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Acceptable Use Policy For Employees/Other Adults​ | ​Acceptable Use Policy For Students 

POLICIES
  AND PROCEDURES 
Ogden City School District  
Acceptable Use Policy For Employees/Other Adults 
 
Definitions: 
● Internet​:​ A global or private computer network providing a variety of information and 
communication facilities, consisting of interconnected networks using standardized 
communication protocols. 
● Software​: ​The programs and other operating information used on a computer. 
● Hardware​: ​The machines, wiring, and other physical components of a computer or other 
electronic system. 
● Device​:​ Physical, electronic hardware used for computing such as a desktop computer, 
laptop computer, or other computing hardware. 
● Mobile​ ​Device​:​ A portable computing device such as a smartphone or tablet computer. 
Could include iPads here as clarity for elementary classrooms and students. 
● Social​ ​Media​:​ Websites and applications that enable users to create and share content or to 
participate in social networking. 
 
 
Purpose: 
1. To provide a safe and innovative environment for effective teaching and learning through 
the use of technology.  
2. To provide students and staff access to; 
● Online productivity tools including email, collaboration tools, an online office suite, 
or other online software as a service; 
● Online instructional content and assessment tools; 
● Information, news, articles, and research from world-wide web sites. 
● Devices devoted to activities that support teaching and learning. 
3. To monitor and enforce all aspects of the Children's Internet Protection Act [Pub. L. No. 
106-554 and Utah State Uniform School Code]. F ​ CC Law  
Love that the FCC Law is linked in the document. Makes for easy use and understanding of digital 
privacy laws. 
 
Procedures: 
1. Each employee, upon hire, must agree and sign acknowledgement and understanding of the 
significance for computer and internet use.   
2. Each employee will review and accept the terms of the Acceptable Use Policy each year.   
3. Community partners and volunteers working in our schools, who are not employees, may 
not have access to District computer software, programs or staff internet. Guest internet is 
provided. 
4. In the event a violation of the regulations occur, an investigation will take place and may 
constitute a criminal offense in addition to corrective action as outlined in the Employee 
Relations and Corrective Action Manual.   
 
CONDITIONS OF ACCEPTABLE USE 
 
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Acceptable Use Policy For Employees/Other Adults​ | ​Acceptable Use Policy For Students 

With access to computers and people all over the world also comes the availability of material that 
may not be considered to be of educational value in the context of the school setting. Ogden School 
District has taken precautions to restrict access to controversial materials. However, on a global 
network it is impossible to control all materials and a skilled and subversive user may discover 
controversial information.  
 
Internet access is coordinated through a complex association of government agencies, and regional 
and state networks. In addition, the smooth operation of the network relies on the proper conduct 
of the end users who must adhere to strict guidelines. The following guidelines are provided so that 
you are aware of the responsibilities you are about to accept. In general, this requires efficient, 
ethical and legal utilization of the network, Internet resources, software, and devices. If an Ogden 
School District user violates any of these provisions, will be subject to corrective disciplinary action. 
Certain violations of the Acceptable Use Policy could result in termination of employment with the 
Ogden School District. The signature(s) at the end of this document is (are) legally binding and 
indicates the party (parties) who signed has (have) read the terms and conditions carefully and 
understand(s) their significance. 
Consequences of a breach of this contract or violation of guidelines is clear and concise. 
 
TERMS AND CONDITIONS 
 
Acceptable Use​ - The use of your accounts and/or devices must be in support of education and 
consistent with the educational and ethical objectives of the Ogden School District. Transmission 
and access of any material in violation of state regulation or US is prohibited. This includes, but is 
not limited to: copyrighted material, threatening, obscene or pornographic material, or material 
protected by trade secret. Use for commercial activities is not acceptable. Use for product 
advertisement or personal political lobbying is also prohibited. 
Could include a section on the details of what is included under copyright or available for reuse/for 
reuse with modification. I know in elementary we were concerned about recording read-alouds for our 
students and the copyright laws pertaining to specific distance learning expectations. 
 
Privileges -​ The use of your account(s) and/or devices is a privilege, not a right, and inappropriate 
use will result in corrective disciplinary action. The Ogden School District will deem what is 
inappropriate use. 
 
Digital Citizenship​ - You are expected to abide by the following rules of digital citizenship. These 
include (but are not limited to) the following: 
● Be professional in your messages to others. Prohibited, unprofessional conduct 
includes accessing, sending, creating or posting materials or communications that 
are 
○ Damaging to another person's reputation, 
○ Abusive, 
○ Obscene, 
○ Sexually oriented, 
○ Threatening, 
○ Demeaning,  
○ Harassing, or 
○ Illegal 
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● Ogden School District monitors and may access all accounts and devices. All 
communications and information contained in user accounts and devices should not 
be assumed to be private. Activity relating to or in support of illegal activities may be 
reported to the authorities. 
 
