International Journal on Recent and Innovation Trends in Computing and Communication ISSN: 2321-8169

Volume: 2 Issue: 3 497 – 500

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E-Police Police Record Management System

Sumit R. Farsole Shreyas B. Kene Prof. V. V. Bhujade

Department of Computer Sci. and Department of Computer Sci. and Guide
Engg. Engg. Department of Compter Sci. and
DMIETR,Sawangi(M),Wardha. DMIETR,Sawangi(M),Wardha. Engg.
wardha,India. wardha,India. DMIETR,Sawangi(M),Wardha
sumit23.farsole@gmail.com shreykene@gmail.com bhujadevaibhav@gmail.com

Abstract—E-police system is an e-government related service and it makes the communication process a possibility, a great
success for modern era which increases the professional efficiency for the government police administration. In this paper we
focus on the infrastructure of an e-police system as well as its steps, challenges of implementation and its necessity.

E-police is intended to provide total computerized information system support for the work of the police. This system
registers the complaints from people through online and is helpful to the police department for further process. The aim of this
project is to develop an E-police reporting and management system which is easily accessible to the public, police department and
the administrative department.

E-police would also help provide division heads and senior officers with management information about crime control,
and about administration and support services such as accounting and personnel management. This helps to higher authorities of
police to have an overview about the progress of the investigation; feature is made available to public for interaction with police
indirectly.

Keywords-FIR, RTI, IPC

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I. Introduction
According to World Bank definition, "E-
government refers to the use by government agencies of
information technologies like wide area network, the
internet and mobile computing that have the ability to
transform relations with citizens, businesses and other arms
of government [1]". It contributes to public security. The
police personal would also be able to identify any criminals
and this is possible if a database is available for any citizens that is issued at the time of registration. Available case
including criminals' and innocents' all information. For the
public safety there would be record about the wanted
persons, suspected criminals' history, wanted cars, stolen
cars, cases, news and events, contact details,
recommendations and so on.
The objectives of this work are free access of the
citizens for their queries and complaints, establishing
database for citizens and police personnel. The normal
public in India are afraid to give an complaint in police
station because they are filled with a false fear
about the police department. An online complaint
registering system will solve the fears of public and will also
help the police department in catching criminals. An online
solution is very useful as the solution is inherently
distributive. E-police is intended to provide total
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computerized information system support for the work of
the police. Its primary activities are not transparency-related,
but help provide police officers with information on
criminal cases and on criminals.
The person who registered the case could also get
access to case details and progress at any point, either by
going to any police station and requesting an officer to
access their case on E-police , or by accessing their case
details online via the application using an FIR code number
details would include the FIR, actions taken, actions
pending, other crime details, etc. The victim could lodge a
complaint if they see from accessing case details that the
case has not been registered properly, or that there has been
no progress made on the case since it was last accessed.
Finally, senior officers in the police service could also use
E-police to monitor case details and progress. All of this
affects the transparency of case handling, and the
accountability of police officers. According to e-government
ranking released in the survey conducted by Institute of e-
Government, Waseda University, Japan, United States of
America, Singapore and Canada are top three E-government
countries amongst 34 surveyed countries [2].
II. Application Drivers/Purpose
The main purpose behind the E-police system was
to improve the effectiveness of policy performance; to
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improve the efficiency of police procedures; for example, by
eliminating redundant processes in the registration of
criminal cases; and to improve the quality of management
information provided for senior policy decision-making,
particularly through integration of previously separate
information systems.
TABLE I. POLICE TO PEOPLE RATIO OF SOME COUNTRIES
Police -People
Serial No Country
Ratio
1 India 1:728
2 Philippines 1:665
3 Pakistan 1:625
4 Japan 1:563
5 New Zealand 1:416
6 Singapore 1:295
7 Malaysia 1:249
8 Thailand 1:228
9 Hong Kong 1:220
Within the focus on effectiveness, there was a concern about
the non-transparent, even dishonest nature of police work,
which had become synonymous with corruption and delay.
The intention was that the new system - through its
automation of previously human processes, and through its
state-wide and online accessibility - would make the
registration, processing and follow-up of criminal cases
more open. Under the existing regime, many police require a
bribe before they are willing to register a case, and also
require a bribe to be paid before they answer any query
about the case, such as its progress, or other information
held on file.
III. Recommendations
A. Ensure data privacy and security, and system reliability .
Data is the bedrock of any e-transparency system, and it
must be duly cared for. Proper controls must be put in place
to ensure the integrity of the data on the system. These will
include technological controls such as application controls
(helping eliminate errors in data entry); access controls
(such as password systems and other authentication
mechanisms); and communication controls (such as
encryption). However, they must also include 'softer'
elements such as personnel controls (e.g. separation of
duties), and administrative controls (such as data audit,
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ISSN: 2321-8169
497 – 500
backup and recovery processes). None of this will be
effective, though, unless a proper regime of incentives and
disincentives in put in place to ensure stakeholders are
motivated to uphold data quality.
B. Conduct public awareness campaigns . Most e-
transparency applications involve citizens, but citizens will
not make use of those applications if they are unaware of
them. Therefore, there needs to be a significant investment
in raising public awareness. In cases like the one described,
this can also act as a lever to encourage greater uptake of the
application by government employees.
IV. Advantages of E-Police System over Present System
There are several advantages of e-police system for and
these are given below:
1) Establishment of E-government: Since the ratio of police-
people of India is 1: 728, that is not sufficient for public
security and safety, that means on the perspective of people
the police personnel is too much less, that is why the police
cannot handle everything always and the general citizen feel
insecure always. So the ratio problem may be decease if the
government follows the e-police system.
2) Public Accessibility: Since e-police system is the world
standards that follow the e-technology as well as technology
the citizen of the country has the free accessibility, they
could make a diary about any criminal as well send any
information about any matter by e-mail.
3) Secured Data Communication: Since the whole police
system is interconnected as a Wide Area Network (WAN)
topology and this not connected to internet anyone can not
hack or access illegally.
4) Crime Reduction: It is possible to reduce any types of
crime in any section of the country where police personnel
could be able to interfere the police administration can and
handle this but in normal police system is seemingly
impossible.
5) Safety and Security incretion: For incretion of the country
and country citizens' safety and security any kinds of the
section our system plays an important role but if the system
is the normal police system than that is not absolutely
possible.
6) Standardization: In order to making the countries police
administration world standard the e-police system must be
essential but that is completely quite impossible by follow
the normal police system.
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Volume: 2 Issue: 3 497 – 500
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V. Implementation A. USER

