Professional Documents
Culture Documents
Contractor Pre-Job
Safety Explanation Meetings
Table of Contents
1. Purpose .................................................................................................................1
2. General Overview .................................................................................................1
3. Sample Program Materials ....................................................................................2
Attachments
A1 Contractor Job Explanation (Job X) Safety Meetings ............................................3
A2 Contractor Kick-Off Safety Meetings .....................................................................5
A3 Job Explanation Meeting HSE Checklist ...............................................................7
A4 Kick-Off Meeting HSE Checklist ..........................................................................19
A5 Kick-Off Meeting Safety Notes ............................................................................36
CONDITIONS OF USE
This information is not to be modified from its current form and may not be offered for
resale or other commercial purposes without the express written permission of Saudi
Aramco.
Retention of this material shall constitute acceptance on the part of any third-party to the
Conditions of Use stated herein.
2. GENERAL OVERVIEW
In accordance with the Saudi Aramco Contractor Safety Administrative Requirements
(CSAR), the proponent organization will communicate relevant general and site-specific
safety standards and information to the contractor during pre-job safety explanation
meetings. There are two types of pre-job safety explanation meetings where this formal
communication occurs, both of which involve proponent organizations.
First, a Job Explanation (Job X) Meeting is held to inform potential bidders on a new
contract of the work to be performed and to explain Saudi Aramco’s safety, health and
environmental requirements, especially the primary administrative requirements
applicable to potential bidders. Second, after the contract has been awarded, a Kick-Off
Meeting is held with contractor company management and/or site representatives before
they begin work activity (including mobilization). The Kick-Off Meeting includes a
detailed explanation of Saudi Aramco’s general and site-specific safety, health and
environmental requirements and hazards. The information communicated at these
meetings may not represent all areas of potential hazard to the contractor/subcontractor
personnel and equipment. It is the contractor’s responsibility to fully comply with the
contract, including identifying and addressing all potential safety, health and
environmental hazards,
Following the pre-job safety explanation meeting, the proponent should schedule a site
hazard identification tour with the contractor representative(s) with participation by Saudi
Aramco Loss Prevention Department (LPD), as required.
Contracting Department is Saudi Aramco’s custodian of the Job Explanation Meeting
process through the Saudi Aramco Contracting Manual, especially Procedure 7 entitled
“Releasing Invitations for Proposals and Convening Job Explanation Meetings.” This
Safety Management Guide complements Procedure 7 by providing guidance for the
safety, health and environmental requirements to be discussed during Job Explanation
and Kick-Off Meetings.
Attachment A1
1. Purpose
Ensure effective communication of Saudi Aramco’s safety, health and environmental
requirements to contractor company representatives prior to contract bidding, in
accordance with Procedure 7 of the Saudi Aramco Contracting Manual, entitled
“Releasing Invitations for Proposals and Convening Job Explanation Meetings.”
2. Scope
2.1 Applicable to proposed Saudi Aramco contracts in accordance with Procedure 7 of
the Saudi Aramco Contracting Manual.
2.2 Safety, health and environmental topics communicated during the Job Explanation
meeting are selected from the Job Explanation Meeting HSE Checklist, which
focuses primarily on Schedule D and CSAR requirements.
3. Responsibilities
3.1 Contracting Department or the proponent’s Contracts Administration Unit
Representative
Schedule and communicate Job Explanation (Job X) Meeting date, time and
location to potential bidders for the contract, and inform them that Saudi
Aramco’s safety, health and environmental requirements will also be discussed
at the Job X Meeting.
Conduct Job X Meeting in accordance with Procedure 7 of the Saudi Aramco
Contracting Manual, including ensuring that Saudi Aramco’s general and site-
specific safety, health and environmental requirements are communicated to the
potential bidders by knowledgeable Saudi Aramco personnel.
File documented records of the Job X Meeting, including topics covered and
signed attendance sheets.
3.2 Project Engineer or the proponent’s Company Representative for the contract
Provide potential bidders with a copy of the Saudi Aramco Construction Safety
Manual (cd copy), relevant Saudi Aramco safety, health and environmental
General Instructions (GIs), manuals, handbooks, guides, standards, local
instructions (e.g., OIMs, RIMs, GOIs), etc., at or before the Job X meeting.
Communicate general and site-specific Saudi Aramco safety, health and
environmental requirements to potential bidders using the Job Explanation
Meeting HSE Checklist (see Attachment A3).
If needed, conduct a follow-up site tour for potential bidders.
Attachment A1
4. Requirements
4.1 Conduct/document Job X Meeting before bids are to be received for a new contract.
4.2 Review general and site-specific Saudi Aramco safety, health and environmental
requirements during the Job X Meeting, using the Job Explanation Meeting HSE
Checklist (Attachment A3).
4.3 Complete bidder attendance sign-in sheet(s) and maintain in contract files.
4.4 Complete the Job Explanation Meeting HSE Checklist (Attachment A3) and
maintain the filled-in checklist in contract files.
5. Training
Contracting Department Representatives, Contracts Administration Unit Representatives,
Project Engineers, Proponent Company Representatives, etc., to be trained in Job X
Meeting procedures, including using the Job Explanation Meeting HSE Checklist
(Attachment A3).
6. Records
6.1 Contracting Department’s or proponent’s Contracts Administration Unit’s bidder
attendance sign-in sheets.
6.2 Completed Job Explanation Meeting HSE Checklist (Attachment A3).
6.3 List of distributed Saudi Aramco safety, health and environmental General
Instructions (GIs), manuals, handbooks, guides, standards, local instructions (e.g.,
OIMs, RIMs, GOIs), etc.
Attachment A2
1. Purpose
Ensure effective communication of Saudi Aramco’s safety, health and environmental
requirements to contractor company management and/or site representatives prior to
commencement of contractually awarded work.
2. Scope
2.1 Applicable to each newly awarded contract at a Saudi Aramco facility or project
site.
2.2 Safety, health and environmental topics communicated during the Contractor Kick-
Off Meeting are selected from the Kick-Off Meeting HSE Checklist.
3. Responsibilities
3.1 Project Engineer or the proponent’s Company Representative for the contract
Schedule and communicate Kick-Off Meeting date, time and location to the
contractor company that was awarded the contract, and inform the contractor
that Saudi Aramco’s safety, health and environmental requirements will also be
discussed at the Kick-Off X Meeting.
Conduct Kick-Off Meeting, including ensuring that Saudi Aramco’s general and
site-specific safety, health and environmental requirements are also discussed.
