AUDIT ON THE ISSUANCE OF FIRE SAFETY INSPECTION CER

Fire Stations
ACTION PLAN

Audit Recommendation Responsible Timeliness

Activity/ies Person/
Office From

STATION 1

1. The BFP should evaluate the following Responsible

requirements in their Citizen's Charter Activities conducted by person/
and Operational Procedures Manual to the fire station about the office within
decide on whether or not to continue or audit recommendation the fire
propose the discontinuance of the same, station
viz:
Unified Application Form
is issued by LGU BPLO
1.a. The use of Unified Application Form- prior the issuance of LGU BPLO Office Hours
severalLGUs do not use this form and the Business Permit
BFP can neither impose it on them. These Assessment.
LGUs made their own application form.
Visitor's are required to
Log in and out for every
transaction done at this
station. This station have
separate logbooks for
record keeping of
released FSEC,FSIC-
Occupancy and FSIC CRO Office Hours
1.b. The use of logbook, claim stub and Business permits and
written notice for lacking requirements - other FSC clearances. CRO
evaluate the benefits maintaining the issues Claim stubs to
logbook and issuance of claim clients if permits are not
stubs/written notice. These requirements released on the same day
are hardly followed in the Fire Stations. of application.

1.c. On retaining original/duplicate copies

of FSIC - applicants not claiming their
original copies of FSIC; FS not forwarding CRO & FSI Office Hours
copy of FSIC to BPLO; and approving in
advance FSIC prior to compliance with
"negative" observations. Fire Stations Partially Implemented/
should ensure that: a.) original copy of This station issues the
FSIC must be released to the applicants; Original and Duplicate
and duplicate copy of FSIC must be copy to the owner of
forwarded to LGU-BPLO establishment.
2.The BFP should issue a policy clarifying
or enhancing the ff internal controls:

2.a.Designation and Bonding of

Accountable Officers - the designation of
Collecting Officers/Agents should follow
the requirements of IRR of RA 9514. Their
respective roles and responsibilities Collecting Officers and
should be provided with funds for their Collecting Agents, Petty
cash accountability/fidelity bond as Cash Custodian are
accountable officers. bonded CFM & Coll. AgYearly

2.b. Pre-signed Official Receipts by the

Fire Marshal - this in itself is not a good
internal control practice for this tolerates
sacrificing accountability for convenience
and/or facilitation. Additional safeguards
should be implemented to strengthen
accountability in handling gov't funds
(e.g. bonding of officials actually
collecting cash payments and let him/her
be the one to sign the OR).

2.c. Utilization of Order of Payment Slip

(OPS) - reiterates the issuance of the
Bureau's prescribed OPS and ensures that
the supply of OPS is sufficient to all fire
stations.

2.d. Segregation of functions/duties bet

or among the vital positions involved in
the issuance of Fsic - pending the
granting of the request for additional
personnel, the BFP NHQ should not
tolerate or allow the performance of
conflicting and overlapping duties bet and
among Collecting Officer/FCCA, Inspector,
Plan Evaluator and
recommending/approving officer.

2.e. Use of COA prescribed Cash Reciept

Record/Register Form - reiterate the
requirements of Appendix 29 Volume 1 of
Gov't Accounting Manual on the
preparation of Cash Receipt Record. The
use and Maintenance of the BFP
computerized CRR instead of the COA
prescribed CRR should be cleared with
COA first.
2.f. Collections and deposits - update the
existing policy on collection and deposits
guided by the provisions of Section 134
Chp 4 Book 2 Volume 1 of GAAM.
2.g. Safety vaults - provide safety vaults
to all Fire Stations.

2.h. FSIC, Inspection Order and After

Inspection Report - these reports should
be signed by proper official before
releasing and/or filing them. Thus, the
policy on signatory protocols of FSIC,
Inspection Order and After Inspection
Report should be reiterated/enhanced.

2.i. The requisite Certificate of

Competency for FSIC - includes or
reiterates this requirement in the on-
going revision/amendment of Citizen's
Charter, Operations Manual and IRR.

2.j. Advance Inspection System not

conducted prior to issuance of Business
Permit - reiterate BFP Memo dated June
24, 2015.

2.k. Logbook/computer-based record for

inspection orders - evaluate the benefits
maintaining the logbook torecord details
of inspection conducted. Based on the
evaluation decide whether or not to
continue the said requirement.

3. The BFP shouldbe more robust in

implementing the Fire Code on residential
houses and gov't-owned bldgs/structures.
They may also consider alternative
solutions/measures to ensure the fire-
safety of gov't bldgs(especially elem
schools and hospitals) that are not
compliant with the Fire Code.
4. The BFP should have a Human
Resource Capacity/Development Program
for their Fire Safety
Inspectors/Investigators to provide them
with required competency and update
technical skills in the performance of
their functions and duties. Moreover, BFP
should formulate a Human Resource
Capacity Development Plan for all BFP
personnel addressing the identified
competency gaps to improve their
performance and increase productivity.

5. The BFP should enhance their policy, if

not; issue a policy on the assignment of
fire safty inspectors to guarantee
impartiality, integrity and reliability of fire
safety inspection findings/reports(e.g
relationship to the client, technical
capability, etc).

6. The BFP should come up with a specific

timelines on the conduct of 'periodic
inspection' and activities to be performed
by Fire Safety Inspectors.

7. The BFP should reconcile the

documentary requirements and
timelines/duration of activities on the
ISSUANCE OF fsic BET THEIR Citizen's
Charter and their Operational Procedures
Manual.

8. in coordination w/ LGU-BPLO, the BFP

should classify ambulant vendors (e.g.
size, type, capital, etc.) to determine
what should be required w/ FSIC. This
should be included in the on-going
revision of the Fire Code IRR.

9. The BFp should clarify the proper

treatment of penalties and surcharges in
the computation of FSI fees on Business
Permits.

10. The BFP should revisit Memo issued

by Chief, BFP dated June 30, 2016 on the
profiling of all bldgs/establishments
considering the difficulty of complying w/
the hard copy requirement by Fire
Stations due to insufficient logistical
support, lack of storage rooms and lack of
personnel.
11. The BFP should reiterate the
accomplishment of AIR pursuantto BFP
MC No. 2012-001, if not issue a policy
simplifying the after-inspection report
requirement.

12. The BFP should direct the fire stations

to constantly reconcile and update their
registered establishment with LGU-BPLO.
Moreover, they should be required to
submit the "negative/positive list" to
LGU-BPLO pursuant to JMC No. 01 Series
of 2016 dated Aug 30, 2016.

