Sap Fi Bootcamp Training Exercises For Day4

SAP FI ECC 6.
0 Bootcamp Exercises for Day 4
SAP FI ECC 6.0 Bootcamp

Exercises for Day 4
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Copyright © Accenture 2007 All Rights Reserved SAP FI ECC 6.0 Bootcamp – Exercises for Day 4.doc
SAP FI ECC 6.0 Bootcamp Exercises for Day 4
Table of Contents
Table of Contents.................................................................................................2
Asset Accounting – Master Data.................................................................................. 3

Exercise 4.1: Create Asset...................................................................................3
Exercise 4.2: Create Asset Sub Number .............................................................7
Exercise 4.3: Configuration: Add Values to Evaluation Group .............................10
Asset Accounting – Business Transactions............................................................. 15

Exercise 4.4: Asset Acquisition from FI................................................................15
Exercise 4.5: Asset Explorer ................................................................................20
Exercise 4.6: Asset Transfer – Change Cost Centre ...........................................23
Exercise 4.7: Asset Transfer – Asset to Asset .....................................................25
Exercise 4.8: Asset Retirement with Revenue to Customer.................................31
Exercise 4.9: Display Asset Document ................................................................38
Asset Accounting – Period End Closing & Reporting ............................................. 41

Exercise 4.10: AUC Settlement............................................................................41
Exercise 4.11: Configuration: Maintain Sort Version............................................48
Exercise 4.12: Asset History Sheet......................................................................50
Exercise 4.13: Asset Balance by Asset Number ..................................................51
Exercise 4.14: Posted Depreciation Related to Cost Centers ..............................52
Exercise 4.15: List Origins of Asset Debit ............................................................53
Exercise 4.16: Asset Transactions.......................................................................54
Exercise 4.17: Asset Acquisition ..........................................................................56
Exercise 4.18: Asset Retirement..........................................................................58
Exercise 4.19: Directory of Unposted Assets .......................................................60
Exercise 4.20: Depreciation Run..........................................................................61
Exercise 4.21: Display Log for Depreciation Run.................................................65
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Asset Accounting – Master Data

Estimated Completion Time: 15 minutes
Exercise 4.1: Create Asset
Scenario The Design Department of Company R100 is looking at buying more sophisticated
computers to replace the PCs that they have been using for more than 5 years.
You need to create asset master for the new computers.
The computer specifications are: Techbuy Progress 3000 Computer System -

2.67Ghz, 17" LCD, XP. 512 MB DDR-RAM 400Mhz.
The design cost centre is D81400.
Instructions 1. Access the Create Asset: Initial screen.
Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed
Assets -> Asset -> Create -> Asset
Transaction Code: AS01
2. Enter the following information:
Asset Class: 3200 (Personal Computer)
Company Code: R100
Number of similar assets: 1
Note: System can create more than one asset with similar characteristics
using this option. For example, put 15 here if you need to create 15 new
computers with similar specification.
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3. Click Enter or Execute icon
4. Enter information in the General tab:
Description 1st line: Techbuy Progress 3000 Computer System
Description 2nd line: 2.67Ghz, 17" LCD, XP. 512 MB DDR-RAM 400Mhz
Note: Inventory number is the number that you assigned to the asset tag. This
number may be different from the asset field number assigned by the system.
5. Click the Time-Dependent tab and enter the following information:
Cost Centre: D81400
Note: The cost centre will bear the depreciation charges of the asset
6. Click the Allocations tab:
Click on each Evaluation group and select appropriate values. as

needed.
Note: The evaluation group values are for informational/reporting purpose

only. The values need to be maintained in the configuration. You will be
maintaining the values in the subsequent exercise.
7. Click the Deprec. areas tab.
Useful life and depreciation key of the asset are defaulted from the asset
class configuration. Only change the fields, if necessary. In this exercise,
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we are going to follow the default values.
Note: If Useful life is 3.5 years, it will be shown as 3 in the useful life field
and 6 in the period field.
8. Click the Save icon
9. Verify that the message “The asset XXXX X is created” is displayed in the
status bar.
Note: XXXX X indicates the asset number and sub-number range.
10. Click the Exit icon until the SAP Easy Access screen displays.
You have completed the Create Asset transaction.
Reminder You will use this asset in further exercises so keep a note of it!
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Practice Exercise Feedback
Display Asset
Instructions 1. Access the Display Asset: Initial screen.
Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Fixed Assets -> Asset -> Display -> Asset
Transaction code: AS03
2. Enter the asset number you just created in Asset field.

