Chauffeur Booking System

Chauffeur Booking System is a powerful transport reservation software for

companies of all sizes that renders custom transportation services. It can be used
by tricycle (Keke-Napep), Saloon, Shuttle and Bus operators. It provides a simple,
step-by-step booking process with online payments, e-mail and SMS notifications,
Commercial and Calendaring integration and an intuitive backend administration.

With Chauffeur Booking System you can easily take online reservations for any route defined
e.g. airport transfer or city tour, hourly or point-to-point with support for intermediate points
(stops). It will help you render classy and comfortable customer service and manage your
business online.

Chauffeur Booking Core Features

Responsive Layout
Chauffeur Booking is fully responsive which means each and every element adapts perfectly for
any screen size.

Future-Proof Mobile Readiness

Chauffeur Booking comes with both Android and iOS apps. This will mean that every operator
must own a smart of either of the two flavors.

3 Types of Services / Step Based Navigation

The software offers support for three types of services: Distance (Point-to-Point), Hourly, Flat
Rate with the possibility of using all or only selected ones. The navigation in the software is
based on convenient steps.

Live Route Preview / Total Distance, Total Time Calculation

The soft can draw route maps and supports an unlimited number of intermediate points
(stops). It can also calculate the total distance and total time (including extra time and return
time if applicable). In addition, the software can calculate the distance between the base and
the pickup/drop off location and add a fee to the total amount for the booking.

Multiple Booking Forms

The software allows for the creation of unlimited number of booking forms and use of different
settings for each of them.
Extra Time, Rental Time / Advanced Booking Period
The software allows for the offering of the option of extra time, specification of the minimum
and maximum booking time of the vehicle and setting advance booking period to allow booking
up to defined number of days in advance.

Business Hours
The software enables the specification of working days/hours (in HH:MM time format) for each
day of the week.

Excluded Dates / E-mail Notifications

Administration can specify and manage the dates not available for booking, definition of the list
of recipients and select the sender’s e-mail account from which the messages will be sent with
info about new bookings.

Multiple Payment Methods

Chauffeur Booking software provides friendly payment methods including Cash and Wire
Transfer.

Custom Colors
Define your own colors to match booking form to your site.

Booking Extras
The software provides for the addition of an unlimited number of extra services which can then
be selected by the customer, like child seat, alcohol package or a box of chocolates, sending on
an errand to make purchases from the local market.

Define Your Own Routes

You can define your own routes. This is useful for specific business type like shuttle operators,
airport transfers or city tours.

Vehicles
Define an unlimited number of vehicles and set a number of parameters for them. Set vehicle
name and description, featured image, gallery, vehicle type, make and model. Enter maximum
number of passengers and suitcases. Enter price per distance and per hour, specify commission
rates and assign vehicle attributes.

Attribute Types
You can define an unlimited number of vehicle attributes like color, engine, etc. and then you
can assign them to individual vehicles in their settings.

Vehicle Attributes
Give values to vehicle attributes while editing a vehicle.
Commission Rates / Currency
Define available commission rates like 0%, 8%, 23% and select the plugin base currency (160
currencies are available).

Multiple Currencies in a Single Form

The plugin comes with integrated exchange rates importer which allows you to convert the
base currency of the plugin into one of the many available currencies. You can create one
booking form that supports multiple currencies (e.g. for different language versions of the
page).

Smart Sticky Sidebar

The summary of your order is always visible even when scrolling the page.

Prices
The plugin allows you to define different types of prices:

 Fixed price [A → B],

 Fixed price for a return ride [B → A],
 Fixed price for a return ride when the return is a different date [B → A],
 Initial fee (fixed starting rate),
 Delivery fee from base to pick up location,
 Delivery fee from drop off to base location,
 Price per distance (mile, kilometer) [A → B],
 Price per distance for a return ride [B → A],
 Price per distance for a return ride when the return is a different date [B → A],
 Price per hour [A → B],
 Price per hour for a return ride [B → A],
 Price per hour for a return ride when the return is a different date [B → A],
 Price per extra time,
 Price per an adult passenger,
 Price per child.

Admin can assign prices to the vehicle, route or set it in pricing rules module. Additionally,
admin can choose the type of price calculation is based on: distance, number of passengers,
distance and time.

Extensive Pricing Rules

You can define your own pricing rules depending on the booking form, selected vehicle, service
type, route, day of the week, range of dates or hours and even ride distance. For example, you
can set a different ride price on each weekend over a distance greater than 50 km. You can
define an unlimited number of pricing rules.
Driving Zone / Custom Order Form Fields
Set your driving zone – an area of your business. You can choose from the list of villages, town
and states or draw an area on the Map. For example: if you choose Awka or an area with a
radius of 100 km from Awka, your clients will not be able to order a chauffeur outside of this
criterion.

