JOB DESCRIPTION:

ASSISTANT EDUCATION OFFICER (AEO)

1. Policy Implementation and Development Initiatives Total Time Allocation:

a. Assist in implementation of District Education Plan (DEP) based on the needs

identified at Markaz /Mouza and school levels(based on School Improvement
Framework-SIF), and ensure its successful implementation.
b. Prepare and share with DDEO the list of schools premises in dangerous / dilapidated
conditions requiring renovation / rehabilitation and routine repair and maintenance;
c. Monitor construction, maintenance and development work assigned area. Ensure that
development work is executed in accordance with prescribed TORs.
d. Ensure effective dissemination and implementation of all policies of the School
Education Department (SED) at the Markazand School level.

2. Human Resource Management Total Time Allocation:

a. Identify & manage teaching and management staff for professional trainings
alongside skills and capacity gaps and recommend to competent authority for suitable
trainings.
b. Provide pedagogy and content related support and guidance to the head-teachers and
teachers. The support will encompass areas including classroom management /
organization, students’ assessments, child psychology, quality delivery of lessons,
teaching plan and its execution etc.
c. CPD Frame Work will be implemented by them along with mentoring in classes.
d. Ensure active participation of teachers and head-teachers in the trainings conducted
from time to time.
e. Monitor the effectiveness of training received by teachers by through visits to training
venue as well as classroom observation.
f. Provide support and guidance to teachers through classroom observations, lesson
demonstration and providing feedback to teachers on effective teaching and learning
inside the classroom.
g. He / She shall also supervise, monitor, review and evaluate performance of the HTs
and teachers in schools.
h. As per instructions from the competent authority, initiate PERs of head-teachers and
teachers as prescribed by rules.

3. Monitoring, Data Collection and Record Keeping Total Time Allocation:

a. Conduct annual survey to collect data on out-of-school children within Markaz

/Mouza etc.through school teachers and employees / staff during summer vacations in
line with the TORs notified by SED.The data will be forwarded to the office of DEO /
CEO in digitized form.

Page 1 of 4
 b. Keeping record of all schools in the assigned Markaz /Mouzain terms of enrollment,
status of facilities, performance of various indicators of Roadmap and all other data
required from time to time by the officer of DEO / CEO.
c. Will execute all processes to establish School Councils (SCs)/Village Education
Councils/Mouza Committees as per devolution Plan.
d. Provide support to the head teachers on maintaining school records e.g. teacher leave
record, NSB / FTF cashbooks, stock-register, property register, plantation register ,
Bank Accounts of schools(opening /transfer of funds, etc.)
e. Inspect school accounts and records; state of facilities; attendance of students,
teaching and non-teaching staff and other aspects of school operations and
management, and record detailed observations in school logbook.
f. Collect and collate data on the newborns from respective UC/Markaz /Mouzaofficers
in assigned areas.
g. Ensure that the School Councils spend NSB funds in accordance with the NSB
guidelines / manual and the School Based Action Plan /SIF
h. Plan special school visits, in addition to mandatory per school visits as may be
notified, to low performing schools in terms of students’ enrollment, students’
achievement, teacher’s capacity, development activities etc.
i. Ensure that class work and homework is being assigned and checked regularly and
feedback is being provided to the students for improvement.
j. Ensure child-friendly environment in all schools that is conducive to learning and
helps in enhancing enrolment at all levels.
k. Subject to instructions from competent authority, collect and update data on private
educational institutions in relation to basic facilities, registration status, compliance
with minimum requisites of establishing and operating private institutions, teachers’
qualification etc. within the markaz.
l. Monitor physical/financial progress of Development Schemes periodically.

