How to use Zoom for Branch Family History Meetings

Windows / Apple computer Version

Step 1 – Download the App.

Download Zoom

We recommend that before the meeting, perhaps the day before, that you download the
Zoom software. Look around and explore. To download the software use your browser to
search for Zoom.us or type in https://zoom.us/support/download. If you do the latter
you will get :-

When the installer has finished downloading click on Zoominstaller. In this case it is
shown under the big blue arrow but this depends upon your browser. Whatever it is you
should find it in your Downloads folder.

After it has finished, you will be asked for your email address. They then send you an
email like this. Click on ‘Activate Account’.
Next you will be asked for further details and you have to enter a password. A Short
while later you will see – Join a Meeting.

At this stage you cannot join a meeting as the Host (Steve) might not have set one up,
but you can sign up. If you select the free version you can try it out for 40 mins.
Step 2 – How to Join the Meeting
Steve will invite you to a meeting with an email like this.

You do not need Zoom to be running. Just click on the long web address and you will be
in. You will be invited to join with or without Video or Audio.

For our needs I suggest joining with both. You can easily turn them on and off. This is
what you get.
Step 3 – How to use Zoom
This is what the meeting screen will look like.

At the start and end of the meeting you will be free to see and greet each other.
However, only one person can be heard at a time. The person who is speaking has their
picture highlighted with a green box. (See Vince above.) This view of the talk
participants is called ‘Gallery View’. Alternatively you can select ‘Speaker View’ selected
at the top right of the screen.

In this case the person who is speaking fills the bottom part of the screen and at the top
is a selection of the other attendees. Again go to ‘Gallery View’ click top right
These are the controls that you might use in the meeting.

The control bar shown at the bottom of the screen in image above is often hidden. You
have to move your mouse to the bottom of the screen to get it to show.

To turn the microphone on and off then click on the microphone symbol. (You will be
muted by the Host whilst the main speakers are speaking.)

To turn the camera off and on then click on the video camera symbol.

The ‘Chat’ button allows you to type in questions to the speaker. He / She will answer
them at the end of the meeting. The text will appear in a box at the side of the screen.
The speaker will not know of the questions until that time.

The ‘Share Screen’ button will be mainly used by the speaker. It enables them to show
Power Point slides, web pages, documents etc. This button may well be disabled. But the
host may allow you to put up a picture/web page etc. during questions. If you click on it
and it is working then you will be shown the pages that you can call on.

In this case we have selected bottom row third from the left. It is YouTube where we can select a
Video.
Lastly to end the meeting, click on the button 'Leave Meeting', which is at the bottom right of the
screen.