The convenient form builder will allow you to create an order form tailored to your business.
Create sections and form fields, specify whether a field is required and settle your own error
messages.

Geofence
You can create your own driving area and use it – as one of the conditions – in pricing rules. The
module provides easy and intuitive drawing tool for adding, removing, moving, modifying
shapes (polygons). The created shape represents a single driving zone for which different price
levels can be assigned.

Geolocation / Widgets
The plugin allows the use of browser and server geolocation. For the second type, the admin
can choose which server will handle the requests. All these functions can be turned off if they
are not needed.

You can use a simpler version of the booking form without maps, navigation and driving
information, which is more legible for end users. Such a widget can be displayed on sidebars
and sliders, especially on the home pages.

Custom and Defined Locations

In addition to the fact the user can choose any pickup and drop off location, you can also
impose certain fixed locations and narrow down the selection only to them. You have the
option to set the user to be able to add their own intermediate stops (waypoints) to the route.
Choosing and defining a location is always supported by Google’s autosuggestion tool.

Coupons
The plugin allows you to create coupons with predefined rates, dates, usage limits, etc. You do
not have to create each coupon manually. The built-in tool can automatically generate the
desired number of coupons in one second.

Drivers / Agreements
The driver’s module allows you to define your drivers and assign them (manually or
automatically) to the reservation. The driver can also be notified of new reservations and
changes in their status.

You can create multiple ‘agreement’ fields that must be accepted by the client before sending
the reservation. Each of them may be optional or obligatory based on the control panel
settings. This feature is very important in the case of General Data Protection Regulation
(GDPR).

SMS Integration with Nexmo and Twilio

Chauffeur Booking comes integrated with Nexmo and Twilio API for SMS notifications to
improve the customer experience. By adding such notifications, your clients will always be well
informed.

Backend Feature List of Chauffeur Booking System

Booking Forms
With this module you can create an unlimited number of booking forms and for each of the
forms define different settings. And there are a lot of them!

 Browse, add, edit or delete booking forms.

 Get the generated short code and put it on any page in your chosen spot to display the
booking form on your website.
 Define service type offered: distance (point-to-point), hourly, flat-rate for predefined
routes. You can create a booking form only for one type of service or for all types of
services.
 Choose whether you want to enable or disable transfer type option (e.g. return ride) for
selected services.
 Choose whether you want to offer an option of extra time. You can set the time range
and minimum time unit.
 Specify the minimum and maximum rental time of the limousine and minimum time
unit.
 Set booking period, a range of days during which customer can send a booking.
 Specify the time interval between reservations of the same vehicle.
 Define whether to display additional costs such as initial or delivery fee or hide them
and count to the price of the vehicle.
 You can define your company base location and apply the delivery fee resulting from the
delivery of the car from the base to the pickup location.
 If you have only one car you can skip the second step (a vehicle selection) and don’t
display it on the booking form.
 Specify minimum distance and minimum order value needed to place an order.
 Set default booking status for new orders (new, accepted, rejected or finished).
 Enable or disable a sticky summary sidebar.
 Choose whether to display vehicle filter bar on the booking form.
 Would you like to scroll the page to add-ons after choosing a vehicle? Enable or disable
this option.
 Specify vehicle categories (vehicle types) that are available in the booking system.
 Specify routes that are available in the booking system.
  Specify add-ons categories that are available in the booking system.
 Set business hours for each day of the week.
 Exclude dates from the booking system.
 Specify available payment methods; Cash and Wire Transfer.
 Set payment method as mandatory or not, when ordering.
 Enable or disable a percentage deposit option.
 Define percentage value of the deposit (if applicable).
 Set your driving zone – an area of your business. You can choose from the list of
countries or draw an area on the Google Map. For example: if you choose Awka or an
area with a radius of 100 km from Awka, your clients will not be able to order a
chauffeur outside of this criterion.
 Define your own form elements. Create sections and form fields, assign fields to the
sections and create an order form tailored to your business.
 Build a list of agreements needed to be accepted by the customer before placing an
order.
 Set e-mail accounts for senders and recipients of notifications about new bookings.
 Enable or disable Nexmo and Twilio SMS notifications about new bookings.
 Enable or disable an option to avoid routes with tolls, highways and ferries when
drawing a route.
 Set a number of settings for a google map such as: zoom settings, map control type, map
scrolling and dragging behavior.
 Apply your own colors to the booking form.

