Cables

Cable Quality Cable Type Brief Description

HDMI Digital Audio / Video
Highes
DVI* Digital / Video only*
t
Analog*
Component Analog Video only
VGA Analog Video only
S-Video Analog Video only
Composite Analog Video only
Lowest
These are the common cables used in DOT’s AV
Department.
• * DVI has three types of connections:
•DVI – D: Digital signal.
•DVI – A: Analog signal. Loss of quality due to down conversion.
•DVI – I: Digital to digital or analog to analog signal.

• See CD for further details on cable information and pictures of what they
look like
 Understanding the Video
Conference Equipment
 I have used two models of Polycom
Equipment
◦ VSX 7000 (Standard Definition)

◦ HDX 7000 (High Definition)

 What is the difference?

◦ The two units’ layouts are completely
different, but the concept is the same
 Microphone
 Ability to show a presentation
 Remote
 Camera
Polycom VSX 7000

Video lens. Can rotate 180

degrees.

Iris. This is where the commands

from the remote are sent to. Make
sure there are no obstructions
between Iris and the remote

Subwoofer. This unit has the

power connection to the camera
and the far end’s audio. (The
subwoofer is your speakers)
Polycom VSX 7000 (cont.)
Microphone. Lit red when
muted. Microphone not lit when
unmuted. You can connect up to
three microphones or two
microphones and a Visual
Concert Device. Green circle is
the indicator light on the
microphone to distinguish if it is
muted/unmuted

Visual Concert Device. This unit

connects your computer to the
Polycom system, so you can show a
presentation over the VC. Hit the Play
button to transmit a presentation. Hit
the Stop button to cease
transmission. Only one District can
transmit at a time.
Polycom VSX 7000 (cont.)

Network In. Plug one side

of Ethernet cable from
computer and the other end
Audio In. If you here. This will allow your
presentation has computer to have network
sound. Plug in connection.
3.5mm connection
VGA In. Plug one side of
VGA cable from computer
and the other end here.
This will allow your
presentation to be seen over
the VC.

VGA Out. This takes the

output signal and allows
you to send it to another
external source. Ex.
Projector, T.V. etc.
Polycom VSX 7000 (cont.)
Microphone Cable. Powers on the
microphone and Visual Concert
Device. The Microphone cables with
the ferrite filter blocks out
unnecessary noise. The cables that
have a ferrite filter on it should only
be used for the back of the
codec(camera).
VGA+Ethernet+3.5mm cable.
This is a unique trio that Polycom
provides for the Visual Concert
device. This allows you to take the
video feed (VGA), network
connection (Ethernet), and the
audio (3.5mm) without dealing with
three separate cables.
Polycom VSX 7000 (cont.)
Polycom VSX 7000 (cont.)
Connections on Back of Camera
 Polycom VSX 7000 (cont.)
Connection to Television.
• Connect S-Video cable (should always be connected) to
Monitor 1. No need for audio connections since the sound
comes out of the subwoofer. Make sure S-Video is selected on
T.V
 Placing a Call with a VSX
•Turn the Unit on
7000
• Home screen should show up on Monitor 1 by default once powered
on. If you don’t see it on any of your monitor(s) press the home screen
button on the remote. If you still don’t see your home screen,
contact OIS.

• Option 1
•Type in the I.P address manually with remote’s dial pad. (used for
Point to Point). Use the dot button for I.P address. Select Call
Quality to 768kps unless directed otherwise.
•Extension number is left blank for camera to camera calls. Only filled
in when dialing a video bridge manually.

•Option 2
• Access the Directory by pressing the Directory button on the
remote.
•Select the entry you wish to dial and press the call button or enter
• Never call into a bridge more than once. Press the Hang Up button
ASAP if you connect to a bridge multiple times and select Hang Up all calls
Setting Presets with VSX
7000
• Preset Button.
•If you want to erase the existing
presets, hold down the button on
the remote.

•A message on the screen should

say all presets deleted.

• If you want to add presets. Move the

camera around with the arrows –

•Zoom in and out as needed with the

zoom buttons.

•Press and hold the number you want,

and a message will say the “Preset
<X> stored
Troubleshooting VSX 7000

•Two factors can cause a 0.0.0.0 IP address.