3. Enter R100 in the Company code field.
4. Click Enter or Execute icon
5. Review each of the fields listed in the table below.
Check Your Work Display Asset: Master Data screen:

Asset: your asset number
Class: 3200
Company code: R100
General tab:
Description 1st line: Techbuy Progress 3000 Computer System
Description 2nd line: 2.67Ghz, 17" LCD, XP. 512 MB DDR-RAM

400Mhz
Time dependent tab:

Cost centre: D81400
Depreciation area tab: Verify depreciation keys and useful life per
depreciation area.
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Exercise 4.2: Create Asset Sub Number
Scenario After sometime, the Design Department of company R100 decided to

upgrade the computers with faster processor (i.e., Pentium IV, 3.2 Ghz). It is
desired that the upgrade value and depreciation cost be separated from the
main asset for cost management purpose.
You need to create an asset sub number for the main asset that you have
created earlier.
Instructions 1. Access the Create Sub Number: Initial screen.
Fixed Assets -> Asset -> Create -> Sub-Number -> Asset
Asset: the asset you created in exercise 1
Company Code: R100
Number of similar assets: 1
Note: System can create more than one asset sub number with
similar characteristics using this option.
3. Click the Enter or Execute icon
4. Enter information in the General tab:
Description 1st line: Pentium IV, 3.2 Ghz
Description 2nd line: [blank]
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5. Verify that information in all other tabs are copied from the main asset.
1. Depending on the screen layout in the configuration, some of the

asset sub number fields are allowed to be changed.
6. Click the Save icon .
7. Verify that the message “The asset XXXX 1 is created” is displayed in the
status bar.
8. Click the Exit icon until the SAP Easy Access screen displays.
You have completed the Create Asset Sub Number transaction.
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Display Asset Sub Number
Instructions 1. Access the Display Asset: Initial screen.
Fixed Assets -> Asset -> Display -> Asset
2. Enter Asset number you just created in Asset field.
3. Enter 1 in Sub number field.
4. Enter R100 in the Company code field.
5. Click Enter or Execute icon .
6. Review each of the fields listed in the table below.
Check Your Work Display Asset: Master Data screen:

Asset: your asset sub number
Class: 3200
Company code: R100
General tab:
Description 1st line: Pentium IV, 3.2 Ghz
Description 2nd line: [blank]
Time dependent tab:

Cost centre: D81400
Depreciation area tab: Verify depreciation keys and useful life per
depreciation area.
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Exercise 4.3: Configuration: Add Values to Evaluation

Group
Scenario You need to maintain evaluation group in Asset Configuration. One new value
needs to be entered for Evaluation Group 4.
Instructions 1. Access the SAP Implementation Guide (IMG).
Path: SAP Easy Access -> Tools -> Customizing -> IMG -> Execute Project
Transaction code: SPRO
2. Click the SAP Reference IMG button
3. Access the Change View “Evaluation Groups for Asset Management”:

Overview screen.
Path: IMG -> Financial Accounting (New) -> Asset Accounting -> Master Data
-> User Fields -> Define 4-Character Evaluation Groups
Transaction Code: OAVA
4. Click Execute Button .
5. Select No 4, Evalat. grps 1-4 ‘A1’ by clicking on the grey box to the left side of
the record.
“No” represents the evaluation group; i.e., 1 = Evaluation Group 1, 2 =

Evaluation Group 2, 3 = Evaluation Group 3, 4 = Evaluation Group 4.
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The Evaluation Group 1-4 represents the values for the respective
evaluation group; i.e., Evaluation group 1 has two values 0001 and 0002.
6. Click the Copy as (F6) icon .
7. Change the fields as follows:
No: 4 (we are adding values for Evaluation Group 4)
Evaluation group 1-4: ZXX (XX = your participant no)
Description: Melbourne Ctrl – location XX (XX = your participant no)
8. Press Transfer (Enter) icon .
9. Verify “Number of entries copied: 1’ is displayed in the status bar.
10. Click the Save icon or CTRL + S.
11. Verify “Data was saved” is displayed in the status bar.
12. Click the Exit icon (SHIFT + F3) and return to the SAP Easy Access
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screen is displayed.
You have completed the Configuration: Add Values to Evaluation Group transaction.
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Change Asset
Instructions You need to update Evaluation Group 4 in the asset master that you have
created earlier in exercise 1. Change the value to the new value that you
have just entered in the configuration.
1. Access the Change Asset: Initial screen.
Path: SAP Easy Access : Accounting -> Financial Accounting -> Fixed
Assets -> Asset -> Change -> Change Asset
2. Click Enter or the Master Data icon to display the

Change Asset: Master Data screen.
3. Click on the Allocations tab.
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4. Change the entry for evaluation group 4 to Zxx that you have created in
previous exercise.
5. Click Save icon .
6. Verify that the message “The asset XXXX X is changed ” is displayed in

the status bar.
7. Click the Exit icon until the SAP Easy Access screen is displayed.
You have completed the Change Asset transaction.
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Asset Accounting – Business Transactions

Exercise 4.4: Asset Acquisition from FI
Scenario You need to post asset acquisition (vendor invoice) for the Design Department’s
computers. You have already created the asset master data in Exercise 4.1.
The vendor is R1001 Walter & Schulz GMBH & CO. The computer price is 700
EUR.
The accounting journal that you are going to post is as follows:
Line PK Dr/Cr Trans Type Account No Account Desc
1 31 Cr - R1001 Walther & Schulz
2 70 Dr 100 Your asset no Your asset desc
1. Access the Acquisition from purchase w.: Header Data screen.

