Professional Documents
Culture Documents
PRESENTED BY
SANDIP KURIL
• Meaning ?
• Its well Written form of the topic list which is to be
discussed in meeting based on current and
previous scenario.
• Effective planning of agenda leads to great chance
of being a success.
• It is Usually sent along with the notice of the
meetings.
• If the subject matter of the meeting is secret the
agenda may not be circulated.
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SAMPLE FORMAT OF AGENDA
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MEETING MINUTES
• Meetings Minutes (MOM) is the official
Written record of the meetings of an
organization or group.
• Meeting Minutes describe the specifically
what was discussed in a meeting.
• Its capture the Essence of Meeting.
• Minutes mainly a record what was done at
the meeting, but not what was said by the
members.
• It also called as summery of the meeting.
• Its Property for an organization for further
reference to achieve the targets .
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IMPORTANCE OF
MEETING MINUTES
• Good reference for attendees and serve to
refresh the memories.
• Simple list of decisions and made actions
that need to be taken.
• Drive the action with all key information.
• Act as a measuring stick.
• State to leadership on an individual .
• Tool for sharing the outcomes of meeting
with the people who were unable to attend
the meeting.
• Offer legal Protection with confidentiality.
BUSINESS COMMUNICATION AND 11
INFORMATION SYSTEMS
* TERMS INVOLVED *
TO RECORD MINUTES
• Subject of meeting
• Venue , Date and Time
• Name of all attendees including guest,
speakers and those unable to attend.
• Objective of the meeting.
• Points discussed in the meeting.
• Decisions made out about each agenda.
• Actions made out and agreed to be taken in
reference to previous open points.
• Next meeting plan.
• Audio Recording
• Text Recording
( In Written Form )
BUSINESS COMMUNICATION AND 13
INFORMATION SYSTEMS
SAMPLE FORMAT OF
MEETING MINUTES
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SAMPLE FORMAT OF
MEETING MINUTES
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FILING AND STORAGE
• Once it finalized by committees, Board of directors,
Group or any institution. It filed for future
correspondence.
• Also store hard copies as well.
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CONCLUSION