1

Bharat Sanchar Nigam Limited

(A Government of India Enterprise)

OFFICE OF THE SR GENERAL MANAGER, BSNL

BSNL BHAVAN, Court Road,

NAGERCOIL-629 001

E-TENDER FOR PROVIDING HOUSE KEEPING & GENERAL SERVICES

FOR NAGERCOIL SSA 2014-2015

NO: G-1/E-Tender/HK &GS/NGC SSA/2014-2015/19 Dated. at Nagercoil the 30-07-2014

Cost of Tender Document Rs.2100/=

Due date/time for receipt of
online Tender 15:00 Hrs on 20/08/2014
Due date/time for Opening
Tender online 15:30 Hrs on 20/08/2014
Bid security/EMD Rs. 3,67,000/=
Performance Bank guarantee (PBG) 5% of contract value.

Visit us at: http://www.tamilnadu.bsnl.co.in & http://www.tenderwizard.com/BSNL

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TABLE OF CONTENTS

TITLE PAGE
Notice Inviting Tender 1-3
On Line Bidding Instructions ( Section-I) 4-10
Scope of Work (Section-II) 11-20
Instruction to Bidders (Section-III) 21-28
Technical Bid (Section-IV) 29-30
Financial Bid (Section-V) 31-32
General Conditions of Contract (Section-VI) 33-35
Special Conditions (Section-VII) 35-38
Contract Labour Regulations (Section-VIII) 38-40
Mode of Payment of Monthly Bills (Section-IX) 41
Letter of Authorisation ( Section-X) 42
Advance Stamped Receipt (Section-XI) 43
Details of Experience (Annexure-I) 44
Tenderer’s Profile (Annexure-II) 45
Form of Agreement (Annexure-III) 46-48
Declaration-near relatives (Annexure-IV) 49
Certificate of Payment of EPF/ESI (Annexure-V) 50
Monthly payment of EPF/ESI (Annexure-VI) 51
Declaration of no dues to EPF/ESI (Annexure-VII) 52
Non Tampering of tender document 53
Cum Undertaking (Annexure-VIII)
BID Form (Annexure-IX) 54
Check list (Annexure-X) 55
Mandatory/Statutory records of workmen 56-65
Notice inviting tender 66
Online Technical Bid in XL Sheet 67-68
Online Price Bid in XL Sheet 69-70
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BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)
Office of the Sr General Manager, BSNL, Nagercoil – 629001

NO: G-1/E-Tender/HK &GS/NGC SSA/2014-2015/19 dated. at Nagercoil the 30/07/2014

NOTICE INVITING E- TENDER

For and on behalf of the Chairman & Managing Director, BSNL New Delhi
digitally sealed Tenders are hereby invited by the Sr General Manager , BSNL,
Nagercoil , from registered ,reputed and experienced Agencies or Firms or
Contractors under two bid system for providing House Keeping and General
Services in various Telephone Exchanges /Offices situated in Nagercoil SSA
comprising of Agastheeswaram,Thovalai Kalkulam and Vilavancode taluks of
Kanyakumari District. The list of Telephone Exchanges/Offices where the works
have to be carried out on contract basis, with approximate area and other selected
details are in SECTION-II . For details please visit our website
www.tamilnadu.bsnl.co.in & www.tenderwizard.com/BSNL
1 Tender for House Keeping and General Services in
Description of Tender Nagercoil SSA
2 Cost of Work (Approximately Rs. 18800000/- ( One Crore Eighty eight lakhs only)
2013-2014
including PF/ESI/ Service charge/tax
3. Rs.2100/-( Rs2000 + 5% VAT) (Rs.Two thousand and
Cost of Tender Document
one hundred only) Non – refundable
4. Rs.367000/- (Rs.Three lakhs and sixty seven thousand
EMD
only)
5 Tender forms can be downloaded FROM 31/07/2014 10:00 Hrs
from the website
6. Last Date & Time for download of 20/08/2014 11:00 Hrs
Tender document
7. Last date for Receipt of Technical bid 20/08/2014 15:00 Hrs
offline (Hard Copy)
8. Due Date & Time for Online Receipt of 20/08/2014 15:00 Hrs
Tender
9. Due Date& Time of Opening of Tender 20/08/2014 15:30 Hrs

ASSISTANT GENERAL MANAGER (ADMIN) BSNL,

NAGERCOIL-629 001
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SECTION – I

Instructions to bidders for online bidding

General

Submission of Online Bids is mandatory for this tender. E-Tendering is a new

methodology for conducting Public Procurement in a transparent and secured
manner. Vendors will be the biggest beneficiaries of this new system of
procurement. For conducting electronic tendering, BSNL Telecom District Nagercoil
has decided to utilize the services of M/s ITI Limited for providing E-Tendering
platform through the Portal (http://www.tenderwizard.com/BSNL).

Broad line of activities from bidders prospective

For Participating in the E-Tendering of the BSNL Nagercoil, Prospective agencies

shall need following two prerequisites:

A. Registration /Annual Enrolment with http://www.tenderwizard.com/BSNL

B. Obtaining Class –III DSC (DIGITAL SIGNATURE CERTIFICATE

A. Procedure for registration

1. Log on to the website http://www.tenderwizard.com/BSNL

2. Go to the link “Register Me” on Home page.

3. Fill-up the Form and upload following mandatory documents

a) Certificate of incorporation OR VAT Certificate OR Service tax certificate

(Which supports the company name).

b) PAN CARD (Company/Individual)

c) Request Letter to M/s. ITI Ltd. in Company Letter Head for enabling profile.

(Note: All the supported documents should be attested by authorized person of the
company.)

4. Then click “Finish upload”.

5. Pay Annual Enrolment Fee as required through online through Credit card or
Debit card of any Bank (Master and Visa Card Only) .Punjab National Bank is the
service Provider.

6. After Making Payment, forward the enrolment acknowledgement to

bsnltwhelpdesk@gmail.com for activation.

7. On Enrolment as above the bidder’s Log in User Id & Password will be activated
for the Tenderwizard site.

8. Now the bidder will be able to Log-in into the Tenderwizard portal of BSNL by
using Digital Signature Certificate (e-Token), for downloading / uploading the
documents and participate in other tendering activities.
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B . Procedure for Obtaining Digital Signature Certificate (DSC)

1. For logging on to Tenderwizard e-tendering web-site by prospective

bidders/Agency it is mandatory to posses Class – III Digital Signature Certificate
(DSC / e-Token) from any one of the authorized agency.

2. For convenience of the agencies, arrangement has been made as an option, to

provide DSC of e-Mudhra from Unit Help Desk . Prospective agencies may contact
@ 9486396857 (Mr. A.SANIL of M/s ITI Ltd) or Help Desk Personnel of M/s. ITI ltd.
at the respective Unit of the Department for assistance.

3. Procedural requirement for obtaining e-Mudhra Class-III DSC:

a) Log on to the website www.tenderwizard.com/BSNL

b) On Home page click “Click to view circulars/Formats/Manuals”- General

Section. Under “DIGITAL SIGNATURE” application there are three options as
under:

i) Class-III Application Form for Organization

ii) Class-III Application Form for Individual

iii) Class-III Renewal Application Form

c) Download the required Form. Fill-up all the details as per guidelines. Sign across
the photograph and submit it to ITI Help Desk along with required payment for
DSC as under: For DSC Class-III Individual / Organization Rs 3933/- ( with 1 year
validity) Rs 4831/- (For 2 year validity). DD should be in favor of ANTARES
SYSTEMS LTD Payable at Bangalore

PLEASE NOTE:
i) The names and address in the supporting document and in the application form
should be the same.
ii) Please refer DSC Application Form for supporting documents required.
iii) Above DSC Charges are inclusive of 12.36% Service Tax.

FOR ANY HELP / QUERY, PLEASE CONTACT M/s ITI Limited:

BSNL Help Desk Bangalore 080 – 40482000 E-MAIL ID:

bsnltwhelpdesk@gmail.com
BSNL Help Desk New Delhi 011 - 49424365 E-MAIL ID:twhelpdesk622@gmail.com
Mr.A. SANIL : 9486396857 E-MAIL ID: twhelpdesk632@gmail.com ( At present
Locally available at Tamilnadu)

Uploading of additional /supporting documents on to “ Document Library ”

1. In the Left Hand side Menu Click on “Documents Library”

2. Click on “Upload Document” to upload new documents

3. Select the file to be uploaded, enter the “Attach Name & Attach Description”.
 6

Select the “File Group” & Click on “Upload”

4. Repeat the same step to upload the multiple documents

Note: This is one time uploading process. Document library is the database
of your profile. You can attach these documents for all tenders.

Steps for downloading , uploading and free view:-

i) Prospective bidders or General public can see and download free of cost PDF
format of the tender from the portal http://www.tenderwizard.com/BSNL

ii) To participate in the tender, Prospective Bidder have to download the Excel
formats, after login in the Home page of the website
www.tenderwizard.com/BSNL with User id/Password/Class III Digital
Signature Certificate during view & download period by paying the Tender
processing fee. Processing fee shall not be refunded in any case.

Steps to Download the Tender document & excel formats of particular tender:

a. Click on UNAPPLIED button. If the tender is due for request, then a Blue colour
icon will appear on the screen

b. Click on REQUEST button , Once the user requests for the tender, then form fee,
tender processing fee and attach documents page will be displayed and update the
required details .Kindly click on Submit button to send the request

c. Before entering the form fee and processing fee Details, Click on “Attach
documents” to attach documents. Once you Click on “Attach Documents” the page
will be redirected to document library . Select the required documents from the
list and Click on “Finish Selection”. After Finish Selection Click on “Attach”
option as displays below. Now enter the valid and correct form fee and processing
fee details, then Click on “Submit” button.

d. Click on INPROGRESS button (In status column bidder will find the tender as
Received.

e. Bidder will be able to download required Tender Documents by clicking EDIT

attachment button for any number of times till last date of submission. You can
view and download the documents like, Tender Notice, Tender Document, if any
corrigendum, Addendum notices, drawings, technical Bid and Financial Bid.

f. Prospective Bidder has also to download the Excel Documents (Financial &
Technical bids), save without renaming it, fill the rates and save without renaming
it and then upload the same. Please refer Help Manual for Tender submission or
contact ITI Helpdesk. Once you finish with uploading of price bid/BOQ it will
change the colour to black from red. Repeat the same above steps to Download, fill
and uploading of Technical Bid.

Contractor must ensure to quote rate of each item. The column meant for quoting
rate in figures appears in YELLOW colour and the moment rate is entered, it turns
SKY BLUE. In addition to this, while selecting any of the cells a warning appears
that if any cell is left blank the same shall be treated as “0”. Therefore, if any cell is
left blank and no rate is quoted by the bidder, rate of such item shall be treated as
 7

“0”(ZERO).Rates quoted anywhere else shall not be considered. The bidder shall be
required to execute these items as per specifications and bill of quantity .

g. To enter the EMD details, click on “Update/Pay Now” and follow the steps below.
Enter EMD Details and click on “Add EMD”. Now User has to upload scanned copy
of EMD by clicking on “Upload” Option.After that the EMD colour will change from
red to black. Scan the EMD document and upload to the site. EMD scan copy
should be in jpg file format. Other file formats, system will not allow

h. To attach the general documents which are already up loaded . Select the
required documents from the list and then click “Finish Selection” & “Attach” to
add these documents to the particular tender If you want any changes in
Uploaded documents, Click on “Detach”, Update and upload the same once
again.

i. The intending bidder must read the terms and conditions in the notice inviting
tender & pre-qualification criteria carefully. He should only submit his bid if he
considers himself eligible and he is in possession of all the documents required.

j. Submission of bid, shall mean acceptance of the undertaking in Annexure-VIII

online by bidder.

k. Information and Instructions for bidders posted on website shall form part of
tender document. The tender is to be downloaded and uploaded only
on www.tenderwizard.com/BSNL after paying requisite processing fee.

l. The bid can only be submitted after uploading the mandatory scanned
documents, bid security in favour of Accounts officer(Cash) O/o GM BSNL
Nagercoil and other documents as specified.

m. After submitting bids the contractor can re-submit revised bid any number of
times but before stipulated closing time and date of online submission of bid as
notified

n. CONFIRMATIONS ON TENDER SUBMISSION

Once the EMD, Form Fee, Technical & Price Bid, Document Library, Mandatory
documents etc. are uploaded, click “Submit the Tender Form” on the tender
document screen. The user should compulsorily attach at least one document from
Document Library section. Once they click on Submit, it will give warning if you
want to make final submission then click on OK. Once more it will show you the
list of documents uploaded by you and to proceed accept the terms and conditions
and click on Submit button for final submission. Then once the user submits by
clicking on “OK”, the confirmations shall appear as an authentication to the
submission of the tender. Preserve the printout of confirmation as a proof of
submission. In this acknowledgement, Name of the bidder, Bid control number and
Bid submitted date & time is available. Note that the status of the tender will be
changed as “Submitted”, once user click on the final submission button and edit
attachment icon will changed from orange colour to green colour.

