Tax Invoice under GST

Invoice in common parlance is a document indicating contract between the Buyer and Seller and
is generally prepared, in case of sale/purchase of Goods. However, with the imposition of levy of
GST on “Supply” under the GST Regime, the “Tax Invoice” shall be document evidence of
supply of Goods and services.

Unlike the Vat regime, where dual series of Invoice i.e., ‘Tax Invoice’ and ‘Retail Invoice’ were
to be issued, under the GST Regime, only Tax Invoice is to be issued, wherever tax is being
charged from the customer.

The Law respecting “Tax Invoice” is contained in Section 31 of the Central goods and Services
Tax, 2017 (CGST Act) read with Chapter VI of the Central goods and Services Tax (Rules),
2017, (CGST Rules).

Time of Issue of “Tax Invoice”

a. Rules respecting issue of time at which “Tax Invoice” are different in case of ‘Goods’ and
‘Services’ respectively.
b. Law respecting Issue of “Tax Invoice” , in case of supply of Goods, is contained in section
31 (1) of the GST Act and matters contained therein , detailed as under :-
a. Tax Invoice can be issued only by the ‘Registered Person’.
b. Tax Invoice is to be issued , ‘before or at the time of removal of goods for supply to
recipient of goods, wherever , the supply involves movement of goods
c. In other cases, the ‘Tax Invoice’ is to be issued ‘before or at the time of delivery of goods
or making available thereof to the recipient of goods. This clause may include the
situation, where bill is to be raised by one party and goods are to be moved by another
party, e.g., in situation of “Bill to/ ship to”.
c. Law respecting Issue of “Tax Invoice” , in case of supply of Services, is contained in section
31 (2) of the GST Act and matters contained therein , detailed as under :-
a. Tax Invoice can be issued only by the ‘Registered Person’.
b. Tax Invoice is to be issued, ‘before or after the Provision of Services. However, as per
Rule 47 of the CGST Rules, Invoice shall have to be issued within a period of 30 days
from the supply of Service.

Format of Tax Invoice

(i) The law doesn’t specifies any format of ‘Tax Invoice’ . Business community may design the
same as per their convenience. However, Rule 46 of CGST Rules, 2017 has specified certain
requirements to be fulfilled in case of ‘Tax Invoice’. The ‘Tax Invoice’ to be issued u/s 31
must contain the following particulars :-

(a) name, address and Goods and Services Tax Identification Number of the supplier;
(b) a consecutive serial number not exceeding sixteen characters, in one or multiple series,
containing alphabets or numerals or special characters, hyphen or dash and slash
symbolised as “-” and “/” respectively, and any combination thereof, unique for a
financial year;
(c) date of its issue;
(d) name, address and Goods and Services Tax Identification Number or Unique Identity
Number, if registered, of the recipient;
(e) name and address of the recipient and the address of delivery, along with the name of the
State and its code, if such recipient is un-registered and where the value of the taxable
supply is fifty thousand rupees or more;
(f) name and address of the recipient and the address of delivery, along with the name of the
State and its code, if such recipient is un-registered and where the value of the taxable
supply is less than fifty thousand rupees and the recipient requests that such details be
recorded in the tax invoice;
(g) Harmonized System of Nomenclature code for goods or services;

As per the Notification No. 12/2017-Central Tax dated 28.06.2017, registered person
having annual turnover in the preceding financial year as specified in column (2) of the
Table below shall mention the digits of Harmonised System of Nomenclature (HSN)
Codes, as specified in the corresponding entry in column (3) of the said Table, in a tax
invoice issued by him under the said rules

Table

Serial No Annual Turnover in the Number of digit of HSN

Preceding Financial Year Code
(1) (2) (3)
1. Upto rupees one crore fifty Nil
lakhs
2. More than rupees one crore 2
fifty lakhs and upto rupees
five crores
3. more than rupees five crores 3

(h) description of goods or services;

