Professional Documents
Culture Documents
NAGERCOIL-629 001
TABLE OF CONTENTS
TITLE PAGE
Notice Inviting Tender 1-3
On Line Bidding Instructions ( Section-I) 4-10
Scope of Work (Section-II) 11-20
Instruction to Bidders (Section-III) 21-28
Technical Bid (Section-IV) 29-30
Financial Bid (Section-V) 31-32
General Conditions of Contract (Section-VI) 33-35
Special Conditions (Section-VII) 35-38
Contract Labour Regulations (Section-VIII) 38-40
Mode of Payment of Monthly Bills (Section-IX) 41
Letter of Authorisation ( Section-X) 42
Advance Stamped Receipt (Section-XI) 43
Details of Experience (Annexure-I) 44
Tenderer’s Profile (Annexure-II) 45
Form of Agreement (Annexure-III) 46-48
Declaration-near relatives (Annexure-IV) 49
Certificate of Payment of EPF/ESI (Annexure-V) 50
Monthly payment of EPF/ESI (Annexure-VI) 51
Declaration of no dues to EPF/ESI (Annexure-VII) 52
Non Tampering of tender document 53
Cum Undertaking (Annexure-VIII)
BID Form (Annexure-IX) 54
Check list (Annexure-X) 55
Mandatory/Statutory records of workmen 56-65
Notice inviting tender 66
Online Technical Bid in XL Sheet 67-68
Online Price Bid in XL Sheet 69-70
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For and on behalf of the Chairman & Managing Director, BSNL New Delhi
digitally sealed Tenders are hereby invited by the Sr General Manager , BSNL,
Nagercoil , from registered ,reputed and experienced Agencies or Firms or
Contractors under two bid system for providing House Keeping and General
Services in various Telephone Exchanges /Offices situated in Nagercoil SSA
comprising of Agastheeswaram,Thovalai Kalkulam and Vilavancode taluks of
Kanyakumari District. The list of Telephone Exchanges/Offices where the works
have to be carried out on contract basis, with approximate area and other selected
details are in SECTION-II . For details please visit our website
www.tamilnadu.bsnl.co.in & www.tenderwizard.com/BSNL
1 Tender for House Keeping and General Services in
Description of Tender Nagercoil SSA
2 Cost of Work (Approximately Rs. 18800000/- ( One Crore Eighty eight lakhs only)
2013-2014
including PF/ESI/ Service charge/tax
3. Rs.2100/-( Rs2000 + 5% VAT) (Rs.Two thousand and
Cost of Tender Document
one hundred only) Non – refundable
4. Rs.367000/- (Rs.Three lakhs and sixty seven thousand
EMD
only)
5 Tender forms can be downloaded FROM 31/07/2014 10:00 Hrs
from the website
6. Last Date & Time for download of 20/08/2014 11:00 Hrs
Tender document
7. Last date for Receipt of Technical bid 20/08/2014 15:00 Hrs
offline (Hard Copy)
8. Due Date & Time for Online Receipt of 20/08/2014 15:00 Hrs
Tender
9. Due Date& Time of Opening of Tender 20/08/2014 15:30 Hrs
SECTION – I
General
c) Request Letter to M/s. ITI Ltd. in Company Letter Head for enabling profile.
(Note: All the supported documents should be attested by authorized person of the
company.)
5. Pay Annual Enrolment Fee as required through online through Credit card or
Debit card of any Bank (Master and Visa Card Only) .Punjab National Bank is the
service Provider.
7. On Enrolment as above the bidder’s Log in User Id & Password will be activated
for the Tenderwizard site.
8. Now the bidder will be able to Log-in into the Tenderwizard portal of BSNL by
using Digital Signature Certificate (e-Token), for downloading / uploading the
documents and participate in other tendering activities.
5
c) Download the required Form. Fill-up all the details as per guidelines. Sign across
the photograph and submit it to ITI Help Desk along with required payment for
DSC as under: For DSC Class-III Individual / Organization Rs 3933/- ( with 1 year
validity) Rs 4831/- (For 2 year validity). DD should be in favor of ANTARES
SYSTEMS LTD Payable at Bangalore
PLEASE NOTE:
i) The names and address in the supporting document and in the application form
should be the same.
ii) Please refer DSC Application Form for supporting documents required.
iii) Above DSC Charges are inclusive of 12.36% Service Tax.
3. Select the file to be uploaded, enter the “Attach Name & Attach Description”.
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i) Prospective bidders or General public can see and download free of cost PDF
format of the tender from the portal http://www.tenderwizard.com/BSNL
ii) To participate in the tender, Prospective Bidder have to download the Excel
formats, after login in the Home page of the website
www.tenderwizard.com/BSNL with User id/Password/Class III Digital
Signature Certificate during view & download period by paying the Tender
processing fee. Processing fee shall not be refunded in any case.
Steps to Download the Tender document & excel formats of particular tender:
a. Click on UNAPPLIED button. If the tender is due for request, then a Blue colour
icon will appear on the screen
b. Click on REQUEST button , Once the user requests for the tender, then form fee,
tender processing fee and attach documents page will be displayed and update the
required details .Kindly click on Submit button to send the request
c. Before entering the form fee and processing fee Details, Click on “Attach
documents” to attach documents. Once you Click on “Attach Documents” the page
will be redirected to document library . Select the required documents from the
list and Click on “Finish Selection”. After Finish Selection Click on “Attach”
option as displays below. Now enter the valid and correct form fee and processing
fee details, then Click on “Submit” button.
d. Click on INPROGRESS button (In status column bidder will find the tender as
Received.
f. Prospective Bidder has also to download the Excel Documents (Financial &
Technical bids), save without renaming it, fill the rates and save without renaming
it and then upload the same. Please refer Help Manual for Tender submission or
contact ITI Helpdesk. Once you finish with uploading of price bid/BOQ it will
change the colour to black from red. Repeat the same above steps to Download, fill
and uploading of Technical Bid.