13. The BFP should make strong

representations w/ LGUs, of which
several Fire Stations Have existing MOA,
to compel the former to remit in full their
collections of Fire Code Fees to the BFP
Fire Station concerned.
STATION 2

1. The BFP should evaluate the following Responsible

requirements in their Citizen's Charter Activities conducted by person/
and Operational Procedures Manual to the fire station about the office within
decide on whether or not to continue or audit recommendation the fire
propose the discontinuance of the same, station
viz:

1.a. The use of Unified Application Form-

severalLGUs do not use this form and the
BFP can neither impose it on them. These
LGUs made their own application form.

1.b. The use of logbook, claim stub and

written notice for lacking requirements -
evaluate the benefits maintaining the
logbook and issuance of claim
stubs/written notice. These requirements
are hardly followed in the Fire Stations.

1.c. On retaining original/duplicate copies

of FSIC - applicants not claiming their
original copies of FSIC; FS not forwarding
copy of FSIC to BPLO; and approving in
advance FSIC prior to compliance with
"negative" observations. Fire Stations
should ensure that: a.) original copy of
FSIC must be released to the applicants;
and duplicate copy of FSIC must be
forwarded to LGU-BPLO
2.The BFP should issue a policy clarifying
or enhancing the ff internal controls:

2.a.Designation and Bonding of

Accountable Officers - the designation of
Collecting Officers/Agents should follow
the requirements of IRR of RA 9514. Their
respective roles and responsibilities
should be provided with funds for their
cash accountability/fidelity bond as
accountable officers.

2.b. Pre-signed Official Receipts by the

Fire Marshal - this in itself is not a good
internal control practice for this tolerates
sacrificing accountability for convenience
and/or facilitation. Additional safeguards
should be implemented to strengthen
accountability in handling gov't funds
(e.g. bonding of officials actually
collecting cash payments and let him/her
be the one to sign the OR).

2.c. Utilization of Order of Payment Slip

(OPS) - reiterates the issuance of the
Bureau's prescribed OPS and ensures that
the supply of OPS is sufficient to all fire
stations.

2.d. Segregation of functions/duties bet

or among the vital positions involved in
the issuance of Fsic - pending the
granting of the request for additional
personnel, the BFP NHQ should not
tolerate or allow the performance of
conflicting and overlapping duties bet and
among Collecting Officer/FCCA, Inspector,
Plan Evaluator and
recommending/approving officer.

2.e. Use of COA prescribed Cash Reciept

Record/Register Form - reiterate the
requirements of Appendix 29 Volume 1 of
Gov't Accounting Manual on the
preparation of Cash Receipt Record. The
use and Maintenance of the BFP
computerized CRR instead of the COA
prescribed CRR should be cleared with
COA first.
2.f. Collections and deposits - update the
existing policy on collection and deposits
guided by the provisions of Section 134
Chp 4 Book 2 Volume 1 of GAAM.
2.g. Safety vaults - provide safety vaults
to all Fire Stations.

2.h. FSIC, Inspection Order and After

Inspection Report - these reports should
be signed by proper official before
releasing and/or filing them. Thus, the
policy on signatory protocols of FSIC,
Inspection Order and After Inspection
Report should be reiterated/enhanced.

2.i. The requisite Certificate of

Competency for FSIC - includes or
reiterates this requirement in the on-
going revision/amendment of Citizen's
Charter, Operations Manual and IRR.

2.j. Advance Inspection System not

conducted prior to issuance of Business
Permit - reiterate BFP Memo dated June
24, 2015.

2.k. Logbook/computer-based record for

inspection orders - evaluate the benefits
maintaining the logbook torecord details
of inspection conducted. Based on the
evaluation decide whether or not to
continue the said requirement.

3. The BFP shouldbe more robust in

implementing the Fire Code on residential
houses and gov't-owned bldgs/structures.
They may also consider alternative
solutions/measures to ensure the fire-
safety of gov't bldgs(especially elem
schools and hospitals) that are not
compliant with the Fire Code.
4. The BFP should have a Human
Resource Capacity/Development Program
for their Fire Safety
Inspectors/Investigators to provide them
with required competency and update
technical skills in the performance of
their functions and duties. Moreover, BFP
should formulate a Human Resource
Capacity Development Plan for all BFP
personnel addressing the identified
competency gaps to improve their
performance and increase productivity.

5. The BFP should enhance their policy, if

not; issue a policy on the assignment of
fire safty inspectors to guarantee
impartiality, integrity and reliability of fire
safety inspection findings/reports(e.g
relationship to the client, technical
capability, etc).

6. The BFP should come up with a specific

timelines on the conduct of 'periodic
inspection' and activities to be performed
by Fire Safety Inspectors.

7. The BFP should reconcile the

documentary requirements and
timelines/duration of activities on the
ISSUANCE OF fsic BET THEIR Citizen's
Charter and their Operational Procedures
Manual.

8. in coordination w/ LGU-BPLO, the BFP

should classify ambulant vendors (e.g.
size, type, capital, etc.) to determine
what should be required w/ FSIC. This
should be included in the on-going
revision of the Fire Code IRR.

9. The BFp should clarify the proper

treatment of penalties and surcharges in
the computation of FSI fees on Business
Permits.

10. The BFP should revisit Memo issued

by Chief, BFP dated June 30, 2016 on the
profiling of all bldgs/establishments
considering the difficulty of complying w/
the hard copy requirement by Fire
Stations due to insufficient logistical
support, lack of storage rooms and lack of
personnel.
11. The BFP should reiterate the
accomplishment of AIR pursuantto BFP
MC No. 2012-001, if not issue a policy
simplifying the after-inspection report
requirement.

12. The BFP should direct the fire stations

to constantly reconcile and update their
registered establishment with LGU-BPLO.
Moreover, they should be required to
submit the "negative/positive list" to
LGU-BPLO pursuant to JMC No. 01 Series
of 2016 dated Aug 30, 2016.

13. The BFP should make strong

representations w/ LGUs, of which
several Fire Stations Have existing MOA,
to compel the former to remit in full their
collections of Fire Code Fees to the BFP
Fire Station concerned.
FETY INSPECTION CERTIFICATE AND COLLECTION OF FIRE CODE FEES

Status of Implementation As of MAY 2019

Status Reason for partial/
Timeliness
Fire Stations delay/non-implementation
Percentage Indication of audit recommendation,
To Not Complied Complied
if applicable

is the fire station doing the said reason for partial/non-

audit recommendation yes or implementation of audit
no recommendation

Office
yes 100% N/A
Hours

Office
Hours yes 100% N/A

Office
yes 100% N/A
Hours
Yearly yes 100% N/A
is the fire station doing the said reason for partial/non-
audit recommendation yes or implementation of audit
no recommendation
 Legend:
1-Fully Implemented
2- Partially Implemented/ On-going
3- Not yet implemented

Action taken/
action to be taken

actions done by the

fire station
regarding the said
partial/delay/non-
implementation of
audit
recommendation

LGU BPLO Took

charge of issuing the
Unified Application
Form

CRO is in charge of
issuing claim stubs
and other fire
clearances. HE/she
ensures that evrey
client has logged in/
out prior and after
every transactions.