o. The bidder can withdraw the bid before stipulated closing date & time of online
 8

submission. In case, the vendor withdraws his submitted bid, then click
“Withdrawal” and provide reason for withdrawal and proceed. The tender will be
moved to Disqualified / Withdrawal section. Once withdrawn the tender cannot be
taken back.

p. OPENING EVENT - VIEW COMPETITOR’S BID SHEETS

Vendors can view the opening event sitting at their own places using internet
connection. The tender will be moved to Opened / Awarded section once it is
opened by the tendering authority as shown in below figure. If the vendor is not
disqualified then the status will be shown as “In the Race”

q. DISQUALIFIED / WITHDRAWN TENDERS

The disqualified and withdrawn tenders are moved in to Disqualified / Withdrawn
section. During these activities the reason for the same will be saved and can be
retrieved.

r. The bidders are solely responsible to keep their email and bank account active
and to update their profile in case of change. This is essential as
communication shall preferably be done by e- mail by BSNL. Moreover, all the auto
generated mail by e-tendering portal shall be sent on this e-mail address.

s. Contractor can upload documents in the form of JPG format and PDF format.

t. Bidders are advised to open bank account with core banking solution branch
(with) NEFT / RTGS) in order to facilitate online payment of tender processing fee
and bid security for their own benefit.

u. Bidder shall read all the terms and General conditions of Contract ( GCC) before
submission of bid. Submission of bid shall imply that the bidder has seen and
understood the GCC and shall abide by the same without any deviations /
conditions. The GCC shall be part of agreement. If the bidder at any stage refuses
to accept the same, the bid shall be rejected and bid security shall be forfeited.
Further disciplinary action is liable to be taken including debarring from
participation in retendering of the same work or other works as deemed appropriate
by the competent authority.
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LIST OF MANDATORY DOCUMENTS TO BE SCANNED AND UPLOADED

ON THE LINK WITHIN THE BID SUBMISSION PERIOD:
1 Registration certificate of the firm.
EPF Registration certificate with Latest EPF payment challans copy in respect of
2 previous work.
ESI Registration certificate and Latest ESI payment challans copy in respect of
3 previous work.
4 Valid Labour License from the Competent authority of Labour Dept.

Experience certificate in respect of two major works of similar nature of

engaging atleast 100 contract workers in Central/State Govt.
5
bodies/Department /BSNL/ similar PSUs/in the last 6 years along with
proof of receipt of payment or Muster roll.
Certificate or allotment letter of Service Tax Number and service tax return
6
for the year 2013-2014.
7 PAN Number from Income Tax department.

The firm/company should have no dues to be paid to law enforcement

authorities like EPF/ESI and the firm/company should not have violated
8
labour R&A act 1970 amended from time to time. In this respect the
firm/company shall submit declaration as per annexure-VII.

9 Last income tax return copy (for the year 2013-2014).

Details of organisations where the bidder has carried out similar services as
10
per ANNEXURE- I.

11 Original cash receipt / Demand Draft for EMD amount.

12 Original cash receipt/Demand Draft towards the cost of Tender document.

Solvency certificate from the banker of the tenderer, for Rs.10 lakhs. (The
13
solvency certificate shall not be earlier than the date of issue of NIT).

14 Tenderer’s profile, duly filled in as per ANNEXURE-II of the tender document.

Certificate regarding “No near relatives in BSNL, Nagercoil ” as given in

15
Annexure-IV.
Certificate regarding “No modification of downloaded Tender document” as
16
given in Annexure- VIII.

17 BID Form as in annexure – IX

All Pages of Tender documents duly signed by the bidder or authorised

18
representative (This can be submitted offline only along with tech bid )
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Note:- for above :-

1. The bidder shall upload scanned copy of originals in JPG format or PDF
format. The submission of documents is deemed as undertaking by bidder
that all the documents are true and genuine. If it is found, at any time
during bidding or execution of work, that the information/ documents
submitted by the bidder are in variance/ forged, they shall be legally held
responsible for the same. Their offer shall be summarily rejected or
termination of contract, if awarded, forfeiting of the bid security,
performance guarantees, security deposit, if any. The bidder / contractor
shall be blacklisted / debarred for further works in BSNL for a period of five
years.

2. By submission, the bidder undertakes and confirms that eligible similar

works have been executed as prime contractor and the same have not been
got executed through another contractor on back to back basis or as a
subcontractor. Any violation of this shall be treated as per point-1 above.

3. It is essential to upload all the mandatory documents. If some document

is not applicable/ available the status shall be printed on a paper and same
shall be uploaded. Uploading of any blank/irrelevant documents in
connection to mandatory documents will lead to rejection of the offer.

4. It is binding on the bidder to fill the data required for assessment of

qualification criteria in the Excel sheet uploaded for the purpose. The
technical evaluation shall be done based on the data provided in Excel sheet
and the relevant documents uploaded to support the same. In case where
the relevant information is not filled in the uploaded Excel sheets while
commensurate supporting documents are uploaded, the supporting
documents shall not be considered in evaluation as the technical evaluation
sheet is auto generated by system. Therefore the bidders in their own
interest shall fill all the relevant information in Excel sheets and upload
commensurate supporting documents. The BSNL shall not accept any new
document for qualification after bid opening. BSNL may ask for clarification
and submission of documents in support of documents / information
already submitted.
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SECTION – II

SCOPE OF WORK

A. HOUSE KEEPING
A.1. Daily Sweeping and garbage removal in carpet area [rooms, stair cases,
verandahs, customer service centers, and removing of garbage, waste
papers etc. from dustbins in all sections / units.

A.2 Daily mopping of floors in computer rooms / officers’ chambers, where

there is PVC/Tiled flooring.

A.3 Daily cleaning of Toilets / Urinals & wash basins both inside and
outside the building as frequently as required but not less than 2 times
a day, using necessary implements and liquid scented phenyl of good
quality.

A.4 Daily cleaning of Bath Rooms if any by using soap oil and liquid
scented phenyl of good quality .Cleaning of Water Tanks & Water Sumps
once in a month in Telephone Exchanges and Main office units.

A.5 Daily washing and cleaning of drinking water containers, water coolers,
water vessels and utensils etc with washing agents of good quality.
Different persons should be employed for the works of water carrying
and cleaning of toilets.

A.6 Drinking water should be collected from the drinking water pipes daily
and stored in the water containers kept in various places of the
buildings. Drinking water should also be fetched from outside, wherever
necessary. The supply of drinking water to the staff wherever required.

A.7 Weekly Mopping of floors in buildings / officers’ chambers, where there

is cement & mosaic flooring Liquid scented Phenyl of good quality
should be used for mopping work.

A.8 Weekly cleaning of toilets, urinals and wash basins by using commercial
and disinfectant stain remover.

A.9 Daily sweeping in open area including open terrace but it should be
done to keep the premises clean and tidy. Weekly cleaning of drains at
staff quarters at Devasahayam street.

A.10 Provision of Naphthalene Balls, Deodorant, Air freshener materials

regularly in toilets, urinals & bath rooms and their replacement whenever
necessary .These Toiletries and other cleaning materials to be provided
should be of high quality and branded one.

Necessary implements such as Antiseptic liquids,white scented

phenyl,soap,oil,acid,cleaning powder,naphthalene balls,air freshner
material & deodorants of good quality ,waste cloth,mop-stick,broom
sticks,etc for cleaning should be supplied by the CONTRACTOR
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GENERAL SERVICES

B.1 Regular cleaning of doors & glass panes on windows in the Tele
Exchange and Office premises.
B.2 Daily Cleaning of equipment such as Battery, power plant, engine
alternator, AC plants, computer peripherals and fire extinguishers etc
in all exchanges and other places where ever required.
B.3 Extending assistance to TMs for cable fault clearance.
B.4 Cleaning of chairs, sofa, file racks, arranging and rearranging files in
file racks neatly and keep the records neat & tidy on all working days.
B.5 Extending manual assistance in the office for Carrying / Delivering of
Dak & Files, Jumper Slips / Advice notes.
B.6 Carrying / delivering of faulty /repair cards, Testing Equipment and
assistance in testing lines and Extending assistance for wiring and
Jumpering at MDF.
B.7 Maintenance of Garden [pouring watery area]/regular water cleaning
around the building and cutting of wild bushes wherever necessary.
Cleaning of sewage water flow inside outside the premises wherever
required.
B.8 Assisting to Electrical/Building Maintenance section for
electrical/Building maintenance in departmental buildings and
telecom quarters.
B.9 Fortnightly cleaning of Electrical fittings likes fans / tube lights /
switch boards / air conditioners etc with required protective gears.
[Saturday / Sunday].
B.10 Fortnightly cleaning of walls, ceiling, terrace and removing cobwebs.
[Saturday / Sunday].
B.11 Extending assistance for Diesel filling for GSM BTS, WLL BTS and
Exchange E/A
B.12 Inspection Quarters:
1. Taking care of guests round the clock.
2. Keeping the cutleries, vessels in proper condition.
3. Maintaining the entry register and remittance of money to the in-
charge of Inspection Quarters.
4. Upkeep of Bath and convenience room twice a day.
5. Changing of bedspread, pillow covers, towels etc, every time after
the guest vacating the room.
6. Arranging for washing of used bedspreads, pillow covers towels etc.
7. Upkeep of water cooler, fridge, AC units and other electrical
fittings.
B.13 Maintenance of Conference Hall /meeting halls etc keeping the linen
cloth frequently washed and serving refreshments at different
meetings.
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B.14 Any other work as assigned by the officer-in-charge and any service
similar to those noted above.
B.15 All/any of the above services B1-B14 are general in nature and should
be provided at all points simultaneously and independently
during normal office hours. Services A1-10 shall be provided before
opening of office for daily work so that there is no disruption.

Quantum of works ( HOUSE KEEPING SERVICE VIDE A-1 TO A- 10)

The work of House keeping services to be carried out in various BSNL offices,/Telephone
exchanges of Nagercoil SSA ( Containing unit offices of AGM(A),AGM( NW Plg), AGM ( NW-
OP)/CAO(TRA),AO(Cash),DE Maintenance NGC, DE Internal Nagercoil, DE(D TAX),
DE(BB),AGM(Sales),DE(Trans),DE Mtce.Kuzhiturai and DE Mtce Thuckalay) are mentioned below.

Time taken for

sweeping the
carpet
Inspect
Approx Approx No of & Open area,
No of ion
Sl. Name of the Office/ Carpet open No of cleaning of
Wash Qtrs.
No Exchange area Space in Toilets Urinals Toilets,
Basins Availab
in Sq.Ft. Sq.ft. Urinals, WBs
le Y/N
on actual req

Time(hrs :mm)

GM Office(Unit:1) 7800 - 12 8 15 07:30

CSC NGC, CAO(TR), AOCMTS ,AGM
(admn) @BSNL Bhavan , Nagercoil
1 TRA Unit/Comp Blng @ BSNL Bhavan -
Nagercoil

AGM Planning , CAO Planning,Civi Wing 3362 1000 10 - 10 3:00

2 offices @ staff Qtrs compound -

S SDE MM & Store Yard@ KP road 1450 2400 1 1 - 1:00

3 -

DE Trns,NGC(Unit:2) 35000 3000 15 08 13 YES 12:00

Main TE Bldg @ WT Road
GF: Office of AO(Cash), AO(CA),MDF,PP &
LM Room
I-Floor:
CompWS,DE(Trans),SDE(CAF),SDE(PP),
SDE(NWOP-CM), SDE(Gen),SDE(Instln),
4 S DE(Tx-Instln), CAO(F),
AO(Drawal),SDE(Tx)
II-Floor: Internet node, Conf Hall DE
(BB),SDE(OFC),CDOT Exge,TX Unit of STR
,AGM(Sales –CM), IQs
III-Floor: E-10B/EWSD Exge, DGM IFA,
AGM(NWOP&CM), AGM(S & M- CFA),DE
BSS, DE-DTAX
CSC-II Nagercoil
Type V Officers Quarters Compound
DE (Mtce),NGC(Unit:3) 2100 - 3 - 1 1:00
5 DE (M) NGC, SDE Extl-1& -
SDE Extl-4
 14

Kottar RSU 2000 - 3 - 2 1:00

6 -

Vadasery RSU Building & SDE 4000 - 4 - 4 1:30

7 -
Extl-II
Ramanputhur, RSU 1500 - 1 - 1 1:00
8 -

SDES Extl –III NGC 550 - 1 - 1 0:30

9 -

DE(Maintenance,)NGC(Unit:4) 5000 3000 8 4 10 2:00

YES
10 Kanyakumari, MBM
Kanyakumari, RSU, CSC KKM 1200 - 2 3 2 1:00
11 -

Aramboly Exchange 1200 - 1 - 2 1:00

12 -

Boothapandi Exchange 2500 - 2 3 2 1:00

13 -

Tadikarankonam ,Exge. 500 - 1 - - 0:30

14 -

Eraviputhur Exchange. 1000 200 2 1 2 0:45

15 -

Ramapuram Exchange 700 - 1 - 1 0:45

16 -

SDOT,Nagercoil 600 - 2 - 2 0:30

17 -

Thengamputhur, Exge. 2000 - 1 - 1 1:00

18 -

Swamithopu Exchange. 1250 - 3 3 3 1:00

19 -

Ethamozhi Exchange. 2000 300 3 - 1 1:00

20 -

Azhagappapuram ,Exge. 2500 - 2 2 2 1:00

21 -

Keeriparai Exge 400 - 1 1 - 0:30

22 -

Total man hours required per day for carrying out House keeping 40:30
and other conservancy works in Nagercoil SDCA