Contractor must ensure to quote rate of each item. The column meant for quoting
rate in figures appears in YELLOW colour and the moment rate is entered, it turns
SKY BLUE. In addition to this, while selecting any of the cells a warning appears
that if any cell is left blank the same shall be treated as “0”. Therefore, if any cell is
left blank and no rate is quoted by the bidder, rate of such item shall be treated as
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“0”(ZERO).Rates quoted anywhere else shall not be considered. The bidder shall be
required to execute these items as per specifications and bill of quantity .
g. To enter the EMD details, click on “Update/Pay Now” and follow the steps below.
Enter EMD Details and click on “Add EMD”. Now User has to upload scanned copy
of EMD by clicking on “Upload” Option.After that the EMD colour will change from
red to black. Scan the EMD document and upload to the site. EMD scan copy
should be in jpg file format. Other file formats, system will not allow
h. To attach the general documents which are already up loaded . Select the
required documents from the list and then click “Finish Selection” & “Attach” to
add these documents to the particular tender If you want any changes in
Uploaded documents, Click on “Detach”, Update and upload the same once
again.
i. The intending bidder must read the terms and conditions in the notice inviting
tender & pre-qualification criteria carefully. He should only submit his bid if he
considers himself eligible and he is in possession of all the documents required.
k. Information and Instructions for bidders posted on website shall form part of
tender document. The tender is to be downloaded and uploaded only
on www.tenderwizard.com/BSNL after paying requisite processing fee.
l. The bid can only be submitted after uploading the mandatory scanned
documents, bid security in favour of Accounts officer(Cash) O/o GM BSNL
Nagercoil and other documents as specified.
m. After submitting bids the contractor can re-submit revised bid any number of
times but before stipulated closing time and date of online submission of bid as
notified
Once the EMD, Form Fee, Technical & Price Bid, Document Library, Mandatory
documents etc. are uploaded, click “Submit the Tender Form” on the tender
document screen. The user should compulsorily attach at least one document from
Document Library section. Once they click on Submit, it will give warning if you
want to make final submission then click on OK. Once more it will show you the
list of documents uploaded by you and to proceed accept the terms and conditions
and click on Submit button for final submission. Then once the user submits by
clicking on “OK”, the confirmations shall appear as an authentication to the
submission of the tender. Preserve the printout of confirmation as a proof of
submission. In this acknowledgement, Name of the bidder, Bid control number and
Bid submitted date & time is available. Note that the status of the tender will be
changed as “Submitted”, once user click on the final submission button and edit
attachment icon will changed from orange colour to green colour.
o. The bidder can withdraw the bid before stipulated closing date & time of online
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submission. In case, the vendor withdraws his submitted bid, then click
“Withdrawal” and provide reason for withdrawal and proceed. The tender will be
moved to Disqualified / Withdrawal section. Once withdrawn the tender cannot be
taken back.
r. The bidders are solely responsible to keep their email and bank account active
and to update their profile in case of change. This is essential as
communication shall preferably be done by e- mail by BSNL. Moreover, all the auto
generated mail by e-tendering portal shall be sent on this e-mail address.
s. Contractor can upload documents in the form of JPG format and PDF format.
t. Bidders are advised to open bank account with core banking solution branch
(with) NEFT / RTGS) in order to facilitate online payment of tender processing fee
and bid security for their own benefit.
u. Bidder shall read all the terms and General conditions of Contract ( GCC) before
submission of bid. Submission of bid shall imply that the bidder has seen and
understood the GCC and shall abide by the same without any deviations /
conditions. The GCC shall be part of agreement. If the bidder at any stage refuses
to accept the same, the bid shall be rejected and bid security shall be forfeited.
Further disciplinary action is liable to be taken including debarring from
participation in retendering of the same work or other works as deemed appropriate
by the competent authority.
9
Details of organisations where the bidder has carried out similar services as
10
per ANNEXURE- I.
Solvency certificate from the banker of the tenderer, for Rs.10 lakhs. (The
13
solvency certificate shall not be earlier than the date of issue of NIT).
SECTION – II
SCOPE OF WORK
A. HOUSE KEEPING
A.1. Daily Sweeping and garbage removal in carpet area [rooms, stair cases,
verandahs, customer service centers, and removing of garbage, waste
papers etc. from dustbins in all sections / units.
A.3 Daily cleaning of Toilets / Urinals & wash basins both inside and
outside the building as frequently as required but not less than 2 times
a day, using necessary implements and liquid scented phenyl of good
quality.
A.4 Daily cleaning of Bath Rooms if any by using soap oil and liquid
scented phenyl of good quality .Cleaning of Water Tanks & Water Sumps
once in a month in Telephone Exchanges and Main office units.
A.5 Daily washing and cleaning of drinking water containers, water coolers,
water vessels and utensils etc with washing agents of good quality.
Different persons should be employed for the works of water carrying
and cleaning of toilets.
A.6 Drinking water should be collected from the drinking water pipes daily
and stored in the water containers kept in various places of the
buildings. Drinking water should also be fetched from outside, wherever
necessary. The supply of drinking water to the staff wherever required.
A.8 Weekly cleaning of toilets, urinals and wash basins by using commercial
and disinfectant stain remover.
A.9 Daily sweeping in open area including open terrace but it should be
done to keep the premises clean and tidy. Weekly cleaning of drains at
staff quarters at Devasahayam street.
GENERAL SERVICES
B.1 Regular cleaning of doors & glass panes on windows in the Tele
Exchange and Office premises.
B.2 Daily Cleaning of equipment such as Battery, power plant, engine
alternator, AC plants, computer peripherals and fire extinguishers etc
in all exchanges and other places where ever required.
B.3 Extending assistance to TMs for cable fault clearance.
B.4 Cleaning of chairs, sofa, file racks, arranging and rearranging files in
file racks neatly and keep the records neat & tidy on all working days.
B.5 Extending manual assistance in the office for Carrying / Delivering of
Dak & Files, Jumper Slips / Advice notes.
B.6 Carrying / delivering of faulty /repair cards, Testing Equipment and
assistance in testing lines and Extending assistance for wiring and
Jumpering at MDF.
B.7 Maintenance of Garden [pouring watery area]/regular water cleaning
around the building and cutting of wild bushes wherever necessary.