4. Quality of Education and Service Delivery Total Time Allocation:

a. Ensure that the academic calendar is followed properlyand syllabus is completed in

timely manner in all schools.
b. Timely registration of all students for PEC and BISE exams.
c. Ensure smooth conduct of PEC and BISE exams, and LND, six-monthly assessments
or other internal/external assessments devised under Assessment Frame Work of
SED.
d. Ensure smooth conduct of PEC / BISE exams; LND / six-monthly assessments, and
any other formal assessments conducted by the schools.
e. Ensure students and parents are aware of the progress that students are making in their
studies through dissemination of progress reports on a regular basis. Causing teachers
to maintain a personal file for each student and discuss student progress /
impediments with parents through regular parent Teacher meetings.
f. Use assessments, exams and monitoring data to diagnose impediments in students and
teachers’ performance and providing targeted guidance through support materials to
the head teachers and teachers (e.g. LND Kitabcha, monthly LND practice tests.
teacher guides and textbooks and anyother supplementary materials provided by
SED).
Page 2 of 4
 g. Ensure that every school has a copy of curriculum for every class and it is easily
accessible to all the teaching staff. Ensure implementation of prescribed curriculum
and textbooks in schools across all levels.
h. Nominate teachers for teachers’ training in transparent manner, in line with the
development needs of teachers as identified through classroom observations and
referrals by head-teachers.
i. Facilitate conduct of trainings organized for teachers and education managers by
QAED and other institutions/organizations.
j. Ensure effective use of teaching aids provided by school education department or
locally managed by the schools at classroom level.
k. Identify students for all merit and need based scholarships for which government is
awarding agency.
l. Ensure that all basic facilities like boundary wall, water and sanitation needs of the
schools are well met / provided.
m. Ensure that the actual demand for the required text books, collection and distribution /
delivery of textbooks to all schools in the assigned area are completed well before or
with the start of academic year.
n. Ensure that all schools within the Markaz have attractive and well-decorated rooms
with availability of ECE inventory, teaching plan for ECE classes etc.
o. Ensure constitution of School Councils and their smooth functioning as per prescribed
guidelines.

5. Coordination Total Time Allocation:

a. Participate in all Pre-DRC meetings, periodic stock-takes with CEO. DEO,

DDEO(other upper tiers of devolution) and all Head-Teachers.
b. Carry out periodic meetings with HTs of all schools in a Markaz to discuss progress
on various targets / indicators of the Roadmap,Policies,and School Improvement
Frameworks (SIF) and develop future course of action. RM/performance indicators
and develop smart actions to improve performance in schools.
c. Coordinate with and assist various government organization / departments working
with School Education Department from time to time on different initiatives
e.g.including other Conditional Cash Transfers, Zaver-e-Taleem Programme, Insaaf
Afternon School Program, Punjab Education Initiatives Management Authority,
Punjab Education Foundation, Punjab Information and Technology Board, enrollment
of children working in brick kilns and other places of work.
d. Maintain coordination with district administration to facilitate visits of delegations,
provincial education officials, other partners and private person authorize by the
department and CEO / DEO.

6. Co-Curricular Activities Total Time Allocation:

a. Execute co-curricular activities including annual sports competitions, science fairs,

and Qira’at or Na’at recitations, arrange prize distribution ceremonies, and celebrate
national days and local festivals.
b. Ensure that facilities associated with co-curricular activities are maintained
throughout the academic year.
Page 3 of 4
7. Community Involvement Total Time Allocation:

a. Ensure that School Councils are established for all schools are constituted in line with
prescribed rules.
b. Convene School Councils meetings at least once every month, and ensure active
participation from the members of the Council.
c. Identify and implement strategies to engage parents and teachers to improve student
retention and enrollment.
d. Ensure full utilization of funds by the School Councils in all schools across the district
in line with the School-based Action Plans.
e. Initiate enrollment / awareness campaigns to bring in out of school children.
f. Mobilize philanthropic potential of communities in contributing resources for
building infrastructure and provisions for existing schools.
g. Maintain close interaction with parents, local community on school development plan
and other matters relating to enrollment drives and schools’ improvement.
h. Constitution of Village Education Committees/Mouza Level Committees under
devolution plan.