CRO & FSI are in

charge of releasing
retained FSIC.
This station ensures
that the CFM, Coll.
Agent and the Petty
Cash Custodian have
Fidelity Bond.
actions done by the
fire station
regarding the said
partial/delay/non-
implementation of
audit
recommendation
 AUDIT ON THE ISSUANCE OF FIRE SAFETY INS

District/Provincial Office
ACTION PLAN
Timeliness
Audit Recommendation Responsible Person/
Activity/ies
Office
From

Summary of activities
1. The BFP should evaluate the following conducted within the AOR Responsible person/ office
requirements in their Citizen's Charter of the District/Provincial within the
and Operational Procedures Manual to Office about the audit District/Provincial Office
decide on whether or not to continue or recommendation
propose the discontinuance of the same,
viz:

1.a. The use of Unified Application Form- Unified Application Form is

severalLGUs do not use this form and the issued by LGU BPLO prior
BFP can neither impose it on them. These the issuance of Business
LGUs made their own application form. Permit Assessment. LGU BPLO Monday

1.b. The use of logbook, claim stub and

written notice for lacking requirements -
evaluate the benefits maintaining the
logbook and issuance of claim
stubs/written notice. These requirements
are hardly followed in the Fire Stations.

1.c. On retaining original/duplicate copies

of FSIC - applicants not claiming their
original copies of FSIC; FS not forwarding
copy of FSIC to BPLO; and approving in
advance FSIC prior to compliance with
"negative" observations. Fire Stations
should ensure that: a.) original copy of
FSIC must be released to the applicants;
and duplicate copy of FSIC must be
forwarded to LGU-BPLO.

2.The BFP should issue a policy clarifying

or enhancing the ff internal controls:
2.a.Designation and Bonding of
Accountable Officers - the designation of
Collecting Officers/Agents should follow
the requirements of IRR of RA 9514. Their
respective roles and responsibilities
should be provided with funds for their
cash accountability/fidelity bond as
accountable officers.

2.b. Pre-signed Official Receipts by the

Fire Marshal - this in itself is not a good
internal control practice for this tolerates
sacrificing accountability for convenience
and/or facilitation. Additional safeguards
should be implemented to strengthen
accountability in handling gov't funds
(e.g.) bonding of officials actually
collecting cash payments and let him/her
be the one to sign the OR).

2.c. Utilization of Order of Payment Slip

(OPS) - reiterates the issuance of the
Bureau's prescribed OPS and ensures that
the supply of OPS is sufficient to all fire
stations.

2.d. Segregation of functions/duties bet

or among the vital positions involved in
the issuance of FSIC - pending the
granting of the request for additional
personnel, the BFP NHQ should not
tolerate or allow the performance of
conflicting and overlapping duties bet and
among Collecting Officer/ FCCA,
Inspector, Plan Evaluator and
recommending/ approving officer.

2.e. Use of COA prescribed Cash Reciept

Record/Register Form - reiterate the
requirements of Appendix 29 Volume 1 of
Gov't Accounting Manual on the
preparation of Cash Receipt Record. The
use and Maintenance of the BFP
computerized CRR instead of the COA
prescribed CRR should be cleared with
COA first.
2.f. Collections and deposits - update the
existing policy on collection and deposits
guided by the provisions of Section 134
Chp 4 Book 2 Volume 1 of GAAM.
2.g. Safety vaults - provide safety vaults
to all Fire Stations.

2.h. FSIC, Inspection Order and After

Inspection Report - these reports should
be signed by proper official before
releasing and/or filing them. Thus, the
policy on signatory protocols of FSIC,
Inspection Order and After Inspection
Report should be reiterated/enhanced.

2.i. The requisite Certificate of

Competency for FSIC - includes or
reiterates this requirement in the on-
going revision/amendment of Citizen's
Charter, Operations Manual and IRR.

2.j. Advance Inspection System not

conducted prior to issuance of Business
Permit - reiterate BFP Memo dated June
24, 2015.

2.k. Logbook/computer-based record for

inspection orders - evaluate the benefits
maintaining the logbook torecord details
of inspection conducted. Based on the
evaluation decide whether or not to
continue the said requirement.

3. The BFP shouldbe more robust in

implementing the Fire Code on residential
houses and gov't-owned bldgs/structures.
They may also consider alternative
solutions/measures to ensure the fire-
safety of gov't bldgs(especially elem
schools and hospitals) that are not
compliant with the Fire Code.
4. The BFP should have a Human
Resource Capacity/Development Program
for their Fire Safety
Inspectors/Investigators to provide them
with required competency and update
technical skills in the performance of
their functions and duties. Moreover, BFP
should formulate a Human Resource
Capacity Development Plan for all BFP
personnel addressing the identified
competency gaps to improve their
performance and increase productivity.

5. The BFP should enhance their policy, if

not; issue a policy on the assignment of
fire safty inspectors to guarantee
impartiality, integrity and reliability of fire
safety inspection findings/reports(e.g
relationship to the client, technical
capability, etc).

6. The BFP should come up with a specific

timelines on the conduct of 'periodic
inspection' and activities to be performed
by Fire Safety Inspectors.

7. The BFP should reconcile the

documentary requirements and
timelines/duration of activities on the
issuance of FSIC bet their Citizen's Charter
and their Operational Procedures
Manual.

8. in coordination w/ LGU-BPLO, the BFP

should classify ambulant vendors (e.g.
size, type, capital, etc.) to determine
what should be required w/ FSIC. This
should be included in the on-going
revision of the Fire Code IRR.

9. The BFp should clarify the proper

treatment of penalties and surcharges in
the computation of FSI fees on Business
Permits.
10. The BFP should revisit Memo issued
by Chief, BFP dated June 30, 2016 on the
profiling of all bldgs/establishments
considering the difficulty of complying w/
the hard copy requirement by Fire
Stations due to insufficient logistical
support, lack of storage rooms and lack of
personnel.

11. The BFP should reiterate the

accomplishment of AIR pursuantto BFP
MC No. 2012-001, if not issue a policy
simplifying the after-inspection report
requirement.

12. The BFP should direct the fire stations

to constantly reconcile and update their
registered establishment with LGU-BPLO.
Moreover, they should be required to
submit the "negative/positive list" to
LGU-BPLO pursuant to JMC No. 01 Series
of 2016 dated Aug 30, 2016.

