(1) When is it appropriate to conduct a face-to-face meeting rather than

communicating via email and vice versa?

(2) In the Chapter 7 section on composing emails, when e-mailing your
professors, do you (a) include a subject line? (b) include a greeting? (c)
organize the body of the email for readability, clarity of content, (d) consider
the audience? (e) consider your tone? (f) proofread it before sending it? (g)
close effectively?
(3) Being in an online class, students must communicate via email with their
professors. Are email correspondences with your professor considered to be
a professional business correspondence? Why or why not? Based on your
answers above in (2), should you improve on your email communications with
your professors?

Face-to-face meetings should only be conducted when the message cannot wait and is
extremely important. Face-to-face meetings shouldn’t be conducted if the topic of the meeting
could be simply communicated through email. In order to ensure that the purpose of the
meeting is valid, it is important to communicate with the main people involved to see if they
believe the meeting is worth taking away time from other tasks. Emails should be sent out for
simple topics with short, informal messages and meetings should be held for more complicated
topics.

I feel as though it is important to consider all of the Chapter 7 email process steps when
composing an email to a professor. Although the process may seem lengthy, all of the steps are
definitely important in order to be respectful. I believe that the most necessary steps are
including a subject line, greeting, and considering tone. Emailing professors does not need to be
formal, but it should not be formatted the same as emailing a classmate.

Email correspondences with professors are similar to professional business correspondences,

but I don’t consider them to be the same. Personally, I think that emails to professors are more
casual than professional business emails. I feel this way because I am more comfortable
interacting with educational advisors than businesspeople. Some professors are more casual
than others so I don’t focus on formatting emails as much. However, I should improve email
communications with my professors because I can sometimes make mistakes due to lack of
proofreading.

Guffey, M. E. &. Loewy, D. (2017). Business Communication: Process and Product.

(9th Ed.). Cengage