Student Handbook 2016 V18 Local PDF

[CITY UNIVERSITY] Student Handbook (Local) – Year 2016-17 (Revision 1)
CITY UNIVERSITY
STUDENT
HANDBOOK
1|P a ge
CONTENT
NO CONTENT PAGE
1 ACADEMIC RULES & REGULATIONS
1.0 Academic Standard 6
2.0 Academic Calendar 6
3.0 Entry Requirement and APEL 7
3.1 Deferment of Study 7
3.2 Programme Requirement 8
3.3 Performance Evaluation for Undergraduate Programmes 9
3.4 Grading System 10
3.5 Performance Evaluation for Postgraduate Programmes 14
3.6 Appeals for Re-marking of Assessment 17
3.7 Special Consideration and Supplement Assessment 17
3.8 Re-admission from Academic Suspension 18
3.9 Repeating Subjects 18
4.0 Deans List 18
4.1 Credit Transfer 19
4.2 Credit Exemption 21
4.3 Change Programme 21
4.4 Deferment of Study 21
4.5 Attendance 22
4.6 International Students 22
4.7 Law and Order 23
4.8 Graduating 23
4.9 Award of Degree 24
5.0 Student Withdrawal 24
6.0 Examination Rules and Regulations 25
2 STUDENT FINANCIAL HANDBOOK (FEES AND PAYMENT
SCHEMES)
1.0 Tuition Fee 36
2.0 Payment Terms 37
3.0 Processing Fee 38
4.0 Registration Fee 38
2|P a ge
5.0 Foreign Students Charges 39

6.0 Intensive English Programme 39
7.0 Add/drop of subjects 39
8.0 Registering Subjects from other programmes 40
9.0 Change of Programme 40
10.0 Late Course Registration 40
11.0 Leave of Absence/Deferment 40
12.0 Refund of Fees to Withdrawn and Terminated Students 42
13.0 Supplementary Examination/Assessment 42
14.0 Repeat of Subjects 42
15.0 Appeal for Re-marking 43
16.0 Credit Exemption and Transfer 43
17.0 Convocation & Graduation Requirement 44
18.0 Academic Transcript 44
19.0 Late Penalty Payment 45
20.0 Library Fines 45
21.0 Cheque Returned Penalty Charges 45
22.0 Matrix Card Replacement 45
23.0 Validity of Offer 46
24.0 Renewal of Visa 46
25.0 Releasing of Passport 46
26.0 International Student’s Financial Information 46
27.0 Scholarship 50
3 STUDENT AFFAIRS AND ALUMNI
DISCIPLINARY
1.0 Categories of Offences 52
2.0 Disciplinary Action 52
3.0 Attendance to the Disciplinary 53
4.0 Consequences for Non-attendance 53
5.0 Plea of Guilty 53
6.0 Trial Proceedings 54
7.0 Student’s Evidence 54
8.0 Trial Report 54
3|P a ge
9.0 Appeal 55
10.0 Payment of Fines 55
11.0 Academic Offences 56
HOSTEL RULES AND REGULATION 64
4 STUDENT’S DECLARATIONS 76
4|P a ge
ACADEMIC RULES &

REGULATIONS
5|P a ge
1.0 Academic Standards
In keeping with its mission and goals, the University strives to insure high academic
standards by implementing well-designed curricula, carefully selecting high quality students
and will continuously monitor and rigorously evaluate all the pertinent activities and systems.
The University has built up resources and facilities to ensure high academic standards.
2.0 Academic Calendar
The University academic year has 3 normal semesters, January, May and September
Semester as illustrated in table 1.
Table 1: Academic Scheduled*
Normal Semester Duration (Week)
January Semester
Lectures and Study Week 14
Mid Term Examination 1
Final Term Examination 2
Semester Break 2
Total 19
May Semester
Semester Break 2
Total 19
September Semester
Semester Break 2
Total 12
Overall Total 50
*Subject to amendment
6|P a ge
3.0 Entry Requirements
The entry requirements for all programmes may differ from one to another. Applicants are
advised to ascertain the exact entry requirements (kindly check on the website) or seek
assistance from the University’s counsellors prior to applying. Only applicants who meet the
programme entry requirements will be admitted accordingly. Applicants are to note that the
programme entry requirements are governed by the Malaysian Ministry of Education and
Malaysian Qualification Agency (MQA), or the relevant Professional Boards and/or
authorities (e.g. the Board of Engineers Malaysia, the Board of Architects Malaysia, the
Nursing Board Malaysia, etc.).
Accreditation of Prior Experiential Learning (APEL) Qualification
APEL is an accepted entry qualification for admission into the City U programmes. APEL is a
verification process of individual’s achievement of a set of learning outcomes acquired
through formal, non-formal and informal means, including schooling, work and life
experiences, training, etc. It involves the assessment of experiential learning, including those
which have not previously been assessed or credit rated.
All applications will be subjected to appropriate APELS assessments conducted by the

MQA. Applicants are advised to seek assistance from the University’s counsellors prior to
applying for APEL assessment.
The APEL is a provision that is applicable only to Malaysian nationals seeking recognition for
their prior learning and not a provision for non-Malaysians. Eligibility to apply APEL on a
programme does not guarantee admission. For the professional programmes, the entry
requirements must satisfy conditions/ requirements set by the respective professional bodies
3.1 Deferment of Study
Students may submit written application to the University for deferment of study only after
two weeks after the registration week. At any one time, the maximum deferment of study is
two consecutive semesters only. International students are not allowed to defer their study
without any valid reason. [Please refer to Student Financial Handbook (Fees and Payment
Schemes) clause 11.0].
Maximum deferment of study is only for 6 semesters which carries the additional 2 years to
complete an undergraduate programme. Nevertheless, City University shall not be held
liable or responsible for any unforeseeable extension of time for programme completion. It
shall be the responsibility of the student to plan his/her studies accordingly to the courses
offered.
The maximum duration to complete an undergraduate programme is:

7|P a ge
• 1-year Foundation programme – 2 years

• 2-year Diploma & Degree programme – 4 years
Should there be any other conditions and requirements over and above the aforementioned,
student are advised to discuss with the university’s counsellor. The University reserves the
right to terminate a student’s study if he/ she exceeds the maximum duration of study
prescribed in the programme.
3.2 Program Requirements

3.2.1 Credit Hours
Credit hours for a program are assigned on the basis of a 12-week semester.
One (1) credit hour is equivalent to one (1) contact hour, where a student attends
a face to face lecture each week. Three (3) credits mean that the student will
attend 3 hours of face to face lecture each week.
On the other hand, for lab and tutorial sessions, one (1) credit hour is equivalent
to 1.5 contact hours respectively
3.2.2 Subject Registration

Students are required to register and validate subjects to be taken in every
semester on the first week of semester.
The total credit hours for full-time students are between12 to 18 credit hours.
Students are allowed to register for more credit hours in a semester subject to the
approval from the Dean.
The total credit hours for part-time students are between 3 to 9 credit hours.
Academic honors are considered for full time students only. The minimum and
maximum period to complete the programme are:-
Programme Duration of Study (semester)
Minimum Maximum
Foundation 3 5
Diploma 7 12
Bachelor 9 12
Master 4 7
Doctorate 9 15
8|P a ge
Nevertheless, clause 4.2 and its sub clause are all subjected to Senate approval.
A penalty of RM100.00 shall be charged to the student who fails to register
subject(s) during the registration of the new semester.
3.2.3 Adding and Dropping Subject

Students may add or drop subjects within the second (2) weeks of the semester.
3.2.4 Withdrawing from Subjects

Students may withdraw subjects after the one (1) week until the revision week of
the semester. The subjects will be recorded in the academic transcript as W. The
students are required to settle the fees for the said subject.
3.2.5 Types of Subjects

(i) Core Subjects
Core subjects are designed for basic knowledge and understanding in the areas of
study.
(ii) Compulsory University Subjects
Student is required to pass these subjects to be eligible for graduation.
(iii) Compulsory MQA Subjects
Malaysian students are required to pass these subjects to be eligible to graduate.
The subjects are Bahasa Melayu (Only for students who did not obtain credit in
the subject at SPM level), Pengajian Malaysia and Pendidikan Islam / Moral.
(iv) Elective Subjects
Elective subjects are other subjects for which students are eligible to register.
(v) Specialisation Subjects
Specialisation subjects are designed for a broader knowledge and a deeper
understanding pertaining to their area of specialisation.
3.3 Performance Evaluation for Undergraduate Programmes

Performance of the students will be evaluated throughout the semester by class
tests, quizzes, assignments, final examinations, term papers, project reports etc.
Final examinations will be held within the allocated time. It is compulsory for all of
the students to sit for final examinations. Students who fail to sit for their final
examinations without reasons will be given an F grade. However, students who
9|P a ge
fail to sit for their final examination with reasons acceptable to the Dean will be
given an ‘I’(Incomplete) and will be required to sit for supplementary
examinations to change that status. Numerical scores earned by a student in
tests, exams, assignments etc. are cumulated and converted to letter grades at
the end of the semester.
Students’ performance is assessed in the following manner:
a. Continuous assessment through tests, assignments / project and quizzes. Normally
not more than 60% of the total marks can be allocated to this form of assessment.
b. The final examinations will be held comprehensively at the end of each semester for
each subject taken. Normally not less than 40% from the total marks are to be
allocated for the final examinations.
c. In certain cases, the final examinations can be replaced with other forms of
assessment like ‘mini project’, ‘term paper’ and others.
d. Assessment via practical training must follow modes of assessment set by the
School and approved by the University.
e. Assessment via projects/coursework base, the assessment will be throughout the
semester by progress and final projects.
3.4 Grading System

The grades at the university will be indicated in the following manner:
UNDERGRADUATE PROGRAMMES
FOUNDATION, DIPLOMA BACHELOR OF MECHANICAL/CIVIL BACHELOR OF SCIENCE (HONS)

ENGINEERING (HONS) AND (ARCHITECTURAL DESIGN)
AND BACHELOR DIPLOMA IN NURSING
Grade Grade Grade
Marks Grade Status Marks Grade Status Marks Grade Status
Point Point Point
80-100 A 4.00 80-100 A 4.00 80-100 A 4.00
Excellent Excellent Excellent
75-79 A- 3.67 75-79 A- 3.67 75-79 A- 3.67
70-74 B+ 3.33 70-74 B+ 3.33 70-74 B+ 3.33
65-69 B 3.00 Good 65-69 B 3.00 Good 65-69 B 3.00 Good
60-64 B- 2.67 60-64 B+ 2.67 60-64 B+ 2.67
55-59 C+ 2.33 55-59 C+ 2.33 55-59 C+ 2.33