Cleaning of sewage water flow inside outside the premises wherever
required.
B.8 Assisting to Electrical/Building Maintenance section for
electrical/Building maintenance in departmental buildings and
telecom quarters.
B.9 Fortnightly cleaning of Electrical fittings likes fans / tube lights /
switch boards / air conditioners etc with required protective gears.
[Saturday / Sunday].
B.10 Fortnightly cleaning of walls, ceiling, terrace and removing cobwebs.
[Saturday / Sunday].
B.11 Extending assistance for Diesel filling for GSM BTS, WLL BTS and
Exchange E/A
B.12 Inspection Quarters:
1. Taking care of guests round the clock.
2. Keeping the cutleries, vessels in proper condition.
3. Maintaining the entry register and remittance of money to the in-
charge of Inspection Quarters.
4. Upkeep of Bath and convenience room twice a day.
5. Changing of bedspread, pillow covers, towels etc, every time after
the guest vacating the room.
6. Arranging for washing of used bedspreads, pillow covers towels etc.
7. Upkeep of water cooler, fridge, AC units and other electrical
fittings.
B.13 Maintenance of Conference Hall /meeting halls etc keeping the linen
cloth frequently washed and serving refreshments at different
meetings.
13
B.14 Any other work as assigned by the officer-in-charge and any service
similar to those noted above.
B.15 All/any of the above services B1-B14 are general in nature and should
be provided at all points simultaneously and independently
during normal office hours. Services A1-10 shall be provided before
opening of office for daily work so that there is no disruption.
The work of House keeping services to be carried out in various BSNL offices,/Telephone
exchanges of Nagercoil SSA ( Containing unit offices of AGM(A),AGM( NW Plg), AGM ( NW-
OP)/CAO(TRA),AO(Cash),DE Maintenance NGC, DE Internal Nagercoil, DE(D TAX),
DE(BB),AGM(Sales),DE(Trans),DE Mtce.Kuzhiturai and DE Mtce Thuckalay) are mentioned below.
Time(hrs :mm)
Total man hours required per day for carrying out House keeping 40:30
and other conservancy works in Nagercoil SDCA
The House Keeping Points required per day for carrying out House keeping and = 40.5/8 h
other conservancy works in Nagercoil SDCA
= 5.06
= 5 HK Units.
15
11 5400 - 4 4 8 -
DE Office Bldg MRM, CSC , SDOT KZI
office ,SDE MRM @ PPK BUILDING 1:30
Total man hours required per day for carrying out House keeping and 19:40
other conservancy works in Kuzhithurai SDCA
The House Keeping Points required per day for carrying out House keeping and = 19.66/8
other conservancy works in Kuzhithurai SDCA
= 2.457
= 2.5 HK Units.
17
3 CAO Planning 2
4 SDE MM,NGC 1
AO CMTS/OP/ 2
5
BSNL Bhavan
Unit I Total 09
DE Txn,NGC(Unit:2)
6 Tele Exchange Bldg(Main)
SDE(PP) (PP-1 + WS-1+IQ-2) 04
7 SDE(MDF) 01
8 DE(Trans) & SDE(trans) NGC 02
SDCA
9 SDE (Genl) ZONE 02
10 CAO(F) 01
11 SDE(Mktg-CM) 01
12 SDE(Instln) 01
13 SDE(NWP-CM) 02
14 AGM(Sales-CM) 02
15 AO (D) Cash Accounts 01
16 SDE(CAF) 01
17 AGM(S&M-CFA) 01
18 SDE(CDOT) 01
19 SDE(Comp& IT) 01
20 SDE(BB) 01
21 SDE(Tx-Instln) 01
Unit II Total 23
18
DE (Mtce),NGC(Unit:3)
22
SDE Extl-1& SDE Extl-04
23 Kottar RSU
Vadasery RSU Building &
24
SDEExtl-II 16
25 Ramanputhur RSU
26
SDES Extl-IV NGC
27
SDE-Extl III
DE(Maintenance,)
NGC (Unit:4)
28 Kanyakumari MBM
Kanyakumari RSU
29
Telecom Centre,KKM
30
DTO,Nagercoil
31
Aramboly Exchange
32
Boothapandi Exchange
33
Tadikarankonam Exge.
34
Eraviputhur Exchange. 18
35
Ramapuranm Exchange
36
SDOT,Nagercoil
37
Thengamputhur, Exge.
38
Swamithopu Exchange.
39
Eathamozhi Exchange.
40
Azhagappapuram ,Exge.
41
Keeriparai Exge
42
TOTAL 66
19
DE Mtce; Thuckalay
Tele. Exge Bldg. 10
1
Thuckalay. DE(M) ,
SDE(ID) & SDE EXTL And
SDE(G) & CSC Thuckalay
2 OFC,Thuckalay 1
3 Thiruvithancode 1
Exchange
4 Villukiri RSU 1
5 Aloor Exge 1
6 Manakkavilay Exge. 1
KUZHTHU
7 Kattathurai Exge 1
-RAI
8 SDE ,Neyy0or Office SDCA 1
ZONE
9 Neyyoor Extl cable/line 4
Mtce
10 CSC,, Neyyoor 1
11 SDE/ID Colachel 1
SDE(G) Colachel 2
12
And CSC Colachel
20 Karingal Exge-I 1
21 Karingal Exge-II 2
24 Thengapattanam Exge. 1
25 Kollencode-1 Exge 1
26 Kollencode-2 Exge 1
27 Moovattukonam Exge. 1
28 Cheruavallur Exge 1
29 Pathukani Exge 1
30 Lowerkodayar Exge 1
31 CSC Marthandam 4
32 SDOT Office,KZI 1
33
M/W station 2
Thaiyalumoodu
34 SDE ID Kulasekharam 1
35 Kulasekharam Exge 3
36 Arumanai Exge 3
37 Thiruvattar Exge 3
38 Kadayalumoodu Exge 1
39 SDE FM /MRM 1
TOTAL 72
SECTION – III
INSTRUCTION TO BIDDERS
1 The bidder may be a proprietary firm, Partnership firm, Limited Company,
Corporate body legally constituted, as per law with valid registration on the
last date of submission of the bid.