13. The BFP should make strong

representations w/ LGUs, of which
several Fire Stations Have existing MOA,
to compel the former to remit in full their
collections of Fire Code Fees to the BFP
Fire Station concerned.

Legend:
1-Fully Implemented
2- Partially Implemented/ On-going
3- Not yet implemented

Preprared by:

_________________________________
District/ Provincial FSES Staff
OF FIRE SAFETY INSPECTION CERTIFICATE AND COLLECTION OF FIRE CODE FEES

Status of Implementation As of MAY 2019

Status
Timeliness
Total No. of Fire No. of Compliant Fire
Percentage Indication (1,2 or 3)
To Stations Stations

No. of Fire Stations no. of compliant

Total No. of Fire within the AOR of the divided by total no.
Stations within the AOR District/ Provincial of fire stations within
of the District/ Office compliant with the
Provincial Office the audit District/Provincial
recommendation office

Friday
Certified Correct by: Noted by:

___________________ ____________________
Chief, District/ Provincial FSES District/ Provincial Fire Marshal
ODE FEES
n As of MAY 2019
Reason for partial/
delay/non-implementation
of audit recommendation,
if applicable
Summarized Reason/s for
partial/non-implementation of
audit recommendation within
the AOR of the District/
Provincial Office
Action taken/ action to be
taken
Action/s done by the
District/ Provincial Office
regarding the said
partial/delay/non-
implementation of audit
recommendation within
their AOR.
___________
ovincial Fire Marshal
 AUDIT ON THE ISSUANCE OF FIRE SAFETY INSPECTION CERTIFICATE AND COLLECTION OF FIRE CODE FEES

Regional Office
ACTION PLAN Status of Implementation As of MAY 2019
Timeliness Status Reason for partial/
Audit Recommendation Responsible Person/ delay/non-implementation Action taken/ action to be
Activity/ies Office taken
Total No. of Fire Stations No. of Compliant Fire Stations Percentage Indication (1,2 or 3) of audit recommendation,
From To
if applicable

Action/s done by the

Summary of Reason/s for
Summary of activities Responsible person/ Total No. of Fire Stations No. of Fire Stations within the no. of compliant divided partial/non-implementation of Regional Office regarding
1. The BFP should evaluate the following conducted within the AOR AOR of the Regional Office by total no. of fire the said partial/delay/non-
requirements in their Citizen's Charter of the Regional Office about office within the within the AOR of the compliant with the audit stations within the audit recommendation within implementation of audit
and Operational Procedures Manual to Regional Office Regional Office the AOR of the Regional Office
the audit recommendation recommendation Regional Office recommendation within
decide on whether or not to continue or their AOR.
propose the discontinuance of the same,
viz:

1.a. The use of Unified Application Form-

severalLGUs do not use this form and the
BFP can neither impose it on them. These
LGUs made their own application form.

1.b. The use of logbook, claim stub and

written notice for lacking requirements -
evaluate the benefits maintaining the
logbook and issuance of claim
stubs/written notice. These requirements
are hardly followed in the Fire Stations.

1.c. On retaining original/duplicate copies

of FSIC - applicants not claiming their
original copies of FSIC; FS not forwarding
copy of FSIC to BPLO; and approving in
advance FSIC prior to compliance with
"negative" observations. Fire Stations
should ensure that: a.) original copy of
FSIC must be released to the applicants;
and duplicate copy of FSIC must be
forwarded to LGU-BPLO

2.The BFP should issue a policy clarifying

or enhancing the ff internal controls:

2.a.Designation and Bonding of

Accountable Officers - the designation of
Collecting Officers/Agents should follow
the requirements of IRR of RA 9514. Their
respective roles and responsibilities
should be provided with funds for their
cash accountability/fidelity bond as
accountable officers.
2.b. Pre-signed Official Receipts by the
Fire Marshal - this in itself is not a good
internal control practice for this tolerates
sacrificing accountability for convenience
and/or facilitation. Additional safeguards
should be implemented to
strengthenaccountability in handling
gov't funds (e.g.) bonding of officials
actually collecting cash payments and let
him/her be the one to sign the OR).

2.c. Utilization of Order of Payment Slip

(OPS) - reiterates the issuance of the
Bureau's prescribed OPS and ensures that
the supply of OPS is sufficient to all fire
stations.

2.d. Segregation of functions/duties bet

or among the vital positions involved in
the issuance of FSIC - pending the
granting of the request for additional
personnel, the BFP NHQ should not
tolerate or allow the performance of
conflicting and overlapping duties bet
and among Collecting Officer/FCCA,
Inspector, Plan Evaluator and
recommending/ approving officer.

2.e. Use of COA prescribed Cash Reciept

Record/Register Form - reiterate the
requirements of Appendix 29 Volume 1
of Gov't Accounting Manual on the
preparation of Cash Receipt Record. The
use and Maintenance of the BFP
computerized CRR instead of the COA
prescribed CRR should be cleared with
COA first.

2.f. Collections and deposits - update the

existing policy on collection and deposits
guided by the provisions of Section 134
Chp 4 Book 2 Volume 1 of GAAM.
2.g. Safety vaults - provide safety vaults
to all Fire Stations.

2.h. FSIC, Inspection Order and After

Inspection Report - these reports should
be signed by proper official before
releasing and/or filing them. Thus, the
policy on signatory protocols of FSIC,
Inspection Order and After Inspection
Report should be reiterated/enhanced.
2.i. The requisite Certificate of
Competency for FSIC - includes or
reiterates this requirement in the on-
going revision/amendment of Citizen's
Charter, Operations Manual and IRR.

2.j. Advance Inspection System not

conducted prior to issuance of Business
Permit - reiterate BFP Memo dated June
24, 2015.

2.k. Logbook/computer-based record for

inspection orders - evaluate the benefits
maintaining the logbook torecord details
of inspection conducted. Based on the
evaluation decide whether or not to
continue the said requirement.

3. The BFP shouldbe more robust in

implementing the Fire Code on
residential houses and gov't-owned
bldgs/structures. They may also consider
alternative solutions/measures to ensure
the fire-safety of gov't bldgs(especially
elem schools and hospitals) that are not
compliant with the Fire Code.

4. The BFP should have a Human

Resource Capacity/Development
Program for their Fire Safety
Inspectors/Investigators to provide them
with required competency and update
technical skills in the performance of
their functions and duties. Moreover, BFP
should formulate a Human Resource
Capacity Development Plan for all BFP
personnel addressing the identified
competency gaps to improve their
performance and increase productivity.

5. The BFP should enhance their policy, if

not; issue a policy on the assignment of
fire safty inspectors to guarantee
impartiality, integrity and reliability of fire
safety inspection findings/reports(e.g
relationship to the client, technical
capability, etc).