Pass Pass Pass
50-54 C 2.00 50-54 C 2.00 50-54 C 2.00
45-49 C- 1.67 45-49 C- 1.67 45-49 MF 1.67 Fail Level 1

Pass Fail
40-44 D 1.00 40-44 D 1.00 (Repeat
paper) 0-44 F 0.00 Fail Level 2
0-39 F 0.00 Fail 0-39 F 0.00
10 | P a g e
MASTER’S PROGRAMME BY COURSEWORK
MASTER DBA
Grade Grade
Marks Grade Status Marks Grade Status
Value Point
80-100 A 4.00 85-100 A 4.00
Excellent Excellent
70-79 A- 3.67 80-84 A- 3.67
65-69 B+ 3.33 Good 75-79 B+ 3.33 Good
60-64 B 3.00 Pass 70-74 B 3.00 Pass
55-59 B- 2.97 65-69 B- 2.97
50-54 C+ 2.33 60-64 C+ 2.33
45-49 C 2.00 55-59 C 2.00
Fail 50-54 C- 1.67 Fail
40-44 D 1.33
45-49 D+ 1.33
40-44 D 1.00
0-39 F 0.00 39 and
F 0.00
below
The grading for PhD BA & MSc BA shall be based on Research module.
The grades for the thesis component and research module at City U will be indicated as
follows:
PASS - The candidate has been awarded the relevant degree

FAIL - The candidate has failed
3.4.1 Passing Grade for Module

The passing grade in all subjects for undergraduate programmes is D and above.
3.4.2 Grade Point

Students receive a grade point average (GPA) calculated on the basis of the total
grade points of all subjects taken in a semester divided by the number of credit hours
counted in the semester. The cumulative grade point average (CGPA) is calculated on
the basis of total grade points accumulated from all subjects taken from all semesters
divided by the total credit hours counted.
11 | P a g e
Table 2: Calculating the GPA and CGPA

Semester 1
Subject Grade Grade Credit Credit Hour

Point Hour x Grade
Point
Theories of Communication A 4.00 3 12.00
Mass Media and Society B 3.00 3 9.00
Intercultural Communication C 2.00 3 6.00
Introduction to Journalism Practice C- 1.67 3 5.01
Total Point 12 32.01
GPA = Total Grade Point = 32.01 = 2.67
Number of Credit 12
CGPA = Total Grade Point Accumulated = 32.01 = 2.67

Number of Credit 12
Semester 2
Subject Grade Grade Credit Credit Hour

Point Hour x Grade
Point
Comm. Laws and Ethics A- 3.67 3 11.01
Broadcast Journalism B+ 3.33 3 9.99
Writing for Newspapers and Magazines C+ 2.33 3 6.99
Online Journalism C- 1.67 3 5.01
Total Point 12 33.00
GPA = Total Grade Point = 33.00 = 2.75

Number of Credit 12
CGPA = Total Grade Point Accumulated = 32.01 + 33.00= 2.71
Number of Credit 12 + 12
12 | P a g e
3.4.3 Other Status

Other than the Grades A, B, C, D, F, the following status are also used:
3.4.3.1 I (Incomplete)
An Incomplete (I) grade is assigned only when a student has failed to
complete one or more requirements of the course due to illness and verified
by a Medical Officer or for other reasons with the approval of the Dean.
The student is required to sit for a supplementary examination as
replacement for the initial examination or finish the incomplete
assignment at a date to be fixed by the Dean. Appropriate time extensions
will be considered.
3.4.3.2 W (Withdrawal)
This status is given to students who withdraw from subjects after the fourth
week until the revision week of the semester. The subject will not be
calculated in the GPA.
3.4.3.4 Academic Standing

Students are expected to maintain a consistently high standard in their
academic work. The academic status of a student is one of the following
categories:
Satisfactory Academic Standing

A student whose semester CGPA is at least 2.00 is in Satisfactory Academic
Standing.
Academic Probation
A student whose semester CGPA is below 2.00 is placed on Academic Probation. A
student on probation is not allowed to register more than 9 credit hours and is
advised to repeat the subjects below than C grade in the following semester when
they are offered to increase their CGPA. At the end of their probationary semester, a
student's CGPA must be equal to or greater than 2.00 to continue in Satisfactory
Academic Standing.
13 | P a g e
Academic Dismissal
If a student fails to maintain a CGPA of 2.00 in two consecutive semesters then the
university will review the student's record and recommend further action which may
include options such as changing programme of study (subject to approval from
Academic Board ) or taking extra classes for the said subject. First year students
whose CGPA is below 1.00 may be advised to withdraw from the university.
3.5 Performance Evaluation for Postgraduate Programmes

3.5.1 Programme Structure
The postgraduate programmes offered by the University are categorised under
three (3) structures as follows:
3.5.1.1Structure I – Degree by Research.
Students pursuing a postgraduate programme under this structure have

to take a sustained and in-depth study on a particular research topic,
which he / she will then write about in the form of thesis.
A student shall undertake the research under the supervision of a
Supervisor appointed by the Dean of School. The Supervisor will ensure
student’s progress throughout the course until the completion of the
research within stipulated time frame.
For the purpose of strengthening the knowledge in areas necessary for the
research, students may be required to audit some relevant subjects
identified.
At the end of the programme, the student is required to submit a
thesis for examination. The thesis must be defended in an oral
examination.
A student under this structure may apply for conversion from a

Master’s to a Doctoral degree programme. The application must be
made with the recommendation of the Supervisor/Supervisory
Committee of the student. The Supervisor/Supervisory
14 | P a g e
Committee shall make a recommendation to the Dean, who will then

forward the application to the Academic Board for approval.
The following regulations for conversion from Masters to PhD are to be

adhered to:
a.The student has completed at least three (3) semesters or one (1)
academic year of the Master’s programme.
b. The student has shown outstanding research work that merits the
conversion; and
C.The Supervisor/Supervisory Committee must submit a comprehensive
report to the Dean highlighting the merits and achievements that will
support or justify the conversion. If approved by the Academic Board, the
conversion will take effect in the following semester.
3.5.1.2 Structure II – Degree by Coursework and Research.

A student pursuing a postgraduate programme under this structure is
required to fulfill a minimum number of credit hours of coursework. Upon
successful completion of relevant coursework components, the student will
be assigned a research project leading to the submission of a dissertation
for examination.
3.5.1.3 Structure III – Degree by Coursework.

A student pursuing a postgraduate programme under this structure is also
required to attend seminar classes (or under exceptional circumstances
are based on a prescribed mode of study). Assessment will normally be
based on assignments and/or quizzes and/or presentations and a
substantial project paper or case study. The student is required to fulfill
the required number of credit hours prescribed and sit for written
examinations for the subjects registered at the end of the semester.
3.5.2 Other Status

Other than the Grades A, B, C, D, F, the following status are also used:
15 | P a g e
3.5.2.1 I (Incomplete)
An Incomplete (I) grade is assigned only when a student has failed to
complete one or more requirements of the course due to illness and verified
by a Medical Officer or for other reasons with the approval of the Dean.
The student is required to sit for a supplementary examination as
replacement for the initial examination or finish the incomplete
assignment at a date to be fixed by the Dean. Appropriate time extensions
will be considered.
3.5.2.2 W (Withdrawal)
This status is given to students who withdraw from subjects after the fourth
week until the revision week of the semester. The subject will not be
calculated in the GPA.
3.5.2.3 AU (Audit)
This status will be given to students who have registered for a subject but do
not take part in the assessments.
3.5.3 Academic Standing

3.5.3.1 Structure I
Research work is graded either as Satisfactory “S” or Unsatisfactory
“U”. No value points are given to the research work and thus it is not
computed in the cumulative or semester grade point average. A student
shall be deemed to be in Satisfactory Academic Standing if the student
achieves “S” grade for research work.
3.5.3.2 Structure II & III

A student’s academic performance and standing are evaluated using the
CGPA. Students are expected to maintain a consistently high standard in
their academic work.
The academic status of a student is one of the following categories:
Satisfactory Academic Standing
A student whose semester CGPA is at least 2.00 is in Satisfactory Academic
Standing.
16 | P a g e
Academic Probation
A student whose semester CGPA is below 2.00 is placed on Academic

Probation. The student is not allowed to register more than 6 credit hours and
is advised to repeat the subjects below than B grade in the following semester
to increase the CGPA. At the end of their probationary semester, a student's
CGPA must be equal to or greater than 2.00 to continue in Satisfactory
Academic Standing.
Academic Dismissal
If a student fails to maintain a CGPA of 2.00 in the following two semesters,

then the university will review the student's record and recommend further
action which may include options such as changing course of study, taking
extra courses, or in some cases, withdrawing from the university. First year
students whose CGPA is below 1.00 may be advised to withdraw from the
university.
3.6 Appeals for Re-marking of Assessment

A student who is dissatisfied with the final grade awarded can appeal for re-marking
of assessment by filling the ‘Appeal on Examination Grade’ form. Applications must
be made to the Registry Department within 7 days of the announcement of the final
examination results. The decision made after the review is considered final.
3.7 Special Consideration and Supplementary Assessment

The University will allow for applications for special consideration for assessment to
be made on one of the following grounds:
a. Medical reason: e.g. recent hospital admission; serious injury; debilitating illness;
severe anxiety or depression.
b. Loss or bereavement: e.g. death of a close family member.
c. Hardship/trauma: e.g. recent victim of crime; severe disruption due to domestic
arrangements (eviction, house destroyed).
17 | P a g e
Supplementary assessment may be granted to a student to provide a fair and

equitable system of assessment after taking into account factors that might impact
adversely upon student performance and results via a special consideration
application.
Note 1: Where a student has been reported for plagiarism in the course and has
been found guilty and the appeal processes have been unsuccessful, a
student will not eligible for supplementary assessment.
Note 2: Where it is impractical or professionally inappropriate to offer supplementary

assessment task, a statement to this effect should be included in the course
description.
3.8 Re-admission from Academic Suspension

