Project Management (PESC)

- Planning

- Executing

- Scheduling and

- Controlling activities that provides solutions to identified problems.

Frequently ask questions

1. What is the status of the project?

2. When will the task be completed?

PROJECT PLANNING

- engagement planning actually begins the first time a potential client contacts the consultant and
continues in more detail as preparation and presentation as the project proposal is made.

Blueprint - detailed task by task work plan.

Project plan - serves as the nucleus of the engagement planning and provides a guide to staff
assignment and completion dates.

- to maintain current status, it must be updated at least WEEKLY providing the comparison of the
planned and actual resources and results

Kick off meeting

- a key element in getting the project off to a good start

- will pay a key role in eatablishing the tenor of the project

- should be carefully orchestrated to cover significant points in the project process

Important topics to be addressed: RDDRP

1. REVIEW OF THE ENGAGEMENT PROPOSAL

- this means to summarize what has taken place to date and as springboard for looking ahead to the
project objectives and work required.

- must fucos on the objectives, scope and benefits to be realize from the engagement

2. DISCUSSION OF THE WORK OBJECTIVES

- logical follow on

- a clear definition of the final product must be formulated so that everyone will know when the end has
been reached.

3. DEFINITION OF THE INTERMEDIATE WORK RESULTS

The specification of intermediate work results is important because: (BMB)

A. Beginning point for development of detailed work plan that breaks up the work plan into manageable
pieces

B. Measuring points for progress towards project objectives

C. Break the project up into mini projects with psychological and emotional feeling of satisfaction in
reaching the goal

4. RESPOSIBILITY ASSIGNMENT AND CLIENT PARTICIPATION

- establish responsibility for various aspects of the project such as:

a. General assignment of duties for project planning and management

b. Project task work

c. Review of project process at milestone points

5. PROJECT COMPLETION DATE

Tentative and target completion date must be taken up towards the end of the kickoff meeting

Kickoff meeting should end up with:

a. Review of decisions and agreement reached

b. Statement that highlights the general steps in the problem

c. Understanding on how the engagement will proceed and his/her responsibilities

BEFORE DECIDING IN THE DETAILS IN KICKOFF MEETING decision should be made regarding:

1. Venue

2. Participants

3. Agenda for the meeting