HQdev Housing Development System

Advanced Guide

1. Setting up a new set of Project

1. Cost apportionment consideration
• identify different phase and block of units that will be constructed in different stages
• the same project, phase and blocks must also be set in the General Ledger module
2. Creating a new set of S & P schedule
• review the sample agreement provided by your solicitor paying particular attention
to:
◦ stages of claim
◦ grace period for charging late interest
◦ grace period for repudiation (cancellation)
• using the copy button in S & P Schedule menu
Press Maintenance, Pre-launch and select Add/Edit S&P Schedule file

Press the Yes button and select from the List of S & P Schedule created earlier
3. Reviewing all your Letter Templates
Click on Maintenance, Pre-launch and select Add/Edit Letter Templates

4. Reviewing your End Financier language preference

Press Maintenance, Loan Related Information and select Add/Edit End Financier file
In the S & P Schedule Version group box, select the Apply English version of S&P Schedule if
you want the progress claim stage that will appear in the letter to the bank to be in English

5. Reviewing your Default Settings

Press Maintenance and select Default Settings
Change the following values suitable to your purpose:
• check the Sat and Sun box, and enter all your company holidays so that these days will not
be included in the calculation of late interest
• enter your Next Receipt No that will be used and printed immediately upon the entry of a
new receipt
• change the values below the Default Property so that you do not have to key in the Project,
Phase and Block range values every time when prompted.
• Uncheck Show Letter Head in All Documents if you want to use your own preprinted
Letter Heads.
Change the following values suitable for your purpose:
1. Allow Cancelling SPA: check this box if you want to allow cancellation of SPA
2. Sequence No: set the sequence number to the current value
3. Requisition of Architect Cert. Ref. No.
• Prefix: enter a prefix value such as AC as in AC-0001
• Next No: enter the serial number as will appear as letter reference number in your letter
requesting Architect to issue their certificate.

1. Reversing Unit Details that have been posted

1. Removing via Phase/Plot Units Menu
 Highlight the record required to be removed and press the Delete button follow by OK
button to remove.
Note: You cannot remove records that are in New Bookings. It is important to make a backup
copy before entering a new project and its related plot unit information. Careful planning is
essential.

2. Removing via New Bookings Menu

Highlight the record and press Delete to remove. You cannot remove a record that has its associated
files linked to it.

Note: Not all records can be removed in New Bookings. It is important to make a backup copy
before entering a new project and its related plot unit information. Careful planning is essential.

2. Checklist before creating a new Progress Claim

The three items below are mandatory before a new Progress Claim can be generated.
1. Entering S& P Date
1. via New Bookings
2. via Enter/Print Receipts

2. Print S & P Checklist

Press the S & P Check List or Address Label, read the Note displayed on the screen carefully
before pressing Print S&P Check List before proceeding further.
Note: You must enter the S & P Date in item 1 above before printing this S & P Checklist

3. Confirm Loan Details

Enter both the amount in Term Loan and Overdraft entry box. Make sure the amount tally with
the Bank Offer Letter.
Note: Do not hastily enter these values unless you are sure the purchaser has decided on one Bank
Offer. Some purchaser tend to change their mind even after you/they have submitted the signed
Bank Offer Letter to the bank. If in case this happens, an adjustment will be automatically
generated for any Loan surplus or deficit. These will be reflected in the Purchaser Statement and
Purchaser Ledger.

3. Entering Booking Deposit Receipt

1. Enter a new Booking Receipt

2. Adjusting a printed Booking Receipt

3. Enter a new Booking Receipt after a signed SPA

4. Cancelling a Booking
1. Making a Refund
2. Cancelling a Booking
 3. Confirming Profit from Forfeited
4. Cancellation transactions that will appear in your General Ledger

5. Handling an Advance Payment

1. Enter Purchaser's Advance Receipt

2. Reversing with Refund Voucher

 3. Knocking off advance payment with Claim

Press the Apply Advance Payment to Bill button to knock off the advance against the Bill.
Note: You must already have Progress Claim before doing this.

6. Using Debit Notes

1. Meter Deposits
2. Rental
3. Service Charge

7. Using Credit Notes

1. Giving Discount
2. Duplicate Claims
8. Generating a Request for issuance of Architect Certificate
1. via Progress Claim - Quick Claim
2. via Progress Claim
9. Generating a new Progress Claim
1. Stage 1: Deposit Payment
2. Subsequent Stage

10. Generating Letters

1. Pre-formatted Letters
2. User defined Letters
 3. Letters and their relationship with information stored in Remarks
4. Letters via Progress Claim - Quick Claim

11. Sending Statement of Accounts

1. Details – Type I
2. Details – Type II
3. Summary
12. Editing Letter Contents
1. Using Ctrl + i
2. Using Template Code to map your data
13. Handling unsold units that are rented out
1. Issue Debit Note
2. Sending Reminders of Arrears
3. Sending Rental Renewal

14. Useful Navigational Keys

1. Entry Field:
• double click: double click to highlight entry value to be replaced
• home: go to beginning of characters
• end: go to end of characters
2. Moving from Field to Field:
• tab: use the Tab key above the Caps Lock to jump from one field to another
• shift+tab: hold the Shift key and press Tab to back step
3. Saving all:
• Enter: to save all values in Entry Form
 • Ctrl+O: to save all values in Entry Form
4. Insert, Delete: use the keyboard to add or delete highlighted records