Students who have been suspended from the University for Academic Reasons
may apply for re-admission. Such applications would be treated on an individual
basis. Readmission is granted only once.
3.9 Repeating Subjects

Students may repeat subjects in order to improve their grades. They must register
and complete the subjects to accomplish the repeat. Applicable tuition and other
fees are assessed for subjects repeated. However, a student who receives “F”
grade for undergraduate and below “B” grade for postgraduate programme in any
subject must repeat that subjects and obtain a minimum of “D” grade for
undergraduate and “B” for postgraduate programme in order to meet degree
requirements. CGPA is calculated on the basis of the better grades.
4.0 Dean’s List

Students will be on the ‘Dean’s List‘ award if they achieve a CGPA ≥ 3.70 and have
not obtained less than a C for any subject in the current semester. The students
must also have registered for a subject load of not less than 15 credit hours in the
semester.
The respective School will issue a Dean’s List certificate to the students receiving
the award. Students’ transcripts will carry the Dean’s List award notation.
18 | P a g e
4.1 Credit Transfer

Students from another institution who are accepted by City U may be considered for
a Credit Transfer on application. On approval of the credit transfer, the student will be
exempted from undergoing the accepted transfer courses.
Since the exempted courses will not quality for grades, they will have no effect on
CGPA calculations. These courses meet graduation requirement only. In view of the
foregoing, a student’s duration of study will be shortened to reflect the transfer
courses and the maximum time frame to complete the programme will be
recalculated.
Credit transfer may also be considered for students with a Diploma who want to
pursue their studies for a Degree programme (vertical transfer) or for students with a
Diploma or Degree who want to continue their studies for the same academic
qualification (lateral transfer).
General policies.
The credit transfers for Diploma to a Bachelor's degree (by vertical) with a maximum
transfer of 50% of the total credit program shall be subjected to the following
stipulations:
1. Credit transfer percentage of 1 to 30 percent (%) is allowed with minimum

requirement of C Grade
2. Credit transfer percentage of 31 to 50 percent (%) is allowed with minimum

requirements of B Grade
These designated credit transfer policies must be based on subject to subject mapping
and must satisfy to the following general credit transfer requirements:
 Grading - minimum C grade
 Credit value - higher or similar as per the course credit value of City U’s programme
 Curriculum course equality - must be not less than 80% equivalent of the subjects in
the programme offered by City U; and
 Credit transfer courses must be from programs that have been Accredited (including
19 | P a g e
Provisional Accreditation) / by Malaysian Qualification Agency (MQA) / recognition by

a relevant authority in the country.
Other requirements:
1. The credit transfer application will be considered upon the request of the student
during the first semester of study.
2. Certified copy of all transcripts from the former/previous higher educational institution
must be submitted to the Registrar’s office. Additional documentation such as course
descriptions, syllabi, and academic catalogues may be necessary to assure that the
transferred course is equivalent to one of the courses required for completion of the
degree or diploma programme at City U.
3. For lateral transfer, there is no maximum limit for the transfer, but the student is
subject to residency requirement as stipulated in City U Academic Regulations.
4. For students with a Diploma or Degree who want to continue their studies at the
same academic qualification (lateral transfer), credit transfer is accepted only for
courses completed with satisfactory grades (C or higher) in other institutions/
colleges provided the courses correspond in time and content to courses offered at
City U. No exemption and credit transfer will be considered for students with a
‘dismissal’ status.
5. City U will NOT award credit for courses successfully completed at another institution
which were previously taken at City U.
6. City U reserves the right to test the aptitude of any student in coursework transferred
from other institutions and to disallow credit in courses in which the student cannot
demonstrate acceptable aptitude.
7. Transferred credit is applicable if the date of the result of the subject

concerned was within the last 5 years of date of application.
8. Students who are granted credit transfer would be liable for paying the administration
fee at a rate determined by City U.
20 | P a g e
4.2 Credit Exemption

Credit exemption refers to exemption from registration and taking subjects required
for an academic course on the basis of courses taken by the student before being
accepted for admission into a degree program of this University as approved by the
Senate.
Applications are for the First Year students, using the forms which can be obtained
from the Admission Office and must be submitted to the Faculty only (Please refer
Student Financial Handbook (Fees And Payment Schemes) clause 16.0).
4.3 Change Programme

Students can apply for change of programme. The grades obtained for relevant
subjects taken in the previous programme may be transferred to the new
programme and they will be counted in the GPA and CGPA calculations subject to
the approval from the respective School. However, International Students must file
a new complete application and to reapply for the Student Visa.
4.4 Deferment of Study

Students may submit written application to the University for deferment of
study only after two weeks after the registration week. At any one time, the
maximum deferment of study is two consecutive semesters only.
International students are not allowed to defer their study without any valid
reason. [Please refer to Student Financial Handbook (Fees and Payment
Schemes) clause 11.0].
Maximum deferment of study is only for 6 semesters which carries the

additional 2 years to complete an undergraduate programme. Nevertheless,
City University shall not be held liable or responsible for any unforeseeable
extension of time for programme completion. It shall be the responsibility of
the student to plan his/her studies accordingly to the courses offered.
The maximum duration to complete an undergraduate programme is:

1-year Foundation programme – 2 years
2-year Diploma & Degree programme – 4 years
21 | P a g e
Should there be any other conditions and requirements over and above the
aforementioned, student are advised to discuss with the university’s counsellor. The
University reserves the right to terminate a student’s study if he/ she exceeds the
maximum duration of study prescribed in the programme.
4.5 Attendance
Students are expected to attend a minimum 85% of all classes. Students must
substantiate their absence with supporting documents, medical certificates or their
equivalent.
4.6 International students

English Language Requirement
Students must obtain MUET/ IELTS/ TOEFL iBT/ Pearson Test of
English or Cambridge English Qualifications and Test (please refer to
table below for English Competency scores)
BELOW MENTIONED IS A LIST OF ENGLISH COMPETENCY SCORES BASED ON

COMMON EUROPEAN FRAMEWORK OF REFERENCE (CEFR)
CEFR CEFR CEFR CEFR CEFR CEFR High

English Competency
Low B1 Mid B1 High B1 Low B2 Mid B2 B2
High
MUET Band 2 Band 3 Band 3 Band 4 Band 4
Band 2
IELTS 4.0 4.5 5 5.0 6 6.5
TOEFL iBT 30-31 35 42 42 60 79
Pearson Test of
36 43 47 47 59 63
English
Cambridge English
Qualifications and 140 147 154 154 169 176
Tests
Note: The source of information based on JPT Letter Ref No: JPT/GS 1000-630(41) dated 9 December 2020
Students must have the English requirement competency before they can enter to the
main programme..
22 | P a g e
4.7 Law and Order

International Students must not engage in any activity contravening any law
enforced in Malaysia. Any student found guilty of any criminal offence shall forthwith
be subjected to Malaysian Law or be deported from the country. Students also have
to abide by the rules and regulations of the Ministry of Higher Education (MOHE)
and the Immigration Department of Malaysia.
4.8 Graduating
4.8.1 Graduation Requirements for Undergraduate Programme
Students will be awarded a Degree when they have fulfilled the following
criteria:
i. Completed the minimum credit requirement for the programme.
ii.Obtained an overall CGPA of not less than 2.00.
iii.Fulfilled the programme's specific requirements.
iv.Applied for graduation and approved by the University.
v.Paid in full all financial obligations to the University.
vi. Free from any pending disciplinary action.
4.8.2 Graduation Requirements for Postgraduate Programme

Structure I – Degree by Research.
A student under the degree by research programme is eligible for conferral
of a degree after fulfilling the following conditions:
i. Passed the Dissertation / Thesis Examination; and
ii.Passed the Viva Voce Examination; and
iii.Has paid all the due fees; and
iv.Has fulfilled other requirements as specified by the University.
4.8.3 Structure II – Degree by Coursework and Research.
A student under the degree by coursework and research programme is
eligible for conferral of a degree after fulfilling the following conditions:
i. Achieved a final CGPA of at least 3.00; and
ii.Passed the Dissertation Examination; and
iii.Has paid all the necessary fees; and
iv.Has fulfilled other requirements as specified by the University.
v.Structure III – Degree by Coursework
23 | P a g e
A student under the structure degree by coursework programme is eligible

for conferral of a degree after fulfilling the following conditions:
i. Achieved a final CGPA of at least 3.00, and
ii. Has paid all the due fees; and
iii.Has fulfilled other requirements as specified by the University.
4.9 Award of Degree

The Senate shall confer a Certificate, Diploma, Bachelor, Master’s or Doctoral
degree to a student upon recommendation by the School Board Committee
once all the requirements for graduation have been fulfilled.
The University will give notice to students during the semester when they
have fulfilled the requirements for graduation. Students are required to apply for
Degree graduation within the set dates. Conferral of the degree will be delayed for
late graduation application.
5.0 Students withdrawal

Re-admission
5.0.1 Academic Suspension/ Termination
Students who have been suspended / terminated from the University for
Academic Reasons or disciplinary issues may apply for re-admission. Such
applications would be treated on an individual case by case basis. Re-
admission is granted only once. A charge of RM 2000 will be imposed on the
students for student activation.
5.0.2 Withdrawal from the University
A student who wishes to withdraw from studies at City U must submit

his/ her request in writing to the Registrar. This procedure is to ensure t
that the student’s academic and financial obligations are settled before leaving
City U. It is compulsory for the student to return his/ her ID card to the Head of
Programme (HOP) when submitting the completed ‘withdrawal form’. Students
who have applied for withdrawal from studies at City U, may apply for re-
admission on the following conditions:
i) The withdrawal period is within 1 semester
24 | P a g e
ii) Students who are in the final year of study duration
All application concerning the above must have the approval from the Faculty/
Centre and endorsement from the Senate. A charge of RM 2000 will be imposed on
the students for re-activation.
6.0 Examination Rules and Regulations