2 The bidder should have an office in Nagercoil or in a position to set up an
office at short notice.
3 The tender documents can be downloaded from the website
www.tenderwizard.com/BSNL in which case the document cost Rs.2100/-
( Rs 2000 + 5% VAT) (Rupees Two thousand and one hundred only)
must be paid through D.D favouring Accounts Officer (CASH) O/o GM ,
BSNL, Nagercoil-1, and submitted offline prior to opening of bids . Non
submission of cost of Tender forms as prescribed above will lead to
summary rejection of bid.
4 The bidder is advised to go through the tender documents carefully before
submission of bid . Failure to furnish all the information required as per
Bid Documents or submission of Bid not substantially responsive to the
Bid Documents in every respect will be at bidder’s risk and will result in
rejection of the Bid. All the pages of the tender form should be Digitally
signed by the bidder as a token of acceptance
5 Any attempt to negotiate directly or indirectly or any attempt to secure any
interest of the tender or to influence the authorities concerned for
acceptance of the tender by any means or form will render tender liable for
exclusion from consideration.
6 Any addition/ deletion/modification in tender documents will not be
accepted and tender will be rejected. Tender document is not
transferable. Conditional Tender is not accepted.
7 ELIGIBILITY CONDITION : The firms should have:-
1. Experience for having carried out two similar major works of engaging at
least 100 or more contract workers in Central/ State Govt. Bodies-
Departments/BSNL/or similar PSUs in the last six years with proof of
payment/copy of Muster roll.
2. The bidder must be in possession of requisite Labour license from the
competent authority of Labour Department which is valid and current and
a copy of the same may be endorsed.
3. EPF Registration Certificate and Latest EPF payment challan copy.
4. ESI Registration Certificate and Latest ESI payment challan copy.
5. The firm/company should have no dues to be paid to law enforcement
authorities like EPF/ESI and the firm/company should not have violated
labour R&A act 1970 amended from time to time. In this respect the
firm/company shall submit declaration as per annexure xx
6. Income tax return copy for the previous year 2013-2014
22
8.2 EMD can also be paid in cash at the cash counter of the Office of the
General Manager, BSNL, Nagercoil during working hours on all
working days from 10:00 hrs to 14:00 hrs from 31/07/2014 to
20/08/2014 . The Original Receipt obtained for payment of EMD
should be compulsorily submitted to the competent authority before
the bid opening . Otherwise tender will be rejected.
8.4 The EMD of the successful tenderer will be adjusted against the
payment of Security Deposit while entering into an agreement.
8.7 EMD will be refunded to the unsuccessful tenderer after the finalization
of the tender on production of advance stamped receipt.
9 PERIOD OF VALIDITY OF BID: The rate quoted will remain valid for a
period of 150 days from the date of opening of the tender. A bid valid
for shorter period shall be rejected by BSNL Nagercoil as non-
responsive.
10 PERIOD OF CONTRACT: Tender period is one year with effect
from date of award of contract However, GM BSNL Nagercoil
reserves the right for further extension for six months or upto
the date of finalization of the next tender whichever is earlier if
necessary on the same agreed rates, terms and conditions.
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11.0
Pp PREPARATION AND SUBMISSION OF TENDER
11.1 The bidder is required to submit the TECHNICAL BID and
FINANCIALBID in two digitally sealed excel sheets online.
11.3 The FINANCIAL BID should be submitted thro’ online only. Any one
bidder can submit a single rate quote only.
The Envelope containing Hard copy of technical bid along with mandatory
documents should be sent by Registered post or should be submitted in
person in the Tender box kept in the chamber of AGM (admn) Nagercoil on or
before 15.00 hrs of 20/ 08/2014. The bidder should ensure that Technical
bid is submitted thro’ both offline(Hard Copy) and online before the stipulated
time.
12 Late Bids :Tenders cannot be submitted online after the specified time of
closing of the tender . It is the responsibility of the tenderer to ensure
timely submission of tender online before the stipulated time. BSNL will
not be responsible for any delay on the part of the bidder.
15. The representatives of the bidder should bring the letter of authorization
in (SECTION - X )
16. If holiday is declared for the tender opening day, Tender will be opened on
the next working day.
2. The bidder’s SERVICE CHARGES per month for items of works Listed
underB1 to B15. The service charges to be quoted should not be less
than 3% of the amount mentioned in 1 of section-V for the two
categories of work ie, I. House keeping Services II.General services.
The rates should be indicated both in words and figures . In case of
discrepancy between the figure and words, the rates given in the words only
will be taken as authenticated and no further clarification will be sought
from the bidder. Financial Bid should be submitted only thro’ online in
the format at SECTION-V as available in the mandatory excel sheet.
The service charges quoted less than 3% will be rejected.
19 EVALUATION.
19.1 Evaluation of financial bid will be done on the basis of service charges
quoted for the works listed under A1 to A10 along with cost of cleaning
materials and the service charges quoted for items listed under B1to B15.
19.2 work will be divided between successful bidders as per administrative
convenience if more than one bidder quoted the same rates.
19.3 If there is any difference between the rates quoted in figures and words,
the rates quoted in words only be considered for evaluation.
20.2 The security deposit shall be deposited in any one of the following
ways.
26
22.3 In the event of such arbitrator to whom the matter is originally referred,
being transferred or vacating his office or being unable to act for any
reasons whatsoever, Chief General Manager shall appoint another person
to act as arbitrator in accordance with terms of the agreement and the
27
26 PENALTY
a) The House keeping works should be carried out to the fullest satisfaction
of the Officers in charge of the Buildings concerned. In case of
unsatisfactory service or any lapse on the part of the contractor or his
28
SECTION- IV
TECHNICAL BID FORM
2 Details of organizations where the bidder has carried out similar services
as per ANNEXURE- I
3 Original cash receipt / Demand Draft for EMD amount paid.
4 Original cash receipt/Demand Draft towards the cost of Tender
document.