Page 4 of 4
KPIS & PERFORMANCE APPRAISAL: AEO

ASSISTANT EDUCATION OFFICER (AEO)

DOMAIN-I: ACCESS:

1. KPI-1: INCREASING ACCESS

KPI-1: Increasing Access

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-1.1: Enrolment in Percentage change in enrolment 1 Annual School Census/SIS
ECE classes at Markaz
level
PI-1.2: Students Percentage change in enrollment Annual School Census/SIS
enrolled in primary
level at Markaz level
PI-1.3: Students Percentage change in enrollment Annual School Census/SIS
enrolled in Secondary
Schools at Markaz
level
PI-1.4: Education Percentage change in issuance of School Enrollment and
Completion rate School leaving certificates at the Leaving Record/UNIQUE
completion of grades 5, 8, 10 ID SYSTEM/SIS

2. KPI-2: Reducing Dropout Rate

KPI-2: Reducing Dropout Rate

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-2.1: Dropout Rate Percentage change in dropout rate Annual School
(Grade-wise) 2 Census/Analysis by
PMIU
PI-2.2: Survival Rate Percentage of students completing Annual School Census
(Primary) primary education /Analysis by PMIU
PI-2.3: Transition rate Percentage change in transition rate Annual School Census
Primary to Middle in comparison with previous year /Analysis by PMIU
PI-2.4: Transition rate Percentage change in transition rate Annual School Census
Middle to Secondary in comparison with previous year /Analysis by PMIU

3. KPI-3: Improve School Infrastructure & Provision of Missing Facilities

KPI-3: Improve School Infrastructure & Provision of Missing Facilities

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-3.1: Provision of Ratio of Schools without any M&E Reports, Annual
complete facilities to missing facility to total number of School Census

1
Percentage can be positive and negative, therefore it needs to be correlated with the number of out of school children in
the given district.
2
Students absent for more than 20 days
Page 0 of 5
KPIS & PERFORMANCE APPRAISAL: AEO
KPI-3: Improve School Infrastructure & Provision of Missing Facilities
the Schools in the school4
3
Markaz
PI-3.2: Identification Timely submission of schools Record (Feasibilities
of additional listing prepared as per criteria)
infrastructure needs in
the schools
PI-3.3: Neat and Beautification, White-wash, repair DEO reports on assigned
Clean Schools and maintenance of schools and schools
classrooms
Appointment of cleaning staff, M&E reports; DEO
where unavailable; Neat and clean reports
classrooms and washrooms for
students and faculty

4. KPI-4: Creating Safe Schools

KPI-4: Creating Safe Schools

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-4.1: Provision of Installation of barbed wires, M&E reports / DEO
security in all schools provision of security guard and reports
other measures
PI-4.2: Elimination of Reduction in reported incidents of DEO reports; complaints
corporal punishment corporal punishment across the registered on Complaint
from schools district Cell

DOMAIN-II: QUALITY:

5. KPI-1: Improved Quality of Education and Learning Outcomes

KPI-1: Improved Quality of Education and Learning Outcomes

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-1.1: Students’ Students’ attendance meeting M&E reports/Real Time
Attendance assigned targets. Data/SIS
PI-1.3: Performance Initiating Mock-exams before PEC Results of students
of students in and BISE exams in schools compiled and shared.
Examinations and Percentage change in successful BISE Results
Assessments5 candidates in exams conducted by
Boards of Intermediate and
Secondary Education-Punjab
Percentage change in successful PEC Results
students in PEC exams CPD assessments
Monthly tests
Achievement of targeted students’ Six-monthly assessments
performance in Six-monthly

3
IT Labs, Chemistry Labs, Physics Labs, Library, Toilet, Boundary, Electricity & Drinking Water
4
This number should be as close to 1 as possible.
5
Continuous/ formative assessment at classroom level, at school level semi – annually and PEC exams for class 5 and 8.
KPIS & PERFORMANCE APPRAISAL: AEO
KPI-1: Improved Quality of Education and Learning Outcomes
assessments
Achievement of targeted students’ LND Results
performance in LND test

6. KPI-2: Professional Development of Teachers

KPI-2: Professional Development of Teachers

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-2.1: Identification Timely Identification and Correspondence Record
of Teachers for communication of teachers
6
Relevant Training identified for relevant training
Participation rates of teachers in Attendance records
trainings CPD Assessments record
Feedback report on quality of M&E Reports; Training
participation by QAED Reports by QAED
PI-2.2: Identification Timely Identification and Correspondence Record
of Head-Teachers for communication of head-teachers
relevant trainings identified for relevant training
Participation rates of teachers in Attendance records
trainings
Feedback report on quality of M&E Reports; Training
participation by QAED Reports by QAED

