Republic of the Philippines

BATANGAS STATE UNIVERSITY

Batangas City
Tel Nos.: (+63 43) 980-0385; 980-0387; 980-0392 to 94; 425-7158 to 62 loc. 1546/1822
Email Address: president@g.batstate-u.edu.ph Website Address: http://www.batstate-u.edu.ph

Office of the University President

Memorandum Order No.: 236

Series of 2020

TO : VICE PRESIDENTS
EXECUTIVE DIRECTORS
DEANS AND DIRECTORS

SUBJECT : GUIDELINES ON FLEXIBLE AND ALTERNATIVE MODES

OF TEACHING AND LEARNING FOR THE REMAINDER OF
SECOND SEMESTER, ACADEMIC YEAR 2019-2020, FOR
MIDTERM/ SUMMER CLASSES, AND FOR THE FIRST
SEMESTER, ACADEMIC YEAR 2020-2021

DATE : April 18, 2020

In view of the uncertainty and the continuing threat of COVID-19 Pandemic to

public health and safety, and recognizing the importance of preventing the spread of
COVID-19 among the members of BatStateU Community and its facilities, the University
issues the enclosed Guidelines, entitled as above captioned.

These Guidelines were presented to, deliberated upon and approved by the
Academic Council during its special meeting via video conferencing on 16 April 2020. It
shall take effect immediately and shall continue in effect unless sooner revoked.

Immediate dissemination of and strict compliance to the Guidelines is directed.

Dr. TIRSO A. RONQUILLO

University President

cc: Office of the University and Board Secretary

Records Office
 Office of the University President
Batangas State University

(Enclosure to Memorandum Order No. 236, S. 2020)

GUIDELINES ON FLEXIBLE AND ALTERNATIVE MODES OF

TEACHING AND LEARNING FOR THE REMAINDER OF SECOND
SEMESTER, AY 2019-2020, FOR MIDTERM/SUMMER CLASSES, AND
FOR THE FIRST SEMESTER, AY 2020-2021

I. Rationale

1. Through a Memorandum from the Executive Secretary, Salvador C. Medialdea,

dated 07 April 2020, the Enhanced Community Quarantine (ECQ) over the entire
Luzon is extended until 11:59 p.m. of 30 April 2020.

2. The Commission on Higher Education (CHED) in light of the above-cited

memorandum and the recent information on COVID-19 Pandemic has issued
COVID Advisory No. 6 dated 13 April 2020. HEIs are given discretion in the
deployment of available flexible learning and other modes of delivery in lieu of
in-campus learning. It authorized HEIs to extend their semester for a maximum
of one (1) month after the lifting of the ECQ. It also advised HEIs, in preparation
for the return of classes after lifting the community quarantine, to adopt measures
to safeguard the health and safety of their returning students, faculty and staff.

3. There are more than 31,000 students currently enrolled at the University who
came from various places in the region and whose health and safety we ought to
protect. Similarly, there are more than 1000 faculty members, who could be
unnecessarily exposed to the danger of the COVID-19 pandemic.

4. According to the experts, the situation will remain uncertain and the threat of the
COVID-19 pandemic will continue even after the lifting of ECQ. Given the huge
number of our students and the required social distancing the University must
observe vis-à-vis the available university facility, the risks of spreading COVID-
19 is too high that must be mitigated.

5. Recognizing the importance of preventing the spread of COVID-19 among the

members of BatStateU Community and its facilities, the University adopts these
guidelines, deliberated upon and approved during the Academic Council
Meeting on 16 April 2020 thru video conferencing.
II. Guidelines for the Facilitation of Classes During the Extension of 2nd
Semester Classes through Flexible Learning or Alternative Modes of Delivery

1. Consistent with CHED Advisory No. 6, the 2nd Semester will be extended for
one (1) month from the lifting of ECQ, from May 4 to June 4, 2020.

2. Faculty members and students are not required to report physically to the
University during the extension of the 2nd Semester for reasons cited above.

3. Faculty members shall facilitate the teaching and learning process through any
alternative / flexible delivery mode such as but not limited to teaching/
consultation through any available online platform, email, social media accounts,
mobile phones (SMS), landlines, ham radios or strategic use of printed materials
as may be agreed upon by the students and faculty and approved by the College
Dean as recommended by the Department Chairperson based on the desired
learning outcomes as indicated in the course syllabi.