6. The BFP should come up with a specific

timelines on the conduct of 'periodic
inspection' and activities to be performed
by Fire Safety Inspectors.
7. The BFP should reconcile the
documentary requirements and
timelines/duration of activities on the
issuance of FSIC bet their Citizen's
Charter and their Operational Procedures
Manual.

8. In coordination w/ LGU-BPLO, the BFP

should classify ambulant vendors (e.g.
size, type, capital, etc.) to determine
what should be required w/ FSIC. This
should be included in the on-going
revision of the Fire Code IRR.

9. The BFP should clarify the proper

treatment of penalties and surcharges in
the computation of FSI fees on Business
Permits.

10. The BFP should revisit Memo issued

by Chief, BFP dated June 30, 2016 on the
profiling of all bldgs/establishments
considering the difficulty of complying w/
the hard copy requirement by Fire
Stations due to insufficient logistical
support, lack of storage rooms and lack of
personnel.

11. The BFP should reiterate the

accomplishment of AIR pursuantto BFP
MC No. 2012-001, if not issue a policy
simplifying the after-inspection report
requirement.

12. The BFP should direct the fire stations

to constantly reconcile and update their
registered establishment with LGU-BPLO.
Moreover, they should be required to
submit the "negative/positive list" to
LGU-BPLO pursuant to JMC No. 01 Series
of 2016 dated Aug 30, 2016.

13. The BFP should make strong

representations w/ LGUs, of which
several Fire Stations Have existing MOA,
to compel the former to remit in full their
collections of Fire Code Fees to the BFP
Fire Station concerned.

Legend:
1-Fully Implemented
2- Partially Implemented/ On-going
3- Not yet implemented

Preprared by: Certified Correct by: Noted by:

_________________________________ ___________________ ____________________
RFSES Staff Chief, RFSES Regional Director
 AUDIT ON THE ISSUANCE OF FIRE SAFETY INSPECTIO

Fire Stations
ACTION PLAN

Audit Recommendation Responsible Person/

Activity/ies
Office

STATION 1

1. The BFP should evaluate the following

requirements in their Citizen's Charter
and Operational Procedures Manual to
decide on whether or not to continue or
propose the discontinuance of the same,
viz:
Activities conducted by Responsible person/
the fire station about the office within the fire
audit recommendation station

1.a. The use of Unified Application Form- Business One Stop Shop City Fire Marshal &
severalLGUs do not use this form and the LGU BPLO
BFP can neither impose it on them. These
LGUs made their own application form.

Releasing of
FSIC/NTC/FSEC/ and
other Clearances for
complied establishments, CRO
1.b. The use of logbook, claim stub and Claim stub or NTC for
written notice for lacking requirements - lacking requirements
evaluate the benefits maintaining the
logbook and issuance of claim
stubs/written notice. These requirements
are hardly followed in the Fire Stations.

1.c. On retaining original/duplicate copies

of FSIC - applicants not claiming their
original copies of FSIC; FS not forwarding Business One Stop Shop FSEU
copy of FSIC to BPLO; and approving in
advance FSIC prior to compliance with
"negative" observations. Fire Stations
should ensure that: a.) original copy of
FSIC must be released to the applicants;
and duplicate copy of FSIC must be
forwarded to LGU-BPLO
2.The BFP should issue a policy clarifying
or enhancing the ff internal controls:

2.a.Designation and Bonding of

Accountable Officers - the designation of CFM & Coll. Agents,
Collecting Officers/Agents should follow Fidelity Bond Renewal
Petty Cash custodian
the requirements of IRR of RA 9514. Their
respective roles and responsibilities
should be provided with funds for their
cash accountability/fidelity bond as
accountable officers.

2.b. Pre-signed Official Receipts by the Issuance of Official CFM & Collecting
Fire Marshal - this in itself is not a good Receipts Agents
internal control practice for this tolerates
sacrificing accountability for convenience
and/or facilitation. Additional safeguards
should be implemented to strengthen
accountability in handling gov't funds
(e.g. bonding of officials actually
collecting cash payments and let him/her
be the one to sign the OR).

2.c. Utilization of Order of Payment Slip Issuance of Fire Code

(OPS) - reiterates the issuance of the Fees Assessment form FCFC Assesor
Bureau's prescribed OPS and ensures that and OPS
the supply of OPS is sufficient to all fire
stations.

2.d. Segregation of functions/duties bet

or among the vital positions involved in
the issuance of Fsic - pending the
granting of the request for additional Allocation of designations City Fire Marshal
personnel, the BFP NHQ should not
tolerate or allow the performance of
conflicting and overlapping duties bet and
among Collecting Officer/FCCA, Inspector,
Plan Evaluator and
recommending/approving officer.

2.e. Use of COA prescribed Cash Reciept

Record/Register Form - reiterate the
requirements of Appendix 29 Volume 1 of Fire Code Fees Collection
Gov't Accounting Manual on the CFM & Coll.Agents
Monthly Report
preparation of Cash Receipt Record. The
use and Maintenance of the BFP
computerized CRR instead of the COA
prescribed CRR should be cleared with
COA first.
 Fire Code Fees Deposit. CFM & Coll.Agents

2.f. Collections and deposits - update the

existing policy on collection and deposits
guided by the provisions of Section 134
Chp 4 Book 2 Volume 1 of GAAM.

Safe keepin og Utilized

2.g. Safety vaults - provide safety vaults and Unutilized OPS/OR.
CFM & Coll. Agents
to all Fire Stations. Safe Keeping for
Undeposited FCFC.

2.h. FSIC, Inspection Order and After

Inspection Report - these reports should Issuance of FSIC CFM/ C,FSES/ FSI
be signed by proper official before
releasing and/or filing them. Thus, the
policy on signatory protocols of FSIC,
Inspection Order and After Inspection
Report should be reiterated/enhanced.

Conduct of COC on
2.i. The requisite Certificate of establishments with 50 or
Competency for FSIC - includes or more employees or CFM,FSEU,CRU
reiterates this requirement in the on- Estbalishments with
going revision/amendment of Citizen's Mixed Occupancies
Charter, Operations Manual and IRR.

2.j. Advance Inspection System not Conduct of Periodic

conducted prior to issuance of Business Inspection CFM/C,FSES/FSI
Permit - reiterate BFP Memo dated June
24, 2015.

Monitoring of Prediodic
Inspection CFM/C,FSES
2.k. Logbook/computer-based record for
inspection orders - evaluate the benefits
maintaining the logbook torecord details
of inspection conducted. Based on the
evaluation decide whether or not to
continue the said requirement.
3. The BFP shouldbe more robust in
implementing the Fire Code on residential
houses and gov't-owned bldgs/structures. Fire Code Fees Collection CFM & Coll Agents
They may also consider alternative
solutions/measures to ensure the fire-
safety of gov't bldgs(especially elem
schools and hospitals) that are not
compliant with the Fire Code.

