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The Body of The Assignment - Doc-Org - Transform.
The Body of The Assignment - Doc-Org - Transform.
0 INTRODUCTION
The assignment the evaluated the organisational development in the Water and Sewerage
Authority of Trinidad and Tobago (WASATT), and exmine all the critical issues may
exist.. The student analysis the problems and issues that WASATT is currently facing in
organisational transformation using the diagnostic tools of Lewin (1951) ,Kotter (2007)
and Denison Model (1990) in the change process and further made recommendations to
management.A brief introduction of the company will be discussed, in terms of the
organisation structure, system ,culture and politics .
The literature review, Greener (2008), should look at all the key issues in relating to the
assignment and to see what other authors' views are on the these issues. The literature
review in the support the student would use to compare and contrast these issues.
The student takes the role of an Organisation Development (OD) Practitioner: a person
practicing organisation development .These individuals may include managers responsible for
developing their organisations or developloment , Cummings and Worley (2009) to employ in
this assignment by looking at a qualitative positivist theory approach, as the student
examine the critical issues that affect the organisational transformation and development
in WASATT , the student would start by looking at the focus of the research (organisation,
business, problem, an economic ethisc) and through investigation with various research methods,
aims to generate theory from the research. Greener (2008), as well interpretive approach,
social science detects that interpretation is valid of subjectivity. As Weber (1947) argues that
social science attempts the interpretive understanding of social action in order to arrive at
a causal explanation of its course and effects, Sauders et al (2008).
This set the precedent for the finding and analysis of the assignment. According to
Lewin (1947) the freeze : this involves reducing the forces against change through action
step or innovation of process and unfreeze: which is the final stage of crystallization and
the adoption of ownership. This model gives the organisation an understanding on how
to make these changes. And the refreeze is to institiionalize the changes.
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Kotter (2007) the eight steps of organisational change management , he further divided
the three stages into eight :
3. Create a Vision
Finally the conclusion and recommendations will be formed by the student and
will be used to help the organisation in answering the problems and issues that
they are facing.
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The student notice WASATT is currently undergoing organisational development and
organisational transformation.
The systemwide application and transfer of behaviour and transfer of behavioural science
knowledge to the planned development , improvement, and reinforcement of the strategies,
structures and process that lead to organizational effectiveness. (Organisation Development &
Change by Cummings & Worlsey 2001).
There are four groups of issues that are interrelated that would be further discussed in the
Literature Review , these are Cummings and Worsley (2001):-
Human Process issues, McNamara (2009) that deal with assisting the members of
the organisation to enhance their productivity by working together ; individual
and group levels. This further requires training and development , team building .
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The student used these strategic invention mention above to further assess the
organisation WASATT.
“The Authority is responsible for maintaining and developing the waterworks and
other property relating thereto transferred to it by Section 11 and for
administering the supply of water thereby established and promoting the
conservation and proper use of water resources and the provision of water
supplies in Trinidad and Tobago”
1.1.1 Vision:
To be a high quality utility service provider for the people of Trinidad and
Tobago and thereafter to be the center of Excellence within the water
sector in the Caribbean.
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We shall improve the organisation’s impact on the environment.
Transmission
Distribution
Collection
Treatment
The Authority serves over ninety (90%) of the population (1.3 million)
with pipe borne water through private household connections and
standpipes. Additionally over forty (40%) of the population is served by a
central sewerage collection and treatment system. The rest of the
population is served by cesspit-tank.
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(Source extracted :WASATT’s Vision and Mission 2013).
Table 1.1 WASA’s Human Capital Categorise
Technical Strategic/Administrative
1.2 Rationale :
Culture
Communciation
1.3 Aim :
The aim of this research is to examine and evaluate the measures to be adopted by
WASATT in order to attain service and excellences in the service delivery. The
student will critically examine how organisational development and organisation
transformation will achieve service performance.
1.4 Objective:
Transformational Leadership
o Communication
o Organisational Structure
o Leadership style
Culture
Politics
The management styles depend on the individual personality trait, as well the
need of the organisation.
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Management styles are concepts and theories that influence the general work
environment of an organization. Different management styles can vary a
little bit with a change in leadership; however, the crux of the style mostly
remains the same , Mullin (2007).
2.1.1 Communication
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Mullins (2007) , express the importance of communication of an organisation can
be determined by the level of internal and external information that can influence
the perception of the individuals or employees in an organisation. This is shown
in Figure 2.2 below.
Source extracted from Laurie J Mullins 2007 Mananagement and Organisation Behaivour
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can fuel rumours and gossips which can increase fears in staff ‘s morality towards
work.The OD practitioners must think seriously to reduce the problem .