4. Faculty members shall administer one final requirement / examination that

covers all the lectures / teaching materials sent to students.

5. If after exhaustion of all means, any electronic medium is still not feasible, the
hard copy of the lectures or other teaching materials as well as examination /
final requirements with detailed instructions to students can be dropped off by
the faculty members at the nearest campus guardhouse for pick up by the students
concerned or his representative.

6. For students conducting their thesis / project study, advising and consultations
shall be done using any alternative modes available. In the case of research
studies requiring prototype, actual data acquisition from the field or lab
experimentations, but the prototype development and/or testing, or data
gathering were not completed before the ECQ, secondary data may be used to
validate the design through simulation. Students shall send copies of manuscripts
to their panelists, through available means, for comments and suggestions.
Actual thesis defense shall be conducted on agreed date and time among the
panelists and students through online applications or any alternative/flexible
method.

7. All student trainees pulled-out from their host training companies will be
facilitated by their respective Colleges / OJT Coordinators with the alternative
activities to complete the required practicum/training hours. Alternative
 activities must be indicated in the learning plan duly approved by the college
dean.

8. Course Content. Faculty shall prepare the soft copies of lectures / teaching
materials based on the course syllabi. This will be reviewed by the Dept Chairs
& approved by the College Deans before sending it to students. For students who
cannot be reached using electronics means, the faculty members are expected to
find ways to convey the hard copy of the lecture / teaching materials as well as
the course requirements to the students.

9. Class Administration. Before the resumption of the semester, the faculty shall
make a survey of the students’ available means of communication and shall
submit to the Department Chair / Dean a proposed customized teaching and
learning activities based on the type of communication medium available and
intended learning outcomes, per subject. The faculty must submit, via email, a
copy of the lectures and final requirements, together with the accomplished
Alternative Mode of Teaching and Learning Plan Form (See attached), per
subject, to the Department Chairperson, for the Dean’s approval, before the
resumption of the semester. After the approval, the lectures and final
requirements must be disseminated to the students on May 4.

Faculty members are not required to physically report to the University;

however, they are allowed to go to the University to get the class materials if
necessary, subject to existing health protocols and strict social distancing that the
University will continuously implement.

10. Assessment. Faculty members may conduct varied types of assessment

depending on the classification/requirement of courses using any but not limited
to the suggested activities /final requirements below.
 PROPOSED TYPES OF EXAMINATION
USING ALTERNATIVE MODES
Course Type
General Education and
Professional Non-Lab and Pure
Lecture Courses
Professional Nursing/
Nutrition Dietetics Courses
Sciences / Mathematics
Pure Laboratory Courses
Courses with Combined
Lecture and Laboratory
Comprehensive Examination
Courses
Design Subject
Thesis / Feasibility Study /
Capstone Design
Technology Major Courses
Physical Education, Arts and
Psychomotor Skills-
Development Courses
Suggested Final Requirement
Objective or Essay Type / Case Study / Position
Paper Analysis/ Oral Test with Rubrics
Simulation Test / Oral Examination / Creation
of an Infographic Material / Utilization of
Rubric for Nursing Care Plan / Drug Study / IV
Computation / Video Critiquing of Teaching
Session in Low Literate Audience
Objective Type Tests/ Design of Experiments /
Simulation, Problem Solving
Video and Images Presentation, Narratives on
Best Practices in the Laboratory, Safety
Practices and Procedures,
Design and Simulation Activity, Coding and
Algorithm Development
Multiple Choice/ Problem Solving
Soft Copy of the Manuscript Presenting the
Design, or Simulation Results and Analysis
Using Secondary Data
Soft Copy of the Manuscript Presenting the
Design, Simulation Results and Analysis Using
Secondary Data, Journal review, Self-video
presentation, Final Defense through Video
Conferencing
Simulation Activity, Monographs, Design of
Laboratory Set Up, Simulations, Lab Safety
Procedures and Practices
Video Demonstration of Skills,
Research on Skills Development Activities,
Virtual Home Exhibitions

