PMP

HOT KEYWORDS
BY : DR . AHMED EL SENOSY

www.linkedin.com/in/alsenosy

Reference: PMBOK6th

1 PMP Hotkeys Alsenosy Alsenosy

 Integration

Terminology Hot Keywords

Discuss the strategic direction The sponsor

Discuss the implementation

Pm
strategy

Person who can change /update

Sponsor
charter

Issue log Current issue, problems

Objectives, goals Project charter

Predefined budget, imposed dates, schedule

Constraints
milestones, contractual provisions

Assumptions Define the potential impact of the factors

Which items should or not should

go through the change control Configuration management plan
process?

Define the process for managing

Change management plan
changes in the project

Develop many potential options such as

Alternatives generation brainstorming, lateral thinking, analysis of
alternatives

Determining the cause and degree of difference

Variance analysis
between the baseline and actual performance

Corrective action Realign- bring inline

Preventive action Align-ensure future

Final acceptance Close project or phase

2 PMP Hotkeys Alsenosy Alsenosy

 Scope

Terminology Hot Keywords

Product scope The features and functions that characterize a
product, service, or result

Completion or performance of the Is measured against the product requirements

product scope

Project scope The work performed to deliver a product, service,

or result with the specified features and functions

Completion of the project scope Is measured against the project management

plan if scope baseline mentioned so we will
select it.

Formal acceptance Validate scope

Determine true magnitude, WBS

hierarchy decomposition of total
scope

Uncontrolled changes, changes not Scope creep

include cost and schedule impacts

Identify or compare with best Benchmarking

practices, generate ideas for
improvement, and provide a basis
for measuring performance

Interviews Directly, confidential information, spontaneous

questions

Focus groups Prequalified stakeholders, SME, trained

moderator

Facilitated workshops Key stakeholders, build trust, foster relationship,

improve communication, issues can be
discovered earlier, JAD, QFD, user stories

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 Terminology Hot Keywords
Brainstorming Generate and collect

Nominal group technique Enhances brainstorming, voting, ranking and

prioritize

Affinity diagram Generate and organize, classified into groups

Idea/mind mapping Generate new ideas

Multicriteria decision analysis Decision matrix, evaluate and rank many ideas

Questionnaires and surveys Quickly accumulate information from a large

number of respondents, geographically dispersed

Generate and prioritization, voting Nominal group technique

Observations Difficulty or are reluctant to articulate

requirements, job shadowing, hidden
requirements

Prototypes Early feedback, mock-up creation, storyboarding

Context diagrams Depict the product scope

Document analysis Elicit requirements by analyzing existing

documentations such as business plans,
agreements, laws, codes

Requirement traceability matrix Link product requirements from their origin,

ensure that
Each requirement adds business value, provides
a structure for managing changes to the product
scope, test scenarios

Validate scope Concerned with acceptance of the deliverables

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 Schedule

Terminology Hot Keywords

Law of diminishing returns A point will eventually be reached at which
additions of that one factor start to yield
progressively smaller or diminishing increases in
output

Resource smoothing No affecting on the critical path

Resource leveling May impact the critical path
Project boundaries A point in time that a project is authorized to its
completion

Discretionary dependency Soft logic, preferred logic, preferential logic

Mandatory dependency I.E Legally or contractually required”, as hard

logic or hard dependency

Least flexibility project path CPM

External dependencies Relationship between project activities and non-
project activities

Internal dependencies Involve a precedence relationship between

project activities

Cost

Terminology Hot Keywords

If project terminated because Funding limit reconciliation
problem in credit in the bank

Estimating cost using wbs Bottom-up estimating

If one line or linear Triangular distribution
The point or level where budget is Control accounts
compared to earned value for
performance measurements

Statistical relationships between Parametric estimating

the historical data and other
variables

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 Quality

Terminology Hot Keywords

Training is an example of Prevention cost
Stability of process, control limits or Control charts
rule of 7 points

Estimate the cost of quality in a Flow chart

process

Notice: Control quality is generally performed before validate scope, although the two
processes may be performed in parallel

Linked to potential problems, root Cause and effect diagram

causes, all probable causes

Control quality Concerned with correctness of the deliverables

Resources
Terminology Hot Keywords
The team charted Is a document that establishes the team values,
agreements, and operating guidelines for the
team

Long-term resolution Problem solving or confrontation

Project performance appraisal Individual team member’s performance
Team performance assessment Assessment of project team’s effectiveness

Develop team keywords Recognition and rewards, training

Team development
• Forming Work independently, not open, meets and learn

• Storming Begins to understand the project work, not

collaborative, open to differing ideas,
counterproductive

• Norming Begins to work together, trust to each other’s

• Performing Work as a well-organized unit, reach maximum

performance, interdependent, smoothly and
effectively

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 Terminology Hot Keywords
• Adjourning Completes the work

Ground rules responsibility All project team members

Withdraw/avoid Retreating, postponing the issue to be repeated or

solved by others

smooth/accommodate Emphasizing area of agreement, conceding one

position, maintain harmony and relationships

Compromise/reconcile Some degree of satisfaction, temporarily or

partially

Force/direct Pushing one’s viewpoint, win-lose, emergency

Collaborate/problem solve Incorporating multiple viewpoints, open dialogue,

consensus and commitment

Communications

Terminology Hot Keywords

Information issues – escalation - Communication management plan
reports

Ad-hoc meetings, informal Networking

conversations (meetings, events,
trade conferences and symposia)

Risk

Terminology Hot Keywords

A risk breakdown structure (RBS) Willing, a reward
lists identified project risks
hierarchically by risk category and
sub-category
Risk appetite, risk seeker

Risk threshold Level of uncertainty, level of impact

Hypothesis Assumption analysis

A bubble chart Displays three dimensions of data, where each

risk is plotted as a disk (bubble)

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 Terminology Hot Keywords
Investigates the likelihood, risk Risk probability and impact assessment
assessment

Greatest, sensitive, most important Tornado diagram

potential risk to your project

Active acceptance Contingency reserves

Discover the underlying causes for Root cause analysis

risk

Prototype Risk mitigation

If mentioned eliminate the threats, Avoid

changing the pm plan, extending
the schedule, changing the
strategy, or reducing scope

Outsourcing, shift the impact of a Transfer

threats, insurance, performance
bonds, warranties, guarantees

Reduce the probability or impact, Mitigate

adopting less complex processes,
tests, choosing supplier, prototype

Not action, document only Passive acceptance

Wishes to ensure that the Exploit

opportunity is realized, most
talented resources

Increase the probability, adding Enhance

more resources to an activity to
finish early

The steps for getting to the goal, PDPC

useful for contingency planning

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 Procurement

Terminology Hot Keywords

Tools for record mange contract Record management
and procurement documentation System

The contract will span multiple Fixed price with economic price adjustment
years and allow for final price
adjustments based on changing
conditions

The contract will span multiple Fixed price with economic price adjustment
years and allow for final price
adjustments based on economic
changing conditions

CPIF contracts Sharing ratio

Fixed price Risk on seller

Cost plus Risk on buyer

Stakeholders

Terminology Hot Keywords

ne of stakeholder not received Review the communication management plan
reports or new stakeholder request
a report

Relation issues Stakeholder management plan

Unaware, supportive, resistant, Analytical technique

neutral or leading

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PMP Hotkeys Alsenosy Alsenosy