(i) quantity in case of goods and unit or Unique Quantity Code thereof;
(j) total value of supply of goods or services or both;
(k) taxable value of the supply of goods or services or both taking into account discount or
abatement, if any;
(l) rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);
 (m)amount of tax charged in respect of taxable goods or services (central tax, State tax,
integrated tax, Union territory tax or cess);
(n) place of supply along with the name of the State, in the case of a supply in the course of
inter-State trade or commerce;
(o) address of delivery where the same is different from the place of supply;
(p) whether the tax is payable on reverse charge basis; and
(q) signature or digital signature of the supplier or his authorized representative

(ii) Provided also that in the case of the export of goods or services, the invoice shall carry an
endorsement “SUPPLY MEANT FOR EXPORT ON PAYMENT OF INTEGRATED TAX”
or “SUPPLY MEANT FOR EXPORT UNDER BOND OR LETTER OF UNDERTAKING
WITHOUT PAYMENT OF INTEGRATED TAX”, as the case may be, and shall, in lieu of
the details specified in clause (e), contain the following details, namely,-
(i) name and address of the recipient;
(ii) address of delivery; and
(iii) name of the country of destination

(iii) As per the Section 31(3)(b) of the CGST Act, 2017, a registered person may not issue a tax
invoice if the value of the goods or services or both supplied is less than two hundred
rupees. However, the registered person shall issue a consolidated tax invoice for such
supplies at the close of each day in respect of all such supplies,subject to the following
conditions, namely,-

(a) the recipient is not a registered person; and

(b) the recipient does not require such invoice, and

Manner of ‘Tax Invoice’

As per the Rule 48 of the CGST Rules, 2017,

(1) The invoice shall be prepared in triplicate, in the case of supply of goods, in the
following manner, namely,-

(b) the original copy being marked as ORIGINAL FOR RECIPIENT;

(c) the duplicate copy being marked as DUPLICATE FOR TRANSPORTER; and
(d) the triplicate copy being marked as TRIPLICATE FOR SUPPLIER.

(2) The invoice shall be prepared in duplicate, in the case of the supply of services, in the
following manner, namely,-
(a) the original copy being marked as ORIGINAL FOR RECIPIENT; and
(b) the duplicate copy being marked as DUPLICATE FOR SUPPLIER.

(3) The serial number of invoices issued during a tax period shall be furnished electronically
through the common portal in FORM GSTR-1.
Issuance of “Bill of Supply”

a. As per the Provision of Section 31(3)(c ) of the CGST Act, 2017, a registered person
supplying exempted goods or services or both or paying tax under the provisions of
section 10 , shall issue, instead of a tax invoice, a “Bill of Supply’.
b. As per the Rule 49 of the CGST, Rules 2017, A bill of supply referred to in clause (c)
of sub-section (3) of section 31 shall be issued by the supplier containing the following
details, namely,-

(a) name, address and Goods and Services Tax Identification Number of the supplier;
(b) a consecutive serial number not exceeding sixteen characters, in one or multiple
series, containing alphabets or numerals or special characters - hyphen or dash and
slash symbolised as “-” and “/” respectively, and any combination thereof, unique for
a financial year;
(c) date of its issue;
(d) name, address and Goods and Services Tax Identification Number or Unique Identity
Number, if registered, of the recipient;
(e) Harmonised System of Nomenclature Code for goods or services;
(f) description of goods or services or both;
(g) value of supply of goods or services or both taking into account discount or
abatement, if any; and
(h) signature or digital signature of the supplier or his authorised representative:

c. Provided further that any tax invoice or any other similar document issued under any
other Act for the time being in force in respect of any non-taxable supply shall be treated
as a bill of supply for the purposes of the Act.
d. As per the proviso to section 31(3(c ) , a registered person may not issue a bill of supply
if the value of the goods or services or both supplied is less than two hundred rupees
.However, the registered person shall issue a consolidated tax invoice for such supplies at
the close of each day in respect of all such supplies, subject to the following conditions,
namely,-
(a) the recipient is not a registered person; and
(b) the recipient does not require such invoice, and
 PROFORMA OF TAX INVOICE

XYZ & Co.