Conduct During Examination
All students are required to adhere to the following instructions:
1. Check the examination schedule and take note of your examination
dates well in advance.
2. Bring the Student Card and Examination Slip to the examination hall.
3. Be present outside the Examination Hall at least fifteen (15) minutes
prior to the commencement of the examination.
4. Enter the examination hall, upon the announcement made by the Chief
Invigilator fifteen (15) minutes prior to the commencement of the
examination. Students are required to enter the hall using the assigned
entrance/s.
5. Students who arrive within the first thirty (30) minutes after the
commencement of the examination will be allowed to take the
examination. However, no additional time will be given to these students.
6. Students who arrive more than thirty (30) minutes after the
examination has commenced will not be allowed to take the examination.
7. Students are strictly prohibited from bringing into the examination hall
any of the following: books, papers, pictures, notes, ‘programmable
calculator’, handbag, cell phone or any other device or equipment, unless
allowed by the Chief Invigilator.
8. Students are not allowed to bring food and drinks into the Examination
Hall. Students are also not allowed to drink, eat or smoke while in the
Examination Hall.
9. Upon taking their seats in the examination hall, students are required to
produce their Identity Card or passport and Student Card, and place them on
the top right hand corner of the table throughout the duration of the
examination for inspection by the invigilators. Students without a valid Identity
25 | P a g e
Card or passport/Student Card will not allowed to take the examination unless
with the written approval from the Chief Invigilator.   
10. Ten (10) minutes prior to the commencement of the examination, students are
allowed to:
a) Read and follow the instructions on the COVER PAGE OF THE
ANSWER BOOKLET SHEET
b) Write their name, identity card number / passport, subject code, name
of programme and other pertinent information on the answer booklet,
answer sheets and other attachments submitted as or part of the answer.
c) Fill-in their particulars in the examination attendance slip and other
information as required in the answer booklet cover sheet.
d) Ensure that the correct question paper is supplied, with sufficient
pages as stated before attempting to answer the questions.
e) In the event that the student has been supplied with an incorrect
examination paper, the invigilators present must be immediately informed.
11. Students are strictly not allowed to either answer the questions before the
announcement of the commencement of the examination or to continue writing
after the announcement made by the invigilators on the termination of the
examination duration.
12. Students are not permitted to leave the examination hall within first thirty
(30) minutes after the commencement of the examination and fifteen (15)
minutes before the completion of the examination.
Students who wish to leave the examination hall for a short
period during the examination must obtain the permission from invigilators
present.
13. Students are not allowed to receive any books, papers,
pictures, notes, E-dictionary, ‘programmable calculator’ and other materials
or devices through any person unless the invigilator authorises them.
14. Any form of communication among students as well as between
students and other parties is strictly prohibited.
15. Students are not permitted to render or receive any form of assistance
on matters pertaining to the examination, when the examination is in
progress.
16. Students must adhere to the instructions of the invigilators.
26 | P a g e
17. Students who fall ill or are not able to continue with the examination
must report to the invigilator.   
18. At the end of the examination period, the answer booklet cover sheet
and/ or the answer scripts must be arranged and tied as instructed.
19. Blank, used and spoilt answer sheets and/ or answer booklet cover
sheet are not allowed to be brought out of the examination hall.
20. Items that are loaned to students by the University for purpose of use
during the examination must be returned to the invigilators at the end of the
examination.
21. Students must remain seated in the examination hall until they are
allowed by the invigilator to leave the hall.
22. Students must leave the examination hall in an orderly manner.
6.1 Academic Offence

Academic offences are acts which would have the effect of unfairly promoting or
enhancing one’s academic standing within the entire community of City
University. The following is a list of some academic offences.
1. Plagiarism. This consists of, but is not limited to, copying portions of the
writing of others with only minor changes in wording, with (a) inadequate
footnotes, quotes, or other reference forms of citation or (b) only providing a list
of references. Paraphrasing without appropriate citation is also plagiarism.
2. Giving or receiving or possessing any information which is related to the
examination questions during the conduct of examination.
3. Referring and using any prohibited reference material in or outside the
Examination Hall/Room for the purpose of cheating during the examination.
4. Communicating to other students for the purpose of cheating during the
examination.
5. Soliciting, obtaining, possessing, or distributing to another person an
examination document prior to or subsequent to the administration of the
examination.
6. Substituting for, arranging for substitution by another student, or representing
oneself as another person during an examination session or comparable
circumstance.  
27 | P a g e
7. Altering or changing an examination or comparable document so as to

mislead others.
8. Altering, changing, or forging University academic records, including
attendance records, regarding oneself or others, entering the signature of any
academic officer on any official University form, or causing any false
information to be presented at an academic proceeding or intentionally
destroying evidence important to an academic proceeding.
9. Infringing upon the right of other students to fair and equal access to
any University library resources and comparable or related academic
resources. This may include, but not limited to, theft, mutilation, unreasonably
delayed responses when materials are requested by the University Library
Management or not returning materials upon deadline.
10. Attempting deliberately to prevent other users access to the University
computer system, deprive them of resources, degrade system performance,
or copying or destroying files or programmes without consent.
11. Falsification of data collected in the conduct of research or the
presentation of falsified data in papers, manuscripts, books or other
documents submitted for publication or for the degree requirements.
The above is not an exhaustive list and other instances of academic
offence may occur. Their identification will require the prudent
judgment of the University Academic Committee and University
Disciplinary Committee. The above definitions and examples apply to all
CUCST students regardless of the programmes in which they are enrolled.
6.2 Penalty
6.2.1 If a student is found and proven guilty with evidence for cheating during the
period of examination, he / she will be required to leave the exam venue
and his / her examination paper will be confiscated and the exam can be
annulled.
6.2.2 If a student is suspected for cheating during an examination, invigilator / s

will make a remark on a designated examination report form, but the student
will be allowed to continue and finish his / her examination. The case will then
be handled by a disciplinary committee.
28 | P a g e
6.2.3 Students who violate any part of the Examination Rules and Regulations will
be referred to the University Disciplinary Committee. If found guilty, students may
be subjected to the imposition of any one or a combination of two or more of the
following penalties:
(a) Warning
(b) Fine of not more than RM 500.00 (USD 150)
(c) Given ‘F’ grade for that particular subject
(d) Nullification of the entire examination results for that semester
(e) Suspension from the University for a period of time  
(f) Expulsion from the University
6.3 Code of Ethics

Education at CUCST is aimed not only at developing academic and intellectual
potentials of the students. Moral and character building objective is a very important part
of the curriculum. It is in fact a primary concern of education to look at human personality
as an integrated whole, consisting of physical, emotional, intellectual, spiritual and social
dimensions.
6.4 Student Code of Ethics

(i) Responsibilities of students
Every student shall:-
a. Obey the laws of the nation.
b. Obey the rules and regulations of the University.
c. Co-operate with the University authorities in all University matters, whether
personal or on behalf of others, including providing information and evidence.
d. Wear or carry the student card at all times while in the University or while dealing
with the University administration and to produce the card when asked by
person or persons authorised to do so by the University.
e. Attend learning sessions.
f. Sit for examinations, unless barred from doing so. Where a student is barred,
he/she may apply for permission from the Registrar to have the bar lifted and to
sit for the examination.
g. Be responsible for safeguarding and ensuring the safety of the property of
the University used by him/her.
29 | P a g e
(ii) Prohibitions
a. No student is permitted to be involved in any activity or activities or
conduct which may damage or harm the interests, harmony, or good name
of the University or its students, staff, officers or employees.
b. No student is permitted to use any lecture, tutorial or teaching materials
which are provided to him/her by the University for the purpose of
publication, distribution or dissemination, whether for payment or otherwise.
c. No student may plagiarize the intellectual property of others, including data,
ideas, publications and inventions.
d. No student may have cheat or attempt to cheat or act in a manner that
can be interpreted as cheating or attempting to cheat in an examination.
e. No student may, while on the premises of the University, receive or have in
his/her possession any alcoholic drink.
f. No student may promote or carry on gambling activities on the premises of the
University.
g. No student may, while on the premises of the University, receive or have in
his/her possession any pornographic materials.
h. No student may possess or have under his/her control any drug or poison.
i. No student may possess or have under his/her control any firearm or explosives.
j. No student or group of students may organise, conduct or participate in
any activity in the name of the University without permission or written
instructions to do so from the University.
k. No student or group of students may promote, manage, or assist in the collection
of money or contributions in the name of University without permission or written
instruction to do so from the University.
l. No student or group of students may participate in anti-University activities.
m. No student or group of students may establish any association or club or
any such body without the permission of the University.
n. No student or group of students may make any statement to the Press in
the name of the University without the written permission from the University.
30 | P a g e
(ii) Dress Code

Student dress code at University campus
Students must observe the rules for dress code imposed by the university as
follows:
- Student should wear Smart Casual and Decent Attire within University premises
and official functions.
-Sloppy, crumpled or provocative attire is not acceptable.
-Slippers, flip-flops, open toes sandals, singlet, shorts, torn jeans, etc are not
allowed.
-Students must be polite at all times.
-Students must at all times maintain the highest standard of personal hygiene and
cleanliness.
-Female students are to dress modestly at all times; see through materials and
skirts above knee length are strictly prohibited.
-All students are compulsory to display student’s matrix card Cleary while in
campus and when attending formal events outside the university.
-Any losses for ID card will be charged RM50.00 each.
Dress Code for Laboratory

It is required that the dress code for laboratory to be followed strictly by the condition
of laboratory Rules to secure the safety
Student’s Conduct
-No piecing, tattooing, accessories i.e. bracelet, earring, necklace etc.
-Beard should be managed and trimmed neatly
-No cap in university official areas
-Hair should be combed neatly
(iv) Breach of Code

A student who violates any part of the Code is said to have committed a
breach of conduct.
6.5 Procedures for Handling Student Disciplinary Cases

31 | P a g e
1. A student who has been accused of committing a breach of the Code under
any of the rules of the University and is found guilty can be subjected to the
imposition of any one or a combination of two or more of the following
penalties:
(a) Warning
(b) Fine
(c) Exclusion from any specified part or parts of the University
(d) Suspension from membership of the University for a fixed period of
time
(e) Payment of compensation or damages for any damage to
property and University facilities or any third party claimant
(f) Nullification of examination results or any part of the examination
results
(g) Expulsion from the University
2. Every report of wrong-doing shall be investigated and the Disciplinary