•The network cable is unplugged behind the camera
or at the wall.
Polycom HDX 7000
Camera: Can rotate 180
degrees

Iris: This is where the

commands from the remote are
sent to. Make sure there are no
obstructions between Iris and
the remote
Chassis: Actual “brain” of the
camera. Contains all the
A.V/Network connections.
Polycom HDX 7000 (cont.)

Power Button: Turns unit on and off.

Microphone. Lit red when

muted. Lit green when unmuted.
You can connect up to three
microphones. Green circles are
the three indicator lights on the
microphone to distinguish if it is
muted/unmuted
Polycom HDX 7000 (cont.)

Microphone Cable: Powers on

the microphone. Connector looks
similar to a USB

DVI to VGA: This cable is used for

Monitor 2. Blue part is VGA, White
part is DVI. Plug the white end into
the camera’s Monitor 2 connection
and plug the blue end to the T.V’s
RBG (PC) input

DVI to HDMI: This cable is used for

Monitor 2 as well. Connect DVI into
the camera’s Monitor 2 connection
and plug the HDMI to the TV’s HDMI
input. You need to change input in
monitor setting. OIS will need to do
Polycom HDX 7000 (cont.)
Connections on Back of Camera.
Polycom HDX 7000 (cont.)
Connection to Television.
Make sure whatever input is used is selected on T.V
Polycom HDX 7000 (cont.)
 Placing a Call With HDX 7000
•Turn the Unit on
• Home screen should show up on Monitor 1 by default once powered
on. If you don’t see it on any of your monitor(s) press the home screen
button on the remote. If you still don’t see your home screen,
contact OIS.

• Option 1
•Type in the I.P address manually with remote’s dial pad. (used for
Point to Point). Use the dot button for I.P address. Select Call
Quality to 768kps unless directed otherwise.
•Extension number is left blank for camera to camera calls. Only filled
in when dialing a video bridge manually.

•Option 2
• Access the Directory by pressing the Directory button on the
remote.
•Select the entry you wish to dial and press the call button or enter
• Never call into a bridge more than once. Press the Hang Up button
ASAP if you connect to a bridge multiple times and select Hang Up all calls
by pressing enter.
Setting Presets with VSX
7000 • Preset Button.
•If you want to erase the existing
presets, hold down the delete
button on the remote.

•A message on the screen should

say all presets deleted.

• If you want to add presets. Move the

camera around with the arrows –

•Zoom in and out as needed with the

zoom buttons.

•Press and hold the number you want,

and a message will say the “Preset
<X> stored
• “X” represents the number you
Troubleshooting HDX 7000

•Two factors can cause a 0.0.0.0 IP address.

•The network cable is unplugged behind the camera
or at the wall.
 Safety
Rubber Cable Velcro Cable Cover
Cover

• Ideal for covering a 2-3 light cables or 1
heavy cable
• Cut to various lengths (can’t be adjusted)
• Can’t over pack cords, otherwise, it
becomes a safety hazard
• Make sure covers are flat against the
ground
• Not designed for bends or going around
corners
• Can be used on any flat surface
• Ideal for covering 4-5 cables or 2-3 heavy
duty cables
• Cut to various lengths (can be adjusted with
rolling excess)
• Can’t over pack cords, otherwise, it
becomes a safety hazard
• Make sure covers are flat against the
ground
• Designed for bends or going around
corners
• Only can be used with loop carpet. Won’t
work on pile carpet.
 Safety (cont.)
Important Rule: Cables always need to be covered with either a
Velcro cable cover or rubber cable cover. No wires can be exposed on
carpet, and the cable cover needs to lay flat to the ground.
 Safety (cont.)
• Pictures of a proper way to cover a cable.
• Cable is fully covered and the cover is flushed against the
ground
 Setting up a Teleconference
• Two types of Polycom SoundStation (aka starfish, Star Trek
phone)
• Polycom SoundStation Premier: Ideal for big rooms
• Polycom SoundStation 100 : Ideal for small to medium rooms

• These Polycom phones are analog phones.

 Setting up a Teleconference
• Our PBX (Private Branch Exchange) digital phones will always
be on the first pair, so you will normally use a two way splitter for
teleconferences. Only time you will need to use a three way
splitter is if the phone jack has two lines already punched down on
it, or one of the pairs are bad.
• Splitters are sometimes wired differently at the factory. As a
result, if you get no dial tone after plugging the phone
connector into the splitter, try plugging the connector into the
other vacant port

OR
 Setting up a Teleconference
• Polycom SoundStation Premier (aka starfish, Star Trek phone)
•Ideal for Big Conference Rooms

What’s included with the premier?