Company
Address:-------------------------------------------- Original for Receipient
Logo
Tel: --------------------------------------------------
GSTIN: ---------------------------------------------

Tax Invoice
Invoice No: XYZ/Showroom-1/01/2017-18 Transport Mode:
Invoice date: Vehicle number:
Reverse Charge (Y/N): Date of Supply:
State: Code Place of Supply

Bill to Party Ship to Party

Name: Name:
Address: Address:

GSTIN: GSTIN:
State: Code State: Code

S. HSN CGST SGST IGST

No.
Product Description
code
UOM Qty Rate Amount Discount Taxable Value
Rate Amount Rate Amount Rate Amount
Total
For Example 1 1000 1000 100 900 9 81 9 81 0 0 1062
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0

Total 1 1000 100 900 81 81 0 1062

Total Invoice amount in words Total Amount before Tax 900
Add: CGST 81
Add: SGST 81
Add: IGST 0
Total Tax Amount 162
Total Amount after Tax: 1062
Bank Details GST on Reverse Charge 0
Bank A/C: Ceritified that the particulars given above are true and correct

Bank IFSC: For XYZ & Co

Terms & conditions

Common Seal Authorised signatory

 XYZ & Co.
Company Address:--------------------------------------------
Duplicate for Transporter
Logo Tel: --------------------------------------------------
GSTIN: ---------------------------------------------

Tax Invoice
Invoice No: XYZ/Showroom-1/01/2017-18 Transport Mode:
Invoice date: Vehicle number:
Reverse Charge (Y/N): Date of Supply:
State: Code Place of Supply

Bill to Party Ship to Party

Name: Name:
Address: Address:

GSTIN: GSTIN:
State: Code State: Code

S. HSN CGST SGST IGST

No.
Product Description
code
UOM Qty Rate Amount Discount Taxable Value
Rate Amount Rate Amount Rate Amount
Total
For Example 1 1000 1000 100 900 9 81 9 81 0 0 1062
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0

Total 1 1000 100 900 81 81 0 1062

Total Invoice amount in words Total Amount before Tax 900
Add: CGST 81
Add: SGST 81
Add: IGST 0
Total Tax Amount 162
Total Amount after Tax: 1062
Bank Details GST on Reverse Charge 0
Bank A/C: Ceritified that the particulars given above are true and correct

Bank IFSC: For XYZ & Co

Terms & conditions

Common Seal Authorised signatory

 XYZ & Co.
Company Address:--------------------------------------------
Triplicate for Supplier
Logo Tel: --------------------------------------------------
GSTIN: ---------------------------------------------

Tax Invoice
Invoice No: XYZ/Showroom-1/01/2017-18 Transport Mode:
Invoice date: Vehicle number:
Reverse Charge (Y/N): Date of Supply:
State: Code Place of Supply

Bill to Party Ship to Party

Name: Name:
Address: Address:

GSTIN: GSTIN:
State: Code State: Code

S. HSN CGST SGST IGST

No.
Product Description
code
UOM Qty Rate Amount Discount Taxable Value
Rate Amount Rate Amount Rate Amount
Total
For Example 1 1000 1000 100 900 9 81 9 81 0 0 1062
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0

Total 1 1000 100 900 81 81 0 1062

Total Invoice amount in words Total Amount before Tax 900
Add: CGST 81
Add: SGST 81
Add: IGST 0
Total Tax Amount 162
Total Amount after Tax: 1062
Bank Details GST on Reverse Charge 0
Bank A/C: Ceritified that the particulars given above are true and correct

Bank IFSC: For XYZ & Co

Terms & conditions

Common Seal Authorised signatory

 PROFORMA OF EXPORT INVOICE

XYZ & Company

Company Addresss------------------------------------------------------ Original for
Logo Tel: ------------------------------------------------------------
Receipient
GSTIN: -------------------------------------------------------

