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Swim lane Diagram of Hiring Process

Swim lane diagram recruiting process template to show clearly who is responsible for each

activity in the recruiting process, and the steps that must be followed to fill a position.

1. First the Technical department identifies the need of hiring, then the same gets
approved by concerned departments’ Head/Chief.
2. Once the hiring managers receives the approval, the request is then raised by HR
admin on HR Portal.
3. On that portal, the hiring manager prepares the job description and also prepares the
questions to be asked at the time of an interview/interaction with the candidate.
4. After the preparation of JD, HR admin post the job on various platforms like LinkedIn,
Naukri.com, Company’s official website etc.
5. Then the recruiter, shortlist the candidates on the basis of information given on their
Resumes and then further conduct phone screening for shortlisting the candidates
further.
6. After shortlisting the candidates, selected ones are called for technical round & HR
round.
7. After receiving the green signal from Hiring Manager, the recruiter makes the offer to
the candidate.
8. If the candidates accepts the offer, then he/she is further asked for a medical test.
9. After the getting the results, the final proposition is offered and the hiring process is
closed from hiring mangers’ end.
Concerned Hiring Manager HR Admin 2 Recruiter Candidate
Department

Hiring need
Identifies

Departmental
Hiring Need Log hiring
Head Approval
Reported request
Required

Prepare Job
Description &
Screening
Questions

Post Opening Find applicants,

at various shortlist them &
platforms do phone
screening
2nd - Call for
1st- Call for Technical and
Technical Select the
candidate

Candidate
Make job offer
Accepts?

No Yes

Final Check & Arrange for

the End Medical
Screening

Yes No
Send Rejection
Mail