Communicate detailed site-specific safety, health and environmental
requirements to contractor management/site representatives and discuss any
issues of concern. Relevant topics from the Kick-Off Meeting HSE Checklist
(Attachment A4) should be selected and discussed accordingly at the Kick-Off
Meeting. The Kick-Off Meeting Safety Notes (see Attachment A5) may be used
to help guide the discussion.
Conduct a site hazard identification tour for contractor management/site
representatives, as needed.
File documented records of the Kick-Off Meeting; including topics covered and
signed attendance sheets.
3.2 Proponent Safety Representative, Project Management Safety Representative,
and/or Loss Prevention Department Representative, as applicable for the contract
As requested, provide additional clarification and review specific job hazards
during the Kick-Off Meeting.
Attachment A2
4. Requirements
4.1 Conduct Kick-Off Meeting after contract is awarded and before start of work
activity (including mobilization).
4.2 Review detailed site-specific safety, health and environmental requirements during
the Kick-Off Meeting.
4.3 Complete attendee sign-in sheet(s) and maintain in contract files.
4.4 Upon request, make available a copy of the Saudi Aramco Construction Safety
Manual (cd copy), relevant Saudi Aramco safety, health and environmental General
Instructions (GIs), manuals, handbooks, guides, standards, local instructions (e.g.,
OIMs, RIMs, GOIs), etc., at or before the Job X meeting.
5. Training
Project Engineers and Proponent Company Representatives, etc., to be trained in Kick-
Off Meeting procedures, including using the Kick-Off Meeting HSE Checklist
(Attachment A4) and the Kick-Off Meeting Safety Notes (Attachment A5).
6. Records
Kick-Off Meeting documentation, including signed attendance sheets and a list of any
distributed Saudi Aramco safety, health and environmental General Instructions (GIs),
manuals, handbooks, guides, standards, local instructions (e.g., OIMs, RIMs, GOIs), etc.
Attachment A3
Job Explanation Meeting HSE Checklist
BI/CONTRACT/RPO/PPO/EWO # DATE
PROJECT/CONTRACT TITLE
NAME OF CONTRACTOR
PROJECT/WORK LOCATION
**************************************************************************************************
The following checklist has been developed to assist in identifying potential health, safety and environmental (HSE) issues in the work
scope and contract. The topics listed below may not be complete and may not represent all areas of potential hazard to personnel and
equipment. Also, some topics listed may not be relevant to this particular contract. It is the contractor’s responsibility to comply with
the contract, identify and address all potential health, safety and environmental issues, and to include those costs in the contract.
**************************************************************************************************
Contractor Safety Administrative Requirements (CSAR) are applicable to all contractor companies and their
subcontractors working on long form contracts, mid form contracts and as applicable on short form contracts.
PART A:
OTHER RELEVANT ITEMS OR COMMENTS
Contractor Safety Administrative Requirements
I. GENERAL REQUIREMENTS
1. Contractor Corporate Safety Program Prequalified in safety per SA SMG 07-004-2010
2. Sub-contractor safety evaluation/monitoring Included in contractor’s safety program
3. Contractor site safety staff In accordance with Table 4.1, CSAR
4. Additional safety and health specialists Where special technical expertise is required
5. Qualifications of safety staff reviewed by SAPO
6. Hazard control and PPE, including FRC FRC to be provided where required by SAPO
7. Health and environmental monitoring
8. Site safety performance monitoring SAPO will monitor per SA SMG 07-002-2010
9. Failure to comply
10. Transportation
11. Heat stress evaluation and management program All buses equipped with seat belts effective Jan. 1, 2015
12. Site specific emergency response
13. Authority to stop work Aligned with the SAPO and/or SA facility’s ERP
14. Incident reporting and investigation
II. CONTRACTOR SITE SAFETY PROGRAM (CSSP) and CSSP required for LFC w/ SAPMT as proponent, or as
HAZARD IDENTIFICATION PLAN (HIP) requested in writing by the SAPO; HIP required for all
1. Submitted within fifteen (15) working days of contract execution contracts.
2. Obtain concurrance from SAPO prior to beginning work
3. Contract specific (not generic) plans Revised and amended as needed
4. CSSP addresses the 19 items listed in Section 5.3 of the CSAR
5. HIP lists all tasks/activities, potential hazards & control measures HIP identifies major tasks of contract/project
Attachment A3
Job Explanation Meeting HSE Checklist
PART A:
OTHER RELEVANT ITEMS OR COMMENTS
Contractor Safety Administrative Requirements
III. CONTRACTOR PERSONNEL SAFETY
RESPONSIBILITIES
1. Contractor’ line management & site supervision responsible for Contractor personnel responsibilities per CSAR, Sec 7.0
compliance with SA’s safety requirements
IV. PERSONNEL QUALIFICATIONS, TRAINING AND
CERTIFICATION
1. Properly certified/licensed personnel
2. Training for high-risk activities
3. Safety orientation Contractor’s and SAPO facility orientation, as required
4. Short service employee (SSE) program Identification of new or inexperienced personnel
5. Job-skills/craft competency and safety training
6. Refresher training
7. Safety training for site supervision and safety staff Staff trained per CSAR, Section 8.6
V. MEDICAL
1. Medical care of employees Comply with SA Minimum Medical Standards
2. Provision of first aid and first aid supplies Requirements (MMSR) Manual
3. Work site medical facilities (clinics), clinic staffing and operation Required when 50+ personnel on project, including
4. Medical insurance and ambulance(s) subcontractors. Medevac procedures, as required
VI. SITE PLANNING, USAGE AND HOUSEKEEPING
1. Site Planning and layout Shall include topics listed in CSAR, Sec. 10.1.B
2. Traffic control plan
3. Contractor camps and project support facilities Shall address topics included in CSAR, Sec. 10.3.A
4. Land Use Permit (LUP)
5. Fire protection and prevention - provide and inspect Provided per SAES-M-100 or SAES-B-019,as applicable
6. Materials storage yards
7. Site illumination and electrical
8. Security fencing and security after hours
VII. CONTRACTOR CAMPS AND PROJECT SUPPORT
FACILITIES
1. Comply with provisions of SAG and SA requirements In accordance with Saudi Arabian Labor Law, Schedule
2. Facility siting requirements ‘D’, SA Sanitary Code, and SAES-M-100 (International
3. Fire alarm system Building Code)
4. Potable water supply and distribution
5. Inspection of facilities prior to occupancy
6. Contractor camp general requirements
7. Construction of camp buildings and project support buildings Inspection by SAPO, LPD, FrPD, ID, EPD and SAMSO
8. Welfare/sanitation facilities Meet requirements of CSAR, Sec. 11.2
9. Electrical power generation and distribution systems Meet requirements of CSAR, Sec. 11.3
10. Fire protection systems
11. Raw water treatment and drinking water supply facilities
12. Sewage and solid waste management facilities In accordance with SA Sanitary Code
VIII. SUBMITTAL OF ADDITIONAL JOB-SPECIFIC PLANS
1. Site layout plans, including site-specific traffic flow plans Job-specific plans require SAPO review prior to work
2. Fire protection plans initiating on-site.
3. Security fence layout plans
4. Project support facility plans (e.g., office, maintenance, sanitary,
dining, laydown/storage facilities) Deliverables required prior to occupancy, including
5. Contractor camp plans Preventive Maintenance Plan, HACCP, IPM, Approved
6. Others, as requested Water Source, and Master Cleaning Schedule
Attachment A3
Job Explanation Meeting HSE Checklist
Environmental and sanitary requirements (per Schedule ‘D’, Section II) are applicable during handling, treatment
and disposal of liquid and solid wastes generated during the course of construction projects, both onshore and
offshore. The standards apply to both construction sites and contractor camps located on or off of Saudi Aramco
controlled land.