Instructions
Assets -> Posting -> Acquisition -> External Acquisition -> With
Vendor
Transaction Code: F-90
2. Enter information in the Document Header as follows:
Document Date field: today’s date
Posting Date field: today’s date
Document type field: KR (vendor invoice)
Company code field: R100
Currency field: EUR
Reference field: Asset Acq XX (XX = your participant no)
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3. Enter information in the First line item section as follows:
PstKy (posting key) field: 31
Account field: R1001
4. Press the Enter icon to display Enter Vendor Invoice: Add Vendor Item
screen.
Amount field: 700 EUR
Tax Code field: V0
Calculate Tax – Checkbox flagged
Baseline date (BLine) field: today’s date
Payment terms (Payt terms) field: 0004
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6. Enter information in the Next line item section as follows:
Account field: The asset number that you have created in Exercise 4.1
Trans type field: 100 (External acquisition)
7. Click the Enter icon to display the Enter Vendor Invoice: Add Asset
Item screen.
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Tax code field: V0
9. Click the Document overview icon and simulate (Menu : Document ->
Simulate).
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10. Review the entries before posting by simulating the document. The Simulate
step will show all the lines to be posted, including automatic lines generated
by the system; e.g., tax lines.
Note: Use Reset button to correct any line items after simulation.
11. Click the Post icon or CTRL + S.
12. Verify that “Document XXX was posted in company code R100” displays in
the status bar.
13. Click the Exit icon until the SAP Easy Access screen is displayed
You have completed the Asset Acquisition from FI transaction.
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Exercise 4.5: Asset Explorer
Scenario You need to display your asset and verify that it has 700 EUR value posted to it.
1. Access the Asset Explorer screen.

Instructions
Assets -> Asset -> Asset Explorer
Transaction Code: AW01N
2. Enter information in the following fields and click the Enter icon .
Field Enter
Company Code R100
Asset Asset no. that you have used in Ex. 4.4
Fiscal Year Select appropriate (Current Year)
• Asset values (i.e., acquisition value, ordinary depreciation, net

book value), transaction list and depreciation area list are
displayed.
• You may need to scroll down to see all the asset values i.e.
asset net book value.
• Double click on the Transaction Line to display the FI
document.
• Double click on Depreciation area to display values in different
depreciation area.
3. In the Planned Values section, check the asset values 700 EUR for Book
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Depreciation Area.
4. In the Transaction section:

Check that the acquisition document that you have posted is listed with
transaction type 100 External Asset Acquisition.
Double click on the line item to display the accounting document.
5. Navigate back to the Asset Explorer screen and Click Posted values tab.
In Depreciation Posted/Planned section, check that your asset has a
depreciation amount planned starting from the current period.
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You have completed the Asset Explorer transaction.

Processing
Tip The asset explorer can also be accessed from Asset Display (AS03) or Asset
Change (AS02) screen by selecting the Asset Values button.
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Exercise 4.6: Asset Transfer – Change Cost Centre
Scenario An existing asset, originally meant for a particular department, is getting