Monitor Student Use of Technology​ - Staff must be aware that students have access to the 
Internet from all of the school systems' computers. Teachers must use good judgment and closely 
supervise their students' use of the network, Internet resources, software, and devices. Staff must 
enforce the Student Acceptable Use Policy while supervising students. If a student is not following 
the Student Acceptable Use Policy, report the issue to your direct supervisor. 
It would be helpful for teachers to have guidelines on how to monitor student use (ie how to access 
history on student laptops/ipads/accounts). 
 
Websites, Blogs, Social Media, and Other Online Spaces​ - Posting to websites, blogs, social media, 
and other online spaces is encouraged as a way to connect with others professionally, share 
educational resources, create and curate educational content, and enhance the classroom 
experience. When participating in personal or professional social media activities, during or outside 
of contract hours, such activities must not violate other Board policies and procedures or otherwise 
interfere with the employee’s job performance. The Board expects all employees to exercise 
professionalism and good judgment in any social media activities. Furthermore, any social media 
activities must comply with all applicable laws including, but not limited to, anti-discrimination, 
anti-harassment, copyright, trademark, defamation, privacy, securities, and any other applicable 
laws and regulations. Any employee wanting to create an official school, department, or classroom 
website, blog, social media, or other online space, will be required to notify the direct supervisor. 
What if the website/blog is private to only the students and teacher (ie seesaw blog with password) 
would this also need to be approved? 
Interested employees must contact the school administrator and the communications department 
in writing and express their reasoning, interest, and any specific details pertaining to the account. 
Does this pertain to students creating blogs for classroom purposes as well? If a teacher wants to 
redefine their lesson by having students post work to their student blogs would the teacher first need 
to have it approved by their administrator and the communications department? 
 
Provided Services​ - Ogden School District makes no warranties of any kind, either expressed or 
implied, for the electronic information resources it is providing. The Ogden School District will not be 
responsible for any damages an employee suffers while using these resources. These damages may 
include, but are not limited to, loss of data as a result of delays, employee errors or omissions, or 
non-deliveries or service interruptions caused by a network system. Use of information obtained by 
the network system is at the employee's own risk. Ogden School District specifically denies any 
responsibility for the accuracy of information obtained through the electronic information 
resources. 
 
Security ​- Security on any Ogden School District account(s) and/or devices is a high priority. If you 
feel you can identify a security problem on any Ogden School District account(s) and/or devices, you 
must notify your building/department supervisor who will notify the IT Security Officer. Do not 
demonstrate the problem to other users. Do not use another individual's account. Attempts to login 
to the network, Internet resources, software, or devices as a system administrator will result in 
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cancellation of user privileges. Any user identified as a security risk may be subject to corrective 
disciplinary action. 
 
Vandalism ​- Vandalism is defined as any malicious attempt to physically or digitally harm or destroy 
data and/or equipment of another user or the Ogden School District. This includes, but is not limited 
to, the uploading or creation of malicious software, defacing digital assets, or damaging hardware.   
 
Digital Trespassing​ - Upon notification of denied access to the network, Internet resources, 
software, and devices, employees found accessing or attempting to access Ogden School District’s 
digital resources will be subject to appropriate disciplinary or legal action. 
How should employees be able to tell if they are denied access or should be able to request access? I 
am thinking in regards to some google docs that an employee may not have permissions to view but 
has been sent by an administrator or district coach​. 
 
Intellectual Property​ - Any work or data created within the scope of your contract is the property 
of Ogden School District and may not be sold, maliciously altered, or deleted if the employee is 
under disciplinary action, or has provided notice of resignation or retirement. 
This includes all resources created for lessons during the employment with the OSD. 
 
Updating User Information​ - The Ogden School District may occasionally require new or updated 
registration from you to continue use of the network, Internet resources, software, and devices. 
 
Exception of Terms and Conditions -​ All terms and conditions stated in this document are 
applicable to the Ogden School District in addition to UETN. These terms and conditions reflect the 
entire agreement of the parties and supersede all prior oral or written agreements and 
understandings of the parties. These terms and conditions shall be governed and interpreted in 
accordance with the laws of the State of Utah, and the United States of America. 
Could include a link to the resource here for quick and easy access. https://uetn.org/ 
 
I understand and will abide by the above Terms and Conditions for Internet and network use. The 
signature(s) at the end of this document is (are) legally binding and indicated the party (parties) who 
signed has (have) read the-terms and conditions carefully and understand(s) their significance. I 
further understand that any violation of the regulations above is unethical and may constitute a 
criminal offense. Should I commit any violation, my access privileges may be revoked, disciplinary 
action and/or appropriate legal action may be taken. 
 
