Topic 2

FINDING A JOB
(HOW TO MAKE AN APPLICATION LETTER)

Compiled by:

Luh Nyoman Chandra Handayani

for the 4th semester students

of Accounting Study Program

Accounting Departement

Politeknik Negeri Bali

April 2020
 APPLICATION LETTER
A. Meaning

A letter of Application (Application Letter), also known as a Covering Letter, is

a letter that written to a company or organization when you are applying for a job.
The letter of application is intended to provide detailed information on why you
are a qualified candidate for the job.

Application Letter should let the employer know what position you are applying
for, what makes you are a strong candidate, why they should select you for an
interview, and how you will follow up.

B. Function of Applying Letter

 To express your interest in attending an institution or receiving a position.
 It showcases your abilities and strengths, and illustrates your experience
 As evidence in applying for a job and also as consideration for the
acceptance of work
C. Structure of Application Letter
The structure and formatting of your application letter are just as important as
the words you use to sell your skills and enthusiasm for the job.
D. Types of Application letter
In making a job application letter before that surely we find news or an
advertisement (iklan) to find out about a vacancy. In an advertisement there
are different job application conditions needed, here are the types of answering
job advertisements: (4 cara utk menjawab sebuah iklan. Ini tergantung dr
permintaan yang ditulis di iklan tersebut. Jadi baca iklannya dengan baik)
1. Use Covering Letter (Application Letter) with Curriculum
Vitae
2. Use Covering Letter with Application Form
3. Answering the advertisement By calling directly
4. Answering the Advertisement by Sending A letter and the
the information (Curriculum Vitae) is Inside the letter
 D. Example of Writing Application Letter
1. Use Covering Letter and Curriculum Vitae

The Advertisement

Job Vacancy
Mechanic Motorcycle Position
PT. Astra Honda Motor

Requirements :
- A tertiary qualification in Mechanical Engineering
- Male, max 25 years old
- Strong work ethic, honest, reliable
- Beneficial to have strong project management and planning skills

Please send your CV and Certificates of College, to :

PT. Astra Honda Motor. JL Imam Bonjol No. 57 Jakarta Barat, Indonesia
Phone : 087849767769, Kode Pos JKT 10000

Here is the answer of the adv (the example of Job Application Letter with CV)

Darwoto Sutejo Putro

Pemogan, Denpasar Selatan, Bali

PT. Astra Honda Motor

Jl. Imam Bonjol No. 57
Jakarta Barat, Indonesia, Kode Pos JKT 10000

3rd February 2012

Dear Sir/ Madam,

I am interested in a position of mechanic. I was graduated from D4 Mechanical

Engineering of Bali State Polytechnic. I am capable to assemble, repair, and
maintain the motorcycle machine well. So, I write this letter to apply the
position.
 Because I love the products of Astra Honda Motor, especially motorcycle I want
to apply the position of mechanic. Every time, I used motorcycle to help all my
activities. So, I know all about motorcycle, Honda motorcycle.

I can do the job of machine motorcycle well. I hope I get the time for personal
interview. I am ready to get interview anytime. I am really interested in this
position and I hope you ask me to come to your company to get interview. You
can contact me by phone. The number is 089878675645. Thank you very much
for reading and understanding my application letter.

Yours Sincerely,

Darwoto Sutejo Putro

Enclosure:
- Curriculum Vitae
- Certificates of College
- Certificates of Training

That covering letter followed by this CV

Curriculum Vitae
Personal Details
Name : Darwoto Sutejo Putro
Date of Birth : Surabaya, October 23, 1994
Gender : Male
Address : Pemogan, Denpasar Selatan, Bali
Nationality : Indonesia
Phone : 089878675645
E-mail : Darwotoputro@gmail.com
Education:
2010-2012 SMKN 4 Denpasar, majoring in Automotive Engineering
2012-2016 Bali State Polytechnic of D4 Mechanical Engineering
Skills:
- Computer Aided Design
- Communication Skills
- Familiar with Motorcycle Engine
- Maintenance Coordination
Languages
- English
- Japanese
Additional Training:
5th June 2015 – 20th June 2015 , Works as a junior engineer in “PT Aus Bali Export
Import”
1st July 2015 – 14th July 2015, Works as a junior engineer in “CV Mandiri Teknik
Bali”

2. Application Letter with Application Form

STARBUCKS
Opportunity
to connect with something bigger.

Starbucks
5 Chiswick Park, Chiswick
London W4 5YA
(Telp: +44 20 8994 9511)

WE’RE HIRING COFFEE LOVERS!

We are looking for enthusiastic, friendly people to join our team.
Do you want to be part of our team in this fun, challenging and
rewarding environment?
Requirements:
 Qualified candidates who possess at least a bachelor’s/college
degree in any field
 Must be responsible, engaging, trustworthy and share a passion
for people, service & coffee.
If that sounds interesting to you please visit our website
www.starbucks.co.uk to get an application form and more information
This Application Form can be sent to the company followed with a simple
accompanying letter (surat pengantar singkat)
House Road/Street
District
Area / Postal Code

Date

The Personnel Manager

Starbucks
5 Chiswick Park, Chiswick
London W4 5YA

Dear Sir,
I have already downloaded the application form on your website and completed the form. Now I am
returning it with this letter. If there is any further information you need, please contact me.