PART B:
OTHER RELEVANT ITEMS OR COMMENTS
Environmental and Sanitary Requirements
I. ENVIRONMENTAL MANAGEMENT PROGRAM
1. Submit Environmental Management Program (EMP) with fifteen In accordance with Schedule D, Section II.3.1
(15) working days of contract execution. EMPs shall include planned waste minimization
2. Waste reuse, recycle and resource recovery measures
3. Appontment of qualified Environmental Coordinator Qualification of Coordinator submitted to SA EPD prior
4. Approved EMP submitted to SA EPD to contract execution
II. WATER SUPPLY PROTECTION
1. Supply of potable water for human consumption at sites where
workers are employed or housed
2. Water supply to meet SAES-S-040 criteria
3. Water shall meet SA Sanitary Code requirements SASC-S-01, Water
III. WASTEWATER MANAGEMENT
1. Design of wastewater treatment units and disposal of Including: SAES-A-103, SAES-A-104,SASC-S-02, SAES-
sanitary/industrial wastewater shall comply with Schedule D, S-10, Royal Commission Environmental Regulations,
Section II.5.1 ROPME Protocol Concerning Marine Pollution, and
2. Inland sanitary wastewater discharge shall meet MOWE standards MARPOL
3. Trucking to offsite disposal not permitted for facilities > 30
persons
4. Onsite disposal systems comply with SAES-A-104
5. Municipal dumping areas not used for disposal of wastewater
6. Utilizing offsite disposal for wastewater requires approval from
General Supervisor EED (of SA EPD) and Ministry of Municipal
and Rural Affairs (MOMRA)
7. Hydrocarbon drainange systems designed in accordance with Design per SAES-A-400, SAES-A-401, SAES-A-403,
Schedule D, Section II.5.5 SAES-S-010 and SAES-S-020
IV. SPILL CONTROL
1. Respond to offshore oil spills per GI 2.400
2. Respond to inland oil spills per GI 2.401
3. Promptly notify appropriate parties per GI 2.104
4. Only SA-approved waste management contractors used to dispose Meet SA Hazardous Waste Code, Section 6, SASC Solid
of hazardous waste Waste Management, Section S-03, and SAES-S-007
Attachment A3
Job Explanation Meeting HSE Checklist
PART B:
OTHER RELEVANT ITEMS OR COMMENTS
Environmental and Sanitary Requirements
V. SOLID WASTE MANAGEMENT
1. EMP shall include provisions for temporary site storage, Meet SA Hazardous Waste Code, SASC-S-03 and SAES-
collection, transportation and disposal practices S-007.
2. EMP shall address solid waste disposal site design and Solid waste landfills designed and operated per SAES-
operations 007 and SASC-S-03.
3. Operations involving hazardous waste storage and handling shall SA requirements include GI 430.001, GI 150.001, SAES-
meet applicable SA requirements. S-007, CU-22.03, GI 2.717, CU 22.06, and CU 22.01.
4. Submit for review the design and method of operation for Reviewed by SA Company Representative
hazardous waste storage/handling equipment and facilities
5. Hazardous chemicals stored and handled in accordance with SA
CHBs or manufacturer’s MSDS
6. Waste containers collected and transported in a manner which Transportation vehicles properly marked; drivers carry
minimizes hazards and worker exposure appropriate documents describing waste transported
7. Drivers have training related to handling/disposal of their cargo CHBs/MSDSs, emergency contact numbers, safety and
8. Contractor operated landfill disposal site requires LUP fire protection equipment provided on vehicle
9. Contractor operated solid waste disposal site requires disposal of Landfill types and waste classification described in
waste in accordance with landfill types and waste classification Schedule D, Section II.7.5.1 and Section II.7.5.2
10. Offshore disposal of solid and hazardous waste not allowed
11. Offshore liquid waste treatment and disposal in accordance with
ROPME and MARPOL requirements Per Schedule D, Section II.5
12. Offshore sanitary and industrial wastewater treatment and
handling
13. Disposal of drilling mud and cuttings in accordance with
ROPME, Protocol Concerning Marine Pollution
VI. AIR POLLUTION MITIGATION
1. Comply with SAES-A-102, Ambient Air Quality and Source
Emission Standards
2. Vehicles maintained to minimize excessive exhaust emissions and Meet Gulf Corporation Council (GCC) Standard #47,
comply with Standardization and Metrology Organizaion for GCC GCC Standard #144, and GCC Standard #145
Countries standards per Schedule D, Section II.8.2
3. Dust control accomplished by wetting work area(s) and/or other Alternative means include dust suppression/sand control
approved measures chemicals applied to soils
VII. NOISE CONTROL
1. Control of noise in accordance with SAES-A-105
2. Construction related noise requires appropriate abatement and
mitigation control measures
VIII. FOOD SERVICE HYGIENE
1. Food service shall comply with SA Sanitary Code, including
SASC-S-04 (Food Establishments)
IX. CAMP SANITATION
1. Camp sanitation shall comply with SA Sanitary Code, including
SASC-S-07 (Camps and Communal Living Facilities)
Attachment A3
Job Explanation Meeting HSE Checklist
Work Site Safety Manual (WSSM) requirements are applicable to all contractor companies and their subcontractors
based on the scope of work to be performed. Check the box ( □ ) for applicable line items. Applicable sections of the
WSSM shall be utilized to supplement the discussion of relevant items contained within the checklist.
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): General Safety Requirements
□ I.2
1.