 

User Signature:  Printed Name: 

   

Date:  Building Site: 

   
 
   
Quick Links:  
Acceptable Use Policy For Employees/Other Adults​ | ​Acceptable Use Policy For Students 

 
POLICIES
  AND PROCEDURES  
Ogden School District  
Acceptable Use Policy For Students 
 
Definitions:  
● Internet​:​ A global or private computer network providing a variety of information and 
communication facilities, consisting of interconnected networks using standardized 
communication protocols. 
● Software​: ​The programs and other operating information used by a computer. 
● Hardware​: ​The machines, wiring, and other physical components of a computer or other 
electronic system. 
● Device​:​ Physical, electronic hardware used for computing such as a desktop computer, 
laptop computer, or other computing hardware. 
● Mobile​ ​Device​:​ A portable computing device such as a smartphone or tablet computer. 
● Social​ ​Media​:​ Websites and applications that enable users to create and share content or to 
participate in social networking. 
 
CONDITIONS OF ACCEPTABLE USE 
 
Ogden School District (OSD), in pursuit of meeting student’s educational needs, has access to the 
network, Internet resources, software, and devices. This educational opportunity has been made 
available to students and teachers in the Ogden School District. The OSD believes that the valuable 
information and interactions, available through computer network communication, are effective 
ways to educate students and promote digital citizenship. 
I did not read any promise for Accessibility to Users with Disabilities. I understand this is an agreement 
for students, there should also be an agreement to students with disabilities for what the district will 
do for them. 
 
With access to the network, Internet resources, software, and devices comes the availability of 
materials that may not be considered to be of educational value. The Ogden School District and the 
Utah Education and Telehealth Network have taken precautions, including filtering, monitoring, and 
logging, to restrict access to objectionable materials. It is however, impossible to control all materials 
and users may come across controversial or inappropriate information. We believe that the 
educational opportunities far outweigh the possibility that users may obtain objectionable material. 
 
To maximize the educational experience when using the Internet or local area network, the 
following specific uniform practices and guidelines will be enforced. 
 
TERMS AND CONDITIONS 
 
Digital Citizenship​ - When using the Ogden School District’s network, Internet resources, accounts, 
and/or devices, you are expected to abide by the following rules of digital citizenship. These include 
(but are not limited to) the following: 
1. Respect for Privacy 
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○ You will not post, repost, or share private information pertaining to individuals or 
entities. 
2. Online Behavior  
○ You will not use obscene, profane, lewd, vulgar, inflammatory, racist, threatening, or 
disrespectful language. 
○ You will not harass another person. 
○ You will not make personal attacks including but not limited to prejudicial, 
discriminatory, or defamatory statements. 
Love that this is included. Meaningful work against cyber bullying is very important for our current 
circumstances. 
3. Social Media 
○ You will not access social media accounts using the network, Internet resources, 
accounts, or devices unless formally approved by a teacher or administrator 
employed by the Ogden School District. 
4. Safety 
○ You will inform the teacher immediately if you have received any inappropriate 
messages. 
○ You may not use the network, Internet resources, accounts, and/or devices to set up 
non educational appointments. 
○ You may not post, repost, or share personal information about yourself or other 
people i.e. addresses, phone numbers, school, etc. 
Is this also addressed to students who may fall victim to cyber bullying? Is there a procedure for 
students to report cyber bullying if they are the victim or notice it happening to other students? 
5. Inappropriate Access to Material 
○ You will not use the network, Internet resources, accounts, and/or devices to access 
material that is profane or obscene. 
○ You will not use the network, Internet resources, accounts, and/or devices to access 
material that is directed toward discrimination, hate literature, or acts of violence. 
○ You will immediately notify a teacher or administrator employed by the Ogden 
School District if you mistakenly access inappropriate information. 
○ You may not download or upload software to a device without specific permission 
from a teacher or administrator employed by the Ogden School District. 
6. Illegal Activities 
○ You will not attempt to gain unauthorized access to any network, Internet resources, 
accounts, and/or devices. 
○ You will not use any network, Internet resources, accounts, and/or devices to engage 
in illegal activities. 
○ You will not create or share malicious software. 
7. Plagiarism and Copyright Infringement 
○ You will not plagiarize information found on the Internet. 
○ You will not reproduce work that is protected by copyright. If you are unsure of 
copyright guidelines or what constitutes plagiarism ask your teacher for further 
understanding. 
8. Vandalism 
○ Vandalism is defined as any malicious attempt to physically or digitally harm or 
destroy data and/or equipment of another user or the Ogden School District. This 
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includes, but is not limited to, the uploading or creation of malicious software, 
defacing digital assets, or damaging hardware. 
Is damage to a school device (at home or at school) considered vandalism? What is a lost device 
considered? Who is held accountable for the damaged or lost device? I know this was a huge question 
teachers had when we went into distance learning and will continue to be of importance as we 
continue in the year coming. 
 