The House Keeping Points required per day for carrying out House keeping and = 40.5/8 h
other conservancy works in Nagercoil SDCA
= 5.06

= 5 HK Units.
 15

KUZHITHURAI SDCA ZONE

Sl. Time taken for

Approx Approx sweeping the carpet
No No of No of Inspection
Carpet open No of & Open area,
Name of the Office/ Qtrs. cleaning of Toilets,
area Space
Exchange urinals Wash Available
in Sq.Ft. in Toilets Urinals, WBs on
Basins Y/N actual requirement
Sq.ft.
Time(Hrs : mm)
DE Mtce Thuckalay
9000 1000 8 4 7 -
1 Tele. Exge Bldg. Thuckalay, OFC 1:30
Thuckalay
2 Thiruvithancode Exchange 1500 200 2 - 1 - 0:30

3 Villukiri RSU 1100 100 - - - 0:30

4 Aloor Exge 1100 200 1 - 1 - 0:30

5 Manakkavilay Exge. 1500 300 1 - 1 - 0:30

6 Kattathurai Exge 1500 200 1 - 1 - 0:30

7 Neyyoor Exge , SDE Neyoor 2850 - 3 - 1 - 1:00

office,CSC
Tele. Exge Budlg.,Colachel, JTO (OD)
8 2000 1000 3 2 3 -
Office ,Colachel 0:30

9 SDE(G) Colachel & CSC Colachel 1000 - 1 - 1 - 0:30

10 Tele Exge, Muttom 2000 1000 3 - 1 - 0:40
DE Mtce;KZI

11 5400 - 4 4 8 -
DE Office Bldg MRM, CSC , SDOT KZI
office ,SDE MRM @ PPK BUILDING 1:30

12 Tele.Ege, MRM 2245 - 2 1 1 - 0:40

Tele Exge. Bldg; Kuzhithurai., OFC ,
13 SDE Extl Office Kuzhithurai 4400 1000 5 4 7 -
1:30

14 Karingal Exge-I 1500 - 1 - - -- 0:30

15 Karingal Exge-II , SDE KIN Office, CSC 3000 - 6 2 4 - 1:00
16 Painkulam Exge 1500 - 1 - - - 0:45
17 Thengapattanam Exge. 1000 - 1 - 1 - 0:30

18 Kollencode-1 Exge 2000 - 4 - 3 - 0:40

19 Kollencode-2 Exge 1200 - 2 - 2 - 0:30

20 Moovattukonam Exge. 1000 - 2 - 2 - 0:30

21 Cheruavallur Exge 1400 100 2 - 1 - 0:30

 16

22 Pathukani Exge 750 - 1 - 1 - 0:30

23 Lowerkodayar Exge 500 - 1 - 1 - 0:15

24 Kaliakavilai Exge 1745 300 1 - - 0:40

SDE(G) & CSC Kulasekharam

25 2000 - 2 - 1 -
Kulasekharam Exge 1:30

26 Arumanai Exge 1600 200 1 - 1 - 0:30

27 Thiruvattar Exge 1500 200 1 - 1 - 0:30

28 Kadayalumoodu Exge 1000 200 1 - 1 - 0:30

Total man hours required per day for carrying out House keeping and 19:40
other conservancy works in Kuzhithurai SDCA

The House Keeping Points required per day for carrying out House keeping and = 19.66/8
other conservancy works in Kuzhithurai SDCA
= 2.457

= 2.5 HK Units.
 17

Quantum of works (GENERAL SERVICES VIDE B-1 TO B-15)

The work of General services to be carried out in various Administrative/Telephone

exchange Buildings BSNL Nagercoil SSA [ Containing unit offices of AGM(A),AGM( NW Plg),
AGM ( NW-OP)/CAO(TRA),AO(Cash),DE Maintenance NGC, DE Internal Nagercoil, DE(D TAX),
DE(BB),AGM(Sales),DE(Trans),DE Mtce.Kuzhiturai and DE Mtce Thuckalay] are mentioned
below.

Sl.No Name of the Office/ Exchange No. of points per day

Required for General Services
B1 to B15
GM Office(Unit:1)
1 2
CSC Main
CAO(TR)Vasantham
TRA Unit/Comp Blng/AOBldg Name of 2
2
IMPCS Zone

3 CAO Planning 2
4 SDE MM,NGC 1
AO CMTS/OP/ 2
5
BSNL Bhavan
Unit I Total 09
DE Txn,NGC(Unit:2)
6 Tele Exchange Bldg(Main)
SDE(PP) (PP-1 + WS-1+IQ-2) 04
7 SDE(MDF) 01
8 DE(Trans) & SDE(trans) NGC 02
SDCA
9 SDE (Genl) ZONE 02
10 CAO(F) 01
11 SDE(Mktg-CM) 01
12 SDE(Instln) 01
13 SDE(NWP-CM) 02
14 AGM(Sales-CM) 02
15 AO (D) Cash Accounts 01
16 SDE(CAF) 01
17 AGM(S&M-CFA) 01
18 SDE(CDOT) 01
19 SDE(Comp& IT) 01
20 SDE(BB) 01
21 SDE(Tx-Instln) 01
Unit II Total 23
 18

DE (Mtce),NGC(Unit:3)
22
SDE Extl-1& SDE Extl-04

23 Kottar RSU
Vadasery RSU Building &
24
SDEExtl-II 16
25 Ramanputhur RSU
26
SDES Extl-IV NGC

27
SDE-Extl III

DE(Maintenance,)
NGC (Unit:4)
28 Kanyakumari MBM
Kanyakumari RSU
29
Telecom Centre,KKM
30
DTO,Nagercoil
31
Aramboly Exchange
32
Boothapandi Exchange
33
Tadikarankonam Exge.
34
Eraviputhur Exchange. 18
35
Ramapuranm Exchange
36
SDOT,Nagercoil
37
Thengamputhur, Exge.
38
Swamithopu Exchange.
39

Eathamozhi Exchange.
40

Azhagappapuram ,Exge.
41

Keeriparai Exge
42

TOTAL 66
 19

KUZHITHURAI SDCA ZONE

Sl. Name of the Office/ Exchange Name of No of points per day Required
No Zone for general services B1 to B15

DE Mtce; Thuckalay
Tele. Exge Bldg. 10
1
Thuckalay. DE(M) ,
SDE(ID) & SDE EXTL And
SDE(G) & CSC Thuckalay
2 OFC,Thuckalay 1

3 Thiruvithancode 1
Exchange
4 Villukiri RSU 1

5 Aloor Exge 1

6 Manakkavilay Exge. 1
KUZHTHU
7 Kattathurai Exge 1
-RAI
8 SDE ,Neyy0or Office SDCA 1
ZONE
9 Neyyoor Extl cable/line 4
Mtce
10 CSC,, Neyyoor 1

11 SDE/ID Colachel 1

SDE(G) Colachel 2
12
And CSC Colachel

13 Tele Exge, Muttom ID& 3

Cable Mtce
14
DE Mtce(KZI)
DE Office Buldg.,MRM 1
15 Tele.Ege, MRM& SDE 2
MRM
16 SDE Extl Office 2
Kuzhithurai & JTO OD
17 Kaliakkavilai Exge 2
 20

18 Tele Exge. Bldg; 3

Kuzhithurai.
19 OFC ,Kuzhithurai 1

20 Karingal Exge-I 1

21 Karingal Exge-II 2

22 SDE,KIN Office and CSC 2

Karinkal
23 Painkulam Exge 2

24 Thengapattanam Exge. 1

25 Kollencode-1 Exge 1

26 Kollencode-2 Exge 1

27 Moovattukonam Exge. 1

28 Cheruavallur Exge 1

29 Pathukani Exge 1

30 Lowerkodayar Exge 1

31 CSC Marthandam 4

32 SDOT Office,KZI 1

33
M/W station 2
Thaiyalumoodu
34 SDE ID Kulasekharam 1

35 Kulasekharam Exge 3

36 Arumanai Exge 3

37 Thiruvattar Exge 3

38 Kadayalumoodu Exge 1

39 SDE FM /MRM 1

TOTAL 72

Grand total ( 66 + 72 ) = 138

 21

SECTION – III
INSTRUCTION TO BIDDERS
1 The bidder may be a proprietary firm, Partnership firm, Limited Company,
Corporate body legally constituted, as per law with valid registration on the
last date of submission of the bid.
2 The bidder should have an office in Nagercoil or in a position to set up an
office at short notice.
3 The tender documents can be downloaded from the website
www.tenderwizard.com/BSNL in which case the document cost Rs.2100/-
( Rs 2000 + 5% VAT) (Rupees Two thousand and one hundred only)
must be paid through D.D favouring Accounts Officer (CASH) O/o GM ,
BSNL, Nagercoil-1, and submitted offline prior to opening of bids . Non
submission of cost of Tender forms as prescribed above will lead to
summary rejection of bid.
4 The bidder is advised to go through the tender documents carefully before
submission of bid . Failure to furnish all the information required as per
Bid Documents or submission of Bid not substantially responsive to the
Bid Documents in every respect will be at bidder’s risk and will result in
rejection of the Bid. All the pages of the tender form should be Digitally
signed by the bidder as a token of acceptance
5 Any attempt to negotiate directly or indirectly or any attempt to secure any
interest of the tender or to influence the authorities concerned for
acceptance of the tender by any means or form will render tender liable for
exclusion from consideration.
6 Any addition/ deletion/modification in tender documents will not be
accepted and tender will be rejected. Tender document is not
transferable. Conditional Tender is not accepted.
7 ELIGIBILITY CONDITION : The firms should have:-
1. Experience for having carried out two similar major works of engaging at
least 100 or more contract workers in Central/ State Govt. Bodies-
Departments/BSNL/or similar PSUs in the last six years with proof of
payment/copy of Muster roll.
2. The bidder must be in possession of requisite Labour license from the
competent authority of Labour Department which is valid and current and
a copy of the same may be endorsed.
3. EPF Registration Certificate and Latest EPF payment challan copy.
4. ESI Registration Certificate and Latest ESI payment challan copy.
5. The firm/company should have no dues to be paid to law enforcement
authorities like EPF/ESI and the firm/company should not have violated
labour R&A act 1970 amended from time to time. In this respect the
firm/company shall submit declaration as per annexure xx
6. Income tax return copy for the previous year 2013-2014
 22

7. Income tax PAN copy

8. Service TAX Registration Certificate and latest service tax return for 2013-
2014
9. GM, BSNL,Nagercoil reserves the right to modify the eligibility conditions,
if none of the bidders fulfill the required eligibility conditions.
8. Earnest Money Deposit (EMD):
8.1 EMD at 2% of the estimated value of the tender should be deposited in
the form of DD/Banker’s Cheque obtained from any Nationalized
Bank payable at Nagercoil and drawn in favour of Accounts Officer(Cash)
O/o GM, BSNL. Nagercoil . While submitting the bid the scanned copy
of the EMD should be uploaded online and the hard copy should be sent
to BSNL Nagercoil offline along with other requisite documents before
the online bid opening.

8.2 EMD can also be paid in cash at the cash counter of the Office of the
General Manager, BSNL, Nagercoil during working hours on all
working days from 10:00 hrs to 14:00 hrs from 31/07/2014 to
20/08/2014 . The Original Receipt obtained for payment of EMD
should be compulsorily submitted to the competent authority before
the bid opening . Otherwise tender will be rejected.

8.4 The EMD of the successful tenderer will be adjusted against the
payment of Security Deposit while entering into an agreement.

8.5 Forfeiture of the EMD amount:

If the tenderer withdraws the tender OR fails to accept the tender after
opening of the tender OR fails to remit security deposit within the due
date from the date of intimation, EMD will be forfeited in addition to
proceedings to blacklist the Firm.

8.6 EMD will not earn any interest.

8.7 EMD will be refunded to the unsuccessful tenderer after the finalization
of the tender on production of advance stamped receipt.

9 PERIOD OF VALIDITY OF BID: The rate quoted will remain valid for a
period of 150 days from the date of opening of the tender. A bid valid
for shorter period shall be rejected by BSNL Nagercoil as non-
responsive.
10 PERIOD OF CONTRACT: Tender period is one year with effect
from date of award of contract However, GM BSNL Nagercoil
reserves the right for further extension for six months or upto
the date of finalization of the next tender whichever is earlier if
necessary on the same agreed rates, terms and conditions.
 23

11.0
Pp PREPARATION AND SUBMISSION OF TENDER
11.1 The bidder is required to submit the TECHNICAL BID and
FINANCIALBID in two digitally sealed excel sheets online.