Phone: Base Station: Satellite Mics:

 Dial Pad  Speaker  have up to 4 Mics
 Volume Controls  All Audio Visual  2 hookups at Phone
 Mute Connection on back  2 hookups at Base
 Flash Station
 Change Caller ID  Mute buttons
 LCD Display synchronize with all other
satellite Mics / Phone
 Setting up a Teleconference
What cables do I need?

If using the Phone and

If using the
Station unit:
Phone ONLY:
Power Cord

Satellite Mics Polycom

Used with either setup Transformer

Ethernet Cord
 Setting up a Teleconference
• Polycom SoundStation 100 (aka starfish, Star Trek phone)
•Ideal for Small to Medium Conference Rooms

What’s included with the V100?

Phone: Wall Transformer:

 Dial Pad  Ethernet Cable (Power)
 Volume Controls  RJ 11 (Phone cable)
 Mute  Audio Input / Output
 Flash (RCA)
Setting up a Teleconference
What cables do I need?

Polycom Polycom
Transformer Transformer
“A” “B”

 Can unplug and plug in  Can’t unplug and plug

different size RJ 11 in different size RJ 11
(phone and RJ45 (phone and RJ45
(Ethernet for power) (Ethernet for power)
 Audio Input / Output  Audio Input / Output
 Setting up a Teleconference
Understanding the Layout of the Premiere

Displays phone #. Entered

manually by hitting:
Shift Flash <Telephone number >
#

(Not tied into phone line)

Increase or
Phone ON/ OFF Decrease phone
Hook call volume
Three way Mute your sound
conference call over phone call
Redial last Hold button down to
number dialed use white fonts
above keys
Dial Pad
 Setting up a Teleconference
When Muted: When Unmuted:

 Three lights on  Three lights on

phone are lit a phone are lit a
steady red, steady green

LCD says
“Mute”

Unmuted Muted
Satellite Microphone
Setting up a Teleconference
 Setting up a Teleconference
Understanding the Layout of the 100

Increase or
Decrease phone
Phone ON/ OFF call volume
Hook
Three way Mute your sound
conference call over phone call

Dial Pad
 Setting up a Teleconference
When Muted: When Unmuted:

 Three lights on  Three lights on

phone flash red phone are lit a
steady green
 Hang Up a Teleconference
Call
 Press the OFF Button
when you are finished with
your teleconference

THIS IS VERY IMPORTANT BECAUSE MOST

CONFERENCE CALLS ARE LONG DISTANT, AND
THE PHONE WILL NOT DISCONNECT AFTER A
CERTAIN ALLOTED TIME
Setting up a Wireless Computing
Keyboard/Mouse Combo

RF( Radio Frequency) Receiver

Can be used with any Wireless Computing
mouse and keyboard.

Synchronization Button. Press this button

to sync Mouse and Keyboard. Once
pressed, the receiver will flash red for 60
sec. In that time you will need to sync
mouse and keyboard

Not Synced Synced

Setting up a Wireless Computing
Keyboard/Mouse Combo

Wireless Computing Mouse

Can be used with any Wireless
Computing RF Receiver

Sync Button to RF-Receiver

Battery Compartment
Takes two AA Batteries
Setting up a Wireless Computing
Keyboard/Mouse Combo

Battery Compartment
Takes two AA Batteries
Setting up a Wireless Computing
Keyboard/Mouse Combo

Battery Compartment
Takes two AA Batteries

If Keyboard won’t sync, you will

need to follow these instructions
Setting up a Laptop to T.V (cont.)
 Connect Laptop to T.V through a VGA cable
Setting up a Laptop to T.V (cont.)
 3.5mm (audio cable) doesn’t reach?
◦ Use an 3.5mm extension

• Make sure you plugged the T.V cart’s power into a wall outlet
 Setting up a Laptop to T.V (cont.)
• Turn the laptop and T.V on.
• Log into the laptop.
•Extend your monitor or clone it,
• Each laptop has a hot key for extending its screen to a T.V (2nd
monitor)
• 1st cycle clones monitor
• 2nd cycle blacks out laptop screen and extends to 2nd monitor
• 3rd cycle exits cloning all together