4. The BFP should have a Human

Resource Capacity/Development Program
for their Fire Safety Skills Enchancement
Inspectors/Investigators to provide them CFM/C,CRU/ LGU
Trainings
with required competency and update
technical skills in the performance of
their functions and duties. Moreover, BFP
should formulate a Human Resource
Capacity Development Plan for all BFP
personnel addressing the identified
competency gaps to improve their
performance and increase productivity.

Conduct of Monthly
5. The BFP should enhance their policy, if meeting for reiteratin of
not; issue a policy on the assignment of CFM/C,Admin/C,FSES
task and functions of
fire safty inspectors to guarantee personnel as FSI
impartiality, integrity and reliability of fire
safety inspection findings/reports(e.g
relationship to the client, technical
capability, etc).
Implementation of
6. The BFP should come up with a specific Citizen's Charter on
timelines on the conduct of 'periodic CFM/C,FSES
conduct of Periodic
inspection' and activities to be performed Inspection
by Fire Safety Inspectors.

7. The BFP should reconcile the

documentary requirements and Implementation of
timelines/duration of activities on the Citizen's Charter on CFM/C,FSES
ISSUANCE OF fsic BET THEIR Citizen's issuance of FSIC
Charter and their Operational Procedures
Manual.

8. in coordination w/ LGU-BPLO, the BFP

should classify ambulant vendors (e.g. CFM/C,FSES/LGU-
size, type, capital, etc.) to determine BPLO Listing verification
BPLO
what should be required w/ FSIC. This
should be included in the on-going
revision of the Fire Code IRR.
9. The BFp should clarify the proper Conduct of Monthly
treatment of penalties and surcharges in Meeting with Coll. Agents FSEU
the computation of FSI fees on Business and FSI
Permits.

10. The BFP should revisit Memo issued

by Chief, BFP dated June 30, 2016 on the
profiling of all bldgs/establishments Profiling of FSIC issued to
CFM/C,FSES
considering the difficulty of complying w/ BPLO Establishments
the hard copy requirement by Fire
Stations due to insufficient logistical
support, lack of storage rooms and lack of
personnel.

Conduct of Monthly
11. The BFP should reiterate the CFM/C,FSES
meeting
accomplishment of AIR pursuantto BFP
MC No. 2012-001, if not issue a policy
simplifying the after-inspection report
requirement.

Monthly verification of
12. The BFP should direct the fire stations BPLO Listing and FSES
to constantly reconcile and update their Monthly report
CFM/C,FSES
registered establishment with LGU-BPLO. submission. Submission of
Moreover, they should be required to Positive and Negative list
submit the "negative/positive list" to yearly
LGU-BPLO pursuant to JMC No. 01 Series
of 2016 dated Aug 30, 2016.

13. The BFP should make strong

Establishment of MOA on
representations w/ LGUs, of which CFM /Coll. Agent/ LGU
several Fire Stations Have existing MOA, Fire Code Fees Collection -Treasurer's Office
- FSIFEE Business
to compel the former to remit in full their
collections of Fire Code Fees to the BFP
Fire Station concerned.
STATION 2

1. The BFP should evaluate the following

requirements in their Citizen's Charter
and Operational Procedures Manual to
decide on whether or not to continue or
propose the discontinuance of the same,
viz:
Activities conducted by Responsible person/
the fire station about the office within the fire
audit recommendation station

1.a. The use of Unified Application Form- Business One Stop Shop City Fire Marshal &
severalLGUs do not use this form and the LGU BPLO
BFP can neither impose it on them. These
LGUs made their own application form.
 Releasing of
FSIC/NTC/FSEC/ and
1.b. The use of logbook, claim stub and other Clearances for
written notice for lacking requirements - CRO
complied establishments,
evaluate the benefits maintaining the Claim stub or NTC for
logbook and issuance of claim lacking requirements
stubs/written notice. These requirements
are hardly followed in the Fire Stations.

1.c. On retaining original/duplicate copies

of FSIC - applicants not claiming their
original copies of FSIC; FS not forwarding Business One Stop Shop FSEU
copy of FSIC to BPLO; and approving in
advance FSIC prior to compliance with
"negative" observations. Fire Stations
should ensure that: a.) original copy of
FSIC must be released to the applicants;
and duplicate copy of FSIC must be
forwarded to LGU-BPLO

2.The BFP should issue a policy clarifying

or enhancing the ff internal controls:

2.a.Designation and Bonding of

Accountable Officers - the designation of CFM & Coll. Agents,
Collecting Officers/Agents should follow Fidelity Bond Renewal
Petty Cash custodian
the requirements of IRR of RA 9514. Their
respective roles and responsibilities
should be provided with funds for their
cash accountability/fidelity bond as
accountable officers.

2.b. Pre-signed Official Receipts by the

Fire Marshal - this in itself is not a good
internal control practice for this tolerates Issuance of Official CFM & Collecting
sacrificing accountability for convenience Receipts Agents
and/or facilitation. Additional safeguards
should be implemented to strengthen
accountability in handling gov't funds
(e.g. bonding of officials actually
collecting cash payments and let him/her
be the one to sign the OR).

2.c. Utilization of Order of Payment Slip Issuance of Fire Code

(OPS) - reiterates the issuance of the Fees Assessment form FCFC Assesor
Bureau's prescribed OPS and ensures that and OPS
the supply of OPS is sufficient to all fire
stations.
2.d. Segregation of functions/duties bet
or among the vital positions involved in
the issuance of Fsic - pending the
granting of the request for additional Allocation of designations City Fire Marshal
personnel, the BFP NHQ should not
tolerate or allow the performance of
conflicting and overlapping duties bet and
among Collecting Officer/FCCA, Inspector,
Plan Evaluator and
recommending/approving officer.

2.e. Use of COA prescribed Cash Reciept

Record/Register Form - reiterate the
requirements of Appendix 29 Volume 1 of Fire Code Fees Collection
Gov't Accounting Manual on the CFM & Coll.Agents
Monthly Report
preparation of Cash Receipt Record. The
use and Maintenance of the BFP
computerized CRR instead of the COA
prescribed CRR should be cleared with
COA first.

2.f. Collections and deposits - update the Fire Code Fees Deposit. CFM & Coll.Agents
existing policy on collection and deposits
guided by the provisions of Section 134
Chp 4 Book 2 Volume 1 of GAAM. Safe keepin og Utilized
2.g. Safety vaults - provide safety vaults and Unutilized OPS/OR.
CFM & Coll. Agents
to all Fire Stations. Safe Keeping for
Undeposited FCFC.

2.h. FSIC, Inspection Order and After

Inspection Report - these reports should Issuance of FSIC CFM/ C,FSES/ FSI
be signed by proper official before
releasing and/or filing them. Thus, the
policy on signatory protocols of FSIC,
Inspection Order and After Inspection
Report should be reiterated/enhanced.

Conduct of COC on
2.i. The requisite Certificate of establishments with 50 or
Competency for FSIC - includes or more employees or CFM,FSEU,CRU
reiterates this requirement in the on- Estbalishments with
going revision/amendment of Citizen's Mixed Occupancies
Charter, Operations Manual and IRR.

2.j. Advance Inspection System not Conduct of Periodic

conducted prior to issuance of Business Inspection CFM/C,FSES/FSI
Permit - reiterate BFP Memo dated June
24, 2015.
2.k. Logbook/computer-based record for Monitoring of Prediodic
inspection orders - evaluate the benefits CFM/C,FSES
Inspection
maintaining the logbook torecord details
of inspection conducted. Based on the
evaluation decide whether or not to
continue the said requirement.

3. The BFP shouldbe more robust in

implementing the Fire Code on residential
houses and gov't-owned bldgs/structures. Fire Code Fees Collection CFM & Coll Agents
They may also consider alternative
solutions/measures to ensure the fire-
safety of gov't bldgs(especially elem
schools and hospitals) that are not
compliant with the Fire Code.

4. The BFP should have a Human

Resource Capacity/Development Program
for their Fire Safety Skills Enchancement
Inspectors/Investigators to provide them CFM/C,CRU/ LGU
Trainings
with required competency and update
technical skills in the performance of
their functions and duties. Moreover, BFP
should formulate a Human Resource
Capacity Development Plan for all BFP
personnel addressing the identified
competency gaps to improve their
performance and increase productivity.

5. The BFP should enhance their policy, if Conduct of Monthly

not; issue a policy on the assignment of meeting for reiteratin of
fire safty inspectors to guarantee CFM/C,Admin/C,FSES
task and functions of
impartiality, integrity and reliability of fire personnel as FSI
safety inspection findings/reports(e.g
relationship to the client, technical
capability, etc).
Implementation of
6. The BFP should come up with a specific Citizen's Charter on
timelines on the conduct of 'periodic CFM/C,FSES
conduct of Periodic
inspection' and activities to be performed Inspection
by Fire Safety Inspectors.

7. The BFP should reconcile the

documentary requirements and Implementation of
timelines/duration of activities on the Citizen's Charter on CFM/C,FSES
ISSUANCE OF fsic BET THEIR Citizen's issuance of FSIC
Charter and their Operational Procedures
Manual.
8. in coordination w/ LGU-BPLO, the BFP
should classify ambulant vendors (e.g. CFM/C,FSES/LGU-
size, type, capital, etc.) to determine BPLO Listing verification
BPLO
what should be required w/ FSIC. This
should be included in the on-going
revision of the Fire Code IRR.

9. The BFp should clarify the proper Conduct of Monthly

treatment of penalties and surcharges in Meeting with Coll. Agents FSEU
the computation of FSI fees on Business and FSI
Permits.

10. The BFP should revisit Memo issued

by Chief, BFP dated June 30, 2016 on the
profiling of all bldgs/establishments Profiling of FSIC issued to
CFM/C,FSES
considering the difficulty of complying w/ BPLO Establishments
the hard copy requirement by Fire
Stations due to insufficient logistical
support, lack of storage rooms and lack of
personnel.

11. The BFP should reiterate the

accomplishment of AIR pursuantto BFP Conduct of Monthly CFM/C,FSES
MC No. 2012-001, if not issue a policy meeting
simplifying the after-inspection report
requirement.

Monthly verification of
12. The BFP should direct the fire stations BPLO Listing and FSES
to constantly reconcile and update their Monthly report
CFM/C,FSES
registered establishment with LGU-BPLO. submission. Submission of
Moreover, they should be required to Positive and Negative list
submit the "negative/positive list" to yearly
LGU-BPLO pursuant to JMC No. 01 Series
of 2016 dated Aug 30, 2016.

13. The BFP should make strong

representations w/ LGUs, of which Establishment of MOA on CFM /Coll. Agent/ LGU
several Fire Stations Have existing MOA, Fire Code Fees Collection -Treasurer's Office
- FSIFEE Business
to compel the former to remit in full their
collections of Fire Code Fees to the BFP
Fire Station concerned.
E OF FIRE SAFETY INSPECTION CERTIFICATE AND COLLECTION OF FIRE CODE FEES

ON PLAN Status of Implementation As of MAY 2019

Status
Timeliness
Fire Stations
Percentage Indication
From To Not Complied Complied

is the fire station doing the said

audit recommendation yes or
no

Jan Feb yes 100% 1

Jan Dec yes 100% 1

Jan Dec yes 100% 1

Yearly Yearly yes 100% 1

Jan Dec YES 100% 1

Jan Dec YES 100% 1

JAN DEC YES 50% 2

Jan Dec yes 100% 1

Jan Dec yes 100% 1

Jan Dec yes 100% 1

Jan Dec yes 100% 1

Jan Dec yes 100% 1

Jan Dec yes 50% 2

Jan Dec Yes 100% 1

Jan Dec Yes 100% 1

Jan Dec Yes 50% 2

Jan Dec YES 100% 1

Jan Dec YES 100% 2

Jan Dec YES 100% 1

Jan Dec YES 100% 1

Jan Dec YES 100% 1

Jan Dec Yes 50% 2

Jan Dec YES 100% 1

Jan Dec Yes 100% 1

Jan Dec YES 100% 3

is the fire station doing the said

audit recommendation yes or
no

Jan Feb yes 100% 1

 Jan Dec yes 100% 1

Jan Dec yes 100% 1

Yearly Yearly yes 100% 1

Jan Dec YES 100% 1

Jan Dec YES 100% 1

JAN DEC YES 50% 2

Jan Dec yes 100% 1

Jan Dec yes 100% 1

Jan Dec yes 100% 1

Jan Dec yes 100% 1

Jan Dec yes 100% 1

Jan Dec yes 50% 2

Jan Dec Yes 100% 1

Jan Dec Yes 100% 1

Jan Dec Yes 50% 2

Jan Dec YES 100% 1

Jan Dec YES 100% 2

Jan Dec YES 100% 1

Jan Dec YES 100% 1

Jan Dec YES 100% 1

Jan Dec Yes 50% 2

Jan Dec YES 100% 1

Jan Dec Yes 100% 1

Jan Dec YES 100% 3

OF FIRE CODE FEES

Implementation As of MAY 2019

Reason for partial/
delay/non-implementation Action taken/ action to be
of audit recommendation, taken
if applicable

reason for partial/non-

implementation of audit
recommendation

100% compliance in
N/A coordination with LGU
BPLO and other offices.

