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Zoom Usage Guide

for the

Faculty of Iqra University

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Agenda
Contents
Zoom Usage Guide ........................................................................................................................................ 1
for the ........................................................................................................................................................... 1
Faculty of Iqra University .............................................................................................................................. 1
How to set up Zoom on your Windows? ...................................................................................................... 3
How to start a Webinar? ............................................................................................................................... 5
Inviting Attendees and Panelists ................................................................................................ 5
Starting a Webinar ............................................................................................................................. 5
How to share content with participants? ..................................................................................................... 6
Finding and viewing recordings .................................................................................................................... 8
Viewing or changing the default recording location for local recordings ............ 8
Cloud Recording ............................................................................................................................................ 9
Recording layouts ......................................................................................................................... 9
Audio and chat ................................................................................................................................ 9
Advanced settings......................................................................................................................... 9
Starting a Cloud Recording ......................................................................................................... 10
Sharing a Local Recording ........................................................................................................................... 11
Prerequisites ....................................................................................................................................... 11
Instructions.......................................................................................................................................... 11
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How to set up Zoom on your Windows?

Zoom unifies cloud video conferencing, simple online meetings, and group messaging into
one easy-to-use platform. Our solution offers the best video, audio, and wireless screen-
sharing experience across multiple platforms. Follow this article to learn about the basic
features of the Zoom client on Windows and Mac.

To use Zoom follow the steps below:

1. Go to https://zoom.us/download
2. Click on the link as shown in the graphic below, and download Zoom:

3. Double click on the file “Zoominstaller.exe” to install in on your PC

4. Once installed, now you have to sign in

5. After launching Zoom, click Join a Meeting to join a meeting without signing in. If
you want to log in and start or schedule your own meeting, click Sign In.
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6. To sign in we will provide with pre-made credentials

7. After signing in, you will see the Home tab, where you can click these options:
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How to start a Webinar?

Inviting Attendees and Panelists

Panelists are full participants in the meeting. They can view and send video, screen share,
annotate, etc. You can have 300 panelists (including the host) in a Webinar. Please note
that panelists will receive a direct email invitation separate from the attendees of the
Webinar.
Attendees are view-only participants who can be unmuted if the host chooses. Their view
of the webinar is controlled by the host. They can interact with the host and the panelists
through the Q&A and the chat.
We will publish URL to attend our webinar (class lecture) on Virtual Learning
Environment (VLE). Student just need to click on this URL to attend specific webinar
(class lecture) by simply click on it.

Starting a Webinar
There are a few ways that you can start your webinar.

 Sign in to the Zoom web portal and click Webinars. Find the webinar, and click Start.

 In the Zoom client, click on the Meetings tab. Find the webinar, and click Start.

 If you have added this to your calendar, click on the link displayed on your calendar
reminder. Make sure that you are logged into your Zoom account before clicking the
link.
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How to share content with participants?

Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom.

 The host and attendee can screen share by clicking the Share Screen icon.
 The host does not need to grant screen share access for another participant to share
their screen.
 The host can prevent participants from accessing screen share.

Sharing your screen

1. Click the Share Screen button located in your meeting controls.

2. Select the screen you want to share. You can also choose an individual application
that is already open on your computer, the desktop, a whiteboard, or an iPhone/iPad.

3. (Optional) Enable these features:

 Check Share Computer Sound: If you check this option, any sound played by
your computer will be shared in the meeting.
 Check Optimize for full screen video clip: Check this if you will be sharing a
video clip in full screen mode. Do not check this otherwise, as it may cause the
shared screen to be blurry.
4. Click Share.
 Zoom will automatically switch to full screen to optimize the shared screen view.
To exit full-screen, click Exit Full Screen in the top-right corner or press
the Esc key.
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 To disable automatic full screen when viewing a shared screen, disable this
option in your desktop client settings: Enter full screen automatically when a
participant shares screen.

Share screen menu

When you start sharing your screen, the meeting controls will move into a menu that you
can drag around your screen.

 Mute/Unmute: Mute or unmute your microphone.

 Start/Stop Video: Start or stop your in-meeting video.
 Participants/Manage Participants: View or manage the participants (if the host).
 New Share: Start a new screen share. You will be prompted to select which screen you
want to share again.
 Pause Share: Pause your current shared screen.
 Annotate / Whiteboard: Display annotation tools for drawing, adding text, etc.
 More: Hover over more for additional options.

 Chat: Open the chat window.

 Invite: Invite others to join the meeting.
 Record: Start recording locally or to the cloud.
 Allow/Disable participants annotation: Allow or prevent the participants
from annotating on your shared screen.
 Show/Hide Names of Annotators: Show or hide the participants' name when
they are annotating on a screen share. If set to show, the participant's name will
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briefly display beside their annotation.

