Stages of payroll processing

Planning a key for Payroll processing as it involves several simple to complex procedures to process
payroll successfully. The payroll process is segregated into three stages

 Pre-Payroll process
 Actual Payroll process
 Post payroll process

Pre-Payroll
Building payroll policy

Every company is different so the policies. The net amount to be paid will be determined by the
payroll policies. So, one must build the policies like benefits, attendance, pay policy etc to ensure the
standard payroll processing.

Coordination with departments

The payroll procedure involves in interacting the multiple departments in the company for the
attendance and salary revisions data. Big organizations generally use Payroll processing software or
connect with the payroll processing service providers to avoid mess.

Validation

After receiving the data from the departments, it is must to validate the concerned data to avoid any
miss outs and to ensure accurate processing.

Actual Payroll Process

Calculations

After validations in pre-payroll processing, the actual payroll processing will start. The net pay will be
generated after tax and other deductions. Timely verification at each step avoid any errors.

Post Payroll process

Statutory Compliance

All the statutory deductions like ESI, EPF and TDS are deducted at the time of payroll processing.
Later the concerned company will remit the same to respective agencies under government. Most of
the times the payments are made via challans.

Accounting

Every organization maintain a record on all the transactions. The operational costs will be noted and
reported in the concerned accounting books. The salary reimbursement data should be noted
accurately into the accounting books or software used.

Pay-out

The payment of the salary can be done via Cash, Cheque or bank transfer. The organizations can
provide a salary account to the employees. And company should ensure the funds in the concerned
salary account to automate the salary processing. Companies having the self-service portal can send
across the payslips with ease.
Reporting

Reporting to the high management team after rolling out the payroll for a particular month ends the
process of monthly payroll. The payroll officer is responsible to extract and share the processed
information and reports accurately.