transferred to a different department.
The Design Department (cost centre D81400) that would bear otherwise bear
the depreciation cost of the asset is not the intended owner of the PC and
hence is transferring the asset to the Packaging Department (cost centre
P81400). The PC will belong to the Packaging Department starting from next
month.
You are going to change the Cost Centre in the asset master data and
maintain the change starting date using time interval functionality. No
accounting document is posted for this transfer.
Instructions 1. Create a new asset as per Exercise 4.1.
2. Access the Change Asset: Initial screen.
Assets -> Asset -> Change -> Asset
3. Fill in your asset number in the Asset field and R100 in the Company
Code field.
Note: Fill in the sub number if you want to change asset sub number.
Depending on the screen layout configuration, you may need to maintain
the sub asset manually.
4. Press the Enter icon to go to Change Asset: Master Data screen.
5. Click on the Time Dependent tab.
6. Change the Cost Centre field from D81400 to P81400 and press the
Enter icon .
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7. Click on the New time interval button .
Note: If you click the Yes option, the system will overwrite the old data
with the data you enter. In this case, the change takes effect
immediately; i.e., after the change is saved.
8. Enter new date in From-date of new interval field. (Eg : 01.09.2007)
9. Click the Enter icon .
This entry means that the change will take effect starting from
01.09.2007.
11. Verify that the message “The asset XXXX X is changed” is displayed in
status bar.
You have completed the Asset Transfer - Change Cost Centre transaction.
Processing Tip Discuss the SAP situations in which this approach can be used.
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Exercise 4.7: Asset Transfer – Asset to Asset
Scenario You just realized that several assets that are categorized under asset class
2100 Machines straight line need to be reclassified into a different asset
class. Those assets have already got some balance; i.e., acquisition has
been posted to the asset.
You need to transfer the asset to asset class 2000 Machines declining
depreciation.
Line PK Dr/Cr Account
1 75 Cr Sender Asset
2 70 Dr Sender Asset accumulated depreciation
3 70 Dr Receiver Asset
4 75 Cr Receiver Asset accumulated depreciation
Note: All the above line items will be created automatically by the system
after you specify the sender and receiver asset.
Instructions 1. Access the Enter Asset Transaction: Transfer within Company Code
screen.
Fixed Assets -> Postings -> Transfer -> Transfer within
Company Code
Transaction code: ABUMN
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2. Fill in the following fields:
Asset field: This is the sender asset number. (Look for instructions
from the instructor for the sender asset number.)
Document date field: today’s date
Posting date field: today’s date
Asset value date field: today’s date
Text field: Asset class correction XX (XX = your participant number)
3. Select the New Asset radio button.
Note: If you have already got asset number/asset master created for
receiving the transferred value, select Existing Asset option and fill in the
receiver asset number.
If Receiver asset is already created, enter the receiver asset number in

“Existing asset” field and proceed to Step 9; To create a new receiver
asset, perform the following steps.
4. Click on the Master Data button to display the

Create Asset screen.
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5. Verify that the Sending asset is selected in the Reference section; i.e.,
values for the receiver asset master data are copied from sending asset
master data.
6. Update the Description field to “Packaging Machine Type GFS Trainee

XX” (XX = your participant no).
7. Change the Asset class from 2100 to 2000.
8. Press Enter or click the Enter icon
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Note: Receiver asset number will be assigned when the FI document is

posted.
9. Click the Additional Details tab and check that Transfer Variant field is
4 (Transfer within company code).
10. Click the Simulate icon .
11. Click the Save (Post) icon .
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Message displayed that receiver asset is created and transfer document

is posted.
12. Press Enter or click the Continue icon
You have completed the Asset Transfer – Asset to Asset transaction.
Processing Tip Note:
• Multiple asset function is available if you wish to transfer multiple

sender to multiple receiver. Click the Multiple Asset icon
.
• Asset can also be transferred partially; see the Partial Transfer tab.
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Asset Explorer
Instructions You need to display the sender and receiver asset values and verify the values
for both assets. Refer to Exercise 4.5 for detailed instruction on how to access
the transaction.
Fixed Assets -> Asset -> Asset Explorer
Note: Open two sessions and display sender and receiver asset in separate
sessions.
Check Your Your sender asset net book value should be 0 as full transfer has been posted
Work to the receiver asset.
Sender Asset
1. In the Transaction section:
Check that the transfer document that you have posted is listed in
the sender asset with transaction type 320: Retirement transfer
current year acquisition.
2. Click the Posted values tab.
3. In the Depreciation Posted/Planned section, check that your asset has no
Receiver Asset
4. In the Transaction section of Receiver Asset:
Check that the transfer document that you have posted is listed in
the receiver asset with transaction type 330: Acquisition transfer
current year acquisition.
5. Click Posted values tab.

6. In the Depreciation Posted/Planned section, check that your asset has
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Exercise 4.8: Asset Retirement with Revenue to

Customer
Scenario Company R100 is going to sell some old PCs owned by Packaging Department
that are no longer used. Negotiation with ABC Corp (customer R999) was done
with selling price of 1000 EUR per computer.
Company R100 will gain some revenue from the asset selling since the net
book value of the PC is less than the selling price.
You need to record the asset selling i.e. asset retirement with revenue to ABC
Corp.
Line PK Dr/Cr Trans Account No Account