 Live on Workplace by Facebook: Share your meeting or webinar on Workplace

by Facebook. Learn more about live-streaming a webinar.
 Optimize Share for Full-screen Video Clip: Start optimizing for a video clip in
full screen mode.
Note: Do not enable this setting if you are not sharing a full screen video clip,
as it will blur your screen share.
 End Meeting: Leave the meeting or end the meeting for all participants.

Finding and viewing recordings

Viewing your recordings on the Zoom client will show all cloud recordings done by this
user and any local recordings by this user on this computer. It will not show local
recordings done on a different computer, even if the same Zoom account was used.

1. Log in to the Zoom client.

2. Click Meetings.

3. Click the Recorded tab.

4. Select the meeting you want to view the recording of.

 Local recordings will have the following options:
 Play: Play the video file.
 Play Audio: Play the audio-only file.
 Open: Open the folder where the recordings are stored.
 Delete: Delete this meeting recording from the Zoom client. The files will
still be stored on your computer.
 Cloud recordings will only have the option to Open the recording. If you
click Open, it will open your default web browser to the recording files on the
Zoom web portal.

Viewing or changing the default recording location for local recordings

You can find your default recording location for local recordings in your Zoom client
settings.

1. Log in to the Zoom client.

2. Click your profile picture then click Settings.
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3. Click Recording.

4. Click one of these options beside Local Recording:

 Click Open to open the folder where your local recordings are stored.
 Click Change to change the default recording location for your local recordings.

Cloud Recording

After enabling cloud recording, you can change these settings. These settings can be
applied at an account, group, or user level:

Recording layouts

 Record active speaker with shared screen: Record both active speaker view and
shared content on the same video.
 Record gallery view with shared screen: Record both gallery view and shared
content on the same video.
 Record active speaker, gallery view and shared screen separately: Select
the recording layout types that you want to record as separate videos.
Note: By selecting this file type for cloud recordings, you will see the shared screen
recording beside the active speaker / gallery view when viewing a cloud recording
using the Zoom web portal.

Audio and chat

 Record an audio only file: Only receive an M4A file with a recording of the audio.
 Save chat messages from the meeting / webinar: Receive a TXT file with the
transcript of in-meeting chat messages.
Note: for webinars, the saved chat will only include messages from the host and
panelists to all participants.

Advanced settings

 Add a timestamp to the recording: Add a timestamp of the meeting to your cloud
recordings. The time will display in the host's timezone, set on their Zoom profile.
 Display participants' names in the recording: Add participants' name to the bottom-
right corner of their video.
 Record thumbnails when sharing: Include a thumbnail of the presenter when screen
sharing.
 Optimize the recording for 3rd party video editor: Generate your cloud recording
video files with a standard format that is compatible with 3rd party video editors. This
may increase file size.
 Audio transcript: Automatically transcribe your cloud recordings.
 Save panelist chat to the recording: The messages sent by panelists during a
webinar to either all panelists or all panelists and attendees will be saved to the
recording.
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 IP Address Access Control: Only allow specified IP address to playback shared cloud
recordings. This setting applies to cloud recordings that are shared publicly or to
authenticated users. If a cloud recording is shared to authenticated users, signed-in
users in the same account will still need their IP address white-listed to view the
recording.

Starting a Cloud Recording

Note: Only hosts and co-hosts can start a cloud recording. If you want a participant to start
a recording, you can make them a co-host or use local recording. Recordings started by co-
hosts will still appear in the host's recordings in the Zoom web portal.
To record a meeting to the cloud:

1. Start a meeting as the host.

2. Click the Record button in the Zoom toolbar.
3. Select Record to the Cloud to begin recording.

4. To stop recording, click Pause/Stop Recording or End Meeting.

Once the recording has been stopped, the recording must be processed before
viewing. Zoom will send an email to the host's email address when the process is
completed.
5. Manage your cloud recordings:
 Download, share, or delete cloud recordings.
 Trim the playback range of a shared recording.
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Sharing a Local Recording

Local Recording saves your recording files on your computer. It is not possible to upload a
local recording to the Zoom cloud. To store a video on Zoom's cloud, you must use cloud
recording.
However, you can share your local recording with others by uploading it to third-party
cloud storage, content/learning management, or video streaming service such as Google
Drive, YouTube, or Vimeo.

Prerequisites

 Zoom desktop client version 3.5 or higher

Instructions
To locate the recording files on your computer:

1. Sign in to the Zoom client.

2. Click Meetings.

3. Click the Recorded tab.

4. Select the meeting you would like to view the recording for and click Open. This will
open the folder where your recording files are stored. The MP4 file is the video file.