11. Grade Requirements. Faculty members are required to submit the grades of
students to their respective Department Chair subject to approval of the College
Dean not later than 10 June 2020. The computation of grades shall be based on
the assessment of the available students' performance record before the ECQ and
their mark on the final requirement to be submitted by the end of the second
semester.
Faculty shall assist the students to the fullest extent possible and shall
endeavor to find ways that will enable them to meet the requirements in order to
pass the subject. Honor students who have cut-off grade requirements to
maintain must be given appropriate guidance and must not be prejudiced of the
grade computation to be adopted.
 12. Class Monitoring. The Department Chairpersons and the College Deans shall
monitor the alternative/flexible delivery of learning based on the approved
Course Content, Class Administration, Assessment Method, and Grading
System submitted by the faculty before the start of the semester.

13. Feedback Mechanism. Any inquiry, information or feedback as regards

implementation of this guidelines must be directed to the Office of the Vice
President for Academic Affairs. In case of complaint from the student against a
faculty member, or any other types of complaint, the Office must be provided of
sufficient details to enable it to act accordingly.

14. Cascading. Deans are instructed to cascade these guidelines immediately to

faculty members and students to avoid confusion in its implementation.

III. Adjustment on the Academic Calendar

1. Second semester of AY 2019-2020 will resume on May 4, 2020 and will end
on June 4, 2020.

2. Midterm Class will start on June 24, 2020 and will end on July 31, 2020.

3. The first semester of AY 2020-2021 will start on August 17, 2020 and will end
on December 20, 2020.

4. The enrollment period for incoming freshmen will be on May 13 – June 11,
2020. (See Annex for Adjusted Academic Calendar)
IV. Guidelines for the Facilitation of Classes in the Integrated School During the
Continuation of AY 2019-2020 through Flexible Learning or Alternative
Modes of Delivery

The following are the suggested teaching and learning activities for the
Integrated School.

Specific Tasks Expected Outcomes Monitoring Scheme

1. Subject teachers Subject Teachers in
FB groups per Subject
will create Facebook coordination with the
Area for K to G6
(FB) Private Groups respective class
and Schoology advisers will check the
Schoology Accounts
Learning Management frequency of access of
of Teachers per
System Accounts as students with the
Subject Area for G7 to
online learning respective LMS
G12
platform utilized.
At least four (4) video
lectures per subject in
reference to the Respective Subject
approved subject Are Coordinators
2. Video Lectures and syllabus under the supervision
Learning Materials of respective
will be sent to FB One (1) department head
Groups and LMS activity/problem/set/ teacher will collect,
Accounts exercises/performance check and account the
tasks per module to be links for the video
submitted depending lectures
on the deadline set by
the subject teacher
3. Summative
At least two (2)
assessments will be
Module or Summative Usual checking will be
done upon the
tests done by Subject Area
resumption of regular
Coordinators and Head
classes or will be
Fourth Quarterly Teachers
administered online
Assessment
using Schoology LMS
V. Guidelines for Enrollment and Facilitation of Midterm/Summer Classes 2020

1. Physical or face-to-face teaching and learning will not be adopted to reduce the
spread of the virus and to contain the COVID-19 Pandemic.

2. Midterm / Summer Classes shall be facilitated through any alternative / flexible

delivery mode such as but not limited to teaching/ consultation through any
available online platforms, emails, social media accounts, mobile phones (SMS),
or strategic use of printed materials as may be agreed upon by the students and
faculty and approved by the College Dean as recommended by the Department
Chairperson based on the desired learning outcomes as indicated in the course
syllabi.

3. Only students who have alternative/flexible means to communicate with the

faculty shall be allowed to enroll in the midterm class.

4. The Deans shall ensure that the faculty members to be assigned to handle
midterm classes are those who are qualified to teach the course. Priority shall be
given to those with prepared Syllabus, Complete Course Content, Viable Class
Administration, Proposed Assessment and Grading System best suited to meet
the desired learning outcomes using alternative modes available to both faculty
and students.

5. Offering of mandated / regular midterm classes, petition classes for graduating

students, pre-requisite courses in the old curriculum shall be prioritized.