Committee shall decide whether the alleged offence is serious, minor or there
is no case to answer.
3. If the Disciplinary Committee finds that a student has committed an
offence, it shall inform the offender of the offence of which he/she is accused
and require the student to provide a written explanation within a reasonable
period of time.
4. If the Investigation Committee finds that a student has committed an

offence, it shall inform the offender of the offence of which he/she is
accused and require the student to provide a written explanation within a
reasonable period of time.
5. If the student pleads not guilty and his/her explanation is accepted, or the
student admits his/her guilt, the Investigation Committee shall then take the
appropriate action.
6. If the student pleads not guilty and his/her explanation is not being
accepted by the Investigation Committee, the student shall be informed of
32 | P a g e
his/her offence and required to appear before the Disciplinary Committee

within a period not less than 14 days from the date of notification.
7. A student who does not make the explanation statement as in clause 4 or
does not pay the fine imposed or fails to appear before the Disciplinary
Committee shall be suspended until he/she provides an explanation or pays
the fine imposed or agrees to appear before the Disciplinary Committee.
8. in a disciplinary proceeding;
(a) If the student pleads not guilty and the Disciplinary Committee finds
that there is a case to answer, the student shall be asked to provide
evidence, the student may call witnesses or present document(s)
or other materials in his/her defense. The Disciplinary Committee can
question the student or any of the witnesses and examine any
document(s) or materials and the student may cross-examine any
of the witnesses.
(b) If the student pleads guilty, the Disciplinary Committee shall explain
the facts of the case to him/her.
9. On completion of the proceedings and, if the Disciplinary Committee
finds the student guilty, before imposing sentence, the Disciplinary
Committee shall ask the student to make a mitigation plea.
10. If the Disciplinary Committee also imposes the punishment of payment of
compensation or damages to the University or a third party, the amount of
compensation determined by the Disciplinary Committee shall be an
amount that is fair and reasonable taking into account all matters related
to the case and the persons involved in it.
11. A student who is not satisfied with the decision of the Disciplinary Committee
can submit a written appeal providing the grounds of appeal to the Vice
Chancellor for consideration, on condition that such an appeal is submitted
within 14 days from the date of sentencing. The decision of the Vice
Chancellor shall be final.
12. The Disciplinary Committee, with the consent of the Vice Chancellor may
delegate its authority to any officer or member of staff of the University to deal
with any disciplinary offence.
33 | P a g e
13. If a student makes an appeal, this does not constitute grounds for the
suspension of the implementation of any penalty imposed or the
suspension of payment of any fine or compensation ordered to be paid.
14. Fines shall be paid to the Financial Controller/Bursar who shall then make
payment to the third party, if necessary.
15. Any document(s) or other materials submitted before the Disciplinary
Committee in the course of disciplinary proceedings shall be kept in the care
of the University until such proceedings are completed or until the deadline for
appeal has passed.
16. The Disciplinary Committee shall make written notes of all disciplinary
proceedings before it. However, for the purposes of record keeping
these notes do not need to be verbatim.
34 | P a g e
STUDENT FINANCIAL
HANDBOOK
(FEES AND PAYMENT SCHEMES)
35 | P a g e
1.0 TUITION FEE

1.1 Please refer to the Table of Local/Foreign Students Fee Structure for the following
category of students:
1.1.1 Local Students – Students who are Malaysian Citizens or who have gained
Permanent Residence status in Malaysia – please refer to Local Students
Fee Structure.
1.1.2 Foreign Students – Students who are citizens of any country other than
Malaysia and who have not gained Permanent Residence status in Malaysia
– please refer to Foreign Students Fee Structure.
1.2 Students shall be charged for tuition fees based on Credit Hour basis calculated by
semester for both local and foreign students. However, foreign students are required
to pay in advance for one year tuition fees prior to the registration date.
1.3 For students who follow programmes by coursework, all repeat subjects shall be
charged a repeat tuition fee at the rate stated in the Table of Local/Foreign Students
Fee Structure. This fee shall be chargeable in addition to the Total Tuition Fees.
1.4 The full semester fee will be charged for every semester that exceeds the maximum
allowable semester as stated in the Table of Local/Foreign Students Fee Structure in
the student portal.
1.5 Any student who fails to fulfill ALL graduation requirements within the maximum
period as stated in Table 4.2.5 will be terminated from pursuing the programme.
1.6 Students shall be charged for the overall cost for any subject offered if he/she did not
follow the subjects offer structure. This fee shall be chargeable in addition to the
Total Tuition Fees.
1.7 Students who have hired any third party to be a mediator to resolve any issue
towards City University will be charged RM1000.00 if you do not get prior advice
from Department of Student Affairs to resolve the issue.
1.8 Examination results will only be announced to students who do not have outstanding
tuition fees.
1.9 The Term Fee or Subject Fee is not refundable if the written withdrawal is made 2
weeks after the commencement of the term /semester. The total fee shall be
recomputed based on the actual credit hours taken. Refund shall be based on the
higher of term fee charged or actual credit hours taken, not excluded hostel
outstanding, miscellaneous fee charges and penalty / fine (if any).
36 | P a g e
2.0 PAYMENT TERMS
2.1 Students shall be required to make payment of fees by the deadlines stated below:
2.1.1 Local Students
Fee Type Amount Due Date for Payment
Registration Fee On Registration Day

Refer to Table of Local
By the 2nd week of the
Semester Tuition Fee Students Fee Structure
semester
2.1.2 Foreign Students
Fee Type Amount Due Date for Payment
Registration Fee Before Registration Day

International Fee Refer to Table of Foreign (at Home Country)
Annual Tuition Fee Students Fee Structure
(minimum RM15,000)
The actual tuition fees payable are in Ringgit Malaysia and any shortfall or
excess from any translation of foreign currencies to Ringgit Malaysia and bank
charges must be borne by the student.
Foreign students who have not complete the first year tertiary studies and drop
the program (s) after the registration date are not entitled to a refund of the
annual tuition fee.
Foreign student who are pursuing 2 nd year or more tertiary studies (i.e after
completed at least 3 semesters) and have paid for the second year (or more)
annual tuition fees will get back their paid amount after deducting the actual
period of study with the university (with the minimum of 1 st year annual tuition
fee). This will also include assessment fee that already been paid but not yet
taken. Foreign students who are pursuing post graduate programme(s) are not
entitled to any refund.
37 | P a g e
2.2 Students who have secured sponsorship from any agency are required to
submit a letter of undertaking from the said agency that guarantees payment to
CITY-U. If students have applied but yet to secure the sponsorship officially,
students will still be required to pay all fees due according to the above
schedule.
2.3 In the case of local students where the sponsorship or loan is not sufficient to
cover the total tuition fees, students are required to settle the differences on
monthly equal installment throughout the year of study. As for foreign students,
the differences are required to be settled over the period of 6 months from the
date of registration.
3.0 PROCESSING FEE
LOCAL STUDENT
 All applications submitted must be accompanied with a non-refundable processing
fee (postal order/ money order/bank draft/Bankers cheque) payable to U.C.I.
Education Sdn. Bhd.
 RM100 for Foundation, Diploma or Bachelor Programmes

 RM200 for Master and Doctorate Programmes (wef 2012).
INTERNATIONAL STUDENT
 All applications submitted must be accompanied with a non-refundable processing
fee (postal order/ money order/bank draft/Bankers cheque) payable to U.C.I.
Education Sdn. Bhd.
 RM500 for Foundation, Diploma or Bachelor Programmes
 RM500 for Master and Doctorate Programmes (wef 2012).

4.0 REGISTRATION FEE
38 | P a g e
 Students shall be charged a Total Registration Fees at the time of registration.

Students who are being readmitted into the University, shall be charged the same
rate as a new students.
 Students who further their studies from one level to another (i.e. Diploma to
Bachelor) shall also be charged a Total Registration Fees except for the processing
fee.
5.0 FOREIGN STUDENTS CHARGES

 International students shall be charged the Foreign Students Charges as stated in
the Table of Foreign Students Fee Structure prior to registration date.
6.0 INTENSIVE ENGLISH PROGRAMME
 International students who, as a result of their English Placement Test (EPT), are
required to register for Intensive English Programme (IEP) not prescribed within their
programme of studies, shall be charged a fees as stated in the Table of Foreign
Students Fee Structure.
 Foreign students who obtained exemption for English will be given 50% discount on
levy fee.
 The IEP is free upon completion of his/her major programme. It will be chargeable if
the student did not complete (due to withdraw, change programme) his/her major
programme or if the student has to re-sit (due to being barred/absent without proper
documentation from the examination) the IEP programme.
7.0 ADD/DROP OF SUBJECTS
 Adding or dropping of subjects has to be done within Add and drop period from the
date the semester commences. The last day for adding and dropping of subjects is
the last working day of add and drop period of the semester.
 Penalty of RM100.00 per subject will be imposed for any add or drop of subjects after
the submission of the registration form to Registry Department (4 ply form).
39 | P a g e
 If any dropping of a subject is done after add/drop period, the student will be charged
100% of the course fee.
8.0 REGISTERING SUBJECTS FROM OTHER PROGRAMMES
 Students who register for any subject not offered within their own programme of
study shall be charged based on the prevailing rate applicable for the said subject.
The fees charged shall be in addition to their own programme fee.
9.0 CHANGE OF PROGRAMME
 Students who change from one programme to another will be charged the tuition fees
based on the newly enrolled programme. All fees paid from the previous programme
will be transferred to the new programme provided the switching is done during the
add/drop period.
10.0 LATE COURSE REGISTRATION

 A penalty of RM100.00 shall be charged to the student who fails to register subject(s)
during the registration of new semester.
11.0 LEAVE OF ABSENCE/DEFERMENT

 An administrative fee of RM50 will be charged for any approved deferment
application.
 If a student registers for subjects and requests for deferment after semester
commence and before week 2, the student will not be charged for the 100% of the
course fee.
 If a student did not register for any subject, as well as did not apply for deferment,
he/she shall be charged a penalty of 50% from the semester tuition fees. He/she
shall be barred from registering for subjects for the following semester.
No Level Penalty
1 Foundation RM 2,000.00
2 Diploma RM 1,500.00
3 Diploma RM 3,000.00
40 | P a g e
4 Degree RM 2,500.00
5 Degree RM 3,500.00
6 Master RM 2,000.00
7 Doctorate RM 2,500.00
12.0 REFUND OF FEES TO WITHDRAWN AND TERMINATED STUDENTS
 Application Fee / Registration Fee / International Student Fee