INCIDENT REPORTING AND INVESTIGATION
Contractor personnel shall immediately report incidents to their supervisor
2. Immediately report on-job incidents to the SAPO Failure to report will affect contract
3. Submittal of all on-job incident reports evaluation at conclusion of work
4. Provide assistance to the SAPO’s incident investigation team as necessary
Attachment A3
Job Explanation Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): General Safety Requirements
Attachment A3
Job Explanation Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Civil Requirements
□ II.2 SCAFFOLDING
1. Scaffold designed, constructed, inspected and used in accordance with GI 8.001 Unusual scaffold not covered in GI 8.001
2. Scaffold tubing/fittings specs in accordance with CSM, Ch II-2, Sec. 2.4.2 or CSM, Ch II-2 will conform with
3. Platform units in accordance with CSM, Ch II-2, Sec. 2.4.3 requirements of 29 CFR 1926 Subpart L.
4. SA Scaffolding Structural Design Criteria used for structural design of scaffold Refer to ANSI A10.8 and GS 217 for
5. Scaffold craftsmen to continuously wear a full-body harness with shock- additional information
absorbing lanyard while erecting, altering or dismantling a scaffold (fall
protection methods per NASC SG4:05 and NASC SG4:YOU used)
6. System and tube-and-coupler scaffolds in accordance w/ CSM, CH II-2, Sec 2.6
7. Specific manufacturers and brands of system scaffolding approved by SA LPD Special scaffold erected by specialized or
are allowed for use in SA non-GBS specialized scaffold contractor
8. Scaffold inspected and tagged in accordance with GI 8.001 SA-certified Inspectors & Supervisors
Attachment A3
Job Explanation Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Civil Requirements
Attachment A3
Job Explanation Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Civil Requirements
□ II.14 DEMOLITION
1. Asbestos-containing material identified/handled in accordance with GI 150.001 Demolition activities requires strict
2. Engineering survey prior to demolition of mutlistory buildings adherence to GIs 2.100 and 2.709
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Mechanical & Electrical Requirements
Attachment A3
Job Explanation Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Mechanical & Electrical Requirements
Attachment A3
Job Explanation Meeting HSE Checklist
Attachment A3
Job Explanation Meeting HSE Checklist
Attachment A4
Kick-Off Meeting HSE Checklist
BI/CONTRACT/RPO/PPO/EWO # DATE
PROJECT/CONTRACT TITLE
NAME OF CONTRACTOR
PROJECT/WORK LOCATION
**************************************************************************************************
The following checklist has been developed to assist in identifying potential health, safety and environmental (HSE) issues in the work
scope and contract. The topics listed below may not be complete and may not represent all areas of potential hazard to personnel and
equipment. Also, some topics listed may not be relevant to this particular contract. It is the contractor’s responsibility to comply with
the contract, identify and address all potential health, safety, and environmental issues, and to include those costs in the contract.
**************************************************************************************************
Contractor Safety Administrative Requirements (CSAR) are applicable to all contractor companies and their
subcontractors working on long form contracts, mid form contracts and as applicable on short form contracts.
PART A:
OTHER RELEVANT ITEMS OR COMMENTS
Contractor Safety Administrative Requirements
I. GENERAL REQUIREMENTS
1. Contractor Corporate Safety Program
2. Sub-contractor safety evaluation/monitoring
3. Facility safety orientation
4. Contractor site safety staff In accordance with Table 4.1, CSAR
5. Additional safety and health specialists Where special technical expertise is required
6. Qualifications of safety staff reviewed by SAPO
7. Safety meetings (prejob crafts mtgs, weekly documented mtgs., Prejob (i.e., “toolbox”): prior to beginning of each
and contractor site management mtgs.) different work activity; Weekly: contractor and
8. Hazard control and PPE, including FRC subcontractor site personnel; Site management:
9. Health and environmental monitoring conducted at least monthly
10. Behavioral observation and site safety inspection
11. Site safety performance monitoring
12. Work permits
13. Jobsite safety logbook (JSL)
14. Failure to comply
15. Transportation
16. Fitness for duty Contractor site management shall sign closure of items
17. Heat stress evaluation and management program
18. Site specific emergency response All buses equipped with seat belts effective Jan. 1, 2015
19. Authority to stop work
20. Incident reporting and investigation Aligned with the SAPO and/or SA facility’s ERPs
Attachment A4
Kick-Off Meeting HSE Checklist
PART A:
OTHER RELEVANT ITEMS OR COMMENTS
Contractor Safety Administrative Requirements
II. CONTRACTOR SITE SAFETY PROGRAM (CSSP)
1. Submitted within fifteen (15) working days of contract execution Required for LFC w/ SAPMT as proponent, or as
2. Obtain concurrance from SAPO prior to beginning work requested in writing by the SAPO
3. Address the 19 items listed in Section 5.3 of the CSAR
III. HAZARD IDENTIFICATION PLAN (HIP)
REQUIREMENTS
1. Required for all contracts
2. Contract specific (not generic) Revised and amended as needed
3. List all tasks/activities, potential hazards and control measures HIP identifies major tasks of contract/project
4. Submitted within fifteen (15) working days of contract execution
5. Obtain concurrance from SAPO prior to beginning work
IV. CONTRACTOR PERSONNEL SAFETY
RESPONSIBILITIES
1. Contractor Management
2. Contractor Site Management
3. Site Safety Manager/Supervisor
4. Project Engineer
5. Site Supervision
6. Field Safety Officer
7. Contractor Personnel
V. PERSONNEL QUALIFICATIONS, TRAINING AND
CERTIFICATION
1. Properly certified/licensed personnel
2. Training for high-risk activities
3. Safety orientation Contractor’s and SAPO facility orientation, as required
4. Short service employee (SSE) program Identification of new or inexperienced personnel
5. Job-skills/craft competency and safety training
6. Refresher training
7. Safety training for site supervision and safety staff Staff trained per CSAR, Section 8.6
VI. MEDICAL
1. Medical care of employees Comply with SA Minimum Medical Standards
2. Provision of first aid Requirements (MMSR) Manual
3. First aid supplies
4. Work site medical facilities (clinics) 50+ personnel on project, including subcontractors
5. Work site clinic staffing/operation
6. Medical insurance and ambulance(s) Medevac procedures, as required
VII. SITE PLANNING, USAGE AND HOUSEKEEPING
1. Site Planning and layout Shall include topics listed in CSAR, Sec. 10.1.B
