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Work Flow Creation Steps in SAP FICO PDF
Work Flow Creation Steps in SAP FICO PDF
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SAP FICO (Financial Accounting and Controlling) » SAP FICO (Financial Accounting and Controlling) Tutorial
Introduction
This document shows step by step process for the creation of workflow, which is triggered whenever a document is parked.
Scenario
Notifications
When workflow is triggered, initiator receives a mail that document has been sent to his supervisor.
When document is rejected, workflow is set to complete and initiator can be sent a comments mail.
FIPP
Go to transaction SWDD. Create a new workflow and save it under your package.
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Go to Work flow container and add a new element. The following screen opens.
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Click on the Basics Data button or press Ctrl-f8 and enter the work flow starting event.
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Now our workflow should look like this: Event is successfully configured.
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Now we want to send mail to the initiator that document no xxxxx has been sent to his supervisor,
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Now we want to add a task which will enable the supervisor to release amount for subsequent posting.
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Now on rejection , we want to add a MAIL interface ,so that Supervisor can add some comments on why he is rejecting this
document. We will be using standard SAP business workplace mail for this purpose.
On rejection add the following task under a new activity: TS20000139.Also add a process control which will set our workflow to
complete.
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Also add a mail step in rejection to send to initiator a mail that document has been rejected.
Now we will come to the condition that Supervisor releases the payment We need to set a release flag.
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Define an element named released. Don’t forget to set its import and export parameters.
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Now that the document is released by the Finance Officer, we will add a User decision step, for the Manager.
For review add a new activity using the standard method DISPLAY of BO FIPP.
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For post add a new activity using the standard method POST of BO FIPP.
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For rejection, use previous done mail step and send mail to initiator that document has been rejected.
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We have now done all the required Work flow tasks and steps.
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Work flow configuration is now complete. We have created a new variant and registered it to our company code. Our workflow is now
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Go to Tcode FV60
Enter the relevant data and press the Park Button. The document will be parked.
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When the USER presses the SAVE AS COMPLETED Button ,the work flow is triggered and he receives the mail.
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On reject, the following send mail screen is opened for comments purpose.
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If the Finance Officer ,releases the Document ,the document is sent to Finance Manager who can either post it ,reject it or view it.
Summary:
This sums up our FI Document Parking workflow .We have seen the events to trigger the workflow,release it for payment, mail users
,use BO FIPP methods for posting and display and seen how to configure it.
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