Letters of Acceptance and Offer (with or without conditions) are valid only for a period
of one semester or 3 months; whichever is shorter. Applicants who have not accepted
the offer at the point of application and still failed to do so within the offer validity
period, will have your successful offers withdrawn and the registration fee /
application fee / international fee (only applicable to international students) forfeited.
 Tuition Fee – Malaysian Students

For newly enrolled students, if written notice of withdrawal or deferment is given within
the “add/drop period”1, a full refund of fees charged less RM200 administrative charge
will be given. No refund will be given for withdrawal or deferment thereafter.
Existing students who leave the University, either through withdrawal on their own
accord or termination of candidature by the University, after the add/drop period for
the semester will be liable to pay fees charged for the entire semester.
 Tuition Fee – Non Malaysian Students

No refund will be granted for the annual year tuition fee paid whether the1st year
foreign tertiary student who leave the University, either through withdrawal on their
own accord or by termination of candidature by the University after the registration
date
1
Add/Drop period is defined as 7 days after the commencement of the new semester.
41 | P a g e
REFUND PROCESSING – ADMINISTRATION CHARGE

An administration charge will be levied, pursuant to the class of student noted in the
following table, to compensate City University for administrative process to remove
the student from the academic system, fulfil the PTPTN and Malaysia Immigration
and Custom Department (for international students) reporting obligations and other
administrative costs.
Student Class Amount (RM)
Domestic Students 100
Domestic Student with PTPTN loan 200
International 500
13.0 SUPPLEMENTARY EXAMINATION/ASSESSMENT

The University will allow for applications for special consideration for assessment to
bemade on the grounds specified in the Student Handbook (clause 4.9) free of
charge.
14.0REPEAT OF SUBJECTS
Repeat of subjects will be charged based on the rate per credit hours at the date of
repeat.
15.0 APPEAL FOR RE-MARKING
 The student shall pay a non-refundable administrative fee based on following table:-
COURSE AMOUNT CHARGED
Undergraduate : Foundation/ Diploma/ Bachelor RM100.00
Postgraduate : Master/Doctorate RM500.00
16.0 CREDIT EXEMPTION AND TRANSFER
CREDIT EXEMPTION FEE
Credit exemption refers to exemption from registration and taking subjects required for an
academic course on the basis of courses taken by the student before being accepted for
admission into a degree program of this University as approved by the Senate.
42 | P a g e
Applications are for the First Year students in Semester 2, using the forms which can be
obtained from the Admission Office and must be submitted to the Faculty only once
throughout the study latest by the second Friday of Semester 2 along with the
1. Processing fee of RM50 per subject. The fee is not refundable;
2. Syllabus and marking system of the subject used for the application of credit
exemption; and
3. One copy of the related certificate/diploma/degree.
Upon acceptance of the credit exemption awarded, you have to pay a credit exemption fee
otherwise the credit exemption will not be adjusted in the transcript. The credit exemption fee
payable is charged at the rate of 40% of subject fee or exam fee of the subject whichever is
higher. The fee is not refundable. Therefore, you are advised not to enroll for subjects which
you are claiming for credit exemption until the results of the application are known.
If you do so, you are reminded that there shall be no refund of fees for courses that have
been eventually exempted. In such cases, you can exercise your own discretion as to
whether to drop/withdraw the exempted subject(s) if you are currently pursuing them.
Our policy on credit exemption fee may change from time to time. Your credit exemption will
be assessed under the policy in force at the time you submit your claim.
CREDIT TRANSFER FEE
Credit transfer refers to the transfer of credit hour along with the grade obtained for the
course taken by the student after he / she has been accepted for admission at the
University. In special situations, students that are permitted to change his / her course of
study can be considered for credit transfer subject to the conditions of credit transfer as
determined by the University and the Faculty being satisfied.
Applications must be made using the forms which can be obtained from the Admission
Office and must be submitted to the Faculty only once throughout the study latest by the
second Friday of the semester in which the student registers for; along with the
1. Processing fee of
a. RM10 per subject for internal transfer course; and
b. RM50 per subject for external transfer course.
The fee is not refundable.

43 | P a g e
2. Syllabus and marking system of the subject used for the application of credit
exemption; and
3. One copy of the related certificate/diploma/degree.
You have to pay credit transfer fee based on the rate listed below for each subject that has
been approved,
a. For internal transfer City U course;

i. Diploma programs: RM25 per credit hour;
ii. Degree programs: RM50 per credit hour;
iii. Master programs: RM100 per credit hour;
b. For internal transfer City U Dual course;
i. Degree programs: RM200 per credit hour
ii. Master programs: RM350 per credit hour;
c. For any external transfer course: 40% of subject fee or exam fee of the
subject whichever is higher
The fee is not refundable.

Our policy on credit transfer fee may change from time to time. Your credit transfer will be
assessed under the policy in force at the time you submit your claim.
17.0 CONVOCATION & GRADUATION REQUIREMENT
 As one of the requirements to be eligible for graduation, student must have paid all
fees due to the University.
 Graduated students who wish to attend the convocation ceremony shall be required
to pay the prevailing convocation fee at the time of convocation.
18.0 ACADEMIC TRANSCRIPT
 Students are entitled for one (1) free copy of complete official Academic Transcripts
upon satisfying graduation requirements. Student shall be charged RM100.00 for a
copy of partial and full official Academic Transcripts respectively.
44 | P a g e
19.0 LATE PAYMENT PENALTY
 Student shall be barred from sitting for their final examination until and unless all fees
due for all semesters are paid in full.
 Student shall be barred from continuing studies for any semester until and unless all
fees due for all prior semester(s) are paid in full.
20.0 LIBRARY FINES
Library material borrowed by the student has an overdue period. Overdue fines are as
follows:
 Open Collection: RM 1.00 per day
Borrowing privileges are suspended immediately for students with charges of RM10.00
or more. The block at RM10.00 will include both unpaid bills and charges accumulating
on overdue materials not yet returned.
If an item borrowed by a student is accidentally lost or damaged, student will be charged
for its replacement cost which consists of the following:
 Price of the item
 RM30 processing fee
Any outstanding fines
21.0 CHEQUE RETURNED PENALTY CHARGES

 Students shall be charged a penalty fee of RM100 for every cheque that is
dishonored by the bank for whatsoever reason regardless of the amount of the
cheque.
22.0 MATRIC CARD REPLACEMENT

 Students shall be charged a penalty of RM50 for each replacement of lost or
misplaced matric card.
 Student with police report as proof of theft shall be charged RM20 only for each
replacement.
45 | P a g e
23.0 VALIDITY OF OFFER

The Letter of Acceptance and Offer (with or without conditions) are valid only for a period of
one semester or 3 months; whichever is shorter. Applicants who have not accepted the offer
at the point of application and still failed to do so within the offer validity period, will have
your successful offers withdrawn and the registration / application fees forfeited.
When the period of offer has lapsed, and you are still keen to pursue the course, you are
required to re-apply for the course. Such applications will then be considered under the
course entry requirements and fees applicable at the point of time of the re-application.
24.0 RENEWAL OF VISA
Any renewal of Student’s VISA must be submitted to Visa Unit in two (2) months in advance,
from the expiry date of the Visa.
Failure to submit by deadline given, a penalty charges of RM 1000.00 (Ringgit Malaysia One
Thousand Only) will be charged into the student’s ledger.
25.0 RELEASING OF PASSPORT
All renewed passport only can be released to the student with zero (0) outstanding payment as
showed in the statement of account.
26.0 INTERNATIONAL STUDENT’S FINANCIAL INFORMATION
1. PAYMENT MODE
All Tuition Fees payable to City University including the Registration Fee and International
Students Charges Fee are required to be paid using the following mode of payment:
Payment Mode 1 - For International Students in Origin Country
International Students from China only:
For payment using Telegraphic Transfer (TT) from oversea, students are required to make
the transfer using the following bank account:
46 | P a g e
Payable to: U.C.I. EDUCATION SDN BHD

SWIFT Code: BKCHMYKL
Account No.: 047441-2100-000
Bank Address: Bank of China (Malaysia) Berhad
Plaza OSK
25, Jalan Ampang
50450 Kuala Lumpur
Malaysia
Please retain a copy of the Telegraphic Transfer (TT) slip as a proof of payment and ensure
that you write your Name, Passport No., Matric. No. and Programme on the reverse side of
the slip.
International Students from Other Countries:
For payment using Telegraphic Transfer (TT) from oversea, students are required to make
the transfer using the following bank account:
Payable to: U.C.I. EDUCATION SDN BHD
SWIFT Code: CIBBMYKL
Account No.: 1248-0009-746-00-2
Bank Address: CIMB Berhad
Section 52 PJ
27, Jalan 52/2
46200 Petaling Jaya
Selangor
Please retain a copy of the Telegraphic Transfer (TT) slip as a proof of payment and ensure
that you write your Name, Passport No., Matric. No. and Programme on the reverse side of
the slip.
Payment Mode 2 - For International Students already in Malaysia
Current mode of payment acceptable by the University are: Cash/Credit Card/ CIMB Clicks
(for CIMB account holder)/ CIMB Clicks: Clicks Shoppe (for non-CIMB account holder)/
Cheque/ Bank Draft/ Postal Order/ Money Order made payable to "U.C.I. EDUCATION SDN
BHD" or directly bank-in toUniversity’s CIMB Bank Current Account No.: 1248-0009-746-
00-2 and present the bank-in slip to Bursary Department as a proof of payment. Please note
that students are required to retain a copy of the said bank-in slips as proof for future
references.
47 | P a g e
Please ensure that you write your Name, Passport No., Matric. No., and Programme of
Study on the reverse side of the Cheque/Bank Draft/Postal Orders/Money Orders/Bank-in
slip.
General Information
Students should not make any form of payment directly into the University's bank account
without informing the University on the details of the transaction accordingly. The University
shall not be responsible for any loss of monies or for any inconvenience caused whatsoever,
arising from such payment mode.
Please also note that the University shall not be responsible for any loss of Cheque/Bank
Draft/Postal Orders/Money Orders or any other form of payment, sent via post, courier, third
parties etc.
Please insist for the University's Official Receipt from the officer assigned by the University
immediately upon making your payment. Proof of payment shall only be accepted if
substantiated by producing the University's Official Receipt. Students are strongly advised to
retain the University's Official Receipt as proof of payment in future.
Please note that the University shall strictly not regard or accept Official Receipts issued by
other parties as payment received from students.
Notes to the Payment Scheme Schedule

