SUMMARY OF ALLOWED CASH EXPENSES IN CONNECTION WITH THE CASH

ADVANCE OF TWO HUNDRED PESOS (P200,000) under Disbursement Voucher No.

6947 dated October 21, l997

I. P152,513.90 Credits to Accountability reflected in the August 30, l997

Letter of Demand to the undersigned from COA State Auditor II Mrs.
Judith L. Tabino

Organizational/Promotional Activity

To payment of rental of one video machine/recorder and

One giant screen at P1,125/day for use on October 15 -17 at
The Bacolod City Plaza and on October l8 at the Bacolod
Convention Plaza Hotel for a showing and promotion of
Bacolod tourist destinations and the MassKara Festival, PRINT
ON OFFICIAL RECEIPT NO. 3754 DATED Oct. l9, l997 P5,000.00

To payment of
one ream MassKara letter head - P300.00
500 ticket/invitations to Masquerade Ball
At P2.00 each 1,000.00
615 cps 8” x ll” fliers about Bacolod City
And the MassKara Festival inserted in
The media kits at P5.00 each 3,075
Per M. MALONES PRINTING PRESS OFFICIAL
RECEIPT NO. 0038 dated P4,375.00

Tp payment of radio plugs/announcements/promotional

News about the 59th Charter Day and 18th MassKara
Festival, per CONSOLIDATED BROADCASTING SYSTEM
OFFICIAL RECEIPT NO. ATED 3,000.00

Sub-total P12,375.00
 Balance brought forward P12,375.00

To payment of 250 pieces t-shirts used as promotional

Gimmick for media men, travel agents, tourism stake=holders
and as uniform/costume for committee members, first
aiders, Red Cross and Amity volunteers, Parade Marshalls,
city department heads and officials during MassKaa festival,
per M. MALONES PRINTING PRESS OFFICIAL RECEIPT NO.
DATED 22,500.00

2. Project implementation

Meals
To payment for lunch served during the final meeting of
Charter Day parade committee members and parade
Marshalls, per NARSING MANOKAN OFFICIAL RECEIPT NO.
DATED October l 6, l997 P1,033.90

To payment for dinner at Pl00 per person for ll0 persons

On October 17, l997, after the dance parade barangay level,
consisting of visiting media/press people,
tour operators, contest judges, Tourism stakeholders,
and visiting local government officials, PER SENYANG
RESTAURANT OFFICIAL RECEIPT NO. DATED
October 17, l997 Pll,000

To payment for 150 lunch and 150 dinner boxes at

P36.00/box distributed to studentvolunteers and
Barangay tanods who served as crowd control during
The MassKara Dance Parade Barangay category on
October 17, l997, GLP FOOD CORPORATION (Jollibee)
OFFICIAL RECEIPT NO. 00393 DATED Oct, l7, l997 l0,800.00

57,708.90
 Balance brought forward 57,708.90

To payment for l50 lunch and l50 dinner boxes at P36.00 each
served to Barangay volunteers and tanods who acted
as crowd control for the MassKara Dance Parade Contest
Open Category- on October l8, l997, per GLP FOOD CORP.
OFFICIAL RECEIPT NO. 02665 dated October l8, l997 P10,800.00

To payment for Masquerade Ball and Pre-Charter Dinner

Bailes de Ayer at Bacolod Convention Plaza onOctober l8, l997
In honor of the five visiting ambassadors and their wives as
Well as other very important guests for a total of 280 guests
At P250.00 per head, per BACOLOD CONVENTION OFFICIAL
RECEIPTS
No.424018 dated l0-l8-97 P15,000.00
No.24016 dated l0-17-97 P 55,000.00

To payment for wine served and used for the “Vin de Honoure”
or ceremonial toast during the Oct. l8 Pre-Charter Masquerade
Ball and Bailes de Ayer at the Bacolod Convention Plaza Hotel
In honor Of the five visiting ambassadors and other dignitaries, per
SHIRMARRO’S WINE CENTER Sales Invoice No. 0135
Dated Oct. l8, l997 P1,427.00

To payment for lunch served to MassKara Festival and Charter

Anniversary committees during the post evaluation meeting,
per NATURE’S CHINESE RESTAURANT OFFICIAL FECEIPT NO.
5667 DATED 10-21-97 p L,578.00

Miscellaneous
To payment for l00 meters “sinamay” cloth used as décor in the
Pre=Charter Masquerade Ball and Bailes de Ayer at the Bacolod
Convention Plaza on October 18, l997, per Association of Negros

Sub-total P141,513.90
 Balance brought forward P141,513.90

Producers Official Receipt no. 22955 dated Oct. 21, l997 P l,000.00

To payment for twenty (20) pieces tickets to the MassKara

Queen pageant at P500.00 eac, per MASSKARA FOUNDATION,INC.
OFFICIAL RECEIPT NO. dated October 17, l997. P 10,000.00
Note: AS protocol officer and guide, the undersigned
Had to buy pageant tickets for the group of dignitaries,
except for the ambassadors who were with the mayor.
As it was already 6:00 P.M. and the free quota tickets
For the city were already given out by the mayor’s office.
The pageant was sponsored by a civic group and the
undersigned Wanted to avoid delay and embarrassment at
the gate in case there would be problems letting the
guests in especially that she was told the usherretes were
not from Bacolod City and were instructed to strictly monitor
entrances and exits.

Total P152,513.90

Submitted by:

IMOGENE S. KANA-AN
City Tourism Officer