20 ~4/24 =a ‘REPUBLIC OF THE PHIUPPINES. DEPARTMENT OF EDUCATION 5 REGION ae DIVISION OF LANAO DEL NORTE nT, Lanso del Norte Div. Memorandum No. /<°s. 2020 EASED To Asst Schools Dvsion Superintendent Chie Ete, Supervisor, S00 & CID 2 ai at Division Offce Personnel Elementary & Secondary Schoo! Pcipals ‘Al Others Concerned "ms Omston FROM: —EDILBERTO( OPLENARIA, CESOV ‘Schools Pivihion Superintendent ‘SUBJECT: ALTERNATIVE WORK ARRANGEMENTS AND WORK ASSIGNMENTS. FROM HOME, DATE: March 28, 2020 1. Per Division Memorandum No. 043, s. 2020 re: Guidelines on the Alternative Work ‘Arrangement in the Department of Education in Light of the Covid-19 Stingent Social Distancing Measures, tis ofice would lke to inform the field forthe strict ‘Compliance ofthis issuance. 2. All Division Office Personnel must observe proper Protocol in Work from Home ‘Arrangement and must submit atthe end of the week an Individual Accomplishment Report. 2. Attached are Lists of Deliverables of each section inthis office for compliance 3, Immediate and wide dissemination ofthis Memorandum is desire. #GOI00_ Office of the Schools Division Superintendent Deliverables Human Resource Management Office: Update Service Credits/CT0 Publication of Vacant Positions Update of SEC and ELEM Databare and PSIPOP Work on Applications (Selection Lneup, Election Copy) 1 2 3 4 5. Prepare Service Record, Certieate of Employment, Certifeate of Oneness 6 Consolidate and Sort ALN 7. Post of Leave 8. Prepare NOS! [soft Copy) 9. Payroll Service Transactions 10, Uplosd Pic Regional Paid Though EFRS Onine 1. Loan Verification 12 ik Eletrone Fl ‘Accounting Section: 4 Anayze and verity consolidated nancial statement, supporting schedules and reports ofthe Division Office and implementing Units. 2. Submit the financial eports through e all, 53. Coordinate with RO and CO and other ovesightregulatory agencies on fund releases and other reportoril requirement. 4. Monit and follow-up financial transactions. 5. Ascertain that transactions have been property recoded in boks ‘Supply Section: 4L Update Stack Cand/Property Card 2 Reconeile inventory Report 3. Reencode 2016 Acknowledgement Receipt for equipmentBudget Section: Input of data to EBNS (Electron Budget Monitoring System) Update Google Sheets of Budget Monitoring and Transaction Tracking FY 2020 Utilization ‘Monitoring, MOOE Downloading 2020, AR Control 2020 and TVLBEFF & ALS from Central Office, captal Outlay Monitoring and Substtate Monitoring Monitor the status of NCA release of 09M Upload Obligation and Disbursement inthe PMIS (Check the submited Budge Finacial accountablty reports ofthe 5 Implementing Units ‘Check the EBMS submited fom the 5 implementing Units CConsliate report tobe submited to the Reptonal fice thru email Input the BFARS tothe Unified Reporting System (URS) ofthe DBM Website Compute the funding requirement needed forthe unfunded items 10. Approve acthity equwst (AR) ofthe PMIS Records Section: 1 Make a phone call to Record Office Personnel for instructions Inthe reports, documents received, mailed and released 2. Prepare Referrals forthe approved documents ready for release 3. Monitor the Online Submission of documents from the field ICT Section: 1. Monitor Status of Online Applications developed by the Central, Regional and Division Offices 2. Monitor ICT related reports to be submitted to Centra and Regional Offices Finance Section Section: 4. Prepare Liquidation, Cash Control, RCD and RCI Reports 2. Verify GIS Remittances, Verlfication for Salary, Promotion, Adjustment and Data Corrections 3. Verify and Confirm GSI, Pagibig, Provident and PL Loans 44 Prepare Data Report to the Regional Office 5, Check/verfy the completeness of Forms and data of fidelity bond application 6. Very of Disbursement Payroll 7, Monitor Teacher's Emil address for loan application in PL 8. Assist on issuance of RCD Report9. Record the cash Receipt and check/LODAP-ADA Issuance in Disbursement Book (MDS, Current, Provident, Trust Fund Account) 10. Verfy Salary and other benefits 11. Record of MOOE disbursement through downloading 12, Cad Salary ‘Administrative and General Services Section: 4 Monitor document for Administrative Officer being forwarded through Division Tracking System 2. Verify administrative and general services mattersCurriculum Implementation Division Deliverables Public