Kholis Nadziroh

17111008

Questions:
1. What is business trip?
2. What are your job descriptions as a secretary in arranging a business trip for your boss?
3. What are the documents that you need to prepare when you are arranging a business trip
abroad?
4. Please mention the methods to book and reserve plane ticket and hotel room?
5. What are the documents that you need to prepare after a business trip?

Answers:
1. Business trip is a work-related traveling conducted by people which encompasses various
activities like meetings, conferences, sales missions, exhibitions, trades and other events. The
trip usually takes place in the domestic or international areas depend on the needs of a
company.
2. As secretary, we need to make travel arrangements, then take care on accommodation,
create an itinerary, research the destination, and pack only the essential things.
3. business trip requires some documents including: itinerary, id card, travel tickets-travel
funds, passport, visa, health document, hotel and/or car rental confirmation, and yellow card.
4. Booking flight :
 Search your flight, start your search by filling in the flight details.
 Choose and book flight: see the airline name flight schedule, and ticket price on
the search result page.
 Fill in contact information and pessenger detail. You may add travel insurance.
 Complete you payment.
 Received your E-Ticket within 60 minutes.
Booking hotel through online application :
 Look for hotels by typing a location or a hotel name in the search box and selecting a
check-in date.
 Filter your results by property name, room rates, payment type, star rating, room
type, meal type, accommodation type, and hotel features (access and parking,
amenities, facilities, and service and leisure).
 Sort your results by recommendation from travelbook.ph, star rating (highest to
lowest, lowest to highest), price (highest to lowest, lowest to highest), or area.
  Click on a photo or scroll left and right to browse through photos of a hotel.
 Choose a room type for any hotel to learn more about it.
 Details include room capacity, bed type, room facilities, check-in and check-out
times, available payment method, meal inclusion, and cancellation policy.
 Click on the "Book Now" button any time to review your selected plan and see the
price breakdown of your potential booking.
5. As a secretary, it’s been our chores to compose a follow up report regarding the trip. The
report consists of travel expenses including hotel accommodation, flight tickets, taxi, meals,
tax and also need to include important letters and documents such as the minutes of meeting,
conference, or other events in your report.