6. Only graduating students, whose remaining subject to be taken is OJT only, can
be allowed to enroll the same. Due to limitation of movement, student’s
internship can be facilitated within the university offices, which can provide the
necessary skills training towards the attainment of desired learning outcomes,
such as Project Management Office, General Services Office, University
Research Centers, Environment Management Office, and other University
Physical Plant and Facilities Offices.

7. Only special classes satisfying the minimum class size will be offered, provided
there is a qualified faculty member who can handle the subject using alternative
modes of delivery.

8. The University policy on the maximum overload of faculty during

midterm/summer shall be strictly observed.
 9. Posting of and enrollment in regular courses to be offered in the Midterm Class
of AY 2019-2020 will start in June 5, 2020.

10. The students will submit requests for petition of special classes electronically on
June 11-14, 2020 to their respective Department Chairpersons. These will be
collected and evaluated by the Department Chairs, Deans and Executive
Directors from June 15-18, 2020. Requests for special classes will be submitted
by the Deans to the Office of the VPAA on June 20, 2020, for further review and
approval.

11. Online enrollment for special classes will be on June 21-23, 2020.

12. Midterm Class will start on June 24, 2020 and will end on July 31, 2020.

VI. Guidelines for Enrollment and Facilitation of Classes during First Semester,
AY 2020-2021

1. Enrollment Procedures for Incoming Freshmen Students for the First Semester
AY 2020-2021
1.1 Incoming freshmen will not be required to report to the University to
enroll for the 1st semester of AY 2020-2021.

1.2 They will be required to confirm if they are going to enroll in the
University through the process formulated by the Testing and Admission
Office, University Registrar and Information and Communications
Technology Office.

1.3 They will be required to send copies of admission requirements via email.
Hard copies of documentary requirements for admission will be
submitted on the start of classes for validation purposes. Non-submission
of the required documents will affect validity of their enrollment.

2. Mode of Facilitation of Classes for 1st Semester AY 2020-2021

2.1 For the 1st Semester AY 2020-2021, the University shall adopt a
blended mode of teaching and learning. Fifty percent (50%) of the class
days of the semester shall be facilitated in class and the other fifty percent
(50%) shall be done through online modes of learning delivery.
 2.2 Schedule of classes and of students shall be prepared by the department
to facilitate the maximum number of students in a classroom setup. Deans
must consider alternate class scheduling to maintain physical distancing.

2.3 Departments shall prepare Faculty Loading and Schedule for this new
scheme, considering the timelines required by the ICT.

2.4 Colleges shall request for additional faculty required if necessary.

2.5 The university shall provide other software packages to support the online
classes through Learning Management System (LMS).

3. Support for Faculty Development for Online Learning Delivery

3.1 All Faculty members shall enroll in the online training course offered by
University of the Philippines Open University (UPOU) in preparation for
the online mode of learning delivery in the University.

3.2 Deans/Department shall monitor the progress of faculty members in the

online training.

3.3 Faculty members are encouraged to attend other Online Trainings or

Seminars related to their fields.

3.4 The university will be hosting webinars to capacitate faculty for online
learning delivery

VII. Guidelines for the Payment of Salaries of Lecturers and Honoraria of

Permanent and Temporary Faculty members for overload teaching

1. Lecturers will be paid their corresponding salaries based on their number of

hours/per subject load, provided that they will be able to finish their classes and
be able to submit all the reportorial requirements by the college

2. Faculty members shall be paid of their honorarium for overload teaching upon
the resumption of classes on May 4, 2020.
VIII. DATA PRIVACY

1. Faculty and staff, in the collection, processing, retention/saving, sharing and

transferring of University information, personal information, and sensitive
personal information of faculty, staff and students must be guided by R.A. 10173
otherwise known as “Data Privacy Act of 2012” and its Implementing Rules and
Regulations.

2. They must ensure that unauthorized individuals do not access such information,
either print or electronically. They are expected to be cautious and protect the
personal information and sensitive personal information they are processing to
avoid unauthorized use, transfer and sharing, and personal data breach.

IX. MONITORING AND EVALUATION

The Office of the VPAA and the concerned College Deans shall: (a) ensure
compliance of those concerned; and (b) gather feedback on the implementation of these
guidelines from the students, faculty and other stakeholders. The result of monitoring
and evaluation shall be used to further enhance the guidelines and its effectiveness.