30
5 Solvency certificate from the banker of the tenderer ,for Rs.10 lakhs.
(The solvency certificate shall not be earlier than the date of issue of NIT)
6 Tenderer’s profile, duly filled in as per ANNEXURE- II of the tender
document
9. All pages of Tender document ( Except financial bid form) duly signed by
the bidder or authorised representative.
This is to certify that I/We, before signing this tender ,have read and fully
understood all the terms and conditions contained herein and
undertake myself/ourselves to abide them.
( Signature of Bidder):
Name (in Block letters) :
Address:
(Seal)
SECTION – V
FINANCIAL BID - RATE SCHEDULE
(Tender For House Keeping & General Services for Nagercoil SSA )
No : G-1/E-Tender/HS &GS/NGC SSA/2014-2015/ dated. at Nagercoil the xx/x/2014
Sl.no For Works Under Minimum Wages No.of AverageWorking Total Monthly
A1 to A10 Fixed by Dist. Points Days/Month Amount
(HK Services) Collector
1 Wages payable by Rs.330/= Per 7.5 28.6 Rs.70,785/=
day(Applicable
BSNL
Minimum wages)
2 EPF contribution 12% + 1.61% on (1) ( i.e Limited to Rs 6500 Rs.6635/=
from BSNL x 7.5)
3 ESI contribution 4.75% on (1) Rs.3362/=
from BSNL
Service charge To be quoted by bidder as lump sum
required per amount (Should not be less than 3%
4 Rs. ……………
month on (1). of total monthly amount in 1).
Sl.no For Works Under Minimum Wages No.of Average Total Monthly
B1 to B15 (General Fixed by Dist. Point WorkingDays/ Amount
Services) Collector Month
1 Wages payable by Rs.330/= Per 138 28.6 Rs.13,02,444=
BSNL day(Applicable
Minimum wages)
2 EPF contribution 12% + 1.61% on (1) ( i.e Limited to Rs 6500 Rs.1,22,082/=
from BSNL x 138)
3 ESI contribution 4.75% on (1) Rs.61,866/=
from BSNL
Service charge To be quoted by bidder as lumpsum
required per amount (Should not be less than 3%
4 Rs. ……………
month on (1). of total monthly amount in 1).
5 Service Tax on As applicable from time to time Will be paid
(1)+(2)+(3)+(4) By BSNL
payable by BSNL (At present 12.36%)
I/We hereby quote rates for providing House Keeping and General Services in NagercoilSSA.
A . Service charge per month for (In fig) Rs. ………………………………………
providing House keeping Services (In words) Rs. ……………………………………
A1 to A10 (Refer section II) Only ………………………
(service charge quoted should not be less than 3% of total monthly amount in 1
on both categories).
SECTION – VI
GENERAL CONDITIONS
1. The contractor should strictly adhere to the statutory regulations
viz;Minimum Wages Act ,EPF Act 1952 ,ESI Scheme, Contract Labour [ R &
A ] Act 1970 and Central Rules 1971 and any other regulations covered
under Labour Act.
2. The contractor should register himself/herself/themselves with Asst.Labour
Commissioner and also with EPF and ESI authorities concerned to the zone
area.
3. The contractor should abide by the Central/State Labour Welfare
Legislations.
4. The contractor shall be solely responsible for payment and compensation
under Wage Compensation Act 1923 as in force from time to time applicable
in the event of accidents causing injury/death to his/their workers.
5. The tenderer should sign in all pages of the tender documents in token
of acceptance of tender conditions while submitting the tender.
6. The tender BID incomplete in any respect or with any ambiguity will be
liable for rejection.
7. Sr. GM BSNL Nagercoil reserves the right to reject / accept any/ part or
whole tender without assigning any reasons whatsoever.
8. Sr. GM BSNL Nagercoil reserves the right to award the work to deserving
party either in full or parts thereof. The decision of GM BSNL is final and
binding.
9. Sr. GM BSNL Nagercoil reserves the right to change the specifications at any
stage before the commencement of the said work.
10. Sr.GM BSNL Nagercoil reserves the right to award 65% of the work to the
lowest bidder, and the balance to next lowest, if required.
11. Sr.GM BSNL reserves the right to offer counter offer against price quoted by
the bidder.
12. Succecssful Tenderer shall enter in to an agreement,after remitting
the Security Deposit, in a Non-judicial Rs.100/- worth stamp paper in
the FORMAT given in ANNEXURE –III within the date stipulated in the
letter of intimation.
13. Sr.GM BSNL Nagercoil reserves the right to terminate the contract after
giving 30 days notice, without assigning any reason whatsoever. No
compensation shall be payable towards purchase of materials/hiring of
man- power in respect of the work
14. After acceptance of the tender, if any condition of the contract is violated,
the Sr GM BSNL reserves the right to terminate the contract. In such case ,
the Security Deposit will be forfeited to BSNL, without prejudice to any other
actions including black listing .
15. The period of contract will be for ONE YEAR with effect from the date
of award of contract and Sr GM reserves the right for further extension
of six months if necessary
34
16. Sr. GM BSNL reserves the right to terminate the contract without notice in
the event of any prohibition notified by appropriate government.
17. Sr.GM BSNL Nagercoil reserves the right to increase/decrease or alter
the quantum of work [i. e. No. of exchanges / House keeping units and
payment for the above will be increased or decreased pro-rata basis.
18. In case of any dispute before or after awarding the tender, the decision of
Sr.General Manager BSNL Nagercoil shall be binding on the bidders.
19. Service charges approved will not be increased due to
increase/decrease in labour rate.
20. The contract awarded to the approved tenderer is not transferable.
21. Sr.GM BSNL Nagercoil reserves the right to offer the contract to any other
agency, in case of unsatisfactory work on the part of the approved
agency.
22. If the contractor is found to be benami of any other person at a later
date, this contract will be terminated immediately.
23. In case Sr. GM BSNL suspects or finds that any work is entrusted to any
sub-contractor on piecemeal basis or regular basis, Sr.GM BSNL
reserves the right to terminate the contract.
24. This award of work contract will not confer any right for regular
appointment in BSNL Nagercoil. The contractor /agency should make
his/her/their workers fully aware that BSNL shall not have any
obligation to give any temporary or permanent employment to workers
employed by the contractor.