11.2 The separate envelope containing the TECHNICAL BID should be

Super scribed “Technical bid of tender for House keeping and General
Services in Nagercoil SSA for 2014-15” along with name and address of
the bidder, and should be properly wax sealed.

11.3 The FINANCIAL BID should be submitted thro’ online only. Any one
bidder can submit a single rate quote only.

11.4 The envelope containing the Technical bid should be placed in a

second cover and should be super scribed “Tender for House keeping
and General Services in Nagercoil SSA- 2014-2015” along with name
and address of the bidder and should be properly wax sealed/pvc tape
sealed and should be addressed to

Assistant General Manager(Admn)

O/o GM,BSNL,BSNL Bhavan, Court Road, Nagercoil- 629 001,

The Envelope containing Hard copy of technical bid along with mandatory
documents should be sent by Registered post or should be submitted in
person in the Tender box kept in the chamber of AGM (admn) Nagercoil on or
before 15.00 hrs of 20/ 08/2014. The bidder should ensure that Technical
bid is submitted thro’ both offline(Hard Copy) and online before the stipulated
time.

12 Late Bids :Tenders cannot be submitted online after the specified time of
closing of the tender . It is the responsibility of the tenderer to ensure
timely submission of tender online before the stipulated time. BSNL will
not be responsible for any delay on the part of the bidder.

13. TECHNICAL BID ENVELOPE should contain the following .

1. In addition to submitting Technical Bid online through the mandatory
Standard Excel Sheet , Duly filled and signed Technical Bid in Format
available at SECTION – IV should be submitted offline also before the
stipulated time of bid opening.
2. Attested copies of the following documents (To be attested by Gazetted
Officer)
a) Registration certificate of the firm obtained from Registrar of
companies , authenticated copy of partnership deed (in cases of
partnership firm). Copy of memorandum of Association/Articles of
Association in case of Company may be enclosed.
b) EPF Registration certificate with EPF code number.
c) Latest EPF payment challans copy in respect of previous work.
d) Registration certificate of ESI .
e) Latest ESI payment challans copy in respect of recent/previous contract
works.
 24

f) Valid Labour Licence issued by Regional/Asst.Labour Commissioner,

in respect of recent previous Contract works OR valid
Registration certificate issued by Asst.Labour Commissioner or
higher authority.
g) Experience certificate in respect of two works of similar nature
carried out in Central /State Govt.bodies/Department/BSNL/similar
PSUs in the last 6 years along with proof of payment/copy of Muster
roll.
h) Certificate or allotment letter of Service Tax Number from Central
Excise Department and latest service tax return copy for 2013-
2014
i) Certificate or allotment letter of PAN Number from Income Tax
department..
j) Last income tax return copy for the year 2013-2014
k) The firm/company should have no dues to be paid to law enforcement
authorities like EPF/ESI and the firm/company should not have
violated labour R&A act 1970 amended from time to time. In this
respect the firm/company shall submit declaration as per annex-VII
l) BID Form as in annexure – IX
3) Details of organisations where the bidder has carried out similar
services in format at ANNEXURE -I.
4. Original cash receipt / Demand Draft for EMD amount paid.
5. Original cash receipt/Demand Draft towards the cost of Tender
document. The tender received without the valid proof of cost of Tender
document/EMD will be rejected. Cheques and postal orders will not be
accepted.
6 Solvency certificate from the banker of the tenderer for Rs.10 lakhs. (The
solvency certificate shall not be earlier than the date of issue of NIT)
7. Tenderer’s profile, duly filled in ANNEXURE- II.
8. Certificate regarding “ No near relatives in BSNL,Nagercoil ” as given in
Annexure-IV
9. Certificate regarding “ No modification of downloaded Tender document”
as given in Annexure- VIII
10.All pages of Tender documents duly signed in each page by the bidder
or authorised representative

The Technical Bid submitted without enclosing copies of the above

mentioned certificates/originals will be rejected straight away.

14. Opening of Tender/Technical Bid will be done online at 15:30 Hrs on

the declared day i.e. 20/08/2014 in the presence of tenderers / their
authorised representatives who are present at that time .Subsequently for
verifying and crosschecking the online bid The cover containing the
technical bid hard copy along with the attested copies of supporting
documents will be opened .The cover should be sealed with wax/pvc
tape . The Envelope should be super scribed as “ Tender for House
keeping & General services for Telephone Exchanges and Offices in
Nagercoil SSA 2014-15” .The Tender cover received without sealed
WAX/PVC Tape seal shall not be opened but will be rejected.
 25

15. The representatives of the bidder should bring the letter of authorization
in (SECTION - X )
16. If holiday is declared for the tender opening day, Tender will be opened on
the next working day.

17. The Financial Bid and QUOTING

In addition to submitting Financial Bid online through the Given mandatory
Excel Sheet Duly filled , the signed Technical Bid in Format available at
SECTION – IV should also be submitted offline before the stipulated
time.
1. The bidder’s SERVICE CHARGES per month for items of works Listed
under A1 to A10 and the cost of cleaning materials /consumables.

2. The bidder’s SERVICE CHARGES per month for items of works Listed
underB1 to B15. The service charges to be quoted should not be less
than 3% of the amount mentioned in 1 of section-V for the two
categories of work ie, I. House keeping Services II.General services.
The rates should be indicated both in words and figures . In case of
discrepancy between the figure and words, the rates given in the words only
will be taken as authenticated and no further clarification will be sought
from the bidder. Financial Bid should be submitted only thro’ online in
the format at SECTION-V as available in the mandatory excel sheet.
The service charges quoted less than 3% will be rejected.

18 FINANCIAL BID will be opened only on finalization of Technical Bid.

The successful technical bidder only will be considered for financial
bid opening and opening date will be intimated to the qualified
bidders.

19 EVALUATION.
19.1 Evaluation of financial bid will be done on the basis of service charges
quoted for the works listed under A1 to A10 along with cost of cleaning
materials and the service charges quoted for items listed under B1to B15.
19.2 work will be divided between successful bidders as per administrative
convenience if more than one bidder quoted the same rates.
19.3 If there is any difference between the rates quoted in figures and words,
the rates quoted in words only be considered for evaluation.

20. SECURITY DEPOSIT ( FOR PERFORMANCE GUARANTEE)

20.1 The successful bidder should remit a Security Deposit equivalent to 5 %
of contractual value of work awarded to the successful bidder within
15 days of date of acceptance of tender failing which the the EMD paid
earlier will be forfeited . The EMD remitted by the successful bidder shall
be part of Security Deposit. The remaining amount of Security Deposit
has to be paid by the bidder.

20.2 The security deposit shall be deposited in any one of the following
ways.
 26

a. By paying cash in the cashcounter of the O/o General Manager,

BSNL,Nagercoil
b. By Crossed Demand Draft/Banker’s Cheque obtained from any
Nationalized Bank payable at Nagercoil drawn in favour of the Accounts
Officer (Cash) O/o Sr General Manager, BSNL, Nagercoil.
c. Bank guarantee from any Nationalized Bank in favour of
GM,BSNL,Nagercoil-01 for a period of 18 Months from the date of
agreement of the Tender and extended up to 60 days after completion of
all contractual obligations and may be further extended up to the
extended period of contract.
20.3 Security Deposit will not carry any interest. If the validity of the tender is
extended , the validity of period of the Bank guarantee should be
extended by the contractor.
20.4 The Security Deposit of the successful tenderer will be refunded after 3
months from the date of satisfactory completion of the contract if there
is no liability on the part of the bidder to BSNL.
20.5 Security Deposit of the successful tenderer will be forfeited to BSNL,
without prejudice to any other actions including black listing as per the
terms and condition, if, after acceptance of the tender, the tenderer fails
to carry out the job in accordance with the terms and conditions of the
tender as mentioned in the schedule of works OR withdraw the tender
during the currency of the contract .In case of Bank Guarantee, the Bank
Guarantee will be invoked and credited into BSNL Nagercoil accounts if
any of the conditions indicated in the tender is not fulfilled resulting in
loss to BSNL.

21. SET OFF:

Any sum due and payable to the bidder (including security deposit
refundable to him) under this contract may be appropriated by the BSNL
and set off the same against any claim of BSNL for payment of a sum
arising out of this contract or under any other contract made by the
bidder with BSNL.
22. ARBITRATION :
22.1 In the event of any question, dispute or difference arising under this
agreement or in connection therewith (except as to matter the decision of
which is specifically provided under this agreement) the same shall be
referred to sole arbitration of the CGM, Tamil Nadu Circle, Chennai or
any person/persons nominated by him.
22.2 There will be no objection to any such appointment that the arbitrator is
BSNL servant or that he has to deal with the matter to which this
agreement relates or that in the course of his duties as Government
servant, he has expressed views on all or any of the matters under
dispute or in difference.

22.3 In the event of such arbitrator to whom the matter is originally referred,
being transferred or vacating his office or being unable to act for any
reasons whatsoever, Chief General Manager shall appoint another person
to act as arbitrator in accordance with terms of the agreement and the
 27

person so appointed shall be entitled to proceed from the stage at which

it was left out by his predecessors.
22.4 The arbitrator may from time to time with the consent of parties enlarge
the time for making and publishing the award, Subject to aforesaid
Indian Arbitration and Conciliation Act 1996 and the Rules made there
under, any modification thereof for the time being in force shall be
deemed to apply to the arbitration proceeding under this clause.
22.5 The venue of the arbitration proceeding shall be the office of SrGM, BSNL,
Nagercoil or such other places as the arbitrator may decide.The award of
the arbitrator shall be final and binding on both the parties.

23. FORCE MAJURE:

If at any time during the continuance of this contract, the performance in
whole or in part by any of the party or any obligation under this contract is
prevented or delayed by reasons of any war or hostility, acts of the public
enmity, civil commotion, sabotage, fire, floods, explosion, epidemics,
quarantine, restrictions, strikes, lock outs or acts of GOD (herein after referred
to as eventuality) is given by the party claiming concession to the another within
21 days from the date of occurrence thereof, neither party shall by reasons of
such events be entitled to terminate this contract nor shall either party have
any claim for damages against the other in respect of such non performance or
delay in performance and deliveries under this contract. The contract shall be
resumed or not shall be final and conclusive, provided further that if the
performance in whole or part of any obligation under this contract is prevented
or delayed by reasons of any such event for the period exceeding 60 days, either
party may, at his option, terminate the contract.

24. In the event of the contractor being, adjudged insolvent or going

voluntarily into liquidation of having received order or other order under
insolvency act made against him or in the case of company, of the
passing of any resolution, or making of any order for winding up whether
voluntarily or otherwise, or in the event of the contractor failing to
comply with any of the conditions herein specified, The Sr General
Manager(BSNL), Nagercoil shall have the power to terminate the contract
without any notice.

25 Without prejudice to any of the rights or remedies under this contract, if

the contractor dies, the Sr General Manager, BSNL ,Nagercoil can
terminate the contract without compensation to the contractor. However
the General Manager, BSNL, Nagercoil at his discretion may permit
contractor’s heirs to perform the duties or engagements of the contractor
under the contract, in case of his death. In this regard the decision of
the Sr General Manager BSNL,Nagercoil shall be final.

26 PENALTY

a) The House keeping works should be carried out to the fullest satisfaction
of the Officers in charge of the Buildings concerned. In case of
unsatisfactory service or any lapse on the part of the contractor or his
 28

employees, a penalty of 2 % of the service charges approved for the work

will be recovered for poor services on the basis of assessment by the
BSNL officers. Penal deductions will also be made when the required
services are not provided. The decision of BSNL will be final in this
regard.
b) In case of failure to provide the labor under General services exceeding 3
days from the date of requisition, a penalty of 5% of the service charge
per labour per week will be levied and deducted from the bill.
c) The contractor should pay the wages to the
laborers on or before 7th of every month for the previous month wages
without waiting for bill settlements from BSNL. Failure to follow the same
a penalty of 10% of the service charges per week or part thereof will be
levied and deducted from the very next bill. If the same late payment of
wages is repeated for consecutive 3 months in total during a year,
action may be initiated to forfeit the security deposit and award of the
tender may be cancelled and penal action will be initiated for black listing
if justified.
d) The total penalty during a month on the above
accounts will not exceed 50% of the monthly service charges.
e) However the Sr. GM Nagercoil reserves the right to
grant any relief of the penalty considering the circumstances/nature on
the appeal made by the contractor.
Asst. General Manager (Admn)
O/o GM BSNL Nagercoil-1
 29

SECTION- IV
TECHNICAL BID FORM

Tender for House Keeping and General Services in Nagercoil SSA

No:G-1/E-Tender/HK &GS/NGC SSA/2014-2015/19 dated. at Nagercoil the

30/07/2014

I do hereby submit my Technical Bid for which the following Documents/

Certificates have been enclosed herewith.