Type Desc
1 01 Dr - R999 ABC Corp
2 50 Cr - 825000 Suspense
account –
disposal/sale
fixed asset
3 75 Cr Your asset
4 70 Dr Accumulated
Depreciation
5 40 Dr - 825000 Suspense
account –
disposal/sale
fixed asset
6 50 Cr 250000 Profits on
Disposal
Note: System will automatically create line items 3 to 6.
Instructions 1. Access the Asset Retirement from Sale with Customer: Header Data
screen.
Assets -> Posting -> Retirement -> Retirement with Revenue -> With
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Customer
Transaction Code: F-92
2. Enter information in the Document Header as follows:
Document Date field: today’s date
Posting Date field: today’s date
Document type field: DR (Customer invoice)
Company code field: R100
Currency field: EUR
Reference field: Retirement XX (XX = your participant no)
3. Enter information in the First line item section as follows:
Account field: R999 (Customer no for ABC Corp)
4. Press the Enter icon to display the Enter Customer Invoice: Add
Customer Item screen.
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Tax Code field: A1
Calculate Tax checkbox: checked
Baseline date field: today’s date
Payment terms field: 0001
6. Enter information in the Next line item section as follows:
Account field: 825000 (suspense account – disposal/sale fixed asset)
7. Press the Enter icon to display the Enter Customer Invoice: Add GL
Account Item screen.
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Asset retirement field: checked
9. Press the Enter icon to display the Create Asset Retirement screen.
Asset field: This is the asset that you are going to retire (Refer to the
instructor’s instructions).
Transaction type: 210
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Asset value date: today’s date
Complete retirement: checked
Note: System also allows you to do partial retirement. In this case, you
need to enter the amount to be retired, percentage or quantity.
11. Click the Continue icon .
12. Review the entries before posting by simulating the document. The
Simulate step will show all the lines to be posted including automatic lines
generated by the system; e.g., tax lines.
Note: Use the Reset button to correct any line items after simulation.
Path: Document -> Simulate
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13. Click the Save icon or CTRL + S.
14. Verify that “Document XXX was posted in company code R100” displays in
the status bar.
You have completed the Asset Retirement with Revenue to Customer

transaction.
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Asset Explorer
Instructions You need to display the value of the asset that you have just sold. Refer to
Exercise 4.5 for detailed instruction on how to access the transaction.
Fixed Assets -> Asset -> Asset Explorer
Check Your 1. Your asset net book value should be 0 as full retirement/selling has been
Work posted.
2. The document that you posted should appear on the transaction list.
3. Planned depreciation for the asset is 0 starting from period after the
posting.
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Exercise 4.9: Display Asset Document
Scenario In this exercise, you need to display asset documents for your asset.
Instructions 1. Access the Documents for Asset screen.
Assets -> Postings -> Edit Documents -> Display
Transaction code: AB03
2. Enter Company code field – R100.
3. Enter an asset number in the Asset field.
This can be done by typing the value in directly or by searching for the Asset
using the fields search help (F4) - (Use the asset that you have retired).
4. Enter the current year in the Fiscal year field.
5. Press the Enter icon to go to Overview of Asset Accounting

Document screen.
6. Double click on any lines to display the Asset document.
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7. Review the documents header details by clicking on the Document header
icon (F5).
8. Close the dialog by clicking the cross in the upper right corner.
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9. Review the accounting document by clicking on the FI document icon
10. Click the Back icon .
11. Repeat steps 6 – 10 for different documents of the asset.
screen.
You have completed the Display Asset Document transaction.
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Asset Accounting – Period End Closing & Reporting

Exercise 4.10: AUC Settlement
Scenario Expense/cost for Packaging machine capitalization project has been settled
on a monthly basis to Asset Under Construction (AUC). The project is
completed and the AUC needs to be settled to fixed asset.
You need to create a receiver asset (fixed asset) in asset class 2000 for cost
centre P81400, create a settlement rule from the AUC to the fixed asset, and
post the settlement.
Line PK Dr/Cr Account
1 70 Dr Receiver fixed asset
2 75 Cr Sender asset under construction (AUC)
Note: The above journals are created automatically by the system when you
post the AUC settlement.
Instructions Receiver Asset
(Refer to the instructor’s instructions.)
Create Settlement Rule for AUC to the fixed asset
1. Access the Settlement AuC: Initial screen.
Fixed Assets -> Posting -> Capitalize Asset u. Const ->
Distribute
Transaction code: AIAB
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2. Enter the appropriate information in the following fields:
Field Enter
Company code The company code.
Asset Sender AUC (Refer to trainer’s
instructions).
3. Press Execute to display Settlement AUC: Line Item List screen.
4. Select the line item to be settled (As shown above, choose the line item
with a click on the first column of the line item); for this exercise, select
all line items available.
5. Click the Enter rules icon .
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6. Enter the following information in the Distribution rule table:
Field Enter
Cat FXA (Asset)
The account assignment category of the
settlement receiver.
Settlement Receivers Receiver asset number (Refer to the
instructor’s instructions.)
% 100
Note: The percentage of asset to be settled.
System also allows partial settlement e.g.
50% of the AUC is settlement to fixed asset
1 and the other 50% is to a different asset.
7. Click to check the rule definition; if found correct, click the Back
icon .
The Message “Distribution Rules saved” is displayed in the status bar.
STOP Note: Up to this step, you have created the distribution rule to let the
system know that you want to settle the AUC to which fixed asset. You
have not settled any amounts yet that, no FI posting has been
generated. You are going to post the settlement in the next step.
Run AUC Settlement
9. Click on Settlement icon to access the AuC