Model Hot Key

IBM ThinkPad T43P Function + F11
Dell Latitude D810 Function + F8
Dell Latitude D820 Function + F8
Dell Latitude E6500 Function + F8
HP 8510 P/W Function + F4
Panasonic Function + F3
Toughbook
Note: Windows 7 allows you to hit to connect to a projector (any
 Setting up a Laptop to T.V (cont.)
Screen Resolution: How many pixels in the screen to display the
image
• Most of our T.Vs and projector are designed have 1024 X 768 as the native
resolution
• Some of the laptops’ high resolutions aren’t supported by our T.Vs and Projectors

Change Screen Resolutions (Windows XP)

• Right click anywhere on the desktop and select Properties

 Setting up a Laptop to T.V (cont.)
• Scroll over to the Settings tab and select your screen resolution
• Hit Apply to preview the resolution or hit OK if you want to change without preview
 Setting up a Laptop to T.V (cont.)
Screen Resolution: How many pixels in the screen to display the
image
• Most of our T.Vs and projector are designed have 1024 X 768 as the native
resolution
• Some of the laptops’ high resolutions aren’t supported by our T.Vs and Projectors

Change Screen Resolutions (Windows 7)

• Right click anywhere on the desktop and select Screen

Resolution
 Setting up a Laptop to T.V (cont.)
• Hit the drop down arrow for Resolution to change.
• Hit Identify if you don’t know which monitor is 1 or 2.
• Display will let you know the Manufacturer or Model Number of your selected
Monitor
• Hit Apply to preview the resolution or hit OK if you want to change without preview
Setting up a Laptop to T.V (cont.)
• Once you are done with your screen resolution and cloning your
displays, you should have a scenario similar to the following picture
 Setting up a Laptop to T.V (cont.)
Do you want the laptop lid down and still have the picture on the
screen?
Windows XP
• Go to Start Menu > Control Panel (Classic View) > Power Options > Advance
Tab > When I close the lid…Select Do Nothing > Apply or OK

You should now be able to

close the laptop lid and
maintain the desktop picture
on the TV screen

•If resolution changes, refer to the

Changing Resolution slide
 Setting up a Laptop to T.V (cont.)
Do you want the laptop lid down and still have the picture on the
screen?
Windows 7
• Go to Start Menu > Control Panel > Power Options > Choose what closing the
lid does > Select “Do Nothing” on battery and plugged in > Save Changes

You should now be able to

close the laptop lid and
maintain the desktop picture
on the TV screen

•If resolution changes, refer to the

Changing Resolution slide
Setting up a Laptop to T.V (cont.)
Connecting internet to a laptop

You can plug a computer into any

active port.
 Setting up a Laptop to T.V (cont.)
Connecting Internet to a Laptop (cont.)
• If your cable isn’t plugged into
the computer, a data port, or you
are in plugged into is a inactive
data jack, you will see a icon in
your toolbar.
•“A network cable is unplugged”
will only appear for a few seconds
if internet connection is interrupted
and the popup message will
• Once you plug the network cable
into an active jack, you will see the
turn into . If the icon disappears
and you see traffic on the Ethernet
port, you have an active connection.
Try going to a website like
www.google.com to confirm your
internet connection
 Setting up a Laptop to
Projector
 What should I request?
• Projector
• Screen
• What are you connecting to the
projector?
 Laptop, DVD player, VHS Player, etc.
• Internet Access (Optional)
• Wireless Keyboard / Mouse (Optional)
◦ Internet Access
 Setting up a Projector
Source Type of Cables can be used (May vary)
Desktop / (DVI) (3.5 mm)
Laptop (Video Only) (Audio Only)
Highes
t
(VGA) (3.5 mm)
(Video Only) (Audio Only)
Lowest
DVD / VHS
(HDMI)
Player
(Audio/Video
)
Highes
t (Component) (RCA)
(Video Only) (Audio Only)

(S-Video) (RCA)
(Video Only) (Audio Only)
(Composite) (RCA)
Lowest (Video Only) (Audio Only)
 Setup Layout of a Projector /
Computer

• Having the • Having the

projector projector image
image angled with the
centered with screen will give
the screen will you a trapezoid
VGA image. You will
give you a
cable need to
perfectly -
squared image reposition the
projector or use
keystone to
Optoma DLP Projector

Inputs:
DVI-D
VGA
Composite
S-Video
3.5mm
RCA
Serial
Output(s)
VGA
 Optoma DLP Projector
Keystone: Digitally
render the picture to
offset a to

Note: The picture

quality, especially
the font, will
decrease.