2. Traffic control plan
3. Contractor camps and project support facilities Shall address topics included in CSAR, Sec. 10.3.A
4. Land Use Permit (LUP)
5. Project signs
6. Pedestrian walkways/pathways
7. Fire protection and prevention - provide and inspect Provided per SAES-M-100 or SAES-B-019,as applicable
8. Materials storage yards
9. Site illumination and electrical
10. Security fencing and security after hours Including manholes, open grating, temporary guy lines,
11. Hazard control road closure, dust control, protection of public, and
housekeeping/refuse disposal
Attachment A4
Kick-Off Meeting HSE Checklist
PART A:
OTHER RELEVANT ITEMS OR COMMENTS
Contractor Safety Administrative Requirements
VIII. CONTRACTOR CAMPS AND PROJECT SUPPORT
FACILITIES
1. Comply with provisions of Saudi Arabian Labor Law, Schedule Constructed per International Buildng Code (SAES-M-
‘D’, SA Sanitary Code, and SAES-M-100 100)
2. Facility siting requirements
3. Fire alarm system
4. Potable water supply and distribution
5. Inspection of facilities prior to occupancy Inspection by SAPO, LPD, FrPD, ID, EPD and SAMSO
6. Contractor camp general requirements Meet requirements of CSAR, Sec. 11.2
7. Construction of camp buildings and project support buildings Meet requirements of CSAR, Sec. 11.3
8. Welfare/sanitation facilities
9. Electrical power generation and distribution systems
10. Fire protection systems
11. Raw water treatment and drinking water supply facilities
12. Sewage and solid waste management facilities In accordance with SA Sanitary Code
IX. PERTINENT MATERIALS AVAILABLE ON-SITE
1. Saudi Aramco Construction Safety Manual
2. Saudi Aramco Safety Handbook
3. Saudi Aramco General Instructions (GIs) As applicable to contract
4. Saudi Aramco Engineering Standards (SAESs)/Procedures As applicable to contract
(SAEP’s)
5. SAPO Instructions/Procedures As applicable to project scope
X. SUBMITTAL OF ADDITIONAL JOB-SPECIFIC PLANS
1. Site layout plans Job-specific plans require SAPO review prior to work
2. Site-specific traffic flow plans initiating on-site
3. Fire protection plans
4. Security fence layout plans
5. Project support facility plans (e.g., office, maintenance, sanitary,
dining, laydown/storage facilities)
6. Contractor camp plans
7. Others, as requested Deliverables required prior to occupancy, including
Preventive Maintenance Plan, HACCP, IPM, Approved
Water Source, and Master Cleaning Schedule
Attachment A4
Kick-Off Meeting HSE Checklist
Environmental and sanitary requirements (per Schedule ‘D’, Section II) are applicable during handling, treatment
and disposal of liquid and solid wastes generated during the course of construction projects, both onshore and
offshore. The standards apply to both construction sites and contractor camps located on or off of Saudi Aramco
controlled land.
PART B:
OTHER RELEVANT ITEMS OR COMMENTS
Environmental and Sanitary Requirements
I. ENVIRONMENTAL MANAGEMENT PROGRAM
1. Submitted Environmental Management Program (EMP) with In accordance with Schedule D, Section II.3.1
fifteen (15) working days of contract execution. EMPs shall include planned waste minimization
2. Waste reuse, recycle and resource recovery measures
3. Appontment of qualified Environmental Coordinator
4. Approved EMP submitted to SA EPD Qualification of Coordinator submitted to SA EPD prior
5. Copy of EMP and subsequent records available for inspection by to contract execution
EPD at work site
Attachment A4
Kick-Off Meeting HSE Checklist
PART B:
OTHER RELEVANT ITEMS OR COMMENTS
Environmental and Sanitary Requirements
V. SOLID WASTE MANAGEMENT
1. EMP shall include provisions for temporary site storage,
collection, transportation and disposal practices
2. Solid waste portion of EMP in accordance with SA requirements Meet SA Hazardous Waste Code, SASC-S-03 and SAES-
3. EMP shall address solid waste disposal site design and S-007. Solid waste landfills designed and operated per
operations SAES-007 and SASC-S-03.
4. Operations involving hazardous waste storage and handling shall GI 430.001, GI 150.001, SAES-S-007, CU-22.03, GI
meet applicable SA requirements. 2.717, CU 22.06, and CU 22.01.
5. Submit for review the design and method of operation for Reviewed by SA Company Representative
hazardous waste storage/handling equipment and facilities
6. Incompatible wastes shall not be stored in same containment area
7. Hazardous chemicals stored and handled in accordance with SA
CHBs or manufacturer’s MSDS Transportation vehicles properly marked and drivers
8. Waste containers collected and transported in a manner which carry appropriate documents describing waste/hazard
minimizes hazards and worker exposure transported
9. Vehicles and containers designed to prevent release of wastes CHBs/MSDSs, emergency contact numbers, safety and
10. Drivers have training related to handling/disposal of their cargo fire protection equipment provided on vehicle
11. Contractor operated landfill disposal site requires LUP Landfill types and waste classification described in
12. Contractor operated solid waste disposal site requires disposal of Schedule D, Section II.7.5.1 and Section II.7.5.2
waste in accordance with landfill types and waste classification
13. Offshore disposal of solid and hazardous waste not allowed
14. Offshore liquid waste treatment and disposal in accordance with
ROPME and MARPOL requirements
15. Offshore sanitary and industrial wastewater treatment & handling Per Schedule D, Section II.5
16. Disposal of drilling mud and cuttings in accordance with
ROPME, Protocol Concerning Marine Pollution
VI. AIR POLLUTION MITIGATION
1. Comply with SAES-A-102, Ambient Air Quality and Source
Emission Standards
2. Vehicles maintained to minimize excessive exhaust emissions Meet Gulf Corporation Council (GCC) Standard #47,
and comply with Standardization and Metrology Organization for GCC Standard #144, and GCC Standard #145
GCC Countries standards per Schedule D, Section II.8.2
3. Dust control accomplished by wetting work area(s) and/or other Alternative means include dust suppression/sand control
approved measures chemicals applied to soils
VII. NOISE CONTROL
1. Control of noise in accordance with SAES-A-105
2. Construction related noise requires appropriate abatement and
mitigation control measures
VIII. FOOD SERVICE HYGIENE
1. Food service shall comply with SA Sanitary Code, including
SASC-S-04 (Food Establishments)
Attachment A4
Kick-Off Meeting HSE Checklist
Work Site Safety Manual (WSSM) requirements are applicable to all contractor companies and their subcontractors
based on the scope of work to be performed. Check the box ( □ ) for applicable line items. Applicable sections of the
WSSM shall be utilized to supplement the discussion of relevant items contained within the checklist.