A. Data flow diagram The user first have to do registration on site, this
include email verification. After doing registration it’s email
Citizen verification is automatically done by the system and after
(user) verifying it’s email it provide ID and password to user with
the help of this the user will permit to enter in the system,
that means after entering correct id and password the user
Registration e-mail verification
will allow to login in the system.

B.CONSTABLE

Login Constable first have to login in the system, then

there are three sections on which constable have to work
these are data entry then search engine is there and status
FIR submission logout update. In data entry section the constable enter any newly
added data in the system. Search engine is to search any
Fig.1. DFD for user information about user in the system, with the help of search
engine the constable searches any information about FIR
then with the help of status update the constable will permit
to update the status of recent case in the system.
Constab Login Data entry
le C. HIGHER AUTHORITY

The last part of the system is higher authority area

in this the higher authority first have to login in the system.
The higher authority first check out the fir submitted by the
Logout Status user is there any fake information present in it or not. It
update would check the importance of FIR and an assigned to level
of authority according to their importance. Then the image
base verification is performed by higher authority and he
Fig.2. DFD for constable will also give the progress report on the fir on which the
police working is properly done or not is there delay in the
work etc in short the higher authority will give the feedback
on the fir i.e. he will give progress report on the FIR on
Higher Login Check FIR which police work.
Authorit status
y VIII. Conclusion

This paper will definitely help the police system in

Logout
assigned
Fig.3. DFD for Higher authority
VI. USER SYSTEM
There are total three main parts included in user
system first is user then constable ant last is higher
authority. Let us see brief about each starting with user.
making the police work more efficient through equipping
the police with modern solutions i.e. it aims to ensure
solutions and means for the police officers that support their
FIR main activity and it will be interesting for audience in the
context of law and order situation in our country. The main
intent of this paper is to upgrade the developing countries’
police administration to the world standard by using modern
information and communication technologies. At last we
recommend to developing countries that to take necessary
steps for upgrading the present police system to e-police
system by overcoming the issues and challenges. In future
we can add and use new technologies, wireless
communication systems, modern IP networks [3] etc.This
project has also provided facilities of RTI act, link

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International Journal on Recent and Innovation Trends in Computing and Communication ISSN: 2321-8169
Volume: 2 Issue: 3 497 – 500
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verification and encryption algorithm that will help validate
users identity as well as secure document given by user. An
image comparison algorithm is written to help cops check an
existing person online.
REFERENCES

[1] Online:October,2011]WorldBank’sWebsite,Definit
ion of Egovernment;
http://www.web.worldbank.org › ... › Information
& Commun... › e-Government

[2] Ian Sommerville, “Software Engineering”, Seventh

Edition, Pearson Education, Inc., USA, 2008,
pp.43-63.

[3] Toshinobu Yasuhira, “Fundamental Upgrade of the

Internal Network System within the National
Police Agency of Japan”, 43rd Annual 2009
International Carnahan Conference on Security
Technology, 2009. pp.100-106

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