7. KPI-3: Ensuring Head-teachers / Teachers Presence

KPI-3: Ensuring Teachers’ Attendance

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-3.1: Teachers’ Average attendance of teachers in M&E data /SIS
Attendance the schools across the district Correspondence Record 7
PI-3.2: Head-teachers’ Average attendance of teachers in M&E report
Attendance the schools across the district

8. KPI-4: Implementation of Curriculum, Teachers Guides and Textbook

KPI-4: Implementation of Curriculum, Teachers Guides and Textbook

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-4.1: Distribution of Books distributed before start of Inventory Records
textbooks from academic year.
warehouses to Schools
PI-4.2: Availability Presence of at least 2 copies of Lists of Schools with Up-
and Implementation of latest curriculum in every school 8 to-date Curriculum
Up-to-date Curriculum Percentage of schools using the M&E data
throughout the district new curriculum
6
Identify teachers for relevant trainings
7
During school visits, it is crucial that the DEO take note of teaching and non-teaching staff that is on un-authorized
leave and report the same to M&E directorate for further action.
8
Latest Curriculum available in premises upon random inspection
KPIS & PERFORMANCE APPRAISAL: AEO

9. KPI-5: Co-Curricular Activities

KPI-5: Co-Curricular Activities

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-5.1: Co-Curricular Executing co-curricular activities Event coverage; Record
Activities around the throughout the year.
year in the district9 Utilization of budget w.r.t. co- Utilization
curricular activities.

DOMAIN-III: GOVERNANCE/MANAGEMENT

10. KPI-1: Management, Monitoring and Supervision of Schools

KPI-1: Management, Monitoring and Supervision of Schools

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-1.1: School Schools visits carried out as per M&E, Record of
Supervision/Monitoring prescribed rules. correspondence
PI-1.1: Update and Percentage of Schools fully Student Information System
Maintain Student registered on Student Information Data
Information System System HRMIS data
Timely periodic updates of SIS Student Information System
Data; DEO reports
HRMIS data
Concerned teachers trained on DEO reports
using SIS tab
PI-1.2: Pre-District Satisfactory response from Minutes of meeting
Review Committee competent authority in DRC
meeting
PI-1.3: Progress on Achievement of set targets Data-packs by PMIU
Indicators of Data
Packs
PI-1.4: Conduct of Invigilation, logistics support, Minutes of Meetings;
PEC Exams paper checking, results Correspondence Record
compilation
Fair conduct of exams, with timely Exams Conduct Report from
announcement of results PEC
PI-1.5: Conduct of Invigilation, logistics support and Minutes of Meetings;
BISE Exams other support. Correspondence Record
Fair conduct of exams Exams Conduct Report from
PEC
PI-1.6: School Council Percentage of schools with regular Minutes of meetings
Meetings school councils meetings. SIS
Utilization of NSB

9
Planning and organizing sports, debates, speeches, scout’s activities and other events
KPIS & PERFORMANCE APPRAISAL: AEO

11. KPI-2: Financial Management

KPI-2: Preparation of Annual District Budget Estimates and Effective Utilization of

Budget
Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-2.3: Utilization of Percentage change in utilization Bank statements
NSB rates of NSB in primary, Utilization Reports
elementary, high and higher Verification of Cash
secondary schools Books/Assets
Registers/Stock Registers
Utilization and book-keeping as Internal / External Audit
per prescribed rules Observations

12. KPI-3: Maintenance/ Effective Use of a Calendar and Annual Work Plan

KPI-3: Maintenance& Effective Use of Annual Activity Calendar and Work Plan
Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-3.1: District Achievement of targets set by the M&E reports,
Education Planning Action Plan Correspondence record,
DEO reports
PC-1/AAs/Progress Reports
PI-3.2: Annual Implementation of Annual DEO Reports;
Calendar and Work calendar of Activities in office Correspondence Record
Plan

13. KPI-5: Human Resource Management

KPI-5: Human Resource Management

Performance Performance Appraisal Criteria Means of Appraisal
Indicator (PI)
PI-5.1: Maintenance of Data files sent to CEO/DEO Human Resource
Education Department office. Management Information
Personnel Record10 System(HRMIS)
E-Transfers
SIS
Correspondence record

10
Collection of data about all officers, schools, teaching and non-teaching staff and students.