Meals
2.1. Snacks: Sandwich 80 40 3200 Hungry Croc
- Tuna Sandwich
- 1 peanut cookie
- 1 rais. Cookie
- 1 juice
Snacks: Extra sandwiches 50 35 1750
Post Cost Item Variable Cost Pieces per unit Total Comment
Post Cost Item Variable Cost Pieces per unit Total Comment
Post Cost Item Variable Cost Pieces per unit Total Comment
5.0. Volunteers
5.1. T-shirts 70
- XS 40 45 1800
-S 5 67 335
-M 15 68 1020
-L 7 69 483
- XXL 3 73 219
Printing 70 32 2240
5.2. Fans 1 328 60 328
5.3. Flutes 1 60 20 60
SUM 6485
Post Cost Item Quantity Cost Pieces per unit Total Comment
6.0. Suppliers
6.1. Special Paper
- Coloured Paper 3 22,75 20 68,25
- Board Paper 6 33,25 10 199,5
6.3. Frame 58 50 2900
SUM 3167,75
Post Cost Item Quantity Cost Pieces per unit Total Comment
7.0. Other
7.1.1 Jeepney rent 3 1200 3600
7.1.2. - Additional Jeepney on April 19 1 600 600
7.2. Travel expenses (prior) 1 3303 3717
7.3. Meal for Barangay officials 1 226 226
7.4. Load 1 100 100
SUM 8243
MEDICAL MISSION
PATIENT’S JOURNAL
MEDICAL MISSION
PRESCRIPTION NOTE
MEDICAL MISSION
T-SHIRTS
MEDICAL MISSION
BANNER