100% compliance. It is a
must for the CRO to utilize
the logbook for record
N/A keeping purposes of
released permits, stubs and
clearances.

CRO & FSI are in charge of

N/A
releasing retained FSIC.
 This station ensures that
the CFM, Coll. Agent and
N/A
the Petty Cash Custodian
have Fidelity Bond.

100% Compliance. This

station have strengthen
accountatability in handling
gov't funds (CFM/Coll.
N/A
Agent have Fidelitry Bond
and the officials who
collects the cash are the
signatoree of the OR.)

100% Compliance. FCFC

Assessor issues Fire Code
N/A
Fees Assessment form and
OPS prior issuance of OR.

Personnel are oblidge to fill up This station will request for

gaps in the organizational
additional personnel so
structure. Personnel are often that the Functions will be
asked to multi task due to lack
allocated apropriately.
of manpower.

100% Compliance.This
N/A station utilize and submits
CRR forms every month.
 100% Compliance. This
station is updated on the
existing policy on colelctoin
N/A and deposits guided by the
provisions of Section 134
Chp 4 book 2 Volume 1 of
GAAM.

100% Compliance. This

N/A station provided Safety
vaults.

100% Compliance.
FSIC,Inspection Order and
N/A After Inspection Report are
signed by the proper
official prior their release.

100% Compliance. The

requisite Certificate of
N/A
Competency for FSIC is
enforced.

Will request additional

Lack of man power personnel.

100% Compliance. The

Clerks of this station
N/A ensures that there is
computer based record of
Inspectoin orders.
 100% Compliance. The Coll.
Agents and CFM ensures
that the FCFC of residential
N/A houses & Govt owned
establishments are
collected prior issuance of
permits.

50% Compliance. Skills

Lack funds to conduct Skills
enchancement trainings
enhancement trainings are
conducted in coordination
with LGU or higher office of
BFP.

100%Compliance. This
station have reiterated
protocol on proper conduct
of Fire Safety Inspections
N/A and on estbalishing rapport
with client. FSI's assigned
on areas are trained (FAIIC
40 hours Fire Safety
Inpector's training)

50% Compliance. This

Lack of man power station will request of
Additional manpower

100% Compliance.This
station issues Permits and
N/A Clearances within the
prescribed timeline of the
Citizens Charter

100% Compliance. In
Coordination with LGU-
N/A BPLO, the BFP classify
ambulant vendors from
BPLO Listing.
 100% Compliance.This
station clarify proper
N/A treatment of penalties and
surcharges in the
computation of FSI Fees.

50% Compliance. This

lack of resources,Storage Space station is scheduled for
and Lack of Personnel renovation. Will request for
additional Personnel

100% Compliance. The CFM

and C,FSES conduct
N/A monthly meetings to
reiterate the proper
accomplishment of AIR.

100% Compliance. This

station constantly reconcile
and update their registered
N/A
estblaishments with BPLO-
LGU and submit negative
and positive list.

There is no MOA between

LGU-Treasurer's Office collects
FSIFEE for business,
Remittances are delayed.
BFP and LGU on the FCFC
for FSIFEE Business. This
station Reiterates the full
remittance of FCFC
collected by the LGU.

actions done by the fire

reason for partial/non- station regarding the said
implementation of audit partial/delay/non-
recommendation implementation of audit
recommendation

100% compliance in
N/A coordination with LGU
BPLO and other offices.
 100% compliance. It is a
must for the CRO to utilize
the logbook for record
N/A
keeping purposes of
released permits, stubs and
clearances.

CRO & FSI are in charge of

N/A
releasing retained FSIC.

This station ensures that

the CFM, Coll. Agent and
N/A
the Petty Cash Custodian
have Fidelity Bond.

100% Compliance. This

station have strengthen
accountatability in handling
gov't funds (CFM/Coll.
N/A Agent have Fidelitry Bond
and the officials who
collects the cash are the
signatoree of the OR.)

100% Compliance. FCFC

Assessor issues Fire Code
N/A
Fees Assessment form and
OPS prior issuance of OR.
Personnel are oblidge to fill up
This station will request for
gaps in the organizational
additional personnel so
structure. Personnel are often
that the Functions will be
asked to multi task due to lack
allocated apropriately.
of manpower.

100% Compliance.This
N/A station utilize and submits
CRR forms every month.

100% Compliance. This

station is updated on the
existing policy on colelctoin
N/A and deposits guided by the
provisions of Section 134
Chp 4 book 2 Volume 1 of
GAAM.
100% Compliance. This
N/A station provided Safety
vaults.

100% Compliance.
FSIC,Inspection Order and
N/A After Inspection Report are
signed by the proper
official prior their release.

100% Compliance. The

requisite Certificate of
N/A
Competency for FSIC is
enforced.

Will request additional

Lack of man power personnel.
 100% Compliance. The
Clerks of this station
N/A ensures that there is
computer based record of
Inspectoin orders.

100% Compliance. The Coll.

Agents and CFM ensures
that the FCFC of residential
N/A houses & Govt owned
establishments are
collected prior issuance of
permits.

50% Compliance. Skills

Lack funds to conduct Skills
enchancement trainings
enhancement trainings are
conducted in coordination
with LGU or higher office of
BFP.

100%Compliance. This
station have reiterated
protocol on proper conduct
of Fire Safety Inspections
N/A and on estbalishing rapport
with client. FSI's assigned
on areas are trained (FAIIC
40 hours Fire Safety
Inpector's training)

50% Compliance. This

Lack of man power station will request of
Additional manpower

100% Compliance.This
station issues Permits and
N/A Clearances within the
prescribed timeline of the
Citizens Charter
 100% Compliance. In
Coordination with LGU-
N/A BPLO, the BFP classify
ambulant vendors from
BPLO Listing.

100% Compliance.This
station clarify proper
N/A treatment of penalties and
surcharges in the
computation of FSI Fees.

50% Compliance. This

lack of resources,Storage Space station is scheduled for
and Lack of Personnel renovation. Will request for
additional Personnel

100% Compliance. The CFM

and C,FSES conduct
N/A monthly meetings to
reiterate the proper
accomplishment of AIR.

100% Compliance. This

station constantly reconcile
and update their registered
N/A
estblaishments with BPLO-
LGU and submit negative
and positive list.

There is no MOA between

BFP and LGU on the FCFC
LGU-Treasurer's Office collects for FSIFEE Business. This
FSIFEE for business, station Reiterates the full
Remittances are delayed.
remittance of FCFC
collected by the LGU.
Legend:
1-Fully Implemented
2- Partially Implemented/ On-going
3- Not yet implemented