Settlement: Initial screen.
Alternatively, you can access the screen from the following path and
transaction code:
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Assets -> Posting -> Capitalize Asset u. Const -> Settle

Transaction code: AIBU
10. Enter information in the following fields:
Field Enter
Company code R100
Asset Sender AUC number (Mention the same
sender asset used in the previous exercise
for “distribution rule definition”)
Document date Today’s date
Asset val. date Today’s date
Posting date Today’s date
Period The posting period.
Text Packaging Project AUC Settlement to Fixed
Asset XX (XX = your participant no)
Test run Checked
Note: It is always a good practice to test run
your settlement and do verification before
running the actual settlement.
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Detail list Checked

Note: This option will provide you with
detailed list of items being settled.
11. Click the Execute icon .
12. Verify that the receiver asset and the amount to be settled are correct.
13. Click on the Back icon .
14. Uncheck the Test run field and click the Execute icon
again.
15. Verify that the settlement is posted into the system. The message “Asset
transaction posted with document no XXXXXXX” is displayed in the
status bar.
screen.
You have completed the AUC Settlement transaction.
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Asset Explorer
Instructions You need to display the value of the sender AUC and receiver fixed asset that you
have just done settlement for. Refer to Exercise 4.5 for detailed instructions on how
to access the transaction.
Assets -> Asset -> Asset Explorer
Check Your Your sender AUC asset balance should be 0 as full settlement has been posted to
Work the receiver asset.
1. Verify that the Net book value of the AUC asset is 0.

2. In Transaction section:
• Check that the transfer document that you have posted is listed in the
sender asset with transaction type 345: Line item retirement transfer:
Current year acquisition from AUC.
• Double click on the line item to display the accounting document
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Receiver Asset
3. In Transaction section of Receiver Asset:

• Check that the transfer document that you have posted is listed in the
receiver asset with transaction type 346: Acquisition transfer: Current year
acquisition from AUC.
• Double click on the line item to display the accounting document.
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Exercise 4.11: Configuration: Maintain Sort Version
Scenario You need to report your asset by Company Code, Asset Class, and Evaluation
group 4.
The existing Sort Version does not have the selection, and you need to create a
new sort variant to be used in Asset reporting.
Instructions 1. Access the SAP Implementation Guide (IMG).
Path: SAP Easy Access -> Tools -> Customizing -> IMG -> Execute Project
Transaction code: SPRO
2. Click the SAP Reference IMG button .
3. Access the Change View “Sort versions for asset reporting”: Overview
screen.
Path: IMG -> Financial Accounting (New) -> Asset Accounting ->
Information System -> Define Sort Version for Asset Reports
Transaction code: OAVI
4. Select variant ‘0007 - Co. code / asset class’ by clicking on the grey box to the
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left side of the record.
5. Click the Copy as.. (F6) icon .
6. Change the name and the description of the Sort Version:
Sort version name: Z0XX (XX = your participant no)
Description: Co code/Asset Class/Eval group 4
7. In the Definition section, add the following information to the Sort Variant; this
can be done by typing the values in or by selecting them using the field search
helps (F4).
Table name = ANLAV
Field name = ORD44
Total = check
Press the Enter icon .
8. Click the Save icon or CTRL + S. Verify that message “Data was saved”
appears on the status bar.
screen.
You have completed the Configuration: Maintain Sort Version transaction.
Z65402/Z65590 Page 49 of 66
Exercise 4.12: Asset History Sheet
Instructions 1. Access the Asset History Sheet screen.

Assets -> Info System -> Reports on Asset Accounting -> Notes to
Financial Statements -> International -> Asset History Sheet
Transaction code: S_ALR_87011990
2. Enter the information in the following fields, as necessary:

Field Enter
Company code The company code
Asset Number Leave blank to view all assets.
To Leave blank to view all assets.
Sub-number Leave blank to view all assets.
To Leave blank to view all assets list.
Asset class The first asset class to list (select from list)
To The last asset class to list (select from list)
Report date The date to report the asset(s)
Depreciation area Select the depreciation area “use standard”.
Sort version Select the sort levels and/or the summation
levels for displaying the data records.
Use the sort version that you have created
in exercise 4.11.
3. What level of detail do you want the assets to be listed?
If you need to list Then

Every asset MAIN number Select the List assets radio button.
AND, if applicable, every
asset SUB-NUMBER
A summary of GROUP Select the … group totals only radio
TOTALS only button.
Use ALV Grid Activate the checkbox
screen.
You have completed the Asset History Sheet transaction.
Z65402/Z65590 Page 50 of 66
Exercise 4.13: Asset Balance by Asset Number
Instructions 1. Access the Asset Balances screen.
Fixed Assets -> Info System -> Reports on Asset Accounting -
> Asset Balances -> Balance Lists -> Asset Balances -> …by
Asset Number
Field Enter
Sub-number Leave blank to view all assets.
Report date The date to report the asset(s) –
should be the end of a period.
Depreciation area Select the depreciation area.
Sort version Select the sort levels and/or the
summation levels for displaying the
data records. (select the one you
created)

asset SUB-NUMBER
TOTALS, only button.
screen.
You have completed the Asset Balance by Asset Number transaction.
Z65402/Z65590 Page 51 of 66
Exercise 4.14: Posted Depreciation Related to Cost

