Professional Documents
Culture Documents
8 et Reaon to Migrate to
harePoint 2013 & Office 365
Y NJAMIN NIAULIN
LinkedIn 24
(http://twitter.com/niaulin)
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 1/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
If SharePoint is associated to one thing in our industry, it's as
a collaboration platform. You may be wondering what's new
in SharePoint 2013 or Office 365 that makes it worth
upgrading from the version you have (http://en.share
gate.com/sharepointmigration). It's clear that the new
version of SharePoint upgrades the collaboration features,
but which ones and how?
New collaoration feature in harePoint &
Office 365 are aweome
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 2/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
With the eBook on 111 Hot new SharePoint 2013 Features
(http://yourock.sharegate.com/111newhotfeaturesin
sharepoint2013/), I look at a high level what new features
are for collaboration in SharePoint 2013 and of course Office
365. If you are planning to upgrade, you're probably
wondering if the changes to collaboration are worth it. To be
honest, it can't be limited to just the collaboration as it
involves many other factors like browser support, UX and
many more. However, I will try to quickly point out the ones
that make a difference specifically in terms of collaboration.
1. Drag & Drop in Lirarie
There in't one particular feature in harePoint 2013 for
collaoration that will make ou jump out of our eat. However,
there are man little change that in the end make it worth it.
You'll notice for example that now, uer will eail e ale to Drag
and Drop document into a Document Lirar from an rower or
computer. There i one down ide though, when ulk uploading
document into harePoint, well it never ak for Metadata. If ou
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 3/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
had required field, thee document will e checked out until ou
find the time to edit the required propertie and check them in.
2. Office We App
One of my favorite additions in SharePoint 2013 and a good
reason to migrate in my opinion is the integration of Office
Web Apps in the libraries. Once Office Web Apps is installed
and configured to be used with your SharePoint, the
documents hover panel will change. The Hover Panel is a
window that pops up once you click on the ellipsis for the
document properties. Now, it will show a document preview
from which you are actually able to navigate through without
ever opening the document. Imagine going through all the
slides in a PowerPoint File without ever actually opening the
file itself.
3. New wa to view file
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 4/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
Other improvements include the number of views for the
document as well as a way to print the document to PDF if it
is a word file.
The new Quick Edit View is a replacement to the Edit in
Datasheet view that usually left us wanting a little more. The
problem I had with it in the past is that most of the fields I
wanted to edit are actually in Read Only when using the Edit
in Datasheet View. In SharePoint 2013, there is support for
even more columns and the Quick Edit also lets you created
columns straight from that view.
4. haring and xternal haring a harePoint
Permiion
Another great reason to migrate to SharePoint 2013 or Office
365 is the changes to Permissions management. Though there
is still room for improvement, it is now reinvented with the
concept of "Sharing" a site, library, document or any other
SharePoint objects to which permissions can be modified.
External Sharing as well as Sharing with a link is now
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 5/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
available for those on Office 365. Making it easier than ever
for the users to collaborate with others, either in the
organization or externally with emails or directly with a
hyperlink.
5. Co-Authoring on harePoint Document
I have alread covered what coauthoring looks like in
SharePoint 2013 (http://en.sharegate.com/blog/co
authoringdocumentssharepoint2013). ut compared to
harePoint 2010, there i definitel a tronger et of feature to
allow co-authoring on Office document tored in harePoint.
Uing either Office for Mac, Office We App or Window Office,
anone from our team will e ale to join in on the document
collaoration without having to wait for the document to ecome
availale.
6. ite Mailox and ite OneNote Workook
to collaorate a team
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 6/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
Though only for those with Exchange 2013, the Site Mailbox
offers some interesting possibilities and shows promise in
SharePoint 2013. A Site Mailbox is essentially the use of a
SharePoint Site in association with a regular Exchange
Mailbox. The site will be able to send and receive emails as
well as explore the documents stored in the Document
Library. Great feature for those sharing an email address as a
team like "Support" or "Sales" as examples.
Now if you have the chance to have Office Web Apps installed
and configured, creating a SharePoint 2013 team site will also
create a OneNote workbook that belongs to the site. This
means it will inherit the site's permissions. OneNote is a great
note taking tool and allows multiple users to be working in it
at the same time.
7. Geolocation Column now availale in
harePoint 2013
A new column tpe, though hidden, i now availale after ou
upgrade to harePoint 2013. The geolocation column let the uer
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 7/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
enter latitude and longitude information for a lit item or
document in a lirar and pinpoint it on a ing Map. To e ale to
ue thi new column, ome configuration are necear to ue
ing Map ut alo to make the column availale in harePoint.
8. OneDrive for uine in harePoint 2013
M article on what is OneDrive for Business in SharePoint
2013 (http://en.sharegate.com/blog/whatisonedrivefor
business) explain it all in great detail. entiall thi i the new
name given to Groove or harePoint Workpace 2010. It allow
ou to nchronize a Document Lirar with our computer for
poile offline uage. The tool ha once again changed it' name
to OneDrive for uine, which ha nothing to do with the pulic
offering called "OneDrive".
All thee collaoration feature worth
upgrading harePoint?
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 8/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
In all honesty, we can't simply look at one category like
"Collaboration" and say these are the features I want and why
I need to upgrade. It's usually going to be a combination of
some of these features along others in Search, Branding and
much more. But if I focus on the SharePoint 2013
Collaboration features, I would say that yes, there are enough
changes to make a difference on the users day to day
activities. Not to mention it now works much better for those
not using the latest and greatest browser on a Windows
Desktop. You will have to look at your business needs and see
if these new features make enough of a difference for you to
justify an upgrade.
Migration. ecurit. Reporting.
Get our free 15-da trial and implif our everda management tak
in harePoint & Office 365.
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 9/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
tart M Free Trial (http://en.hare-
gate.com/download)
AOUT TH AUTHOR
enjamin Niaulin
Well known a the harePoint Geek, enjamin
ha een helping people all around the gloe
reach their goal implifing harePoint
olution. You haven’t met enjamin et? Look
for him at harePoint conference and event!
@niaulin (http://twitter.com/niaulin)
enjamin Niaulin
(http://plu.google.com/+enjaminNiaulin?
rel=author)
You might alo like:
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 10/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 11/12
9/24/2016 8 Best Reasons to Migrate to SharePoint 2013 & Office 365 | Sharegate
0 Comments Sharegate Blog
1 Login
Start the discussion…
Be the first to comment.
haregate i the implet harePoint Migration & Management Tool
Find out what it doe (/)
Copright © haregate 2016 | nd Uer Licene Agreement (/eula) | Made in Montréal
http://en.sharegate.com/blog/topsharepointcollaborationfeaturesmigration 12/12