( FASP - 01 )

QUESTION PAPER

LIMITED DEPARTMENTAL COMPETITIVE EXAMINATION - 2007

FOR THE POST OF CHARGEMAN-GR.II (T) & (NT)

SUBJECT: FACTORY ACCOUNTING & STORES PROCEDURE CODE: 3.00 / 231

Sr. No. … … … … … … … … … … … … … ROLL NO.

Signature of the Invigilator … … … … … … … … … … … … … … …

Date: 22.09.2007 Duration : 3 Hours.

Time: 14:00 Hrs to 17:00 Hrs. Max. Marks : 100

Instructions: Please read the following instructions carefully before writing your answers:
1) All Questions in Part – A, B & C are compulsory.
2) Each Questions in Part - A & B carries 1 mark and that in Part - C carries 5 marks.
3) There are four alternatives - (A), (B), (C), (D) given against each question in Part - A out of
which only one is the most appropriate answer.
If (A) is correct, round on the correct alternative like (A) .
4) The discarded answer if any, must be crossed properly and supported by initial of the
candidate.
5) If a question in Part - A & B is answered wrongly or more than one answers are
marked, 0.25 marks will be deducted for each such question.
6) Use only blue or black ball pen. Use of Pencil is not allowed.
7) No sheet from the Question Paper / Answer Book should be detached.
8) You may do rough work, if required, on the blank sheets.
9) Please DO NOT repeat DO NOT write your name anywhere in the Question Paper.

For Examiners only

Part - A & B
Correct Wrong No Total
Answers Answers Answers (80)
Part - A
60 Marks
Part - B
20 Marks
Part – C
Q.81 Q.82 Q.83 Q.84 Total
(5) (5) (5) (5) (20)

SUMMARY OF MARKS OBTAINED

Part - A & B Part - C Total
Marks
(80) (20) (100)
Obtained
 ( FASP - 02 )

PART - A
(Each question carries 1 mark)

Q.1. The number of extracts in Ordnance Factories is:

(A) 4 (B) 5 (C) 6 (D) 7

Q.2. A Class IV extract pertains to:

(A) Outturn and services to Army, Navy & Air Force
(B) Payment orders including orders from MES & Non-Military Departments
(C) Services to other Ordnance & Clothing Factories
(D) Services internal to the Factories other than Capital services

Q.3. Extracts pertaining to payment orders including orders from MES & Non-Military
Departments is a _________ extract:
(A) Class – I (B) Class – II (C) Class – III (D) Class – IV

Q.4. SWOD are issued for:

(A) Minor repairs to Plant & Machinery, Shop tools & other minor internal services
(B) Manufacturing of components
(C) Manufacturing for assembly of sub-assemblies
(D) All types of assemblies

Q.5. SWOD is:

(A) Standard Work Order Demand (B) Standard Work Order Draft
(C) Supplementary Work Order Draft (D) Supplementary Work Order Demand

Q.6. Estimates for small orders & are not of recurring nature are called:
(A) Recurring Estimate (B) Non-Recurring Estimate
(C) Spot Estimate (D) Standard Estimate

Q.7. Documents like Receipts, Issue voucher, Demand Notes and Return Notes etc received
by Accounts Office upto _________ on the day will be posted in the Priced Store-cum-
Provision Ledgers by Accounts Office on the same day:
(A) 10 AM (B) 12 Noon (C) 2 PM (D) 4 PM

Q.8. MI Slips are prepared on form:

(A) IAFO – 1888 (B) IAFO – 1988 (C) IAFO – 1880 (D) IAFO – 1980

Q.9. Materials, on Inter-Factory Demands, can be issued by authority of:

(A) DGOF (B) General Manager
(C) Ministry of Defence Production (D) Ministry of Defence

Q.10. Authority for issue of material on Inter-Factory Demand is given on form:

(A) IAFO – 1900 (B) IAFO – 1911 (C) IAFO – 1905 (D) IAFO – 1921

Q.11. For supply or issue on loan from a Factory to Military, Non-Military or Govt.
Departments, the only authority is:
(A) General Manager (B) Ministry of Defence Production
(C) DGOF (D) Ministry of Defence
 ( FASP - 03 )

Q.12. Number of Issue Vouchers to be prepared in the case of Inter-Factory issues is / are:
(A) 3 (B) 4 (C) 5 (D) 6