WASATT’s communication level follows a tall structure which comes from the
top and fall down to the bottom. ( See appendix 3).
Many classical writers argue that the structure is made up of division of work
amongst staff, chain of command,span of control and reporting
relationship.Uriwick (1957.) writer there are eight principles of organisation; he
was critics Fayol (1949) fourteen principle of management.
The student see the management style as two spheres one versus the other, these
created a manager type for example shown in the table below;
Paternalistic Manager Decisions take into account the best interests of the
employees as well as the business, often more so than
interests of the individual manager. Communication is
downward.
“Leader is born not created” There are many ways to look at leadership according
to Crainer (2004).The general theory is a relationship through which one person
influences the behaviour or actions of other people. The leaders can motivate
others into team work either in a positive or negative way. Leaders may not occur
in the organisation structure. As Belbin (1981)suggests that there is a clear
implication that leadership is not part of the job but a quality that can be brought
to a job . . . The work that leadership encompasses in the context clearly is not
assigned but comes about spontaneously. As leadership can be anyone in the
orgainsation.
There is a clear view that there is differentiate between leading and managing, the
classical writers explains that managers and leaders do things right,managing is an
authority relationship,leading is an influence relationship; managing creates
stability while leading creates changes.
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Leadership is influence through different types of power and authority. French
and Raven (1959) suggested that there are five sources of power which influence
the leadership.
Blake and Mouton talks about the evaluation different styles of management in
the Managerial Grid which the two principal dimensions:
2.2 Culture
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Table 2.1 Types of Culture according to Dowling and Schuler
There many types of organisational culture, as Handy (1999) describes them are:
The four generic types of culture were raised from these factors: the tough-guy,
macho culture, the work-hard / play hard culture, the bet-your company and the
process culture.
Handy (1999) tend to look at the internal culture of the organisation, while Deal
and Kennedy(2000) exams the corporate cultures and discovers there are two
factors that influences the culture in the marketplace;
Over time, the culture has developed through many external factors; these are
history, primary function, technology, strategy, size, location, management and
leadership and the global environment Mullins (2007).
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The role culture is typically found in the government sectors , as Handy (1999)
states that the job description is more important than skills and abilities . The roles
given are more prescript rather than emrgent . As mention in the indtroduction,
WASATT is a state entity tend to follow a “role culture”. This type of culture is
heavily influence by the politics of the land .
2.4 Poltics
For instance , subordinates may have a common view or affiliation with their
superiors, they receive higher performance evaluation , Zivuska et al (2004).
They tend to feel more satisfied within their organisation than others . This is
shown in the figure below . As mention before ,the student observe this type of
behaviour in the research.
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Figure 2.3 Perception of Poltics
Disciplinary Action : Employee refuses the accept discipline due to the fact
poor work ethics , he simply uses the politics as an excuse .
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In Figure 3.3 , illustrates that there are relationship between leadership ,
organisational politics and employees’ performance , Vigoda and Dryin –
Amit (2003).
Transformational
Leadership In-role
performance
Perception of
organisational
Politics
Transactional OCB
Leadership
Source extracted from Handbook of Organisation Politics: Organisational polics, leadership and performance in modern public
3.0 RESEARCH
worksites ANDand
by Earn Vigoda-Gadot FINDING
Yinnon DryzinANALYSIS:
-Amit
The research and finding look at the results obtains from both from primary and
secondary data. And further analysis the inductive and deductive approach to the
research question.
The data were analysis using mainly questionnaires , the student divided the
sample into twenty persons from all over the organisation and from different
department. The first set of fifteen person's questionnaire was about readiness for
change . Twenty (20) structure questions answers ranked from Strongly disagree
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=1 to Strongly Agree= 5 SPSS13 used to analysis the data. (Robson, 2002 p.393)
argue that quantitative data analysis is a field where it is not all difficult to carry
The next set of five people were questioned about organisational development
Firstly, the student stated the results from the questionnaires and comparison with
Secondly, the student look at the secondary data from the literature review, to
Finally, make conclusions from the finding and recommendation, which can be
Table 3.1 Finding of Water and Sewerage Authority of Trinidad and Tobago
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Management There are no Important Management Time and As soon as Good Management and
and Leadership true sense of Cost possible Leadership
style management
and Leadership
3.2.1 Communication
Question three: the purpose or rationale for any change is clearly communicated
to employees
The results ranges from Strongly Disgree 46.7%, to Strongly Agree 13.3% The
student asked.