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): General Safety Requirements
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): General Safety Requirements
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): General Safety Requirements
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): General Safety Requirements
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): General Safety Requirements
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Civil Requirements
□ II.2 SCAFFOLDING
1. Scaffold designed, constructed, inspected and used in accordance with GI Unusual scaffold not covered in GI 8.001
8.001 or CSM, Ch II-2 will conform with
2. Scaffold tubing/fittings will be welded or seamless structural steel pipe requirements of 29 CFR 1926 Subpart L.
meeting the testing and inspection requirements of ASTM A500 or EN10021 Refer to ANSI A10.8 and GS 217 for
3. Platform units will be sold sawn wood, laminated veneer, or fabricated planks additional information
4. Every access scaffold and scaffold component capable of supporting dead load
+ four times the maximum intended load
5. SA Scaffolding Structural Design Criteria used for structural design of scaffold
6. Light-duty, medium-duty, and special-duty scaffold to be designed accordingly Rated per CSM, Ch II-2, Sec 2.5.1
7. Scaffold foundations capable of carrying the scaffold’s self-weight plus
maximum intended (live) load without settling or displacement.
8. Scaffold craftsmen to continuously wear a full-body harness with shock-
absorbing lanyard while erecting, altering or dismantling a scaffold (fall
protection methods per NASC SG4:05 and NASC SG4:YOU used)
9. Guardrail systems (toprail, midrail and uprights) installed on all open sides
10. Falling object protection including toeboards installed on all open edges
(barricades/debris nets will be provided where necessary)
11. Scaffold platform construction, use and entry/exit in accordance with CSM, Ch
II-2, Sec. 2.5.6 and 2.5.7
12. Scaffold posts and frames will be erected and maintained vertical and plumb. Stability of scaffold in accordance with
13. Scaffold posts and frames will be erected and maintained vertical and plumb. CSM, Ch II-2, Sec. 2.5.8
14. Scaffold ties, revel tubs and outrigger frames used in accordance with CSM
15. Gin wheels fixed to scaffolds for purposes of raising/lowering material
16. System and tube-and-coupler scaffolds in accordance w/ CSM, CH II-2, Sec
2.6
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Civil Requirements
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Civil Requirements
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Civil Requirements
□ II.14 DEMOLITION
1. Asbestos-containing material identified/handled in accordance with GI 150.001
2. Utility services isolated per GI 6.012 prior to demolition work Utility main supply disconnected outside
3. Engineering survey prior to demolition of mutlistory buildings boundary of the demolition work
4. Stability during demolition achieved by inspections to identify weakened floors,
maintaining lateral supports, bracing to prevent collapse, and load-supporting
members not removed until storied above removed
5. Work area clearance and structural steel removal
6. Vessels/tanks/piping containing hydrocarbons isolated, flushed and ventilated Strict adherence to GIs 2.100 and 2.709
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Mechanical & Electrical Requirements
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Mechanical & Electrical Requirements
Attachment A4
Kick-Off Meeting HSE Checklist
PART C:
OTHER RELEVANT ITEMS OR COMMENTS
Work Site Safety Manual (WSSM): Mechanical & Electrical Requirements
Attachment A5
Kick-Off Meeting Safety Notes
Saudi Aramco representatives usually address the following topics, at a minimum, with contractor(s) at
Kick-Off Meetings. It is recommended that all relevant topics on the Kick-Off Meeting HSE Checklist
(see Attachment A4) be discussed at Kick-Off Meetings.
Identify, by name, the department / division safety personnel for the proponent organization.
The contractor shall have full-time, qualified site safety staff in accordance with Table 4.1 of
the CSAR, with respect to the maximum number of contractor and subcontractor employees
who are present at the job site at a given time, or as requested by the Saudi Aramco proponent
organization (SAPO).
Site safety managers should be fluent in spoken and written English and have at least 10 years
of safety experience related to the contract’s scope of work. Site safety supervisor(s) should be
fluent in spoken and written English and have at least 7 years of safety experience related to the
contract’s scope of work. Field safety officers (includes safety inspectors, site safety engineers,
safety advisors, or safety representatives) should be fluent in in spoken and written English and
have at least 5 years of safety experience related to the contract’s scope of work.
Safety managers and each safety supervisor should be provided with a personal means of
communication and a dedicated vehicle. The names and qualifications (CVs/resumes,
certifications, work experience, educations, etc.) of site safety staff is required to be submitted
to the SAPO for review and concurrence prior to the beginning of work. The SAPO reserves
the right to test and interview safety staff, reject proposed safety staff personnel based on a
review of their qualifications and require the contractor to replace any of the safety staff whose
work is deemed unacceptable. Site safety staff positions are to be filled prior to commencement
of on-site work and remain filled until completion of work under the contract.
Site safety staff shall be present at the job site at all times while contractor and/or subcontractor
personnel are working, including nights, weekends and extended working hours. Contractor
safety staff personnel shall not be assigned dual roles (e.g., not a site safety officer and the
scaffold inspector).
Site safety manager/supervisor(s) shall visibly demonstrate the priority of safety in all
activities, include fulfilling the following responsibilities:
Accountable for the performance of safety officers under his authority;
Attachment A5
Kick-Off Meeting Safety Notes
Empowered (in writing by contractor management) to stop their own work and any
work related to the contract they deem to be unsafe and take corrective actions as
needed;
Understand Saudi Aramco safety and health requirements of the contract, in particular
Schedule D, Construction Safety Manual, and the contract’s respective HIP;
Ensure all contractor/subcontractor personnel attend site safety orientations and
applicable safety training;
Communicate safety rules and standards to contractor/subcontractor workforce;
Periodically inspect the work site, report any unsafe acts/conditions, provide
recommendations to correct deficiencies and follow up on action items;
Keep records of safety meetings, including agendas and personnel attendance;
Keep a permanent record of job-related injuries/illnesses, near misses, fires, motor
vehicle accidents, property damage, crane and heavy equipment incidents, etc.
Participate in incident investigations, safety meetings, emergency drills, etc.;
Ensure general safety rules are printed (and posted in visible locations) in languages
understood by contractor/subcontractor personnel;
3. JOINT MEETING
Since there may be limited time at this Kick-Off Meeting to fully cover all the various aspects
of the contract and applicable safety requirements, the contractor and Safety
Manager/Supervisor(s) is invited to participate in a separate meeting to more fully discuss
safety requirements.
A copy of the latest revision of the Saudi Aramco Safety Handbook (SASH) or local
department’s safety handbook, and Saudi Aramco Construction Safety Manual (CSM) has
been, or will be, provided to the contractor for reference and use. Electronic copies are also
available, and will be provided upon request. (Handout #1 -Saudi Aramco Safety Handbook,
Handout #2 – Saudi Aramco Construction Safety Manual)
The contractor shall establish a corporate (companywide) safety program that shall be fully
implemented at each work site. This program shall be aligned with Saudi Aramco’s safety
requirements and shall govern how safety is managed throughout the contractor company.