25. The Contractor shall pay the wages to the personnel on or before the
07th of every succeeding month, irrespective of delay in payment of Bill by
BSNL for whatever reason.
26. Normally working hours of full time workers should not exceed 8 hours a
day. However the part time workers will be deployed on proportionate
duty hours as per the actual requirements
27. Near relatives of BSNL Employees are prohibited from participating in
this tender. The Tenderer should give a certificate (ANNEXURE-IV) that
none of his/hers/their near relative is working in BSNL. In case of
proprietorship firm, certificate will be given by the proprietor. In case of
partnership firm, the certificate will be given by all the partners,and all
the directors in case of limited company. Any breach of this condition
may lead to cancellation of tender/work, and EMD/SD will be forfeited at
any stage whenever it is so noticed.
28. In case of breach/violation of any of the terms and conditions of this
tender, the contract will be terminated and the Security Deposit will be
forfeited and the contractor will be debarred from participating in any of
the Tenders pertaining to BSNL Nagercoil for a period of two years
28 (a) In future due to financial crunch or change of BSNL Policy the tendered
works may be reduced in quantum or may be cancelled totally at the
discretion of Sr GM BSNL Nagercoil .
35
30. At the end of the contract, if any unpaid service tax is noticed , BSNL will
deduct the same from the available security deposit of the contractor or
from the pending bills.
SECTION – VII
SPECIAL CONDITIONS
7 The labourers shall be given paid weekly off after six continuous working
days.
8 All national holidays shall be paid holidays for the workers.
9 Monthly payments should be made by the contractors to the labourers
directly in the presence of BSNL authorised officers by 07th of every
month. Monthly Wage sheet consisting the following columns shall be
presented while making payment to the labourers. The contractor should
submit a certificate that the wages have been paid along with the
signature of witness from a BSNL Officer. Name of labourer / Designation
/ Wages per day / No. of days on duty / No. of Weekly off days / Total
days payable / Total amount for which wages claimed in the bill and
paid.
10 The monthly bills of contractors except the first bill shall be accompanied
with the paid challans of EPF & ESI of the previous month in favour of
the labourers. These challans should be exclusively for the Contract
workers of Nagercoil SSA only. The list of labourers showing the
names, amount paid must be enclosed along with the paid challans, duly
attested by EPF /ESI Authorities.In respect of EPF the paid e-Challan
(ECR) with TRRN number will be considered as authenticated which will
in turn be checked with EPF Website(WWW.EPFOINDIA.GOV.IN) for the
labourers supplied by the contractor. No consolidated proof of challan by
including various other establishments will be accepted.
to impose penalty not exceeding three times the wages payable to the
contractor for each such personnel identified.
19 If any property or materials of BSNL is lost or put to loss / damage due
to negligence of the agency or the supplied contract worker, the agency
will be held fully responsible and should reimburse the cost of loss /
damage so incurred. The decision of BSNL Nagercoil regarding the
quantum of loss and negligence will be final.
20 In case any workman of the agency suffers injury / damage or meets with
an accident during the discharge of duty, the entire cost of compensation
should be borne by the agency and the BSNL Nagercoil will not
compensate any claims / damage / compensation.
21 The Agencies should ensure that the persons deployed by them should
not participate in/ organise any Dharna or Agitation or Strike. They
should also ensure that the persons deployed by them should not
participate in any Dharna or Agitation or Strike organised by the Trade
Unions / Associations of BSNL. The Contract will be terminated for
violation of the above condition.
22 The contractor should renew the Labour Licence, as and when required
and intimate to this office.
23 The contractor should also ensure that the minimum wages fixed by the
competent authority are paid to the workmen and a certificate to this
effect should be produced to BSNL Nagercoil every month along with bill.
24 The sweeping and scavenging works will be treated as part time works
only. Such works should be carried out before commencement of the
office and during lunch break or after office hours.
25 In the case of absence / leave against the works of sweeping /scavenging
the contractor must make his own alternate arrangement immediately
without fail and intimate the same to Officer incharge.
26 The contractor or his representative shall meet the designated BSNL
officers daily at SSA Head Quarters
27 The workers should not be changed without written approval of the
competent authority
28 The wages shall be paid to workmen without any deduction except those
under the payment of Wages Act and Minimum wages Act.
29 The contractor shall ensure healthy industrial relations with his/her staff
and settle workers grievances without disruption of house keeping and
general services.
30 The engagement and employment of persons and payment of wages to
them as per the existing provisions of various Labour Laws & Regulations
is the sole responsibility of the contractor and any breach of such laws
and regulations shall be deemed to be breach of this contract. Payment
should be made to the workers as per the rate mentioned in the
document. For the part-time workers, wages are to be paid
proportionately. (i. e. hourly basis)
31 The contractor should furnish the following documents along with the
monthly bills , the details of workers employed with names and
amount of wages paid , amount of EPF contribution , along with
Electronic Challan Cum Return ( ECR), employees share of EPF
38
SECTION - VIII
BY THE CONTRACTOR
4 Any other payment such as Bonus etc. shall be the responsibility of the
Contractor and shall be borne by the Contractor only. The contractor shall be
held wholly responsible for any action taken by statutory bodies for
violation/non-compliance of any such provision/rule of above Acts.
them available at BSNL Office when called for. Indicative list of such
records is listed below (copy enclosed):
6 The contractor shall obtain the signature of the worker on the wage
slip at the time of disbursement of wages.
8 The above records and the following returns filed by the contractor will
have to be produced to BSNL on demand and original/photocopies of
these records should be handed over after completion of the contract.
received from the Labour Officer or any other person, authorised by the
Central Govt.
12 The Central Govt. may from time to time add or amend the regulations
and on any question as to the application/interpretation or effect of
those regulations, the decision of the BSNL shall be final
41
SECTION - IX
MODE OF PAYMENT OF MONTHLY BILLS TO THE AGENCY
1 The contractor shall submit the monthly bills in triplicate with an Advance
Stamped Receipt to the unit officer concerned for processing for
payment on or before 3rd of every month.