In table 3.2 , the student observes that WASATT lacks clear communication , as
the results shows a seventy-three percent-73% of employees disagree, while
thirteen percent-13% agree .The literature review highlights,Mullins (2007) the
Source extracted for student’s data 2013
lack of communication can affect the organisational development.
Table 3.2
Clear Communication
Cumulative
Frequency Percent Valid Percent Percent
Question six: Communication channels allow for ongoing feedback and /or information
sharing between employees and designated leaders”
Question eleven. Communication channels with designated leaders are open for
employees”
The results ranges from Strongly Disagree 33.% to Agree 13.3 % shown in the
table 3.3 below:
Table 3.3
Cumulative
Frequency Percent Valid Percent Percent
Source extracted : Data from the Questionnaire conducted by the student , SPSS 13 was used to
analysis the data,2013
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Table 3.4
Analysis
The table 3.3 and 3.4 illustrates the causes for the lack of the communication through the
channels which do not allow for feedback and opinions . Eighty -80% and 66% disagree
that WASATT’s management allows for feedback and openiness from their staff.
Hertbezy (1979) this can cause staff to resist change. According to Atkinson this can be a
problem if not handled properly. Resistance can be healthy to an organisation
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3.2.2 Leadership
Question seventeen:Manager and other leaders make themselves easily accessible for
ansewering questions or information-sharing during times of changes.
In the table 3.5 the results show the range from Strongly Disagree 46.7 % to
Strongly agree 6.7% towards manager share information.
Table 3.5
Cumulative
Frequency Percent Valid Percent Percent
Analysis
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The writer exams the leadership by how manager or leaders in the
organisation share information. Northouse (2001) and French and Raven
Leadership is influence through different types of power and authority.
In table 3.6 the results shows a range Strongly Disagree 6.7% to Strongly Agree
13.3% in relates to mangers supporting change.
Table 3.6
Cumulative
Frequency Percent Valid Percent Percent
Analysis
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While in table 3.6 shows that managers are supportive to change , the majority of
the staff disagrees .The writer is left wondering why there is a mixed set of results
. The writer needs to look further into this issue .
3.2.3 Culture:
In table 3.7 the results shows a range Strongly Disagree 4 6.7% to Strongly Agree 20% in
relates to rewards system.
Table 3.7
Rewards
Cumulative
Frequency Percent Valid Percent Percent
Source extracted : Data from the Questionnaire conducted by the student , SPSS 13 was used to
analysis the data,2013
Analysis
In table 3.7, the writer observes that sixty –eight -68% percent disagree that key
milestones are recognized with celebration, rewards or other acknowledgement.
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the writer exams the culture that is reinforced by how manager or leaders in the
organisation through goals and rewards system. Handy states this culture exams
only the role and task the individual performs.
.2.4 Politics
In table 3.8 the results shows a range Disagree 25% to Agree 75% in relates to conflict
or competition.
Table 3.8
Conflict or Competition
Cumulative
Frequency Percent Valid Percent Percent
Valid
Source extracted : Data from the Questionnaire conducted by the student , SPSS 13 was used to
analysis the data,2013
Analysis
The writer exams the conflict between individuals or group, how this factor
affects the change process in WASATT. Handy states that negative politics can
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influence change as the tasks of the individual performing may not be in
agreement with the individual political opinions. In table 3.8, the writer observes
that seventy five -75% percent agree that the organisation is conflict and highly
competition.
4.0 Conclusion
In conclusion, the problems and issues of WASATT are mainly stem from the
lack of enforce of transformational leadership, poor cultural and negative politics.
According to Cummings and Worsley (2001) these are strategic inventions for
Human Process issues McNamara (2009), Human Resources ,Cummings and
Worsley (2001) and Strategy Issue ( Technology) McNamara (2009).
Using the Lewin change process model , WASATT will have freeze all the
problems or issues and unfreeze to diagnostic . The recommendation states below
once accepted by the organisation is to refreeze
Kotter will assist the writer to further divide the change process into eight stages
or milestone to critically evaluate .
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4.1 Recommendations
. The student would suggest the following recommends (1) WASATT need to re-
Structure all the departments to meet the mission and vision of the company. (2)
WASATT need to encourage open communication between management and
staff. Staff need to be encouraged to give feed and quick response time from
management. (3) Promote increase motivation towards staff . (4) Develop proper
training for all staff. (5) Ascertain power and leadership to the right personnel
Creating a vision that will align with WASATT’s overall mission and
vision stated in section 1.1.1 and 1.1.2.
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Creating rewards and incentive systems that promote change
5.0 Reflection
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