The contractor shall properly plan and establish job-specific safe work procedures for all
contracted work. For long form capital construction projects where SAPMT is the proponent
Attachment A5
Kick-Off Meeting Safety Notes
(or as requested in writing by the SAPO) the contractor shall develop, implement and adhere to
a job-specific contractor site safety program (CSSP) that conform to the requirements of the
contract, the CSM and all other applicable SA safety requirements.
For all contracts, the contractor and/or their subcontractor(s) shall develop, implement and
adhere to a contract-specific Hazard Identification Plan (HIP). The HIP shall list all
tasks/activities associated with the contracted work, potential hazards of each activity and
control measures to mitigate these hazards.
Three (3) copies of the CSSP (if required) and HIP, along with all pre-mobilization required
drawings and plans, shall be submitted to the SAPO for review and concurrence within fifteen
(15) working days of contract execution. Two (2) copies of the final CSSP and HIP shall be
furnished to the SAPO upon final approval, and additional copies will be available at the job
site.
A list of the Saudi Aramco required approvals, certifications, documentation, etc. is attached
for the contractor’s information (see Attachment A3, Part D). This list may not be complete. It
is the contractor’s responsibility, not Saudi Aramco’s, to obtain all necessary approvals and
certifications. (Handout #3 – Approvals / Certifications Attachment)
Contractor and subcontractor personnel must attend a facility-specific safety orientation prior to
being allowed to work on-site. Unless provided by the SAPO, the contractor shall provide
translation of the safety orientation presentation(s) and materials into languages understood by
their employees.
Contractor site supervision shall conduct weekly safety meetings. Attendees should include
subcontractor’s site personnel. These meeting should cover work related hazards, related job
procedures, as well as a review of the HIP. Prejob (“toolbox”) craft safety meetings addressing
job-specific safety issues prior to beginning a different work activity should be conducted by
site supervision. Safety meeting shall be documented with records maintained.
All contractor employees shall have a Saudi Aramco identification (ID) card before beginning
work on any Saudi Aramco project. Use Saudi Aramco Form SA 6433.
It is a serious offense for someone to use another person's ID. Any person doing so is liable for
penalties, including imprisonment. The contractor must emphasize this point to all personnel. A
lost ID must be reported immediately. Delay in reporting the loss shall only compound the
problem.
Attachment A5
Kick-Off Meeting Safety Notes
The contractor needs to also notify employees requiring access to Security Computer Gates that
any attempt to gain access by two (2) or more people using the same ID at the turnstile gate
will fail and a warning signal sounds immediately in the gatehouse. The ID shall be confiscated
and additional penalties may be imposed.
All vehicles requiring access to a restricted area plant or facility shall have a Restricted Area
Access Sticker. Such stickers are valid for a maximum of six (6) months. Use Saudi Aramco
Form SA 7573.
7. WORK PERMITS
Per Saudi Aramco GI 2.100, Work Permits System, work permits shall be obtained for any
work to be carried out during each shift in any Saudi Aramco specified “restricted area” or as
may be required by the company representative. It is the contractor’s responsibility to ascertain,
in advance, whether the work area is designated a “restricted area.” The contractor shall have
employees who have taken, and passed, the Saudi Aramco Work Permit Receiver certification
test for the proponent organization/location(s) in which they will work. Certificates expire after
two (2) years.
NOTE: Work Permit Receiver cards issued in one area may not be recognized or accepted in
another area without the express written permission of the proponent department. It is strongly
recommended that the contractor have available more than the minimum estimated number of
Work Permit Receivers that will be needed, due to possible illnesses, vacations, extended work
hours, etc.
It is the contractor's responsibility to receive Work Permits as needed. They shall be site
specific and identify personnel, work to be performed, and equipment required. The name and
badge number of the Work Permit Receiver, or his designated alternate, will be written on the
Work Permit and he shall be on site at all times. Designated alternates are required to be a
Saudi Aramco certified Work Permit Receiver.
Operators of cranes and heavy equipment shall possess a valid Saudi Arabian Government
(SAG) heavy equipment license and Saudi Aramco certification per GI 7.025, Heavy
Equipment Operator Testing and Certification, as required for the operation of the specific type
of heavy equipment. Additional equipment not currently listed in GI 7.025 may also require a
specific certification (contact the SAPO for information regarding equipment not listed).
A “Request for Contractor Heavy Equipment Operator Test Certification” form must be
completed and submitted to Saudi Aramco’s Industrial Training Department by the contractor
prior to testing any crane or heavy equipment operator.
Attachment A5
Kick-Off Meeting Safety Notes
Crane operators must pass a written test and a practical test given by Saudi Aramco. Personnel
must be able to read and write English or Arabic to take the written test. Cranes must have a
valid Saudi Aramco crane inspection sticker. In order for the crane to be inspected, a certified
operator or certified crane mechanic must be available.
Note: The Saudi Aramco crane certification card states the type(s) of cranes the operator is
certified to operate. Operators shall not use crane boom extensions or lift personnel platforms
(manbasket) unless certified.
Should a crane or other heavy equipment fail examination and deficiencies cannot be corrected
at the jobsite, it shall be removed from the site.
Within any active Saudi Aramco operating facility or area, a Pre-Excavation Checklist and
excavation plan (for excavations greater than 2.4 m [8 ft.] deep) are required before any
excavation is started. The SAPO must confirm and mark to location of any known or suspected
underground pipes, cables, utilities, vessels, etc. in the area of the proposed excavation.
Mechanical excavators shall not be used until all underground utilities and installations have
been exposed by hand digging. Mechanical excavators shall not be used within 3 m (10 ft.) of
underground utilities or installations.
Any underground cable that is exposed during excavation work should be assumed to be
energized and not be repositioned or moved until verified by an authorized/certified electrician.
Work permits for excavation activities near an underground cable(s) shall be countersigned by
POD as applicable.
Overhead power lines shall be rerouted away from construction work or placed underground, if
possible. Movement of cranes or heavy equipment near or under overhead power lines shall be
coordinated with the Saudi Aramco Power Operations Department (POD). Clearance distances
shall be agreed to beforehand and barriers or timber/wire “goal posts” to maintain required
clearances shall be erected to maintain these required clearances.
All incidents and injuries shall be reported in accordance with GI 6.007, Reporting of
Contractor On-Job Injuries / Occupational Illnesses. In addition, an immediate oral report and
preliminary written report shall be made to the company representative of any incident
resulting in damage to Saudi Aramco equipment or property; incidents involving cranes and
heavy equipment; fires explosions or toxic releases; or incidents with damage over SAR 10,000
to contractor’s plant or equipment. An incident resulting in a contractor employee fatality,
serious injury, or damage to Saudi Aramco equipment or property requires an incident
Attachment A5
Kick-Off Meeting Safety Notes
investigation and subsequent report submitted to the company representative for review. Saudi
Aramco reserves the right to convene an investigation committee in accordance with GI 6.003,
Incident Investigation.