Q.13. In case of loan issued to private firms the amount of security deposit will be:
(A) Equal to book value or market value whichever is higher
(B) Market value + 5% over market value
(C) In addition to ‘A’, 5% over book or market value as the case may be
(D) In addition to ‘A’, 5% on book or market value as the case may be + another 5%
on the inclusive rate

Q.14. Ledger folios for stores are numbered with ______ digits:
(A) 6 (B) 7 (C) 9 (D) 10

Q.15. Work Orders are numbered with ______ digits:

(A) 6 (B) 7 (C) 9 (D) 10

Q.16. The first two digits of Work Order Code indicate:

(A) Classification of work by indentors (B) Description of work
(C) Control (D) None of these

Q.17. If the work pertains to Inter-Factory service, the main work order series will be:
(A) 50 (B) 60 (C) 70 (D) 80

Q.18. Allocation sheet is a:

(A) Monthly document to relate to indirect work orders
(B) Monthly document to relate to direct work orders
(C) Work order by itself
(D) None of these

Q.19. For Day worker, the time wage is calculated as per the formula given below:
P
(A) x Number of days present
N? S
P
(B) x Number of days present
N
P
(C) x Number of days present
N? S? H
P
(D) x Number of days present
N? S? H
where, P = Basic pay
N = Number of days in the month
S = Number of Sundays in the month
H = Number of paid holidays, if any, during the month

Q.20. Work Card prepared by shops claiming payment according to the rates authorised for
each article is called:
(A) Day Work Card (B) Piece Work Order
(C) Labour Card (D) Work Card
 ( FASP - 04 )

Q.21. Receipt Vouchers are priced at:

(A) Average ledger rate
(B) Actual cost of purchase
(C) Actual cost of purchase + incidental expenditure upto the point of receipt
(D) None of these

Q.22. Demand Note & Return Notes are priced at:

(A) Actual cost of new receipt
(B) Average ledger rate including new receipt & existing stock
(C) Ledger rate of existing stock
(D) None of these

Q.23. Average Ledger Rate should be calculated:

(A) Once in a month (B) Once in every fort-night
(C) Once in a week (D) Every time a new receipt occurs

Q.24. In syllabus of Work Order, Fixed overhead expenses are denoted by series:
(A) 01 (B) 02 (C) 03 (D) 04

Q.25. The Step-Ladder Allocation of services is a method for:

(A) Calculating variable overheads of different sections
(B) Calculating fixed overheads of different sections
(C) Allocating expenditure relating to salaries, contingencies, depreciation etc
(D) Departmentalisation of Overhead expenses

Q.26. The rates for levy of VOH charge are calculated by the Shop Budget Committee on
______ basis:
(A) Monthly (B) Quarterly (C) Bi-annual (D) Annual

Q.27. Central Demand is placed by:

(A) Central Ordnance Depot (COD) (B) Ordnance Factory Board
(C) PV Section (D) Local Accounts Office

Q.28. Under ‘Except System of Accounting’ for components, the components after
manufacture remain deposited with the:
(A) Production Shop (B) Inspection Bond
(C) Assembly Shop (D) Stores Section

Q.29. In the ‘Quasi-Commercial Accounting system’, how many types of performance indices
are calculated and how many times in a financial year ?
(A) Single Point; Twice (B) Two Point; Once
(C) Single Point; Once (D) Two Point; Twice

Q.30. CRV stands for:

(A) Clear Receipt Voucher (B) Certified Receipt Voucher
(C) Combined Receipt Voucher (D) Certified Railway Voucher
 ( FASP - 05 )

Q.31. Materials handled in a factory are:

(A) Materials on ‘Stores charge’
(B) Materials on ‘Production charge’+ Materials on stores charge + Capital items +
Inventory items
(C) Materials on ‘Stores charge’+ Inventory items + Capital items + Stock pile items
(D) Materials on ‘Stores charge’+ Materials on ‘Production charge’+ Stock pile items
+ Inventory items

Q.32. Materials under ‘Stores charge’comprise of:

(A) Raw materials and components, processed materials, manufactured items,
recoveries from unserviceable articles
(B) Tools, gauges and General shop stores
(C) General shop stores and ‘A’
(D) Both ‘A’& ‘B’

Q.33. The items on ‘Stores Charge’are accounted for in the:

(A) Priced Stores Ledger + Bin Cards (B) Priced Stores Ledger
(C) Bin Cards (D) Material Estimates

Q.34. Inventory stores are of:

(A) Expensive and permanent nature
(B) Expensive and quasi-permanent nature
(C) All types of stores of permanent nature
(D) All types of stores of quasi-permanent nature

Q.35. MIS is prepared by:

(A) Security staff at gate
(B) Representative of Purchase section
(C) Representative of MCO (Material Control Office)
(D) Representative of Stores section

Q.36. CRVs are prepared on Form:

(A) IAF (Fac)–151 (B) IAF (Fac)–45 (C) IAFZ–2096 (D) IAFO–2096

Q.37. MIS are numbered in _______ digits:

(A) 3 (B) 4 (C) 5 (D) 6

Q.38. Non-moving items are those which have not been drawn for a continuous period of
________ or more:
(A) 1 year (B) 2 years (C) 3 years (D) 4 years

Q.39. Results of stock verification of stock and stock pile items will be entered in Form:
(A) IAFO – 1390 (B) IAFO – 1355 (C) IAFO – 1380 (D) IAFO – 1395

Q.40. After every stock verification, the SV group will furnish _______ copies of stock taking
sheets to Accounts Office:
(A) 1 (B) 2 (C) 3 (D) 4
 ( FASP - 06 )

Q.41. Loss in transit in respect of foreign supplies, no adjustment to store account is necessary
and considered as Cash Loss are:
(A) Articles taken on charge in packing & subsequently found shortage
(B) Only losses upto the Port of Disembarkation in India
(C) Only losses occurring in India during transit from Port of Disembarkation to the
ultimate destination
(D) Any loss during transit from consignor to consignee but not taken on charge

Q.42. The loss of stores as posted in the ledger and accounted for in the P.S.A will be booked
to Work Order:
(A) 02/00023/00 & 02/00024/00 (B) 01/00020/00 & 01/00021/00
(C) 02/00020/00 & 02/00021/00 (D) 01/00023/00 & 01/00024/00

Q.43. For difference between the Priced Store Ledger balance and the actual stock, following
voucher will be prepared:
(A) Deficiency Voucher (B) Difference Voucher
(C) Discrepancy Voucher (D) Loss Voucher

Q.44. Reserve / Guiding prices are fixed not more than _____ days before the auction:
(A) 4 (B) 3 (C) 2 (D) 1

Q.45. Reserve / Guiding price can be made known to the auction supervisor _________ before
the auction:
(A) One day (B) On the day of auction half-an-hour
(C) On the day of auction 1 hour (D) On the day of auction 2 hours

Q.46. An officer not below the rank of a ___________ officer, should be deputed to attend the
auction as Accounts Representative:
(A) Section Officer (B) Asstt. Accounts Officer (AAO)
(C) Accounts Officer (AO) (D) Asstt. Controller of Defence Accounts (ACDA)

Q.47. Loss Statements on Form ______ are raised when demurrage / wharfage becomes
payable because of the negligence or inaction of the consignor or consignee:
(A) IAFA–490 (B) IAFA–498 (C) IAFA–500 (D) IAFA–520

Q.48. Over pressure in liquid chemical can occur due to:

(A) Pumping out liquid or emptying liquid under gravity too fast
(B) Decrease in temperature of liquid contents
(C) Condensation of vapour contents on liquid surface
(D) Increase in temperature of liquid contents

Q.49. Bulk storage of hazardous liquids are suitable because:

(A) They provide huge space
(B) They are cheaper & allow dispersion of leaks and segregate store from the
process
(C) Toxic affect is minimised
(D) None of these

Q.50. What is the time limit, after which Railways will not be liable for any damages, after
termination of transit ?
(A) 4 days (B) 5 days (C) 6 days (D) 7 days
 ( FASP - 07 )

Q.51. The Gross and true weights of wagons will be taken in case of despatch & receipt of:
(A) Full wagon loads of items of special value e.g. non-ferrous metal ingots
(B) Full wagon load of any item
(C) Partial or full wagon load of any item
(D) Partial or full wagon load of special item e.g. non-ferrous metal ingots

Q.52. The minimum rank of representative of the stores section of factory for supervision of
wagon unloading is:
(A) JWM (B) Asstt. Foreman
(C) Chargeman (D) Supervisor

Q.53. Annual Inventory Checking is carried out by:

(A) Store Holder (B) A Gazetted Officer
(C) Stock Verification Group (D) Accounts office

Q.54. The intention of Inventory Control is to:

(A) Reduce the work of Store Keeper and reduce folio numbers & variety of items
(B) Ensure recycling of the money as many times as possible during the financial
year
(C) Avoid handling of too many documents in stores
(D) None of these

Q.55. What is full form of EOQ ?