Yours Sincerely,
(signature)

Full name (typed)

Enc. Application Form (1 copy)

British Passport (1 copy)
Certificate of College (1 copy)

3. Answering the Advertisement By Calling Directly

PURPLE FASHION
WE’RE HIRING!
EXECUTIVE MANAGEMENT ASSISTANT
Come on join our team!!
Qualifications:
 Male or Female
 Candidate must possess at least a College Degree
 Good at communication skills
If you want more information and interested in applying please contact
Ms. Thomson at 456 89 770 235.

WATCH THE VIDEO IN PPT

Conversation
Maria Martinez : Oh, Purple Fashion is looking for an executive
management assistant! That’s sounds interesting. I really
should take some notes and write down any questions
before calling.

*calling the company*

Maria Martinez : Good Morning, I’m calling about the executive
management assistant position, may I speak with
Ms.Thomson?
Ms.Thomson : Jane Thomson speaking, may I help you?
Maria Martinez : Good morning, Ms.Thomson. I’m calling about the
executive management assistant position
Ms.Thomson : Oh yes, I’m sorry but I didn’t catch your name

Maria Martinez : My name is Martinez, Maria Martinez

Ms. Thomson : Yes, Ms. Martinez. Would you mind if I first asked you
some questions?

Maria Martinez : No, not at all

Ms.Thomson : Okay, what is your educational background?
Maria Martinez : Well, I’ve received my high school diploma.

Ms. Thomson : And what work experience do yo have?

Maria Martinez : I’ve worked as a receptionist at the advertising agency
“BIG AD” and for the fashion label “FV”. Right now I’m
working there as an assistant.
Ms. Thomson : Oh, you’re ready have experience in the fashion business
Maria Martinez : Yes, that’s right. I’m also pretty good at organizing things
and I’m fluent in Spanish and Italian
Ms. Thomson : Well, that’s perfect, because we are a very international
company with numerous customers and partners in Europe

Maria Martinez : Could you please tell me what the job at Purple Fashion
would entail?
Ms. Thomson : Well, the position is for an executive management
assistant, which would involve the planning of all the
executive’s affairs, the creation of budgets and statistics,
and taking care of all the executive’s correspondence.

Maria Martinez : I see. That sounds like an exciting challenge to me.

Ms. Thomson : Could you please email me your resume and references
Maria Martinez : Yes of course, I’ll also attach copies of my qualifications
and references from my previous employers. Could you
give me your email address, please?

Ms. Thomson : My email address is Jane dot Thomson without a “p” at

purplefasion dot com.
Maria Martinez : Thank you very much. I’ll send you my CV and other
information within the hour
Possible questions that might be asked when applying for a job are:
1. Tell me about yourself 6. Why did you leave your last job?
2. Why are you applying for this 7. What are your weaknesses?
position? 8. What are your strengths?
3. Why do you want to work here? 9. How did you hear/know about
4. What motivates you to work here? this job?
5. Describe what you do in your 10. What do you know about our
current position? company?

4. Answering the Advertisement by Sending A letter and the

Curriculum Vitae is Inside the letter
Here is the advertisement:
Urgently Required
PT Wijaya Kusuma is one of the largest providers of technical and mechanical equipments. We are
currently looking for highly motivated, dynamics and professional individuals to be placed in our
headquarters and branch ofhces.

Account Executive

Qualifications:

 Minimum 2 years sales experience (preferably in technical equipments)

 High achiever and motivated person
 Excellent interpersonal and communication skills
 I Good command in English (verbal & written)
General Requirements:

 Male/Female, max 30 years old

 D3/S1, preferably in Management or Engineering
 Willing to work under pressure and on target
 Computer literate (Ms-Word, Excel, Power Point)
 Mature and well-organized
Competitive salary and benefit will be provided to successful candidates. For further information, please visit our
website at www.wijayakusuma.com.
Please apply in writing to: HUMAN RESOURCE DEPARTMENT
PT Wijaya Kusuma
Jl. Mawar No. 23A
Denpasar 82779
Reply:
Wiwin Wijayanti, S.E.
Jl. Mawar No. 23A
Denpasar Barat 82779
Tel. 083897654221
Wiwinwijayanti97@xyz.com

Denpasar, December 31, 2012

HR Department PT Wijaya Kusuma

hrd@wijayakusuma.com

Dear Sir/Madam,

I would like to apply for the post of Accounting Staff which you have advertised in your
website on December 31, 2012.

I believe I meet all the requirements listed in your advertisement. As an accounting

graduate, l have great knowledge regarding all aspects of general accounting and financial
reporting. I have good command of all the required software programs, including Word,
Excel and accounting software such as Zahir and Accurate. I am proficient in general
accounting, accounts receiveable/payable, payroll processing, data collection and
analysis, banking activities and employment tax reporting. My financial strength include
budgeting, reporting, auditing, month end closing, preparing timely financial statement
and managing annual budget process.

For your further consideration, I have a bachelor degree in Accounting from Gadjah Mada
University. I am hardworking, have good command of English, detail oriented, excellent
in math and able to work well under pressure.

Thank you very much for your attention. I’m looking forward to hearing from you soon.

Sincerely,

Wiwin Wijayanti, S.E.