Schools District Supervisors: Prepare Annual SIP per district, per supervisor Evaluate clas program for SY 2020-2021 Evaluate OPCRF of school heads (Schedule of evaluation may start on April 15,2020) Submit district consolidated report of school form, (SFCR 2) as indicated in DO No.2, 5. roe Gather data from heads regarding on the feedback ofthe Quarterly Test by learning District consolidated report such as CMSS, MPS, PhiLIRI Project CNR and feedback of the Quarterly Test by learning area willbe submitted online to Ny R. Ton. Education Program Supervisors: Evaluate and analyse Quarterly Test Questions (1*-4" Quarter) Prepare Diagnostic Test Evaluate reports submitted by PSDSS In terms of characterization and segmentation of data‘School Governance and Operations Division Deliverables Office of SGOD Chief: Review and Sign $GOD documents ‘craft Memorandum Review Enhanced Schoo improvement Pn Review and encode Teachers Applicants (lementary) Information resus of ir assessment, interview and demonstration teaching. pene Special Programs & Projects Section: 4. Monitor Schools’ Accomplishments in ONLINE SPORTS MAF Central Office. 2. Prepare and review Technical Documents 3. Monitor documents for Spactal Prog. & Pro: Bene system lef SGOD & Sch. Division Superintencent 4, Prepare Endorsements and referrals to Chis rar egos (erent information resus of ther assesmen Interview and demonstration teaching. 6. Consolidate the Ustof Supreme Pupi/Student Government FFs submitted through email address PING implemented by the ofthe S600 personnel yorwarded through Division rocks for those who rang & Research Section: 4 Validate US-£0SY S¥ 2019-20 housekeeping, online submission of NSBI & KPIs for SBM validation 2. Update Teacher Need Analysis based on Ea SHS TWA by maor 4, neview the School Improvement Plans and Articles for Publication > Revise the Division Order fr the Enhanced Division Research Policy ty Registration Report SY 2020-21 and HS & Human Resource Training & Development Section: |L_ Moke training proposals of target trainings for HRD Downloadable fund Prepare the 2020 Annual Training Activities Feet document for HRTO being forwarded through Division Tracking System esp on Permit tostudy 14, repare Endorsements and referrals to Chief SGOD & Sch. Division SuperintendentPhysical Facilities Section: 1. Prepare letter to contractors’ request for Work Suspensions and Time Extensions 2. Evaluate the status ofall ongoing projects and prepare to submit status reports to SGOD Chief and Schools Division Superintendent. 3. Answer all queries thru phone, messengers and email all of physical facilites clients 1. Review the Performance Indicators and attached documents of the School Based Management (SBM) validation 2. Validate Us-EOSY SY 2019-20 housekeeping for private schools 3. Verly Activity Request (AR) theu Program Management information System Website. 44. Accomplish online forms htts://forms.ofice.com created by the Regional Testing Coordinator forthe report on the conduct of 2020 National Assessments. ‘5. Aecomplish Online Google forms crested by the Regional Office for First Quarter budget ‘Accountability Report. 6. Check the online links created and generate the 4® quarter Exam Result. 7. Organize the data submitted by the Schools Heads thru Curriculum Manegement system created by the regional office to capture grade ofthe learners. 8 Check documents of Schools applying forthe conversion of Elementary Schools to Integrated Schools and for re-opening of Primary Schools. 9. Generate QATAME results and make QATAME report. 10, Consolidate DMEA results and organize data for RMEA. 11, Update, generate and organize results ofthe links ceated for PPAs. Disaster Risk Reduction Management: 4. Update ORM Coornato’s database 2, Cralt Dvsion Contngoney Plan on Ifectous Disease 2, Sondra nd upto Reged an Can Ole en te et oof COV aro 4, Create Risk Assessment for Contnuty Operations 65. Craft Pubic Service Continuity Pian (PSCP) Social Networking and Mobilization 1. Monitor and provide Technical Assistance in DepEd Partnership Database Systern to those schools which have not yet submitted online 2. Consolidate the reports on Internal Assessment Form which submitted by schools track the needs of every school 3, Provide Technical Asistance on Internal Assessment Form 4. Craft Plan on 2020 Birgada Eskwela