Bookings
Displays a list of all submitted orders (bookings) in the system.

 Browse, edit or delete submitted bookings.

 Set statuses for bookings: New Booking, Accepted, Rejected, Finished.
 The administrator receives information about: the selected type of service, pickup date
and time, order total amount, deposit to pay, distance, rental time of the vehicle,
comments to order, route details, transfer type, extra time (if chosen), vehicle name
with prices per hour and per distance, extras chosen by the customer, customer contact
details and chosen form of payment.
 The administrator receives the complete list (billing) of services and add-ons selected by
the customer. Each item on the list is described, including name of the item, name of
the unit, quantity, unit price, net value, commission and total gross amount.

Booking Extras
A module that allows you to add an unlimited number of add-ons which can then be selected
by the customer like child seat, alcohol package or a box of chocolates.
  Browse, add, edit or delete booking extras.
 Name the add-on and add a description.
 Define whether an add-on can be ordered more than once (a maximum number for a
given add-on).
 Set the price per single addition.
 Select commission rate.

Routes
A module that allows you to define custom routes. Useful for specific business type like shuttle
operators, airport transfers or city tours.

 Browse, add, edit or delete routes.

 Define start and end-point of the route.
 Add unlimited number of intermediate points (stops).
 Live preview of your route on the Map.
 For each route you can define a different price rates for each car individually, including
fixed fee for a route, fixed return fee, initial fee, car delivery fee, per distance fee, per
distance return fee, extra time (per hour) fee.

Vehicles
With this module you can define an unlimited number of vehicles and set a number of
parameters for them.

 Browse, add, edit or delete vehicles.

 Set vehicle name, description and featured image.
 Set vehicle type (category).
 Enter vehicle make and model.
 Enter maximum number of passengers (or seats) and maximum baggage allowance
(suitcases, bags).
 Specify price rates: fixed fee for a ride, fixed return fee, initial fee, car delivery fee, per
distance fee, per distance return fee, per hour, extra time (per hour) fee.
 Specify commission rate for each price separately.
 Assign vehicle attributes.
 Exclude dates at which the vehicle is not available.

Vehicle Types
A list of available vehicle types (or categories).

Vehicle Attributes
In this module you can define an unlimited number of vehicle attributes like color, engine, etc.
and then you can assign them to single vehicles (limos) in their settings.

 Browse, add, edit or delete vehicle attributes.

  Select one of the three attribute types: Text Value, Single Choice, Multi Choice.
 A text value is used for any custom text. For example, you can define an attribute named
‘color’ and then specify it by entering it in a vehicle single setting.
 A single and multi-choices are used for predefined values. For example, you can define
an attribute named ‘transmission’ with two values ‘automatic’ and ‘manual’ and then
specify one of them or both of them in a vehicle single setting.

Pricing Rules
You can define your own pricing rules depending on the booking form, selected vehicle, service
type, route, day of the week, range of dates or hours and even ride distance. For example, you
can set a different ride price on each Wednesday over a distance greater than 50 km. You can
define an unlimited number of pricing rules.

Commission Rates
Define available commission rates like 5%, 10%, 20%, 30%

E-mail Accounts
A list of e-mail addresses saved.

 Browse, add, edit or delete e-mail accounts.

 Set name, e-mail address, SMTP options.

Frontend Feature List of Chauffeur Booking System

 Responsive Layout
 Retina Ready (compatible with Advanced iPhone Displays)
 Ajax Driven
 Google Calendar Integration
 Telegram Messenger Integration for communication between clients and drivers.
 Compatible with WPML, Supporting Multi-Language Display.
 Visual Composer Page Builder Integration
 Uses Geolocation
 Extensive Pricing Rules
 Custom Order Form Fields
 Custom Agreements
 RTL (Right-to-Left Writing System) is Supported
 Step Based Form with Easy Steps Navigation
 3 Types of Services: Distance (Point-to-Point), Hourly, Flat Rate with the Possibility of
Using all or Only Selected Ones
 Live Route Preview by Google Maps
 Support for an Unlimited Number of Intermediate Points (Stops) of the Route
 Total Distance, Total Time Calculation with Extra Time Support
 Smart Sticky (Floating) Summary Sidebar
 Integrated with hitch-free and trustworthy Payment Gateways
 Support for Cash and Wire Transfer Payment Methods
 SMS Integration with Nexmo and Twilio
 Unlimited Booking Forms with Different Settings
 Unlimited Bookings
 Unlimited Vehicles
 Unlimited Add-On Services
 Unlimited Predefined Routes
 Fully Translatable with .po / mo Files
 Valid HTML5 Code
 Cross browser Compatible