Centers
Instructions 1. Access the Posted Depreciation Related to Cost Centers screen.
Fixed Assets -> Info System -> Reports on Asset Accounting ->
Cost Accounting -> Depreciation Posted -> Posted depreciation,
related to cost centers
Field Enter
Cost center The first cost center to list. (B81400)
To The last cost center to list (P81400)
Area 01
Fiscal Year The fiscal year to report on “current yr”
Posting Period The first posting date to report on. “select”
To The last posting date to report on. “select”
4. Click the Exit icon (SHIFT + F3) and return to the SAP Easy
Access screen.
You have completed the Posted Depreciation Related to Cost Centers

transaction.
Z65402/Z65590 Page 52 of 66
Exercise 4.15: List Origins of Asset Debit
Instructions 1. Access the List of Origins of Asset Charges screen.
Day-to-Day Activities -> International -> List of Origins of Asset
Debit
The List of Origins of Asset Charges screen displays.
Field Enter
Asset class Leave blank to view all assets.
Cost center The first cost center to list (B81400)
data records.
4. Click the Exit icon (SHIFT + F3) and return to the SAP Easy
Access screen.
You have completed the List of Origins of Asset Debit Reports

transaction.
Z65402/Z65590 Page 53 of 66
Exercise 4.16: Asset Transactions
Instructions 1. Access the Asset Transactions screen.
Assets -> Info System -> Reports on Asset Accounting -> Day-to-
Day Activities -> International -> Asset Transactions
Field Enter
Sort version Select the sort levels.
Z65402/Z65590 Page 54 of 66

asset SUB-NUMBER
screen.
You have completed the Asset Transactions transaction.
Z65402/Z65590 Page 55 of 66
Exercise 4.17: Asset Acquisition
Instructions 1. Access the Asset Acquisition screen.
Day-to-Day Activities -> International -> Asset Acquisition
Field Enter
data records.
Z65402/Z65590 Page 56 of 66

asset SUB-NUMBER
5. Determine what to do next.
If you need to Then

Print the report from SAP Go to step 1 of the Print Reports
transaction in this user procedure to
continue. (Cannot do in this course)
Export the report to Excel Go to step 1 of the Export Reports to
Excel transaction in this user
procedure to continue.
screen .
You have completed the Asset Acquisition transaction.
Z65402/Z65590 Page 57 of 66
Exercise 4.18: Asset Retirement
Instructions 1. Access the Asset Retirements screen.
Day-to-Day Activities -> International -> Asset Retirements
Field Enter
data records.
Z65402/Z65590 Page 58 of 66

asset SUB-NUMBER
screen.
You have completed the Asset Retirement transaction.
Z65402/Z65590 Page 59 of 66
Exercise 4.19: Directory of Unposted Assets
Instructions 1. Access the Directory of Unposted Assets screen.
Day-to-Day Activities -> International -> Directory of Unposted
Assets
The Directoy of Unposted Assets screen displays.
Field Enter
Sort version Select the sort levels.
3. Click the Execute icon to view the results.
screen.
You have completed the Directory of Unposted Assets transaction.
Z65402/Z65590 Page 60 of 66
Exercise 4.20: Depreciation Run
Instructions 1. Access the transaction to execute “Depreciation Run”.
Fixed Assets -> Periodic Processing -> Depreciation Run ->
Execute
Transaction code: AFAB
Field Enter
Fiscal Year Enter the fiscal year.
Posting Period Enter the fiscal Period.
Planned Posting Run Activate this check box.
List assets Activating this check box provides
detailed report.
Test Run It’s a good practice to execute a test
run before the final run.
Z65402/Z65590 Page 61 of 66
Note: As there can be only one “planned run” for a posting period, for practice
sessions you can run multiple “Repeat Run” for the same posting period.
3. Click the Execute icon to view the results.
4. Click Yes to process to view.
Note: In case you get an error message, use the error log to decipher the
errors and take corrective action.
5. Go back to the selection screen and execute the transaction again after
unchecking the Test run. Menu: Program -> Execute in background.
Z65402/Z65590 Page 62 of 66
6. Specify the print parameters for the background job:
7. Press the Enter icon .
8. Schedule the background job (if the job needs to be executed, choose the
option “Immediate”).
Z65402/Z65590 Page 63 of 66
9. Click the Check button and the Save icon .
The system will display a message in the status bar.
10. Choose the menu option “Own jobs to view the status of the background job”.
Note that the status should be “Finished”.
screen.
You have completed the Depreciation Run transaction.
Z65402/Z65590 Page 64 of 66
Exercise 4.21: Display Log for Depreciation Run
Instructions 1. Access the transaction to view the log of “Depreciation Run”.
Fixed Assets -> Periodic Processing -> Depreciation Run ->
Display Log
Transaction code: AFBP
Field Enter
Fiscal Year Enter the fiscal year.
Posting Period Enter the fiscal Period.
List assets Activating this check box provides
detailed report.
3. Click the Execute icon to view the results,
Z65402/Z65590 Page 65 of 66
Note: There can be several assets for which depreciation can be posted in
one depreciation run
screen.
You have completed the Display of Depreciation Run Log transaction.
Z65402/Z65590 Page 66 of 66