4 The BSNL reserves its rights to withhold bills, if the contractor fails to
produce proof for remittance of the ESI/EPF dues
5 The contractor shall submit a certificate to the effect that he had paid
the wages completely for the previous month. The List showing the
details of labourers engaged in that month along with wages paid to
each of them and EPF & ESI paid for them shall also be submitted, in
the following format (ANNEXURE-VI) along with Electronic Challan
cum return.
6 In case of absence / non-performing of work, pro-rata deductions with
appropriate penalty will be made in the bills by the unit officers.
9 The contractor is fully responsible for any failure towards the non
payment of EPF / ESI / ST which may lead to penalty by the
concerned authorities. The responsibility will continue even after the
tenure of the contract.
42
SECTION-X
To
The Assistant General Manager (Admn.),
O/O General Manager
Bharat Sanchar Nigam Ltd.
Court Road Nagercoil- 629 001
Following person is hereby authorized to attend the bid opening for the
tender mentioned above on behalf of
_____________________________________________ (Bidder) in order of preference
given below.
II
I II
Alternate Representative.
Signatures of bidder .
or
2. Permission for entry to the hall where bids are opened may be
refused in case authorization as prescribed above is not followed.
43
SECTION – XI
from the Accounts Officer (Cash), O/o GM, BSNL Nagercoil-1 towards the
refund of EMD of the tender for House Keeping and General Services in
Signature:
Address:
44
ANNEXURE: I
Details of other organizations where such contracts were undertaken during last six
years (enclose supporting document)
Place:
Address :
45 Affix self signed
Passport size
photograph of
ANNEXURE: II the tenderer
TENDERER’S PROFILE /authorized
General : signatory holding
power of
attorney
1. Name of the tenderer/firm…………………………………………
4. E-Mail Address…………………………………………………..
i) Proprietorship.
ii) Partnership
iii) Private Limited
iv) Public Limited
7. Name of Proprietor/Partners/Directors………………………………………..
…………………………………………………………………………………
I/We hereby declare that the information furnished above is true and
correct.
Place :
Date :
Signature of tenderer/Authorized Signatory………….
Name of the Tenderer………………Seal of the tenderer
46
ANNEXURE: III
FORM OF AGREEMENT
(To be executed on a non judicial Stamp Paper of Rs.100/-)
No : G-1/E-Tender/HS &GS/NGC SSA/2014-2015/ 1 dated. at Nagercoil the
xx/x/2014
Sub Tender for house Keeping and General Services
for various offices/exchanges in Nagercoil SSA 2014-15
located in Kanyakumari District.
Whereas the beneficiary had invited tender for House Keeping and
General Services vide tender no………………………………………………….
Opened on …………………at………… hours and the obligator offered to
supply the same to the beneficiary as per specification and beneficiary has
accepted the offer of the obligator on the terms and conditions hereafter
under above tender.
In this Agreement, words and expression shall have the same meanings as
are respectively assigned to them in the conditions of contract hereafter
referred to.
I/We hereby tender to execute for BSNL the work as specified in the
Schedule of works and instructions annexed hereto or as may be given by
the Sr. General Manager,BSNL, Nagercoil or his representatives in
consideration of payment being made by the quantity of work executed at
the rates approved.
I/We agree to abide by and fulfill all the Terms and Conditions of this
tender.
I/We hereby abide by the condition that we shall forfeit the amount paid
by us towards security deposit to the BSNL if we withdraw the tender after
final acceptance of the tender OR fail to execute the prescribed works
within the time prescribed for the same.
I/We will not claim any interest on EMD or Security Deposit while these
amounts are in the custody of the BSNL.
47
I/We are accepting that the accepted rates will be valid for a period of
ONE YEAR commencing from the date of awarding the tender and agree
for further extension if necessary on the same rates.
I/We agree that all the payment of Minimum rates of wages for the
areas concerned for unskilled workers as fixed by Ministry of Labour and
Employment or the corresponding rates as fixed by the State Govt/District
Collector whichever is higher and subsequent revision of wages by
Ministry of Labour and Employment or the State Govt/District collector if
any during the Tender Period, advances, ESI contribution, EPF, bonus
and all other liabilities imposed by the Labour Laws, wherever applicable,
will be our sole responsibility and also agree to indemnify the BSNL in this
regard. Payment of monthly wages will be made in the presence of any
BSNL authorized officer.
I/We agree that we will be held fully responsible to reimburse the cost of
the loss / damages incurred due to the negligence of our staff and the
decision of the BSNL so as to the loss and negligence is final.
I/We agree to undertake to pay the wages for the contract workers on or
before 07 th of the following month without waiting for the bill settlements
from BSNL, Nagercoil.
I/We agree to undertake that we are responsible for taking all possible
safety precaution during preparation for and actual performance of the
works and for keeping the site in a reasonable safe condition and the
contractor shall protect the life of all his unskilled labourers and
property of BSNL and of the public from damage or losses resulting
from his operations and shall minimize the disturbance and inconvenience
to the public.
I/We agree to undertake the work within 15 days from the date of issue of
firm order.
I/We agree to submit the License from the concerned Labour authority
within one month from the date of award of the work.
I/We agree to ensure that the person employed by us will not participate
or organize any Dharna or Agitation or Strike. We also agree to ensure
that the persons employed by us will not participate in any Dharna or
48
3. I/We agree that all the required consumable materials such as soap
powder, Dettol, phenyl ,odonil etc. should be procured by the agency
themselves of standard and good quality and render service to the
satisfaction of the controlling officer / his representatives.
I/We agree that in case of any dispute, the decision of the Sr. General
Manger, BSNL, Nagercoil - 629 001 regarding meaning and effects of this
tender and agreement and also on the disputes arising out of the
execution of the work and settlement of claims shall be final and legally
binding.
I/We agree that to settle the disputes, the matter may be referred to an
Arbitrator so appointed by the BSNL for the purpose and the decision of
the arbitrator will be final and binding on both the parties.
I/We agree to abide by all the conditions stipulated above and also the
condition given in the tender schedule.
This agreement will remain by and between for the period from…………
to………….and the extended period of this contract.