A preliminary incident report is due no later than twenty-four (24) hours of the time of the
incident. A final investigation report is due within three (3) working days of the incident. The
contractor shall conform to all Saudi Aramco incident and injury reporting requirements.
(Handout #4 – GI 6.004, Handout #5 – GI 6.007, Handout #7 – GI 7.026)
The contractor shall provide Saudi Aramco with monthly statistics and information regarding
manhours, incidents, etc., in accordance with GI 6.007.
Canteen or eating area(s), adequate for the total work force, shall be provided. This area(s) shall
be kept clean of refuse and shall meet all Saudi Aramco Sanitary Code requirements. (Handout
#8 - Saudi Aramco Sanitary Code)
Smoking is allowed only in designated smoking shelters approved by Saudi Aramco. Smoking
is not allowed in any building on Saudi Aramco property, including contractor offices.
Smoking is not allowed while driving through any facility/plant.
Welfare facilities (e.g., toilet/washing facilities) for personnel shall be provided at contractor
camps, project support facilities and other work sites in accordance with the Sanitary Code.
Toilets shall be provided in places where they may be easily accessible - at the rate of 1 toilet
for every 15 or fewer employees.
During periods of high heat stress potential, measures shall be implemented as applicable to
control heat stress, including engineering controls, administrative (work practice) controls and
personal protective controls in accordance with the heat stress controls of the CSM. Designated
shaded break/rest areas shall be provided for personnel working in direct sunlight for extended
periods of time, and work scheduling and acclimatization shall be used to control exposure of
employees to hot environments.
Ample supplies of cool drinking (potable) water, with individual drinking cups, shall be
available at work site locations and at designated break/rest areas. Common drinking cups are
prohibited.
Mobile phones shall not be used in any plant process area (i.e., restricted areas) or while
driving vehicles or heavy equipment.
Attachment A5
Kick-Off Meeting Safety Notes
12. TRAFFIC SAFETY
The contractor shall ensure its employees and subcontractor employees comply with all SAG
and Saudi Aramco traffic safety laws and regulations, including GI 6.030, Traffic and Vehicle
Safety. (Handout #6 - GI 6.030)
Failure to follow these requirements will result in severe action by Saudi Aramco. Action may
include removal of offending employee(s) from the work site, withdrawing the individual's
privilege of entering Saudi Aramco property and removal of the Plant Access Sticker from
vehicle(s).
Prior to the start of on-site work, the contractor shall prepare a site plan that will consider, but
not be limited to:
Site location – offices, contractor camps, etc.
Heavy equipment, chemical storage/handling, welding/open flame activities, etc.
Emergency response procedures
Required barriers
Medical and first aid resources needed
Heat stress management and prevention
Fire/drinking/sanitary water supply and distribution
Transportation
Scaffolding, work at heights, control of falling objects, etc.
The site layout shall be planned before mobilization to the work site to identify issues such as
emergency access routes, traffic flow, parking areas, staging areas, material storage, welfare
facilities, medical facilities, fire protection, utilities, etc. Comprehensive plans for all contractor
camps and project support facilities (as applicable to the contract) that incorporate all the
requirements of the CSAR shall be submitted to the SAPO for review within fifteen (15)
working days of contract execution. Work on facilities shall not start until the plans have been
reviewed and approved in accordance with GI 298.010, Administration Procedure of
Contractor Camps/Parks and Construction Camps.
Whenever a contractor camp or project support facility is needed, the contractor shall obtain,
through the SAPO, and required Land Use Permit (LUP) prior to the commencement of any
work activity at the site. The contractor shall comply with all stated conditions on the LUP.
Attachment A5
Kick-Off Meeting Safety Notes
Prior to occupancy and permanent connection of utilities, contractor camp facilities are subject
to inspection by Saudi Aramco representatives for compliance with all applicable safety, fire
and health standards. Any noted deficiencies shall be satisfactorily resolved prior to occupancy.
Contractor shall comply with all medical requirements described in the CSAR and the Saudi
Aramco Minimum Medical Standards Requirements (MMSR) manual.
Contractor companies with less than 50 employees on-site shall have First Aid and Basic Life
Support (BLS) certified personnel and properly stocked First Aid kits immediately available,
and need to state in their Emergency Response Plan the specific medical facilities and
ambulance transport arrangements that have been made contractually available for serious
injuries beyond the capabilities of the First Aid / BLS responders.
Contractor companies employing more than 50 total people (including subcontractors) shall
contractually arrange with a Saudi Aramco medical designated facility (MDF), or other
SAMSO approved medical facility to establish, supply, staff, and operate one or more work site
medical facilities (clinics) as required by the MMSR manual. The category (i.e., size, staffing)
of the work site clinic shall be in accordance with the criteria established in the MMSR manual.
If approved in writing by the SAPO, a non-construction contract (e.g., working in an office
building) does not require the establishment of a work site clinic if a contractual arrangement is
made with a nearby hospital for emergency response and medical care.
To comply with SAG medical insurance laws, contractors shall ensure all their employees
(including subcontractor employees) are continuously provided with valid medical health
insurance coverage, before they enter the work site. Documented evidence of insurance
coverage shall be submitted to the SAPO monthly and upon request.
A dedicated full-size emergency vehicle (ambulance) shall be available at each work site clinic
to transport injured/ill personnel to the nearest hospital. If the work location is off-road, a four-
wheel drive ambulance shall be provided.
It is vital that all contractor personnel working in Saudi Aramco plants and facilities are able to
recognize the emergency warning alarm signals and know what action to take in the event of an
emergency. Saudi Aramco will provide the contractor with necessary information, upon
request.
The contractor shall ensure and document that employees have been made aware of these
requirements before they are allowed to start work on any project. Saudi Aramco recommends
Attachment A5
Kick-Off Meeting Safety Notes
that the emergency requirements be repeated regularly at weekly “toolbox” meetings until their
workers are well conversant with requirements. Representatives from Saudi Aramco may spot-
check individual employees for their knowledge of these requirements.
LIST OF HANDOUTS
1. Saudi Aramco Safety Handbook (SASH)
2. Saudi Aramco Construction Safety Manual (CSM)
3. Approvals / Certifications Attachment (see Attachment A4)
4. GI 6.004, Near-Miss Reporting Process
5. GI 6.007, Reporting of Contractor On-Job Injuries / Occupational Illnesses
6. GI 6.030, Traffic and Vehicle Safety
7. GI 7.026, Cranes and Heavy Equipment Accident Reporting Procedures
8. Saudi Aramco Sanitary Code