International students, who are required for Intensive English Program (IEP), shall be
charged a fee as stated in the Table of International Student Fee Structure unless the
student proceed to Diploma, Bachelor or Post Graduate programs. However the students
need to pay fees as per Payment Scheme Schedule for the Main Program.
International students, who transferred from other local universities are required to pay the
following upon registration:
Registration Fee
International Student Charges
Semester 1 upfront fee
*The following semester fees need to be paid as per Payment Scheme Schedule on the
registration day.
48 | P a g e
International students, who further their studies from one level to another (i.e. Diploma to
Bachelor), are required to pay the following upon registration;
Registration Fee
International Student Charges
Semester 1 upfront fee
*The following semester fees need to be paid as per Payment Scheme Schedule on the
registration day.
Late Payment Administrative Charge of RM5.00 per day will be imposed to students if fees
are not paid within the allowable time frame.
2. REFUND POLICY
Students who have officially withdrawn or terminated from the University shall not be entitled
to any refund of the Registration fee and International Student charges paid. However,
students may appeal for the refund of part of the Tuition fee paid. The amount refundable
shall be at the University's sole discretion and shall be based on the following table:
REFUND POLICY
(INTERNAL & EXTERNAL PROGRAMMES)
Type of Fees Week 1 – Week 2 > Week 2
Registration Fee No Refund No Refund

International Student
No Refund No Refund
Charges
Tuition Fee No refund No Refund
Foreign students who have not complete the first year tertiary studies and drop the program
(s) after the registration date are not entitled to a refund of the annual tuition fee.
Foreign students who are pursuing 2 nd year or more tertiary studies (i.e after completed at
least 3 semesters) and have paid for the second year (or more) annual tuition fees will get
back their paid amount after deducting the actual period of study with the university (with the
minimum of 1st year annual tuition fee). This will also include assessment fee that already
been paid but not yet taken. Foreign students who are pursuing post graduate programme(s)
are not entitled to any refund.
49 | P a g e
All promotions or discounts include the Free English Placement test and short course
English Programme(s) are withdrawn and Students are required to pay for the fee incurred.
The reimbursement will take not more than 6 weeks to process.
27.0 SCHOLARSHIP
The university may at its sole discretion award scholarship to eligible students.
The scholarship in any form (e.g. full/partial/merit) shall cover tuition fees only. All other fees
shall be borne by the scholarship holder. The university may revoke the scholarship if the
scholarship holder fails to complete the programme he/she has enrolled for (due to whatever
reason/s) including stricly complying with all requirements as stated in the agreement
accepted by the scholarship holder.
FULL SCHOLARSHIP PROMOTION
All Foundation Programs
100% rebate on tuition fee for 1 year (leading to City U Bachelor)
1. All applicants must complete the Scholarship Application Form.

2. Students must get at least 3 credits in their SPM examination result failing which they
must reimburse City U the full amount of scholarship given to them.
3. All Foundation Program must lead to our City U’s Bachelor Programs to be entitled
for thispromotion.
4. The Scholarship shall be in form of tuition fee waiver for the total duration of studies
and is non- transferable or exchangeable for cash.
5. All successful applicants are required to settle any other fees as stipulated by City U.
6. Students who have completed their Foundation Programs but fail to continue to
persue a Degree Program for whatever reason/s will be automatically charged a flat
rate of RM 18,000.00
50 | P a g e
STUDENT AFFAIRS AND

ALUMNI
DISCIPLINARY
51 | P a g e
1.0 CATEGORIES OF OFFENCES
Category 1 : Minor Offences

Category 2 : Intermediate Offences
Category 3 : Major Offences
 Appeal cases for serious offences must be made in writing within working (07)
working days.
 Show cause letter can be issued to the student depending on the severity of the case
and a reply can be authorized within one (1) working day
2.0 DISCIPLINARY ACTION
 Additional & amendments may be made from time to time to this list by the College
University Management and Disciplinary Board.
 Any breach of the offences shall be dealt with in accordance with the measures set in
these Rules and Regulations.
 The Department of Student Affairs and Alumni shall administer such fines or
penalties as expressly set out in these lists of offences.
 Any unresolved serious Criminal Offences within the Campus may be referred to the
Established Laws of the Country.
 The actions shall be taken either one or a combination of the actions on students
who breach the Rules and Regulations of the offences.
 A copy of the Disciplinary Action taken against the student will be sent To the
Student’s parents or Guardians.
 The University authorities reserve the right to conduct an investigation and render
any action deemed necessary to individuals who have violated the standards of
conduct expected of students. The Chairman or who being appointed by him shall act
as the final authority in matters of conduct and discipline.
 A student who is found guilty of a disciplinary offence shall be liable to anyone or any
appropriate combination of two of the following actions:
52 | P a g e
i. Reprimand ;
ii. A fine of not exceeding five hundred ringgit ;
iii. Suspension from any or all of the facilities of the University for a specific period :
iv. Exclusion from any part of the University for a specific period ;
v. Suspension from the University ;
vi. Expulsion from the University ;
vii. Legal actions where deems fit.
3.0 ATTENDANCE TO THE DISCIPLINARY PROCEEDINGS
 In any case where it appears to a disciplinary authority that a student has committed
a disciplinary offence, the officer in-charge from The Student Affairs and Alumni
Department shall either ; orally or in writing, require the student to attend before it at
such disciplinary room, on such date and at such time as it may specify.
4.0 CONSEQUENCES FOR NON-ATTENDANCE
 In any consequences if a student fails to attend before the disciplinary authority, he

shall immediately thereupon be suspended from being a student of the University
and shall not thereafter remain in or enter the Campus, such suspension shall
continue until the student offers to attend before the disciplinary authority on the date
and at the time which the disciplinary authority may specify after the student has
offered to attend before the disciplinary authority.
5.0 PLEA OF GULTY
 Any admitting of offence by the student shall be complied in writing which shall be
forwarded to Student Affairs and Alumni Department.
 If the student pleads guilty the disciplinary authority shall explain to him the facts of
the case; if he admits these facts the disciplinary authority shall explain to him the
facts of the case ; if he admits these facts the disciplinary authority shall pronounce
53 | P a g e
him guilty of the disciplinary offence and invite him to make any plea he may wish to
make for lenient punishment.
6.0 TRIAL PROCEEDINGS
 If the students plead that he is not guilty of the disciplinary offence or fails or refuses
to plead or does not admit the facts of the case, the disciplinary authority shall
examine any witness or any document or other article whatsoever in support of the
case against the student ; the student shall be invited to question such witness and
inspect such document or articles and the disciplinary authority may re-examine such
witness.
7.0 STUDENT’S EVIDENTS
 The students shall be invited to give his evidence, call any witness or produce any
document or other article whatsoever in his defence ; the disciplinary authority may
question the student or any of his witnesses and inspect any such document or
article and the student may re-examine any of his witness.
8.0 TRIAL REPORT
 Where a student has been found guilty of a disciplinary offence, The Student Affairs
& Alumni Department or individual assigned to, shall send a report in the respect of
the disciplinary proceeding to the student parent or guardian and in case of a
scholarship student, to the scholarship sponsorship or scholarship-granting authority
or body.
54 | P a g e
9.0 APPEAL
 A student that had been charged for any disciplinary actions shall or may a written
appeal to the Disciplinary Panel within 7 working days from the actions commencing
date. The Disciplinary Panel shall convene a hearing of such requests if the
Disciplinary Panel Members is satisfied with any of the following conditions:-

i. Possibility that there has been misapplication or misinterpretation of the relevant
rules and regulations or guidelines stipulated or
ii. Existed facts had not been taken into considerations in the agreements of the
decisions or
iii. Any other circumstances which in the view of the Committee would justify the
hearing.
 A student may also appeal against a decision of the Disciplinary Committee in writing
to the Chairman of the University within 7 working days from the date of the relevant
decision.
 The decision of the Chairman or any person assigned by him on such appeals shall
be final without any prejudice.
Note : Students which had been expelled from the University will not be entitled or eligible to
fee refund and their remaining fees will be forfeited.
10.0 PAYMENT OF FINES
ALL FINES BE SETTLED IN CASH PAYMENT ONLY
 Where the disciplinary Board imposes a punishment of a fine on the student, it shall
specify the period within which the fine shall be paid and the student shall pay the
fine within the said period to the College.
55 | P a g e
Consequence of failure to pay fine

 If a student fails to pay the fine within the specified period, the College may take any
one or more of the following actions:
a) Withhold the student result transcript

b) Refuse registration for the new semester
c) Withhold or refuse graduation clearance
d) Take any other measure the College deems fit
e) Shall immediately thereupon suspend the student from the College
 Provide that the action shall remain and continue to be in force until the fine is paid.
11.0 ACADEMIC OFFENCES
Academic offences are acts which would have the effect of unfairly promoting or enhancing
one’s academic standing within the entire community of City University. The following is a list
of some academic offences.
1. Plagiarism. This consists of, but is not limited to, copying portions of the writing of
others with only minor changes in wording, with (a) inadequate footnotes, quotes, or
other reference forms of citation or (b) only providing a list of references.
Paraphrasing without appropriate citation is also plagiarism.
2. 2. Giving or receiving or possessing any information which is related to the
examination questions during the conduct of examination.
3. Referring and using any prohibited reference material in or outside the Examination
Hall/Room for the purpose of cheating during the examination.
4. Communicating to other students for the purpose of cheating during the examination.
5. Soliciting, obtaining, possessing, or distributing to another person an examination
document prior to or subsequent to the administration of the examination.
6. Substituting for, arranging for substitution by another student, or representing oneself
as another person during an examination session or comparable circumstance.
7. Altering or changing an examination or comparable document so as to mislead
others.
56 | P a g e
8. Altering, changing, or forging University academic records, including attendance

records, regarding oneself or others, entering the signature of any academic officer
on any official University form, or causing any false information to be presented at an
academic proceeding or intentionally destroying evidence important to an academic
proceeding.
9. Infringing upon the right of other students to fair and equal access to any university
library resources and comparable or related academic resources. This may include,
but not limited to, theft, mutilation, unreasonably delayed responses when materials
are requested by the University Library Management or not returningmaterials upon
deadline.
10. Attempting deliberately to prevent other users access to the University computer
system, deprive them of resources, degrade system performance, or copying or
destroying files or programmes without consent.
11. Falsification of data collected in the conduct of research or the presentation of
falsified data in papers, manuscripts, books or other documents submitted for
publication or for the degree requirements.
The above is not an exhaustive list and other instances of academic offence may occur.
Their identification will require the prudent judgment of the University Academic Committee
and University Disciplinary Committee. The above definitions and examples apply to all
CUCST students regardless of the programmes in which they are enrolled.
PENALTY
1. If a student is found and proven guilty with evidence for cheating during the period of
examination, he / she will be required to leave the exam venue and his / her
examination paper will be confiscated and the exam can be annulled.
2. If a student is suspected for cheating during an examination, invigilator /s will make a
remark on a designated examination report form, but the student will be allowed to
continue and finish his / her examination. The case will then be handled by a
disciplinary committee.
3. Students who violate any part of the Examination Rules and Regulations will be
referred to the University Disciplinary Committee. If found guilty, students may be
57 | P a g e
subjected to the imposition of any one or a combination of two or more of the

following penalties:
(a) Warning
(b) Fine of not more than RM 500.00 (USD 150)
(c) Given ‘F’ grade for that particular subject
(d) Nullification of the entire examination results for that semester
(e) Suspension from the University for a period of time
(f) Expulsion from the University
Note :
All the Academic Disciplinary Offences shall be referred to the Registry for further
actions.
LIST OF DISCIPLINARY OFFENCES, CATEGORIES AND ACTIONS TO BE TAKEN