1. Attested copy of the following documents.( by a Gazetted Officer)

a) Registration certificate from Commercial Tax Dept or registration
certificate of the firm ,authenticated copy of partnership deed (in
cases of partnership firm).
b) EPF Registration certificate with EPF code number and Latest
EPF payment challans copy in respect of previous work.
c) ESI Registration certificate and Latest ESI payment challans copy
in respect of previous work.
d) Valid Labour Licence issued by Regional/Asst.Labour
Commissioner, in respect of recent /previous Contract works OR
valid Registration certificate issued by Labour Commissioner.
e) Experience certificate in respect of two major works of similar
nature of engaging atleast 100 contract workers in Central/State
Govt.bodies/Department/BSNL/similar PSUs/in the last 6 years
along with proof of receipt of payment or Muster roll
f) Certificate or allotment letter of Service Tax Number and service
tax return for the year 2013-2014
g) Certificate of allotment letter of PAN Number from Income Tax
department..
h) The firm/company should have no dues to be paid to law
enforcement authorities like EPF/ESI and the firm/company
should not have violated labour R&A act 1970 amended from
time to time. In this respect the firm/company shall submit
declaration as per annexure
i) Last income tax return copy ( for the year 2013-2014)
j) BID Form as in annexure – IX

2 Details of organizations where the bidder has carried out similar services
as per ANNEXURE- I
3 Original cash receipt / Demand Draft for EMD amount paid.
4 Original cash receipt/Demand Draft towards the cost of Tender
document.
 30

5 Solvency certificate from the banker of the tenderer ,for Rs.10 lakhs.
(The solvency certificate shall not be earlier than the date of issue of NIT)
6 Tenderer’s profile, duly filled in as per ANNEXURE- II of the tender
document

7. Certificate regarding “ No near relatives in BSNL,Nagercoil ” as given in

Annexure-IV

8. Certificate regarding “ No modification of downloaded Tender document

cum Undertaking ”as given in Annexure- VIII

9. All pages of Tender document ( Except financial bid form) duly signed by
the bidder or authorised representative.

EMD Particulars : (Cash Receipt /DD No & dt)

This is to certify that I/We, before signing this tender ,have read and fully
understood all the terms and conditions contained herein and
undertake myself/ourselves to abide them.

( Signature of Bidder):
Name (in Block letters) :
Address:
(Seal)

NOTE: Submission of all the Documents /declaration mentioned above is

mandatory. Non submission of these will render the bid to be
rejected.
 31

SECTION – V
FINANCIAL BID - RATE SCHEDULE
(Tender For House Keeping & General Services for Nagercoil SSA )
No : G-1/E-Tender/HS &GS/NGC SSA/2014-2015/ dated. at Nagercoil the xx/x/2014

Calculation sheet for monthly amount payable to Contractor in respect of works

listed under A1-A10 & B1-B15 is given below.

Sl.no For Works Under Minimum Wages No.of AverageWorking Total Monthly
A1 to A10 Fixed by Dist. Points Days/Month Amount
(HK Services) Collector
1 Wages payable by Rs.330/= Per 7.5 28.6 Rs.70,785/=
day(Applicable
BSNL
Minimum wages)
2 EPF contribution 12% + 1.61% on (1) ( i.e Limited to Rs 6500 Rs.6635/=
from BSNL x 7.5)
3 ESI contribution 4.75% on (1) Rs.3362/=
from BSNL
Service charge To be quoted by bidder as lump sum
required per amount (Should not be less than 3%
4 Rs. ……………
month on (1). of total monthly amount in 1).

5 Cost of Cleaning materials/consumables to be supplied by the Rs…………….

contractor Inclusive of all Taxes applicable.
6 Service Tax on As applicable from time to time Will be paid
(1)+(2)+(3)+(4) By BSNL
payable by BSNL (At present 12.36%)

Total payable to the contractor for provision of services A1-A10 1+2+3+4+5+6

 32

Sl.no For Works Under Minimum Wages No.of Average Total Monthly
B1 to B15 (General Fixed by Dist. Point WorkingDays/ Amount
Services) Collector Month
1 Wages payable by Rs.330/= Per 138 28.6 Rs.13,02,444=
BSNL day(Applicable
Minimum wages)
2 EPF contribution 12% + 1.61% on (1) ( i.e Limited to Rs 6500 Rs.1,22,082/=
from BSNL x 138)
3 ESI contribution 4.75% on (1) Rs.61,866/=
from BSNL
Service charge To be quoted by bidder as lumpsum
required per amount (Should not be less than 3%
4 Rs. ……………
month on (1). of total monthly amount in 1).
5 Service Tax on As applicable from time to time Will be paid
(1)+(2)+(3)+(4) By BSNL
payable by BSNL (At present 12.36%)

Total payable to the contractor for provision of services B1-B15 1+2+3+4+5

I/We hereby quote rates for providing House Keeping and General Services in NagercoilSSA.
A . Service charge per month for (In fig) Rs. ………………………………………
providing House keeping Services (In words) Rs. ……………………………………
A1 to A10 (Refer section II) Only ………………………

B.Cost of Cleaning materials / (In fig) Rs. ………………………………………

Other consumables per month (In words) Rs. ……………………………………
For carrying out the HK Services

C . Service charge per month for (In fig) Rs. ………………………………………

providing General Services (In words) Rs. …………………………………………
B1 to B15 (Refer SECTION II) ………………………

(service charge quoted should not be less than 3% of total monthly amount in 1
on both categories).

Place. Signature of the Tenderer

Date . Name in block letters
Address.
Seal
 33

SECTION – VI
GENERAL CONDITIONS
1. The contractor should strictly adhere to the statutory regulations
viz;Minimum Wages Act ,EPF Act 1952 ,ESI Scheme, Contract Labour [ R &
A ] Act 1970 and Central Rules 1971 and any other regulations covered
under Labour Act.
2. The contractor should register himself/herself/themselves with Asst.Labour
Commissioner and also with EPF and ESI authorities concerned to the zone
area.
3. The contractor should abide by the Central/State Labour Welfare
Legislations.
4. The contractor shall be solely responsible for payment and compensation
under Wage Compensation Act 1923 as in force from time to time applicable
in the event of accidents causing injury/death to his/their workers.
5. The tenderer should sign in all pages of the tender documents in token
of acceptance of tender conditions while submitting the tender.

6. The tender BID incomplete in any respect or with any ambiguity will be
liable for rejection.

7. Sr. GM BSNL Nagercoil reserves the right to reject / accept any/ part or
whole tender without assigning any reasons whatsoever.

8. Sr. GM BSNL Nagercoil reserves the right to award the work to deserving
party either in full or parts thereof. The decision of GM BSNL is final and
binding.

9. Sr. GM BSNL Nagercoil reserves the right to change the specifications at any
stage before the commencement of the said work.
10. Sr.GM BSNL Nagercoil reserves the right to award 65% of the work to the
lowest bidder, and the balance to next lowest, if required.
11. Sr.GM BSNL reserves the right to offer counter offer against price quoted by
the bidder.
12. Succecssful Tenderer shall enter in to an agreement,after remitting
the Security Deposit, in a Non-judicial Rs.100/- worth stamp paper in
the FORMAT given in ANNEXURE –III within the date stipulated in the
letter of intimation.
13. Sr.GM BSNL Nagercoil reserves the right to terminate the contract after
giving 30 days notice, without assigning any reason whatsoever. No
compensation shall be payable towards purchase of materials/hiring of
man- power in respect of the work
14. After acceptance of the tender, if any condition of the contract is violated,
the Sr GM BSNL reserves the right to terminate the contract. In such case ,
the Security Deposit will be forfeited to BSNL, without prejudice to any other
actions including black listing .
15. The period of contract will be for ONE YEAR with effect from the date
of award of contract and Sr GM reserves the right for further extension
of six months if necessary
 34

16. Sr. GM BSNL reserves the right to terminate the contract without notice in
the event of any prohibition notified by appropriate government.
17. Sr.GM BSNL Nagercoil reserves the right to increase/decrease or alter
the quantum of work [i. e. No. of exchanges / House keeping units and
payment for the above will be increased or decreased pro-rata basis.
18. In case of any dispute before or after awarding the tender, the decision of
Sr.General Manager BSNL Nagercoil shall be binding on the bidders.
19. Service charges approved will not be increased due to
increase/decrease in labour rate.
20. The contract awarded to the approved tenderer is not transferable.
21. Sr.GM BSNL Nagercoil reserves the right to offer the contract to any other
agency, in case of unsatisfactory work on the part of the approved
agency.
22. If the contractor is found to be benami of any other person at a later
date, this contract will be terminated immediately.
23. In case Sr. GM BSNL suspects or finds that any work is entrusted to any
sub-contractor on piecemeal basis or regular basis, Sr.GM BSNL
reserves the right to terminate the contract.
24. This award of work contract will not confer any right for regular
appointment in BSNL Nagercoil. The contractor /agency should make
his/her/their workers fully aware that BSNL shall not have any
obligation to give any temporary or permanent employment to workers
employed by the contractor.
25. The Contractor shall pay the wages to the personnel on or before the
07th of every succeeding month, irrespective of delay in payment of Bill by
BSNL for whatever reason.
26. Normally working hours of full time workers should not exceed 8 hours a
day. However the part time workers will be deployed on proportionate
duty hours as per the actual requirements
27. Near relatives of BSNL Employees are prohibited from participating in
this tender. The Tenderer should give a certificate (ANNEXURE-IV) that
none of his/hers/their near relative is working in BSNL. In case of
proprietorship firm, certificate will be given by the proprietor. In case of
partnership firm, the certificate will be given by all the partners,and all
the directors in case of limited company. Any breach of this condition
may lead to cancellation of tender/work, and EMD/SD will be forfeited at
any stage whenever it is so noticed.
28. In case of breach/violation of any of the terms and conditions of this
tender, the contract will be terminated and the Security Deposit will be
forfeited and the contractor will be debarred from participating in any of
the Tenders pertaining to BSNL Nagercoil for a period of two years

28 (a) In future due to financial crunch or change of BSNL Policy the tendered
works may be reduced in quantum or may be cancelled totally at the
discretion of Sr GM BSNL Nagercoil .
 35

29. SERVICE TAX.

1. The successful tenderer must be an assessee under the provisions of
Service Tax Rules and enclose a copy of service tax registration certificate
and service tax return for 2013-2014 with tender documents

2. As it is a statutory obligation, applicable rate of service tax and

education cess from time to time may be claimed in the monthly bill
submitted to this office by the contractor. The proof for having paid the
Service tax and Educational Cess to the Central Excise Department on
the due date shall be submitted by the contractor before claiming the
next bill. Failure to enclose the proof of payment of ST & EC will render
the successful contractor for such action as deemed fit and enforced by
the Service Tax Authorities. The payment of further bills will be withheld
till such time, the proof of payment of service tax is produced by the
contractor. The service tax registration number should invariably be
printed in the bills of contractors.

30. At the end of the contract, if any unpaid service tax is noticed , BSNL will
deduct the same from the available security deposit of the contractor or
from the pending bills.

SECTION – VII
SPECIAL CONDITIONS

1 The special conditions shall supplement the “Instructions to the Bidders

as contained in section-III and “General conditions as contained in
section-VI
2 The contractor should obtain a valid Labour Licence from Regional
Labour Commissioner/Asst.Labour Commissioner to engage the required
number of workmen under this contract, in accordance with CONTRACT
LABOUR(R & A) CENTRAL RULES 1971, within a period of one month
from the date of award of this contract, failing which the contract will be
terminated and Security Deposit will be forfeited.
3 The contractor/agency should register himself/themselves with EPF/ESI
Authorities of the concerned Zone/Area and submit EPF/ESI Numbers of
all workers to be deployed under this contract work to BSNL Nagercoil ,
within one month from the date of award of tender failing which the
tender will be terminated and Security Deposit will be forfeited.
4 The contractor should pay every month both employer and employees
EPF/ESI contribution due for all workmen engaged under this contract
work, at the nearby and concerned EPF/ESI offices and submit to this
office a list containing the name of workers, their EPF/ESI Numbers
,amount paid and proof of payment every month.
5 The wages to be paid to the labourers shall be at the prevailing rates
fixed by the District Collector ,Nagercoil or Ministry of labour &
Employment , Govt of India at the time of awarding the contract.
6 The increase/decrease of wages, if any, notified by District Collector
will be implemented only with effect from the succeeding month.
 36

7 The labourers shall be given paid weekly off after six continuous working
days.
8 All national holidays shall be paid holidays for the workers.
9 Monthly payments should be made by the contractors to the labourers
directly in the presence of BSNL authorised officers by 07th of every
month. Monthly Wage sheet consisting the following columns shall be
presented while making payment to the labourers. The contractor should
submit a certificate that the wages have been paid along with the
signature of witness from a BSNL Officer. Name of labourer / Designation
/ Wages per day / No. of days on duty / No. of Weekly off days / Total
days payable / Total amount for which wages claimed in the bill and
paid.
10 The monthly bills of contractors except the first bill shall be accompanied
with the paid challans of EPF & ESI of the previous month in favour of
the labourers. These challans should be exclusively for the Contract
workers of Nagercoil SSA only. The list of labourers showing the
names, amount paid must be enclosed along with the paid challans, duly
attested by EPF /ESI Authorities.In respect of EPF the paid e-Challan
(ECR) with TRRN number will be considered as authenticated which will
in turn be checked with EPF Website(WWW.EPFOINDIA.GOV.IN) for the
labourers supplied by the contractor. No consolidated proof of challan by
including various other establishments will be accepted.