Security ​- Security on any Ogden School District account(s) and/or device(s) is a high priority. The 
Ogden School District and the Utah Education and Telehealth Network have taken precautions, 
including filtering, monitoring, and logging, to restrict access to objectionable materials. In this 
interest, 
● You cannot allow others to use your passwords, accounts, or devices. 
● You are responsible for your individual accounts and/or devices. 
● You will immediately notify a teacher or administrator employed by the Ogden School 
District if you have reason to believe that there is a security problem. 
 
Purchases -​ The following statements refer to a student’s use of the network, Internet resources, 
accounts, and/or devices regarding purchases. 
● You may not make purchases using the network, Internet resources, accounts, and/or 
devices without expressed written permission from your parent/guardian and school 
officials. 
● The district/school will not be held responsible for purchases made by a student. 
  
Use of Resources​ - Although the information and interactions available on the network, Internet 
resources, accounts, or devices are valuable the use of these resources is not unlimited. 
● You will use the network, Internet resources, accounts, and/or devices only for educational 
and career development. 
I assume that career development includes job applications or college applications for high school 
students? But above it states that students "will not use the network or devices to set up non 
educational appointments", this could also include job interviews. Descriptive language here could be 
useful for students to better understand the limits. 
● You will not subscribe to discussion groups, mailing lists, or chat groups that have not been 
formally approved by a teacher or administrator employed by the Ogden School District. 
● Upon notification of denied access to the network, Internet resources, software, and devices, 
students and/or parents found accessing or attempting to access Ogden School District’s 
digital resources will be subject to appropriate disciplinary or legal action. 
 
 
RIGHTS AS A USER 
 
Search and Seizure 
Very clear. Well detailed of students' privacy rights within the school network and devices. 
● There is no privacy pertaining to the contents of your files on the network, Internet 
resources, accounts, or devices. 
● Routine monitoring and maintenance of the network, Internet resources, software, and 
devices may lead to the discovery that you have violated the Acceptable Use Policy for 
Students. 
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● A search of individual accounts, devices, or media, etc. will be conducted if there is 
reasonable suspicion that the Acceptable Use Policy for Students has been violated. 
● Parents/guardians have a right to request to see the contents of their student’s accounts or 
devices at any time. 
Student Data Privacy considering FERPA, HIPPA, and COPPA could be linked or included here for 
parents to understand the school districts privacy policy for student data. 
 
Due Process 
● The district will cooperate fully with local, state, or federal officials in any investigation 
related to illegal activities conducted on the network, Internet resources, software, or 
devices. 
● You have the right to be heard by a neutral administrator if there is a claim that you have 
violated this policy. 
This is very interesting and important detailed wording. Neutral meaning unbiased, but does that 
inherently mean an administrator that does not know the student personally? Curious about what the 
conditions are to elect the neutral administrator hearing these claims. 
  
DISTRICT RIGHTS 
 
The Ogden School District reserves the right to restrict access to any student that is suspected to be 
in violation of the Acceptable Use Policy for Students until that violation can be resolved. 
 
The Ogden School District will not be held responsible for unauthorized use of the network, Internet 
resources, software, or devices to purchase products or services. The Ogden School District has the 
right to maintain a history of a student’s Acceptable Use Policy for Students violations. 
How long does the district maintain this history? Is this information passed along if the student 
changes schools/districts? 
 
STUDENT ACCEPTABLE USE AGREEMENT OGDEN CITY SCHOOL DISTRICT 
STUDENT SECTION 
 
 

Student Name:  Grade: 

   

School:  School Year: 

   
 
 
My teacher has reviewed and explained the Acceptable Use Agreement for Students with me, and I 
have read the Ogden School District Acceptable Use Policy for Students. I agree to follow the rules 
contained in this Policy. I understand that if I violate the rules my account(s) can be terminated and I 
may face other disciplinary measures. 
 
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Student Signature:  Date: 

   
 
 
PARENT/GUARDIAN SECTION 
 
I have read the Ogden School District Acceptable Use Policy for Students. I hereby release the 
district, its personnel, and any institutions with which it is affiliated, from any and all claims and 
damages of any nature arising from my child’s use of, or inability to use, the network, Internet 
resources, software, and devices, including, but not limited to claims that may arise from the 
unauthorized use of the network, Internet resources, accounts, and/or devices to purchase products 
or services. 
 
I will instruct my child regarding any restrictions against accessing material that are in addition to 
the restrictions set forth in the Acceptable Use Policy for Students. I will emphasize to my child the 
importance of following the rules for personal safety. 
 
I give permission to issue an account for my child and certify that the information contained in this 
form is correct.  
 

Parent/Guardian Signature:  Date: 

   

Parent/Guardian Name:  Phone: 

   

Home Address: