Year ending activities to be done for SAP SD -

  
S.No Activity T.Code Remark 
  
1. Open Orders VA05 Optional. 
-- This is optional, where you can verify with the client regarding the orders which
are listed as due should be processed this financial year itself or can be taken
forward.  
Note: These Sales Orders can still remains open. It is not a problem. 
  
2. Open Deliveries VL06O Optional. 
-- Same as above 
Note: If Delivery is created in March & supposed to be billed in April, it is a
business call, but ideally not recommended. If Delivery is created, ideally it should
be billed. However, if it is open delivery which is to be processed after 31st
March, it can be left as open delivery. 
  
3. PGI done, but Billing Due VF04 Recommended. 
-- For all the items where PGI is done Invoicing should be completed in the same
financial year. Ideally as it all depends on the client requirement.  But if the
posting periods are closed, you may not be able to create/post the Invoices.  
Note: Check with the FI/MM team regarding the closing of the posting periods. 
  
4. Billing Document not posted to Accounting VFX3 Recommended. 
-- Go to Tcode VFX3.  Click on the Flag like icon, check/correct the log if any and
release the documents to Accounting. 
  
5. Maintaining Number ranges for Excise / Misl. SNRO Only in India. 
  
6. Number Range for SD Document VN01 Optional. 
-- It is absolutely up to your company if you want or not to use the same number
range in the New Year. 
  
7. Number Range for FI Document FBN1 Recommended. 
  
Check list: 
  
Module | Activity | Trans | Remark 
  
SD Open Orders VA05 Optional 
SD Open Deliveries VL06O Optional 
SD PGI done, but Billing Due VF04 Recommended 
SD Billing Document not posted to Accounting VFX3 Recommended 
SD Maintaining Number ranges for Excise / Misl. SNRO Mandatory 
SD Number Range for SD Document VN01 Recommended 
SD Validity of condition records VK12 Recommended 
SD Review credit limits FD32 Recommended 
  
a) Check and ensure all the invoices which are expected to release to accounting
are released with the required corrections.  
  
b) Ensure all the batch job run through successfully for year end postings. 
  
c) Since order, delivery and billing docs are not based on year. so no need to
worry. However the associated accounting document for an invoice is based on
year and company code. 
  
d) In case you are running a consolidation module, then all the required data
needs to go into the parent company for year calculations. 
  
Final Note: 
  
Normally we are concerned about the Invoice posting and the accrual postings. To
see if there are any Invoices pending to be posted to accounting can be seen in
"VFX3" and Accounting tables corresponding to each billing document
are BKPF and BSEG.  
  
And for Accruals, you can check whether the volume is current or not in the
agreement itself in "VBO2" in the agreement status checkbox. If it still has to be
settled , then do the same using the report "SDBONT06" or the transaction
"VBOF". You may have to run to OVB3 if you have Changed the following: 
  
- Creation of new accesses for rebate processing 
- New rebate relevance of sales organizations 
- New rebate relevance of billing types 
- New rebate relevance of sold-to parties. 
  
Apart from these check if there are any incomplete documents are there
in V.01 Transaction. 
  
For number ranges, transaction is "VN01" / SNUM / SNRO (Object level). 
  
Apart from these normally, you may not need to do much.