Signature : Signature :
Name : Name :
Designation : Designation :
With stamp with stamp
For and on behalf of For and on behalf of
The obligator beneficiary (BSNL)
Signature Signature
Name & Address of Name & Address of
Two witnesses Two witnesses
1. 1.
2. 2.
49
ANNEXURE-IV
DECLARATION OF NEAR RELATIVES OF BSNL EMPLOYEES.
“I……………………………….….S/o……………………………
residing…at…………………………………………………………………..………
……………………………..………………………………………………… hereby
certify that none of my relative(s) as defined in the Tender document
is/are employed in BSNL unit as per details given in tender document.
In case at any stage, it is found that the information given by me is
false/ incorrect, BSNL shall have the absolute right to take any
action as deemed fit, without any prior intimation to me.
Place:
Address :
50
ANNEXURE-V
CERTIFICATE OF PAYMENT OF EPF / ESI.
Address.
51
ANNEXURE -VI
paid to the
EPF amount
employer’s
address of
ESI amount
(Employee’s
Net amount
portion &
labourer
engaged
Min.Wage
portion)
General
Remarks.
allotted
allotted
Service
Name &
EPF No.
ESI No.
For the
In Rs.
In Rs.
In Rs.
S.No
4
5
Place.
Date.
ANNEXURE-VII
(To be produced in company’s letter head)
The above declarations are given in accordance with the tender conditions.
Signature of Proprietor/Partner/Director
(Shri/Smt./Ms------------------------------)
ANNEXURE-VIII
NO MODIFICATION OF DOCUMENT CUM UNDERTAKING
(To be produced in company’s letter head)
ANNEXURE - IX
BID FORM
Dear Sir,
We agree to abide by this bid for period of 90 days from the date
fixed for bid opening and it shall remain binding upon us and may be
accepted at any time before the expiration of that period.
Until a formal work order of contract is prepared and executed, this
bid together with your written acceptance thereof in your notification of
award shall constitute a binding contract between us.
We understand that you are not bound to accept the lowest or any
bid, you may receive. Dated this ………………. Day of …………….. 2012.
Signature:
Name:
Duly authorized to sign the bid for and on behalf of ……………….
ANNEXURE-X
CHECK LIST OF DOCUMENTS SUBMITTED
sl. Contents of 1st Envelope (Technical) All documents to be scanned and Submitted/Not
uploaded in single pdf file. Submitted
1 Registration certificate of the firm. Yes/no
EPF Registration certificate with Latest EPF payment challans Yes/no
2 copy in respect of previous work.
ESI Registration certificate and Latest ESI payment challans Yes/no
3 copy in respect of previous work.
4 Valid Labour License. Yes/no
Experience certificate in respect of two major works of Yes/no
similar nature of engaging atleast 100 contract workers in
5 Central/State Govt. bodies/Department /BSNL/ similar
PSUs/in the last 6 years along with proof of receipt of
payment or Muster roll.
Certificate or allotment letter of Service Tax Number and Yes/no
6
service tax return for the year 2013-2014.
7 PAN Number from Income Tax department. Yes/no
1 2 3 4 5 6
7 8 9 10 11 12
57
Form XIV
(See Rule 76)
Employment Card
3. Nature of employment/Designation……………
6. Tenure of employment……………………
7. Remarks………………………………………
Signature of Contractor
58
FORM XV
[See Rule 77]
Service Certificate
Name and address of contractor ………………….…. Name and address of establishment in/
…………………………………………………
Name and address of the work- Name and address of Principal Employer
…………………...…………………...………..
Sl. No. From To Nature of work done Rate of wages (with Remarks
particulars of unit in
case of piece work)
1 2 3 4 5 6
59
Muster Roll
Sl. Name of workman Sl. No. in the Designation/nature of No. of days Units of work
No. register of work done worked done
workmen
1 2 3 4 5 6
7 8 9 10 11 12
13 14 15 16
61
Form XVIII
[See Rule 78 (1) (a) (i)]
From……….to……………..
12:15 done
1 2 3 4 5 6 7
Basic Dear Over Other cash payments Total Deductions, Net Signature/Thumb Initial
wages ness time (nature of payments if any, amount impression of of
Allo to be indicated) (Indicate paid workman contractor
wances nature) or his repre-
sentative
8 9 10 11 12 13 14 15 16
62
Form XIX
[See Rule 78(1)(b)]
Wage Slip
6. Deductions, if any……..
1 2 3 4 5 6 7
8 9 10 11 12 13
64
1 2 3 4 5 6
7 8 9 10 11 12
65
1 2 3 4 5 6
7 8 9 10 11
66
For and on behalf of the Chairman & Managing Director, BSNL New Delhi
digitally sealed Tenders are hereby invited by the Sr. General Manager , BSNL,
Nagercoil , from registered ,reputed and experienced Agencies or Firms or
Contractors under two bid system for providing House Keeping and General
Services in various Telephone Exchanges /Offices situated in Nagercoil SSA
comprising of Agastheeswaram,Thovalai Kalkulam and Vilavancode taluks of
Kanyakumari District. The list of Telephone Exchanges/Offices where the works
have to be carried out on contract basis, with approximate area and other selected
details are in SECTION-II . For details please visit our website
www.tamilnadu.bsnl.co.in & www.tenderwizard.com/BSNL
BSNL,Nagercoil-629 001.
67
www.tenderwizard.com/BSNL
BHARAT SANCHAR NIGAM LIMITED
Office of the General Manager, BSNL
BSNL BHAVAN, Court Road,NAGERCOIL-629 001
TECHNICAL BID
Tender NO: G-1/E-Tender/HS &GS/NGC SSA/2014-2015/ 19 Dated. at Nagercoil the 30-07-2014
Name of work:PROVIDING HOUSE KEEPING & GENERAL SERVICES
FOR NAGERCOIL SSA 2014-2015
SECTION IV
www.tenderwizard.com/BSNL
BHARAT SANCHAR NIGAM LIMITED
Office of the General Manager, BSNL
BSNL BHAVAN, Court Road,NAGERCOIL-629 001