EXPORT INVOICE
Supply Meant For Export Under Bond Or Letter of Undertaking Without Payment Of Intergated Tax(IGST)
Invoice No: XYZ/Showroom-1/01/2017-18 Transport Mode:
Invoice date: Vehicle number:
Reverse Charge (Y/N): Date of Supply:
State: Code Place of Supply

Bill to Party Ship to Party

Name: Name:
Address: Address:

Country: Country

Product HSN IGST

S. No.
Description Code
Qty Rate Amount Discount Taxable value
Rate Amount
Total
5 500 25000 2000 23000 0 0 23000
0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0

Total 5 25000 2000 23000 0 23000

Total Invoice amount in words Total Amount before Tax 23000
Add: IGST 0
Total Tax Amount 23000
Total Amount after Tax: 0
Bank Details GST on Reverse Charge 0
Bank A/C: Ceritified that the particulars given above are true and correct

Bank IFSC: For XYZ & Co

Terms & conditions

Common Seal Authorised signatory

 XYZ & Company
Company Addresss------------------------------------------------------ Duplicate for
Logo Tel: ------------------------------------------------------------
Transporter
GSTIN: -------------------------------------------------------

EXPORT INVOICE
Supply Meant For Export Under Bond Or Letter of Undertaking Without Payment Of Intergated Tax(IGST)
Invoice No: XYZ/Showroom-1/01/2017-18 Transport Mode:
Invoice date: Vehicle number:
Reverse Charge (Y/N): Date of Supply:
State: Code Place of Supply

Bill to Party Ship to Party

Name: Name:
Address: Address:

Country: Country

Product HSN IGST

S. No.
Description Code
Qty Rate Amount Discount Taxable value
Rate Amount
Total
5 500 25000 2000 23000 0 0 23000
0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0

Total 5 25000 2000 23000 0 23000

Total Invoice amount in words Total Amount before Tax 23000
Add: IGST 0
Total Tax Amount 23000
Total Amount after Tax: 0
Bank Details GST on Reverse Charge 0
Bank A/C: Ceritified that the particulars given above are true and correct

Bank IFSC: For XYZ & Co

Terms & conditions

Common Seal Authorised signatory

 XYZ & Company
Company Addresss------------------------------------------------------ Triplicate for
Logo Tel: ------------------------------------------------------------
Supplier
GSTIN: -------------------------------------------------------

EXPORT INVOICE
Supply Meant For Export Under Bond Or Letter of Undertaking Without Payment Of Intergated Tax(IGST)
Invoice No: XYZ/Showroom-1/01/2017-18 Transport Mode:
Invoice date: Vehicle number:
Reverse Charge (Y/N): Date of Supply:
State: Code Place of Supply

Bill to Party Ship to Party

Name: Name:
Address: Address:

Country: Country

Product HSN IGST

S. No.
Description Code
Qty Rate Amount Discount Taxable value
Rate Amount
Total
5 500 25000 2000 23000 0 0 23000
0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0

Total 5 25000 2000 23000 0 23000

Total Invoice amount in words Total Amount before Tax 23000
Add: IGST 0
Total Tax Amount 23000
Total Amount after Tax: 0
Bank Details GST on Reverse Charge 0
Bank A/C: Ceritified that the particulars given above are true and correct

Bank IFSC: For XYZ & Co

Terms & conditions

Common Seal Authorised signatory

 PROFORMA OF BILL OF SUPPLY

XYZ & Company

Address:----------------------------------------------
Company
Logo Tel: ----------------------------------------------------
GSTIN: -----------------------------------------------

Bill of Supply
Invoice No: XYZ/Showroom-1/01/2017-18 State:
Date of Issue: State Code:
Bill to Party Ship to Party
Name: Name:
Address: Address:

GSTIN/UIN: GSTIN:
State: Code State: Code

Production HSN
Sr.No UOM QTY Rate Amount Discount Value of supply
Description Code
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
TOTAL 0 0 0

Total Invoice Amount (In words)

Bank Details Ceritified that the particuler given above are ture and correct

Bank A/C: For XYZ & Co.

Bank IFSC:
Terms & Conditions

Comman Seal Authorised Signatory