11 Wherever (like offices and rural exchanges) there is no justification for

full time work, the requirement of EPF / ESI should be made
proportionately from the payments made to the labourers deployed.
12 No child labour will be permitted and the persons above 60 years shall
not be deployed. The contractor must ensure proper attendance and Good
manners / conduct on the part of the workmen.
13 The contractor shall not authorise any other agency on sub contract
basis, to perform the contract fully, or part thereof, for any period
whichever short it may be.
14 The contractor shall issue uniform and Identity Card to his workers.
The contractor shall bear all expenses for uniforms and preparation
of their Identity Card. No person will be allowed to work without
uniform and identity card.
15 The works should be carried out to the fullest satisfaction of the Officers
in charge of the Buildings concerned .The contractor should replace the
labours when it is found that they are not discharging their works
satisfactorily/Showing Disobedience to the controlling officers/ indulges
in criminal or untoward illegal activities/incapable of carrying out
assigned works , on written direction from the office of GM Nagercoil .
16 If the contractor wishes to replace any of the personnel on valid grounds
to suit the work nature , the same may be done only after prior
consultation with and concurrence from the O/o GM BSNL Nagercoil.
17 The full particulars of all personnel to be deployed by the contractor
including the names and address, shall be furnished to BSNL before they
are actually deployed for the work.
18 If ,at any point of time, it comes to the notice of BSNL that the contract
personnel deployed are different from the list, BSNL is well within its right
 37

to impose penalty not exceeding three times the wages payable to the
contractor for each such personnel identified.
19 If any property or materials of BSNL is lost or put to loss / damage due
to negligence of the agency or the supplied contract worker, the agency
will be held fully responsible and should reimburse the cost of loss /
damage so incurred. The decision of BSNL Nagercoil regarding the
quantum of loss and negligence will be final.
20 In case any workman of the agency suffers injury / damage or meets with
an accident during the discharge of duty, the entire cost of compensation
should be borne by the agency and the BSNL Nagercoil will not
compensate any claims / damage / compensation.
21 The Agencies should ensure that the persons deployed by them should
not participate in/ organise any Dharna or Agitation or Strike. They
should also ensure that the persons deployed by them should not
participate in any Dharna or Agitation or Strike organised by the Trade
Unions / Associations of BSNL. The Contract will be terminated for
violation of the above condition.
22 The contractor should renew the Labour Licence, as and when required
and intimate to this office.
23 The contractor should also ensure that the minimum wages fixed by the
competent authority are paid to the workmen and a certificate to this
effect should be produced to BSNL Nagercoil every month along with bill.
24 The sweeping and scavenging works will be treated as part time works
only. Such works should be carried out before commencement of the
office and during lunch break or after office hours.
25 In the case of absence / leave against the works of sweeping /scavenging
the contractor must make his own alternate arrangement immediately
without fail and intimate the same to Officer incharge.
26 The contractor or his representative shall meet the designated BSNL
officers daily at SSA Head Quarters
27 The workers should not be changed without written approval of the
competent authority
28 The wages shall be paid to workmen without any deduction except those
under the payment of Wages Act and Minimum wages Act.
29 The contractor shall ensure healthy industrial relations with his/her staff
and settle workers grievances without disruption of house keeping and
general services.
30 The engagement and employment of persons and payment of wages to
them as per the existing provisions of various Labour Laws & Regulations
is the sole responsibility of the contractor and any breach of such laws
and regulations shall be deemed to be breach of this contract. Payment
should be made to the workers as per the rate mentioned in the
document. For the part-time workers, wages are to be paid
proportionately. (i. e. hourly basis)

31 The contractor should furnish the following documents along with the
monthly bills , the details of workers employed with names and
amount of wages paid , amount of EPF contribution , along with
Electronic Challan Cum Return ( ECR), employees share of EPF
 38

contribution , administrative charges and amount of ESI

contribution ,total payable pertaining to the previous month.

32 A certificate mentioning that “ the workers as per the enclosed list

were engaged for the month of ……………….. and their names are
included in the statements of details of workers and the EPF, ESI
challans include the EPF/ESI contributions in respect of those
workers” should be attached along with the monthly bill.

SECTION - VIII

CONTRACT LABOUR REGULATIONS TO BE COMPLIED WITH

BY THE CONTRACTOR

1 The engagement and employment of persons and payment of wages to

them as per the existing provisions of various Labour Laws & Regulations
shall be the sole responsibility of the contractor and any breach of such
Laws & Regulations shall be deemed to be breach of this contract.

2 The contractor shall be fully responsible for any failure in payment of

EPF/ESI which may lead to penalty to be imposed by the concerned
authorities. The responsibility of the contractor shall continue even after
the tenure of the contract.

3 The manpower agency shall specifically ensure compliance of various

Labour Laws/Acts including but not limited to with the following and
their re-enactments /amendments/modifications.

a) The payment of wages Act 1936

b) The Employees Provident Fund Act, 1952
c) The Factory Act, 1948
d) The Contract Labour (Regu) Act,1970 and Central Rules 1971
e) The Employees State Insurance Act, 1948
f) The Workmen Compensation Act 1923
g) The Employment of Children Act, 1938
h) The Minimum Wages Act, 1948

4 Any other payment such as Bonus etc. shall be the responsibility of the
Contractor and shall be borne by the Contractor only. The contractor shall be
held wholly responsible for any action taken by statutory bodies for
violation/non-compliance of any such provision/rule of above Acts.

5 The contractor shall maintain all mandatory/statutory records and

documents in respect of workmen employed on work under the contract,
required under Contract Labour[R & A] Central Rules 1971 and make
 39

them available at BSNL Office when called for. Indicative list of such
records is listed below (copy enclosed):

a) Register of Workman in Form XIII (Appendix IV)

b) Employment card in Form XIV
c) Service certificate (to be issued to the workmen whose services have
been terminated) in Form XV.
d) Muster Roll Register in Form XVI (Appendix V)
e) Wage Register in Form XVII (Appendix VI)
f) Register of Wages cum Muster Roll in Form XVIII
g) Wage Slip in Form XIX
h) Register of Deduction for Damage Or Loss in Form XX
i) Register of Fines in Form XXI
j) Register of Advances in Form XXII

6 The contractor shall obtain the signature of the worker on the wage
slip at the time of disbursement of wages.

7 All records required to be maintained under Regulations Nos.6 & 7 shall

be preserved in original for a period of 3 years from the date of last entry
made in them and shall be made available for inspection by BSNL or
Labour Officer or any other authorised in this behalf.

8 The above records and the following returns filed by the contractor will
have to be produced to BSNL on demand and original/photocopies of
these records should be handed over after completion of the contract.

(a) Return in form 5, 10 & 12 A which is submitted monthly under

provisions of the Employees’ Provident Funds & MP Act, 1952.
(b) Summary of contribution (form 5) under sec. 44 of Regulation 25
of the ESI Act,1948. Also the return filed under sec. 44 of
Regulation 26 of the said act alongwith the monthly return.
(c) Half yearly return in form XXIV under Rule 82(1) of the Contract
Labour (R&A) Act 1970.
(d) Annual return filed in form 3A/6A under the Employee’s
ProvidentFunds & MP Act,1952.
(e) Annual Return in form III Rule 21(4 A) of the Minimum Wages
Act, 1948
(f) Any other applicable return

9 The Labour Officer or any other person authorised by Central Govt. on

their behalf shall have the power to make enquiries with a view to
ascertaining and enforcing due and proper observance of fair wage
clauses provisions of these Regulations. He shall investigate in to any
complaint regarding the default made by the contractor in regard to
such provision.

10 The contractor shall allow inspection of all prescribed Labour Records of

any of his workers at a convenient time and place after due notice is
 40

received from the Labour Officer or any other person, authorised by the
Central Govt.

11 The contractor shall submit periodical returns as may be specified from

time to time.

12 The Central Govt. may from time to time add or amend the regulations
and on any question as to the application/interpretation or effect of
those regulations, the decision of the BSNL shall be final
 41

SECTION - IX
MODE OF PAYMENT OF MONTHLY BILLS TO THE AGENCY
1 The contractor shall submit the monthly bills in triplicate with an Advance
Stamped Receipt to the unit officer concerned for processing for
payment on or before 3rd of every month.

2 PAN and SERVICE TAX CODE should be indicated on the bill.

3 Contractor shall submit workers EPF number and proof of payment of

of EPF, ESI etc as applicable for the previous month along with every
monthly bill in respect to all personnel deployed by him at BSNL ,
i.e the contractor shall enclose the paid challans of previous month
EPF / ESI / S-TAX payment along with certificate in the following
format ( ANNEXURE-V)

Consolidated proof of challan by including various other

establishment will not be accepted.

4 The BSNL reserves its rights to withhold bills, if the contractor fails to
produce proof for remittance of the ESI/EPF dues

5 The contractor shall submit a certificate to the effect that he had paid
the wages completely for the previous month. The List showing the
details of labourers engaged in that month along with wages paid to
each of them and EPF & ESI paid for them shall also be submitted, in
the following format (ANNEXURE-VI) along with Electronic Challan
cum return.
6 In case of absence / non-performing of work, pro-rata deductions with
appropriate penalty will be made in the bills by the unit officers.

7 Payment will be made through RTGS/NEFT.

8 Income tax at prescribed rate will be deducted at source from the

monthly payment of bills unless tax exemption certificate from Income
Tax authorities are produced.

9 The contractor is fully responsible for any failure towards the non
payment of EPF / ESI / ST which may lead to penalty by the
concerned authorities. The responsibility will continue even after the
tenure of the contract.
 42

SECTION-X

LETTER OF AUTHORISATION FOR ATTENDING E-TENDER BID OPENING

To
The Assistant General Manager (Admn.),
O/O General Manager
Bharat Sanchar Nigam Ltd.
Court Road Nagercoil- 629 001

Subject: Authorization for attending Technical / Financial (tick which ever

is applicable) bid opening on ____________________ (date) in the
Tender for House Keeping & General Services in Nagercoil SSA 2014-15

Following person is hereby authorized to attend the bid opening for the
tender mentioned above on behalf of
_____________________________________________ (Bidder) in order of preference
given below.

Order of Preference Name & Specimen

signature

II

I II

Alternate Representative.

Signatures of bidder .

or

Officer authorized to sign the bid.

Documents on behalf of the bidder.

Note: 1. Maximum one representative will be permitted to attend bid

opening. Alternate representative will be permitted when regular
representative is not able to attend.

2. Permission for entry to the hall where bids are opened may be
refused in case authorization as prescribed above is not followed.
 43

SECTION – XI

ADVANCE STAMPED RECEIPT

Received with thanks a sum of Rs___________________________

(Rupees _____________________________________________________________ only)

from the Accounts Officer (Cash), O/o GM, BSNL Nagercoil-1 towards the

refund of EMD of the tender for House Keeping and General Services in

Nagercoil SSA vide Tender No.No :G-1/E-Tender/HK &GS/NGC SSA/2014-2015/19

dated. at Nagercoil the 30/07/2014

Signature:

Address:
 44

ANNEXURE: I

Details of other organizations where such contracts were undertaken during last six
years (enclose supporting document)

Name & No.of Period Whether Amount Reason for

Adress of the Persons Of Central of Termination(if
organaisation. supplied contract Govt/ contract currently not
Contact No. State valid)
Govt/
BSNL/
similarPSU

Place:

Date: Signature of the Tenderer :

Name in block letters :

Address :
 45 Affix self signed
Passport size
photograph of
ANNEXURE: II the tenderer
TENDERER’S PROFILE /authorized
General : signatory holding
power of
attorney
1. Name of the tenderer/firm…………………………………………

2. Name of the person submitting the tender whose photograph is

affixed Sri/Smt………………………………………………
(In case of Proprietary/partnership firms, the tender has Andtosign
be signed by Proprietor/Partner only, as the case may be).

3. Address of the firm

………………………………………………………………………….
…………………………………………………………………………..

4. E-Mail Address…………………………………………………..

5. Tel.No.(With STD Code) (O)…………….(Fax)………………..®…………….

6. Registration & Incorporation particulars of the firm :

i) Proprietorship.
ii) Partnership
iii) Private Limited
iv) Public Limited

(Please attach attested copies of documents of

registration/incorporation of your firm with the competent authority
as required by business law)

7. Name of Proprietor/Partners/Directors………………………………………..
…………………………………………………………………………………

8. Tenderer’s bank, its address and his current account

Number with IFSC Code……………………………………………………………….