X. EFFECTIVITY

These guidelines shall take effect immediately. Immediate dissemination of and

strict compliance university wide is directed.

Dr. TIRSO A. RONQUILLO

University President
April 18, 2020
ANNEXES
 ALTERNATIVE MODE OF TEACHING AND LEARNING PLAN

Name of Faculty:
Present Address:
Campus:
College:
Department:
AY / Sem:
Course Code:
Course Title:
Schedule:
Total No. of Total Number of Students Reached by Any
Enrolled Students: Means of Communication:
Breakdown of the Number of Students with Access to Available Means of Communication
No. of No. of No. of No. of
Limited Data Adequate Data Others. Specify
Text Students Students Students Students
Subscription Subscription to below
and Call
for MMS, Social Access Multimedia
Only
Media and Email Content
Student Outcomes (SO)

Intended Learning Outcomes (ILO)

ILO 1
ILO 2
ILO 3
Description of Activities
Intended Learning Available Means of Description of Teaching and Learning
Outcomes Communication Activities

Assessment:

Grading System:

Prepared by: Checked and Verified by: Approved by:

Faculty Department Chairperson College Dean

 ADJUSTED ACADEMIC CALENDAR
AY 2019-2020

Resumption of 2nd Semester

DATE ACTIVITIES
May 4, 2020 Resumption of Classes
Students Submission of Final
June 4, 2020
Requirement
June 10, 2020 Faculty Submission of Grades
Local Deliberation of Colleges for
June 19, 2020
Graduating Students
June 26, 2020 Academic Council Meeting

Midterm Classes

DATE ACTIVITIES
June 21-23, 2020 Enrollment Period
June 24, 2020 Start of Classes
July 31, 2020 End of Classes
 ACADEMIC CALENDAR
AY 2020-2021

First Semester

DATE ACTIVITIES
May 13- June 11 Enrollment Period (Incoming New Students)
July 27-August 15 Enrollment Period (Old Students)
Local Deliberation for Graduating Students of
August 7
Midterm 2020
August 14 Academic Council
August 17 Start of Classes
September 16-18 Preliminary Examinations
October 14-16 Midterm Examinations
November 18-20 Semi-final Examinations
December 9-11 Final Examinations (Graduating Students)
December 16-18 Final Examinations (Non-Graduating Students)
December 20 End of Classes
December 21 Start of Semestral Break
December 12-19 Submission of Grades (Graduating)
December 19-26 Submission of Grades (Non-Graduating)

Second Semester

DATE ACTIVITIES
Dec 21, 2020-Jan 17, 2021 Christmas Break / Semestral Break
Enrolment Period for 2nd Semester, AY
Dec 28, 2020-Jan 17, 2021 2020-2021 (18 Days) inclusive of
Saturdays
January 4 Local Deliberation (Graduating Students)
January 11 Academic Council Meeting
January 18 Start of Classes (Second Sem 2020-2021)
February 5 Graduation (First Sem 2020-2021)
February 17-19 Preliminary Examinations
March 17-19 Midterm Examinations
Foundation Week, Intramurals and
March 22-27
Charter Day
April 14-16 Semi-final Examinations
 Final Examinations (Graduating
May 12-14
Students)
Final Examinations (Non-Graduating
May 19-21
Students)
May 22 End of Classes
May 24 Start of Semestral Break
Submission of Grades (Graduating
May 19-21
Students)
Submission of Grades (Non-Graduating
May 27-29
Students)
May 28 Local Deliberation (Graduating Students)
June 4 Academic Council Meeting
June 21-25 Tentative Dates of Graduation (5 days)

Midterm Classes 2021

DATE ACTIVITIES
Enrollment Period (6 days inclusive of
May 24-May 29
Saturdays)
May 31 Start of Classes
July 10 End of Classes
July 11-July 31 Midterm Classes Break

FIRST SEMESTER, AY 2020-2021

(August 10, 2020-December 12, 2020)
18 weeks

SECOND SEMESTER, AY 2020-2021

(January 18, 2021-May 22, 2021)
18 weeks

MIDTERM CLASSES, AY 2020-2021

(May 31 2021-July 10, 2021)
6 weeks