Sap Fi Bootcamp Training Exercises For Day4

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Sap Fi Bootcamp Training Exercises For Day4

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SAP FI ECC 6.

0 Bootcamp Exercises for Day 4

SAP FI ECC 6.0 Bootcamp

Asset Accounting – Master Data.................................................................................. 3

Asset Accounting – Business Transactions............................................................. 15

Asset Accounting – Period End Closing & Reporting ............................................. 41

Asset Accounting – Master Data

Exercise 4.1: Create Asset

The computer specifications are: Techbuy Progress 3000 Computer System -

The design cost centre is D81400.

Instructions 1. Access the Create Asset: Initial screen.

2. Enter the following information:

 Asset Class: 3200 (Personal Computer)

 Company Code: R100

 Number of similar assets: 1

3. Click Enter or Execute icon

4. Enter information in the General tab:

 Description 1st line: Techbuy Progress 3000 Computer System

5. Click the Time-Dependent tab and enter the following information:

 Cost Centre: D81400

6. Click the Allocations tab:

 Click on each Evaluation group and select appropriate values. as

Note: The evaluation group values are for informational/reporting purpose

7. Click the Deprec. areas tab.

we are going to follow the default values.

8. Click the Save icon

Note: XXXX X indicates the asset number and sub-number range.

You have completed the Create Asset transaction.

Practice Exercise Feedback

Instructions 1. Access the Display Asset: Initial screen.

2. Enter the asset number you just created in Asset field.

4. Click Enter or Execute icon

5. Review each of the fields listed in the table below.

Check Your Work Display Asset: Master Data screen:

 Description 1st line: Techbuy Progress 3000 Computer System

 Description 2nd line: 2.67Ghz, 17" LCD, XP. 512 MB DDR-RAM

Time dependent tab:

Exercise 4.2: Create Asset Sub Number

Scenario After sometime, the Design Department of company R100 decided to

Instructions 1. Access the Create Sub Number: Initial screen.

2. Enter the following information:

 Asset: the asset you created in exercise 1

 Company Code: R100

 Number of similar assets: 1

3. Click the Enter or Execute icon

4. Enter information in the General tab:

 Description 1st line: Pentium IV, 3.2 Ghz

 Description 2nd line: [blank]

1. Depending on the screen layout in the configuration, some of the

6. Click the Save icon .

You have completed the Create Asset Sub Number transaction.

Practice Exercise Feedback

Display Asset Sub Number

Instructions 1. Access the Display Asset: Initial screen.

5. Click Enter or Execute icon .

6. Review each of the fields listed in the table below.

Check Your Work Display Asset: Master Data screen:

 Description 1st line: Pentium IV, 3.2 Ghz

 Description 2nd line: [blank]

Time dependent tab:

Exercise 4.3: Configuration: Add Values to Evaluation

Instructions 1. Access the SAP Implementation Guide (IMG).

2. Click the SAP Reference IMG button

Asset Class: 3200 (Personal Computer)

Company Code: R100

Number of similar assets: 1

Description 1st line: Techbuy Progress 3000 Computer System

Cost Centre: D81400

Click on each Evaluation group and select appropriate values. as

Description 1st line: Techbuy Progress 3000 Computer System

Description 2nd line: 2.67Ghz, 17" LCD, XP. 512 MB DDR-RAM

Asset: the asset you created in exercise 1

Company Code: R100

Number of similar assets: 1

Description 1st line: Pentium IV, 3.2 Ghz

Description 2nd line: [blank]

Description 1st line: Pentium IV, 3.2 Ghz

Description 2nd line: [blank]

“No” represents the evaluation group; i.e., 1 = Evaluation Group 1, 2 =

No: 4 (we are adding values for Evaluation Group 4)

Evaluation group 1-4: ZXX (XX = your participant no)

Description: Melbourne Ctrl – location XX (XX = your participant no)

PstKy (posting key) field: 31

Account field: R1001

PstKy (posting key) field: 70

Trans type field: 100 (External acquisition)