HUMAN RESOURCE MANAGEMENT INFORMATION SYSTEM

RECRUITMENT MODULE

INTRODUCTION
Recruitment and Selection Module of HRMIS will be used to ensure the
exact match up of the vacant position. This sub component consists of
different business processes which are discussed below:

ENTITY RELATION MODEL

Cost Center

Position Applicant

Advertisement

Correspondence

Org. Unit

Employee

ENTITIES

Cost Center
An expense center which is used to record to expenses of the positions

Organizational Units
Organizational unit is used to display the departments of the company

Positions
A position vacant / closed / filled for an organizational unit and paid out
from a specific cost center

Advertisements
Advertisements produced against one or more positions
Applicants
A person that applies against a position in an advertisement

Correspondence
Correspondence that takes place between a designated employee
representing an organizational unit and an applicant

Employee
A hired employee belonging to an a department with a company

RELATIONS

Cost Center - Position

A position in a company always belong to a cost center, where all the
expenses of position are recorded

Position – Advertisements
An advertisement may be generated against one or more positions
(vacant)

Position – Organizational Unit

A position always belongs to a department in a company

Advertisement – Applicant
An applicant generally applies for a position against a published
advertisement

Applicant – Correspondence
A company communicates with the applicant through an advertisement

Correspondence – Employees
An employee generates correspondence for the applicants
DATA FLOW DIAGRAM
Context Level (0)

Level I
 Level II

EXPLANATION

Inputs Processes/ Outputs

Techniques
i. Jobs / Positions of 1. Creation / 1. Selection of
organization Maintenance of employees
ii. Applicant’s vacancies 2. rejection of
Applications 2. Creation / applicants
iii. Workload Maintenance of 3. Transfer
evaluation Std advertisements applicant’s
3. Maintenance of master data to
Planned & Employee Master
Completed data
activities 4. Reports
4. Generation of
Correspondence
5. Maintenance of
applicants master
data
6. Profile match up

Input
1. the system will take jobs / positions as an input for generating
vacancies or advertisements. These will be defined in organizational
management sub component
2. the system will provide the facility to maintain applicant’s data. These
data will be used for further processing
3. workload evaluation standards, will be used to do employment
planning for the organization. These standards will serve as an input

Processes / Techniques
1. The system shall provide the facility to create / maintain vacancies
(vacant positions) against the positions of the company maintained in
organization management component
2. The system shall provide the facility to maintain advertisements
against the vacancies having all the details
3. The system shall have the facility of maintaining of planned and
completed activities having dates and person responsible, for the
 applicant
4. The system will provide the facility to auto generate the
correspondence (letters, emails etc, etc) according to planned
activities
5. The system shall provide the facility to maintain Applicant Master
Data (personal data, org. assignment, addresses etc, etc.)
6. The system shall provide the facility to match the profile of the
position (vacant position whose advertisement has been done)
maintained in “Career and succession Planning and organization
management components” and the applicants profile maintained in
“Recruitment” component and shall produce the report
7. The sub component must be integrated with other sub components
like organizational management, personnel administration, personnel
development

Output
1. One of the end result of the recruitment process would be that
applicant will be hired as an employee of the organization
2. It is also possible that the applicant may not be hired as an employee
of the company
3. The system shall have the facility to transfer master data of applicant
to the employee master data based on the condition / status that
applicant has been hired and an employee
4. Reports