9.Permanent Income Tax Number, Income Tax circle

………………………..…………………………………………………………….

I/We hereby declare that the information furnished above is true and
correct.

Place :
Date :
Signature of tenderer/Authorized Signatory………….
Name of the Tenderer………………Seal of the tenderer
 46

ANNEXURE: III

BHARAT SANCHAR NIGAM LIMITED

FORM OF AGREEMENT
(To be executed on a non judicial Stamp Paper of Rs.100/-)
No : G-1/E-Tender/HS &GS/NGC SSA/2014-2015/ 1 dated. at Nagercoil the
xx/x/2014
Sub Tender for house Keeping and General Services
for various offices/exchanges in Nagercoil SSA 2014-15
located in Kanyakumari District.

This agreement is made between General Manager, BSNL, Nagercoil

(hereinafter called the BENEFICIARY ) on the one part and
M/s……………………………………………… Having their office
at………(herein after called the OBLIGATOR) on the other part.

Whereas the beneficiary had invited tender for House Keeping and
General Services vide tender no………………………………………………….
Opened on …………………at………… hours and the obligator offered to
supply the same to the beneficiary as per specification and beneficiary has
accepted the offer of the obligator on the terms and conditions hereafter
under above tender.

In this Agreement, words and expression shall have the same meanings as
are respectively assigned to them in the conditions of contract hereafter
referred to.

The following documents shall be deemed to form and be read and

constructed as part of this agreement, viz

I/We hereby tender to execute for BSNL the work as specified in the
Schedule of works and instructions annexed hereto or as may be given by
the Sr. General Manager,BSNL, Nagercoil or his representatives in
consideration of payment being made by the quantity of work executed at
the rates approved.

I/We agree to abide by and fulfill all the Terms and Conditions of this
tender.

I/We hereby abide by the condition that we shall forfeit the amount paid
by us towards security deposit to the BSNL if we withdraw the tender after
final acceptance of the tender OR fail to execute the prescribed works
within the time prescribed for the same.

I/We will not claim any interest on EMD or Security Deposit while these
amounts are in the custody of the BSNL.
 47

I/We are accepting that the accepted rates will be valid for a period of
ONE YEAR commencing from the date of awarding the tender and agree
for further extension if necessary on the same rates.

I/We agree that all the payment of Minimum rates of wages for the
areas concerned for unskilled workers as fixed by Ministry of Labour and
Employment or the corresponding rates as fixed by the State Govt/District
Collector whichever is higher and subsequent revision of wages by
Ministry of Labour and Employment or the State Govt/District collector if
any during the Tender Period, advances, ESI contribution, EPF, bonus
and all other liabilities imposed by the Labour Laws, wherever applicable,
will be our sole responsibility and also agree to indemnify the BSNL in this
regard. Payment of monthly wages will be made in the presence of any
BSNL authorized officer.

I/We agree that we will be held fully responsible to reimburse the cost of
the loss / damages incurred due to the negligence of our staff and the
decision of the BSNL so as to the loss and negligence is final.

I/We agree to provide any feedback information as and when required by

the BSNL at our cost.

I/We agree to undertake to pay the wages for the contract workers on or
before 07 th of the following month without waiting for the bill settlements
from BSNL, Nagercoil.

I/We agree to undertake that we are responsible for taking all possible
safety precaution during preparation for and actual performance of the
works and for keeping the site in a reasonable safe condition and the
contractor shall protect the life of all his unskilled labourers and
property of BSNL and of the public from damage or losses resulting
from his operations and shall minimize the disturbance and inconvenience
to the public.

I/We agree to undertake the work within 15 days from the date of issue of
firm order.

I/We agree to submit the License from the concerned Labour authority
within one month from the date of award of the work.

I/We agree to have an office / contact Telephone Number at Nagercoil.

I/We agree that if the services are found to be unsatisfactory or if we are

unable to fulfill the agreement, the Sr.GM BSNL reserves the right to
terminate the contract giving 30 days notice, with the forfeiture of
Security Deposit besides blacklisting.

I/We agree to ensure that the person employed by us will not participate
or organize any Dharna or Agitation or Strike. We also agree to ensure
that the persons employed by us will not participate in any Dharna or
 48

Agitation or Strike organized by the Trade union/Association of BSNL. We

understand that Tender will be terminated for violation of any of the above
condition.
We agree to the following SERVICE CONDITIONS.

1.The agency should be capable of providing all the services mentioned in

the Schedule of works.

2.The actual nature and quantum of work will be assigned by the

controlling officer of the place.

3. I/We agree that all the required consumable materials such as soap
powder, Dettol, phenyl ,odonil etc. should be procured by the agency
themselves of standard and good quality and render service to the
satisfaction of the controlling officer / his representatives.

I/We agree that in case of any dispute, the decision of the Sr. General
Manger, BSNL, Nagercoil - 629 001 regarding meaning and effects of this
tender and agreement and also on the disputes arising out of the
execution of the work and settlement of claims shall be final and legally
binding.

I/We agree that to settle the disputes, the matter may be referred to an
Arbitrator so appointed by the BSNL for the purpose and the decision of
the arbitrator will be final and binding on both the parties.

I/We agree to abide by all the conditions stipulated above and also the
condition given in the tender schedule.

Any Legal litigation is to be restricted to Nagercoil District jurisdiction.

This agreement will remain by and between for the period from…………
to………….and the extended period of this contract.

Signature : Signature :

Name : Name :
Designation : Designation :
With stamp with stamp
For and on behalf of For and on behalf of
The obligator beneficiary (BSNL)

Signature Signature
Name & Address of Name & Address of
Two witnesses Two witnesses
1. 1.

2. 2.
 49

ANNEXURE-IV
DECLARATION OF NEAR RELATIVES OF BSNL EMPLOYEES.

“I……………………………….….S/o……………………………
residing…at…………………………………………………………………..………
……………………………..………………………………………………… hereby
certify that none of my relative(s) as defined in the Tender document
is/are employed in BSNL unit as per details given in tender document.
In case at any stage, it is found that the information given by me is
false/ incorrect, BSNL shall have the absolute right to take any
action as deemed fit, without any prior intimation to me.

[ The near relatives are members of a Hindu undivided family/husband

and wife / the one related to the other in the manner as father, mother,
son(s) and sun’s wife daughter in laws) ,daughter(s), daughter’s husband
(son in law), brother(s) and brother’s wife, sister(s) & sister’s husband(
brother in law)]

Place:

Date: Signature of the bidder :

Name in block letters :

Address :
 50

ANNEXURE-V
CERTIFICATE OF PAYMENT OF EPF / ESI.

“ Certified that I have remitted the monthly subscription of Employees’

Provident Fund & Employees’ State Insurance to the workers employed by
me in BSNL offices / Exchanges of NAGERCOIL - SSA for House keeping
and General service works for the month of …………… on …………… to the
EPF / ESI authorities respectively’’.
Name of Office in Challan No No.of Amount of Amount of
which
& date. Workers. EPF ESI
Remitted.

Place: Signature of the Contractor

Date: Name in Block letters.

Address.
 51

ANNEXURE -VI

Details of Monthly individual payment of EPF/ESI

the labourer

due & paid

due & paid

paid to the
EPF amount

employer’s
address of

ESI amount
(Employee’s

Net amount
portion &

labourer
engaged

Min.Wage

portion)
General

Remarks.
allotted

allotted
Service
Name &

EPF No.

ESI No.
For the

In Rs.

In Rs.

In Rs.
S.No

4
5

Certified that I have remitted the monthly subscription of Employees’

Provident Fund & Employees’ State Insurance to the workers employed by
me in BSNL Office/ Exchange, Nagercoil SSA for providing House keeping
and general service work for the ……………………..
month……………………….year.

Place.

Date.

Signature of the Contractor

 52

ANNEXURE-VII
(To be produced in company’s letter head)

I/We M/s ………………………..hereby declare that no dues have to be

paid to Law enforcement authorities like ESI, EPF, S.T authorities etc
and not violated any terms of R&A act 1970.

In case the above declaration is found to be incorrect or wrong, the

contract if awarded to the firm shall be terminated immediately and the
firm shall be liable to be black listed/debarred for future works/
contract with BSNL. Any such action however be without prejudice to
BSNL’s rights under the law.

The above declarations are given in accordance with the tender conditions.

Signature of Proprietor/Partner/Director
(Shri/Smt./Ms------------------------------)

Place Name, Designation,

Date Signature and Address
 53

ANNEXURE-VIII
NO MODIFICATION OF DOCUMENT CUM UNDERTAKING
(To be produced in company’s letter head)

I/We M/s ………………………..hereby declare that no

addition/deletion/corrections have been made in the downloaded Tender
Document being submitted and it is identical to the Tender document
appearing on the website .

I, _______________________ , hereby certify that I have gone through the

tender documents fully and I have understood the conditions therein.
I hereby assure that I will comply with the conditions and submit
monthly compliance statements regarding minimum wages and other
Labour related statutory formalities like EPF / ESI / payment of S.TAX etc. I
should be responsible to comply with answer any question regarding
meeting the requirements at any point of time even after the completion of
the work.

Place Name, Designation,

Date Signature and Address
of the signatory
 54

ANNEXURE - IX

BID FORM

No : G-1/E-Tender/HK&GS/NGC SSA/2014-2015/ 19 dtd. at Nagercoil 30/07/2014

To

The Sr. General Manager

BSNL, Nagercoil 629 001.

Dear Sir,

Having examined the conditions of contract and specifications. The

receipt of which is hereby duly acknowledged, we, undersigned, offer to
provide the services in conformity with conditions of contract, specifications
and in accordance with the schedule of prices quoted online and made part
of this bid.

I/ WE ____________________________________ also assure that the rates

quoted in the Financial bid, by me will not be changed under any
circumstance up to the expiry of the Tender period.

If our bid is accepted ,we will obtain bank guarantee from a

Nationalized bank for a sum @ 5% of the contract sum for the due
performance of the contract.

We agree to abide by this bid for period of 90 days from the date
fixed for bid opening and it shall remain binding upon us and may be
accepted at any time before the expiration of that period.
Until a formal work order of contract is prepared and executed, this
bid together with your written acceptance thereof in your notification of
award shall constitute a binding contract between us.

Bid submitted by us is properly wax sealed and prepared so as to

prevent any subsequent alteration and replacement.

We understand that you are not bound to accept the lowest or any
bid, you may receive. Dated this ………………. Day of …………….. 2012.

Signature:
Name:
Duly authorized to sign the bid for and on behalf of ……………….

Witness ……………………… Tele No (s)…………………….

Signature ……………… FAX No: ………………………

Address……………………….
 55

ANNEXURE-X
CHECK LIST OF DOCUMENTS SUBMITTED

sl. Contents of 1st Envelope (Technical) All documents to be scanned and Submitted/Not
uploaded in single pdf file. Submitted
1 Registration certificate of the firm. Yes/no
EPF Registration certificate with Latest EPF payment challans Yes/no
2 copy in respect of previous work.
ESI Registration certificate and Latest ESI payment challans Yes/no
3 copy in respect of previous work.
4 Valid Labour License. Yes/no
Experience certificate in respect of two major works of Yes/no
similar nature of engaging atleast 100 contract workers in
5 Central/State Govt. bodies/Department /BSNL/ similar
PSUs/in the last 6 years along with proof of receipt of
payment or Muster roll.
Certificate or allotment letter of Service Tax Number and Yes/no
6
service tax return for the year 2013-2014.
7 PAN Number from Income Tax department. Yes/no

The firm/company should have no dues to be paid to law Yes/no

enforcement authorities like EPF/ESI and the
8 firm/company should not have violated labour R&A act
1970 amended from time to time. In this respect the
firm/company shall submit declaration as per annex-VII.
9 Last income tax return copy (for the year 2013-2014). Yes/no
Details of organisations where the bidder has carried out Yes/no
10
similar services as per ANNEXURE- I.
11 Original cash receipt / Demand Draft for EMD amount. Yes/no
Original cash receipt/Demand Draft towards the cost of Yes/no
12
Tender document.
Solvency certificate from the banker of the tenderer, for Yes/no
13 Rs.10 lakhs. (The solvency certificate shall not be earlier
than the date of issue of NIT).
Tenderer’s profile, duly filled in as per ANNEXURE-II of Yes/no
14
the tender document.
Certificate regarding “No near relatives in BSNL, Nagercoil Yes/no
15
” as given in Annexure-IV.
Certificate regarding “No modification of downloaded Yes/no
16
Tender document cum undertaking as giveninAnnex- VIII.
17 BID Form as in annexure – IX Yes/no

All the pages of Tender documents duly signed by the Yes/no

18
bidder or authorised representative( Hard copy only)
 56

Labour (Regulation & Abolition) Central Rules

FORM XIII
See Rule 75
Register of Workmen Employed by Contractor

Name and address of Contractor

Nature and location of work

Name and address of establishment in/under which contract is carried on

Name and address of Principal Employer

Sl. Name and Age Father’s / Nature of Permanent Home Address of

No. surname and Husband’s name Employment/ workman (Village and
of workman Sex Designation Tahsil/Taluk and District)

1 2 3 4 5 6

Local Address Date of Signature Date of Reasons for Remarks

commence of thumb- termination termination
ment of impression of
employment of workman employment

7 8 9 10 11 12
 57

Form XIV
(See Rule 76)
Employment Card

Name and address of contractor…………….Name and address of Establishment

in/ under which contract is carried
on………

Name of work and location of work………… Name and address of Principal

Employer………………………

1. Name of the workman…………………..

2. S.No. in the register of workmen employed…………..

3. Nature of employment/Designation……………

4. Wage rate (with particulars of unit in case of piece-work,………..

5. Wage period …………….

6. Tenure of employment……………………

7. Remarks………………………………………

Signature of Contractor
 58

FORM XV
[See Rule 77]

Service Certificate

Name and address of contractor ………………….…. Name and address of establishment in/

under which contract is carried on …………

…………………………………………………

Nature and location of work .. ………………….….