If you plugged a
3.5mm into
projector, you can
adjust the
projector’s speakers
Turn projector On
Hit twice to turn OFF

Re-Sync your
source’s connection

Select different
Projector’s Inputs
Manual Focus / Zoom Access main menu
Optoma DLP Projector
Lens Lens open
closed

Turn Dial to
raise footer in
order to angle
projector

Front Foot to elevate

Turning Optoma DLP
Projector OFF
• Press Power Button to
turn OFF, message below
will appear

• Press the button one

more time to turn OFF

• Wait until the fan

completely turns OFF
 Setting up DVD/VCR to T.V
•Make sure you play the DVD in the computer at least the day
before because of compatibility issues.
•What causes compatibility issues?
• Propriety Players needed to play the file
• Certain codecs/plug-ins
• Disk might not have been finalized
• Disk is damaged
• DVD format may not be supported
 Setting up a DVD/VCR to TV
Type of Cables can be used (May vary)

Highes (HDMI)
t (Audio/Video
)
(DVI) (3.5 mm)
(Video Only) (Audio Only)

(Component) (RCA)
(Video Only) (Audio Only)

(VGA)
(3.5 mm)
(Video Only)
(Audio Only)

(S-Video) (RCA)
(Video Only) (Audio Only)
(Composite) (RCA)
(Video Only) (Audio Only)
Lowest
GoToMeeting / GoToWebinars
Hosting a GoToMeeting
•You will need a GoToMeeting license
• When approved, you will receive your new license in an email from:
• GoToMeeting Care [gotomeetingcare@care.gotomeeting.com]

• Reference the GoToMeeting / GoToWebinar manuals

• Video Trainings on GoToMeeting’s website under Video &
Training

•Once your account is setup, you can log into the application 3 ways:

• GoToMeeting’s Website: http://www.gotomeeting.com/fec/

• Desktop’s Tool Tray:

•Outlook’s Toolbar:
•(set in Preferences- Integrations)
 GoToMeeting / GoToWebinars
(cont.)
Accessing GoToMeetings through the website

• Click the on top right of the Home Page

• Enter your login information
and select Login In

• Click to start a GoToMeeting or GoToWebinar:

• You can also edit audio connections
and see what meetings you have been in
 GoToMeeting / GoToWebinars
(cont.)
• If the software isn’t
downloaded on the
computer you are
using, you will need to
install the software by
clicking Download
GoToMeeting.

• Meeting Now:
Automatically generates a
meeting based off your
preferences . You will need to
within the GoToMeeting to add
attendees .

• Schedule Meeting:
Allows you to Name your
meeting, pick date/time,
meeting password (optional)
 GoToMeeting / GoToWebinars
Accessing GoToMeetings through the toolbar

• Look for the on your desktop toolbar and right click

on it
• Here you can manage your webinars and
meetings.
• You can join somebody else’s webinar or meeting.

• Meet Now…
• If you haven’t signed in, you will be prompted to
• Once logged in, GoTo will create your meeting
based on your preferences.
• Invite others to your meeting via button in
the menu window
• Schedule a Meeting..
• Create an upcoming meeting
• My Webinars…
• Redirects you to http://www.gotomeeting.com/fec/
to view your upcoming meetings
 GoToMeeting / GoToWebinars
Editing Preferences

• Startup:
• Configure if you want GoTo to launch at startup
• Whether you want your login information to be remembered on the computer
you are using
• General:
• Save chat logs from your meetings, time limit for screen sharing
• Meetings:
• What attendees will see when joining meeting
• What messages host will see in the chat logs for GoToMeetings
• Webinars:
• What messages host will see in the chat logs for GoToWebinars
• Recording:
• How you want to record your meetings – different formats
• Integrations:
• What applications you want GoToMeeting to work with. Ex: Outlook
• Audio:
• Configure/Test your Microphone and Speaker configuration
Presentation Clickers
• Launch slide shows
•Advance slides back and forth
• Timer
• Black Screen
• Green laser pointer
• Launch slide shows
•Advance slides back and forth
• Timer
• Black Screen
• Red laser pointer
• Advance slides back and forth
• Wireless Mouse
• Red laser pointer
 Loading a File
 Use a Universal Serial Bus (USB)
flash drive
◦ AKA memory stick, thumb drive,
presentation stick
 Use a CD or DVD
 Access the file from a network drive