(A) Economic Ordering Quantity (B) Essential Ordering Quantity
(C) Essential Outstanding Quantity (D) Equal Order Quantity

Q.56. For Railway claim to be preferred, the Gazetted officer / Committee / Board formed for
the purpose will record the apparent cause of discrepancy and record it on:
(A) Receipt Voucher (B) MI Slip
(C) Railway Receipt (D) Challan

Q.57. MI Slips are prepared in _____ copies:

(A) 3 (B) 4 (C) 5 (D) 6

Q.58. What is the time limit of preparation of MI Slips on receipt of material ?

(A) 24 Hrs. (B) 48 Hrs. (C) 72 Hrs. (D) 12 Hrs.

Q.59. MI Slips are sent to ________ section after its preparation:

(A) Stores (B) Planning
(C) Material Control Office (D) Works Inspection

Q.60. One of the procedures for reducing physiological cause as a principle of minimising
hazards in dangerous and hazardous goods is:
(A) Rotation (B) Removal (C) Rolling (D) Releasing
 ( FASP - 08 )

PART ? B

There are two alternatives - 'T' for True and 'F' for False given against each statement in this
part. If ‘T’is correct, round on the correct alternative like T . Each question carries 1 mark.

Q.61. General Manager orders in the shape of a Replacement Warrant to cover

the manufacture of articles found defective in course of manufacture. T / F

Q.62. Spot Estimates are prepared on the same form as SWOD. T / F

Q.63. For the purpose of accounting in Ordnance Factories the term ‘Stores’does not
include ‘Plant & Machinery’. T / F

Q.64. The consignor factory will furnish 2-copies of Issue Vouchers to the
Local Accounts Officer. T / F

Q.65. For different description of material a common material Demand Note

can be prepared. T / F

Q.66. Stores which are ordinarily manufactured in a factory will not be issued
direct from stock. T / F

Q.67. Industrial Employees are appointed on a monthly rate of pay in a

progressive scale. T / F

Q.68. Piece Workers are eligible for payment of paid holidays in addition to their
piece work earnings. T / F

Q.69. The rates for levy of VOH charge are calculated and approved by
Central Budget Committee. T / F

Q.70. There are three types of overheads in Ordnance Factories. T / F

Q.71. Tools & gauges are considered to be stores on ‘Production Charge’. T / F

Q.72. Stock pile items are strategic items of stores which are very difficult to procure. T / F

Q.73. Receipts on account of transfers from capital assets is an internal transaction

and is accounted for on the receipt side of the store accounting records. T / F

Q.74. For receipts from Factory’s own manufacture, Inspection Note made out
is used both as an Issue Voucher and Receipt Voucher. T / F

Q.75. The Accounts Office may carry out surprise physical stock verification. T / F

Q.76. In case of dis-agreement on fixing reserve / guiding prices for auction

between Factory Management and Local Accounts Officers, the decision
of General Manager will prevail. T / F

Q.77. On receipt of RR (Railway Receipt), the particulars will be entered in

prescribed register and the estimated date of arrival of consignment recorded. T / F
 ( FASP - 09 )

Q.78. If the contract stipulates FOR Station of despatch, then under

no circumstances the supplier will be responsible for loss in transit. T / F

Q.79. Toxic materials cause corrosive actions. T / F

Q.80. Lithium is a water sensitive fire and explosion hazard. T / F

PART - C
(Each question carries 5 marks)

Q.81. Define:-
i) Waste Products
ii) Scrap
iii) Metallic Scrap
iv) Surplus Stores
v) Declared Surplus

Q.82. Write procedure for delivery of full wagons.

Q.83. What are the duties of Accounts under the heads ?

i) Record of Time Wages
ii) Stores Accounting
iii) Cost & Production Accounting

Q.84. What is:

i) Departmentalisation of Overhead Expenses
ii) Step-Ladder Allocation