Name and address of the work- Name and address of Principal Employer

man .. .. .. ………………….…. …………………...…………………...………..

…………………...…………………...………..

Age or Date of Birth ………………….….

Identification Marks ………………….….

Father's / Husband's name ………………….….

Total period which employed

Sl. No. From To Nature of work done Rate of wages (with Remarks
particulars of unit in
case of piece work)

1 2 3 4 5 6
 59

Contract Labour (Regulation & Abolition) Central Rules

FORM XVI
See Rule 78(a)(i)

Muster Roll

Name and address of Contractor

Nature and location of work

Name and address of establishment in/under which contract is carried on

Name and address of Principal Employer

For the month of

Sl. Name of workman Father’s/Husband’s Sex Dates Remarks

No. Name
1 2 3 4 5
 60

Contract Labour (Regulation & Abolition) Central Rules

FORM XVII
See Rule 78(1)(a)(i)
Register of Wages
Name and Address of Contractor

Nature and location of work

Name and address of establishment in/under which contract is carried on

Name and address of Principal Employer

Wage period: Monthly

Sl. Name of workman Sl. No. in the Designation/nature of No. of days Units of work
No. register of work done worked done
workmen

1 2 3 4 5 6

Daily-rate of Amount of wages earned

wages/piece-
Basic wages Dearness Overtime Other cash payments Total
rate
Allowances (Nature of payment to
be indicated)

7 8 9 10 11 12

Deductions, if any (indicate nature) Signature/Thumb- Initial of contractor or his

Net amount paid impression of workman representative

13 14 15 16
 61

Form XVIII
[See Rule 78 (1) (a) (i)]

Form of Register of Wages-cum-Muster roll

Name and address of Conractor………….. Name and address of Establishment in/under

which contract is carried on……………………………..

Nature and location of work………. ………Name and address of Principal Employer………

Wage period: Monthly

From……….to……………..

Sl. No. S.No. in Name of Designation/nature Daily Total Daily rate of

Register of Employee of work attendance/ attendance/ wages/
workman units worked Units of work Piece rate

12:15 done

1 2 3 4 5 6 7

Amount of wages earned

Basic Dear Over Other cash payments Total Deductions, Net Signature/Thumb Initial
wages ness time (nature of payments if any, amount impression of of
Allo to be indicated) (Indicate paid workman contractor
wances nature) or his repre-

sentative

8 9 10 11 12 13 14 15 16
 62

Form XIX
[See Rule 78(1)(b)]
Wage Slip

Name and address of contractor………………………………………………………

Name and father’s/Husband’s name of the workman …………………………..

Nature of work and name of location of work………………………..

For the month ending …………………………………………………….

1. No. of days worked……………

2. No. of units worked in case of piece rate workers…….

3. Rate of daily wages/piece rate……….

4. Amount of overtime wages……

5. Gross wages payable…….

6. Deductions, if any……..

7. Net amount of wages paid………….

Initials of the contractor or his representative

 63

Contract Labour (Regulation & Abolition) Central Rules

FORM XX
See Rule 78(1)(a)(ii)

Register of Deductions for Damage or Loss

Name and address of Contractor

Nature and location of work
Name and Address of Establishment in/under which contract is carried on
Name and address of Principal Employer

Sl. Name of Father’s/ Designation/ Particulars of Date of Whether workman

No. workman husband’s Nature of damage or loss Damage or shoed cause against
name employment loss deduction

1 2 3 4 5 6 7

Name of person in Amount of No. of Date of recovery Remarks

whose presence deduction instalments
First Last
employee’s imposed
instalment Instalment
explanation was
heard

8 9 10 11 12 13
 64

Contract Labour (Regulation & Abolition) Central Rules

FORM XXI
See Rule 78(1)(a)(ii)
Register of Fines
Name and Address of Contractor
Nature and location of work
Name and Address of Establishment in/under which contract is carried on
Name and Address of Principal Employer

Sl. Name of workman Father’s/ Designation/ Act/Omission Date of

No. Husband’s name nature of for which fine offence
employment imposed

1 2 3 4 5 6

Whether Name of person in whose Wage periods Amount of Date on Remarks

workman presence employee’s and wages fine imposed which
showed explanation was heard payable fine
cause realised
against fine

7 8 9 10 11 12
 65

Contract Labour (Regulation & Abolition) Central Rules

FORM XXII
See Rule 78(1)(a)(ii)
Register of Advances
Name and Address of Contractor
Nature and location of work
Name and Address of Establishment in/under which contract is carried on
Name and Address of Principal Employer

Sl. Name Father’s/ Nature of Wage period Date and

No. Husband’s name employment/ and wages amount of
Designation payable advance given

1 2 3 4 5 6

Purpose(s) for which No. of instalments by Date and Date on which

advance made which advance to be amount of each last instalment Remarks
repaid instalment was repaid
repaid

7 8 9 10 11
 66

BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)
Office of the General Manager, BSNL, Nagercoil – 629001

No:G-1/E-Tender/HK &GS/NGC SSA/2014-2015/19 dated at Nagercoil the 30/07/2014

NOTICE INVITING E-TENDER

For and on behalf of the Chairman & Managing Director, BSNL New Delhi
digitally sealed Tenders are hereby invited by the Sr. General Manager , BSNL,
Nagercoil , from registered ,reputed and experienced Agencies or Firms or
Contractors under two bid system for providing House Keeping and General
Services in various Telephone Exchanges /Offices situated in Nagercoil SSA
comprising of Agastheeswaram,Thovalai Kalkulam and Vilavancode taluks of
Kanyakumari District. The list of Telephone Exchanges/Offices where the works
have to be carried out on contract basis, with approximate area and other selected
details are in SECTION-II . For details please visit our website
www.tamilnadu.bsnl.co.in & www.tenderwizard.com/BSNL

1 Tender for House Keeping and General Services in

Description of Tender Nagercoil SSA
2 Cost of Work (Approximately Rs. 18800000/- ( One Crore Eighty eight lakhs only)
2013-2014
including PF/ESI/ Service charge/tax
3. Rs.2100/-( Rs2000 + 5% VAT) (Rs.Two thousand and
Cost of Tender Document
one hundred only) Non – refundable
4. Rs.367000/- (Rs.Three lakhs and sixty seven thousand
EMD
only)
Tender forms can be downloaded FROM 31/07/2014 10:00 Hrs
5
from the website from datE

Last Date & Time for download of 20/08/2014 11:00 Hrs

6.
Tender document

7. Last date for Receipt of Technical bid 20/08/2014 15:00 Hrs

offline (Hard Copy)
8. Due Date & Time for Online Receipt of 20/08/2014 15:00 Hrs
Tender
9. Due Date& Time of Opening of Tender 20/08/2014 15:30 Hrs

ASSISTANT GENERAL MANAGER (ADMIN)

BSNL,Nagercoil-629 001.
 67

www.tenderwizard.com/BSNL
BHARAT SANCHAR NIGAM LIMITED
Office of the General Manager, BSNL
BSNL BHAVAN, Court Road,NAGERCOIL-629 001

TECHNICAL BID
Tender NO: G-1/E-Tender/HS &GS/NGC SSA/2014-2015/ 19 Dated. at Nagercoil the 30-07-2014
Name of work:PROVIDING HOUSE KEEPING & GENERAL SERVICES
FOR NAGERCOIL SSA 2014-2015

SECTION IV

Name of the Company:

Attested copy of the following documents.( by a Gazetted Officer) to be submitted along with
the tender online & Offline
1 Registration certificate of the firm
EPF Registration certificate with Latest
2 EPF payment challans copy in respect of
previous work.
ESI Registration certificate and Latest ESI
3 payment challans copy in respect of
previous work.
4 Valid Labour Licence
Experience certificate in respect of two
major works of similar nature of engaging
atleast 100 contract workers in
5 Central/StateGovt. bodies/Department
/BSNL/ similar PSUs/in the last 6 years
along with proof of receipt of payment or
Muster roll
Certificate or allotment letter of Service
6 Tax Number and service tax return for the
year 2013-2014
PAN Number from Income Tax
7
department..
The firm/company should have no dues to
be paid to law enforcement authorities
like EPF/ESI and the firm/company should
8 not have violated labour R&A act 1970
amended from time to time. In this respect
the firm/company shall submit declaration
as per annexure-VII
Last income tax return copy ( for the year
9
2013-2014)
Details of organisations where the bidder
10 has carried out similar services as per
ANNEXURE- I
Original cash receipt / Demand Draft for
11
EMD amount
Original cash receipt/Demand Draft
12
towards the cost of Tender document.
Solvency certificate from the banker of the
tenderer ,for Rs.10 lakhs.(The solvency
13
certificate shall not be earlier than the date
of issue of NIT)
Tenderer’s profile, duly filled in as per
14
ANNEXURE- II of the tender document
 68

Certificate regarding “ No near relatives in

15
BSNL,Nagercoil ” as given in Annexure-IV
Certificate regarding “ No modification of
16 downloaded Tender document” as given in
Annexure- VIII
17 Bid Form as in Annexure IX
All pages of Tender documents duly
18 signed by the bidder or authorised
representative (Hard copy sufficient)
 69

www.tenderwizard.com/BSNL
BHARAT SANCHAR NIGAM LIMITED
Office of the General Manager, BSNL
BSNL BHAVAN, Court Road,NAGERCOIL-629 001

PRICE BID - SCHEDULE I

Tender NO: G-1/E-Tender/HS &GS/NGC SSA/2014-2015/ 19 Dated. at Nagercoil the 30-07-2014
Name of work:PROVIDING HOUSE KEEPING & GENERAL SERVICES
FOR NAGERCOIL SSA 2014-2015

NAME OF THE BIDDER / FIRM

Sl.no For Works Under A1 to A10 Minimum No.of AverageWorking Total Monthly Figure in words
(HK Services) Wages Fixed Points Days/Month Amount In
by Dist. Rs.
Collector
Wages payable by Rupees Seventy
Rs.330/= Per Thousand Seven
BSNL
1 day(Applicable 70785 Hundred and Eighty
Minimum wages) Five Only
7.5 28.6
EPF contribution from BSNL Rupees Six
2 12% + 1.61% on (1) ( i.e Limited to Rs 6500 x 7.5 6635 Thousand six
hundred and thirty five
ESI contribution from BSNL Rupees Three
3 4.75% on (1) 3362 Thousand three
Hundred and sixty two
Service charge required per month To be quoted by bidder as lump sum amount
4 on (1). (Should not be less than 3% of total monthly
amount in 1).
Cost of Cleaning materials/consumables to be supplied by the contractor Inclusive of all
5
Taxes applicable.
 70

Service Tax on (1)+(2)+(3)+(4) As applicable from time to time

6 Will be paid by BSNL
payable by BSNL (At present 12.36%)
Rupees eighty
Total payable to the contractor Thousand seven
for provision of services Hundred eighty two
A1-A10 per month 80782
Only

PRICE BID SCHEDULE II

Sl.no For Works Under B1 to B15 Minimum No.of AverageWorking Total Monthly
(General Services) Wages Fixed Points Days/Month Amount
by Dist.
Collector
Wages payable by Rupees Thirteen Lakh
Rs.330/= Per Two Thousand Four
BSNL
1 day(Applicable 13,02,444 Hundred Forty Four
Minimum wages) Only
138 28.6
EPF contribution from BSNL Rupees one lakh
2 12% + 1.61% on (1) ( i.e Limited to Rs 6500 x 138 1,22,082 twenty two Thousand
eighty two Only
ESI contribution from BSNL Rupees sixty one
Thousand eight
3 4.75% on (1) 61,866 Hundred and sixty six
only
Service charge required per month To be quoted by bidder as lump sum amount
4 on (1). (Should not be less than 3% of total monthly
amount in 1).
Service Tax on (1)+(2)+(3)+(4) As applicable from time to time Will be paid by BSNL
5 payable by BSNL (At present 12.36%)
Rupees fourteen
Total payable to the contractor Lakh eighty six
for provision of services 14,86,392 Thousand three
B1 To B 15 per month Hundred Ninety two
Only