NO DISCIPLINARY OFFENCE CATEGORY PENALTY
Verbal warning,
1
1 Littering Written warnings,
Fine RM25
Verbal warning,
Failure to record Exit/Entry Records in 1
2 Written warnings,
hostel
Fine RM50
Verbal warning,
Remaining outside hostel after 11p.m. 1
3 Written warnings,
without permission.
Fine RM50
Verbal warning,
Unable to produce/display on Student 1
4 Written warnings,
ID card
Fine RM50
Absence from mandatory official Verbal warning,
2
5 functions without permission or Written warnings,
acceptable reason/s Fine RM50
58 | P a g e
Fine RM100 per

Staying away from hostel without 2 offence.
6
permission No permission to sleep
out for 3 months
Verbal warning,
7 Rude behavior (based on written 2 Written warnings,
complaint) Fine RM100
Causing noise, disruption of peace in Verbal warning,
2
8 college or hostel (based on written Written warnings,
complaint) Fine RM100
2 Written warnings or
9 Dirty, unkempt hostel units
Fine RM50
Fine RM 100, per
incident plus actual
2 repairs/replacement
10 Damaging any part of the hostel rooms
cost will be charged to
student/s, written
warnings
Verbal warning,
Organizing parties, social gatherings in
11 2 Written warnings,
hostel units without prior permission
Fine RM100
Verbal warning,
2
12 Smoking while in uniform/ hostel unit Written warnings,
Fine RM200
Verbal warning,
Failure to register vehicle(s) with the
13 2 Written warnings,
college management
Fine RM100
Having immoral relationship with Fine RM1000,
3
14 outsiders/third parties that would tarnish Suspension or
College image to the public Expulsion
Absent from Clinical Posting (related
3
15 Programme) without valid reason or
permission.
59 | P a g e
1 day Fine RM50

2 days Fine RM100
3 days Fine RM150
4 days Fine RM200
5 days To be barred from
OSCE or Final Exam
Fine RM1000,
Sexual Misconduct including sexual 3
16 Suspension or
harassment
Expulsion
Immoral Interaction or having opposite
Fine RM1000,
gender (regardless of individual status 3
17 Suspension or
i.e students or non-students) in the
Expulsion
hostel room at any time
Fine RM1000,
Staying out of hostel without permission 3
18 Suspension or
for more than 5 days
Expulsion
Fine RM1000,
Changing hostel rooms without prior
19 3 Verbal warning,
permission
Written warning.
Fine RM1000,
Drugs trafficking or possession or using
20 3 Suspension or
drugs or related items.
Expulsion and
Police Action
Fine RM1000,
Criminal offence or any extortion within 3 Suspension or
21
or out of the University campus Expulsion and
Police Action
Fine RM1000,
Involved in fights/ gang fights or 3 Suspension or
22
gangsterism Expulsion and
Police Action
60 | P a g e
Fine RM1000,
Suspension or
23 Stealing or involved in theft 3
Expulsion and
Police Action
Fine RM1000,
Rape, molesting, flashing or any mode
3 Suspension or
24 of sexual harassment or any mode of
Expulsion and
intimidation
Police Action
Fine RM1000,
Watching, having in possession,
3 Suspension or
25 distributing obscene or pornographic
Expulsion and
materials or articles
Police Action
Possession and/or for consumption of
Fine RM1000,
alcoholic beverages on campus or other 3
26 Suspension or
related evidence found –within or out of
Expulsion
College/ hostel.
Termination with fine of
Installing unauthorized software to 3
27 RM1000 and Legal
computer belonging to the University
Action
Fine RM1000,
3
28 Involved in political activities Suspension or
Expulsion
Fine RM1000,
Gambling or related evidence related 3 Suspension or
29
found within and out of college campus Expulsion and Police
Action
Involved in inside/outside activities Fine RM1000,
3
30 which can tarnish the image of the Suspension or
college (based on written complaint) Expulsion
Disclosing and releasing confidential Fine RM1000,
31 information to any other third party 3 Suspension or
without prior consent from the college Expulsion
61 | P a g e
Involvement whether individually or in

group, whether directly or indirectly with
Fine RM1000,
any illegal activities which tarnish the 3
32 Suspension or
college reputation and in breach of the
Expulsion
Acct 555, Private Higher Education
Institution, 1996
Fine RM1000,
Suspension or
3 Expulsion and
Involved in riot, commotion, Police Action plus
33 demonstration, protest against the actual
University or Company Management repairs/replacement
cost to/of damaged
property will be
charged to student/s
Vandalism, sabotage, destruction and Fine RM1000,
demolition of college properties 3 Suspension or
Expulsion plus actual
34 repairs/replacement
cost to/of damaged
property charged to
student/s
Unethical behavior amounting of
Fine RM1000,
cursing, vulgarism and uttering rude 3
35 Suspension or
and offensive words to any of the
Expulsion
University management personnel
Making and releasing any defamatory
statement and/or making any 3
Fine RM1000,
unauthorized press statement to any
Suspension or
36 forms of media including social media
Expulsion And
such as
Legal Action
SMS/WhatsApp/Facebook/blogs/twitter
to any other third party without prior
62 | P a g e
consent from the University

Management
Present in the opposite gender hostel or Fine RM1000,
37 opposite gender staying overnight in 3 Suspension or
hostel room Expulsion
Fine RM1000,
Criminal threat to any individual
38 3 Suspension or
including the University management
Expulsion/Police Action
Fine RM1000,
3
39 Using another person’s ID card Suspension or
Expulsion
Misbehavior within and outside of Fine RM1000,
3
40 college which can tarnish University Suspension or
image Expulsion
Involvement in any criminal activity or Fine RM1000,
41 activities prohibited by the Laws of 3 Suspension or
Malaysia Expulsion/Police Action
Fine RM1000,
Establishment of Students Clubs
42 3 Suspension or
without approvals
Expulsion
63 | P a g e
HOSTEL RULES AND

REGULATION
64 | P a g e
1. HOSTEL PLACEMENT
a. Hostel will only be given to registered students only.

b. All rules pertaining student hostel allocation must be obeyed by all students.
c. Each student resides in room allocated to the student
d. Students are not allowed to switch hostels. Any changes should be applied
and will be approved by the hostel management.
e. Unit Head should be appointed to head all matters pertaining the unit housed
by the students.
f. Students could be moved to another CITY U hostel location from time to time,
if deemed necessary.
2. FACILITIES
a. Every student is allocated a bed, mattress, writing table and a wardrobe, which
will be shared by 2 students.
b. All electrical appliances must be used with care. Any damage caused by the
student’s negligence, the student must bear the costs and the University have the
rights to impose damage charges to the student’s account.
c. If there is any damage to the unit (after the students checked in to the unit),
the students housed in that unit will bear all costs.
3. CLEANLINESS
a. Students are advised to ensure the cleanliness of the unit that they are housed at
all times. CITY U has the rights to issue warning and penalty according to the
disciplinary rules.
b. It is compulsory for every unit to have duty roster. Students are required to
clean their unit at least twice a week, which is on Monday and Thursday.
c. If any of the students failed to abide the said rule, disciplinary action will be
taken to the entire residents of the unit.
65 | P a g e
d. Students are not allowed to drill any holes, graffiti, sticking bills, stickers or
any of its kind to the walls of the unit.
e. Students are not allowed to throw waste in front of the unit entrance or in the
hostel stairs. All rubbish should be thrown into the common rubbish bin provided.
f. Students are prohibited to throw any object out of the window or veranda.
g. Students are not allowed to throw used sanitary towels or any form of objects
into toilet bowls. If there are blockages and it’s reported, the students must bear
the repair costs.
h. Rubbish must be thrown into the common rubbish bin every day.
i. Spot-checks will be done to every unit from time to time. The level of
cleanliness level also will be observed. Disciplinary action could be imposed
against students if the cleanliness level of their unit doesn’t meet the required
level.
4. STUDENTS PERSONAL BELONGINGS
a. Each student should be responsible on the security of their personal belongings.

There is impossible on behalf of hostel management supervising to each student
property security that inhabit in hostel unit. Therefore, irresponsible hostel
management party towards any damage or loss of wealth. Nevertheless, any loss
should be reported to hostel management / warden.
5. DICSIPLINE
a. HOSTEL TIME
Monday – Friday – 8.00 AM – 10.00 PM
Saturday – Sunday – 8.00 AM – 11.00 PM
i. Students must get the approval from the warden to return after the said
time.
ii. Students must inform the warden if there is any emergency that require
the student to return to the hostel late. However, a supporting letter or any
form of documentation is required.
66 | P a g e
b. For security and records purposes for the hostel management, students must
register to the warden’s residence before they went out from the hostel on
weekends and public holidays.
c. Students are NOT ALLOWED to:

i. Make noise to the extent it disturbs other units.
ii. Bullying or disturbing other residents. Hostel management will not
tolerate such actions.
iii. Wearing inappropriate clothes to prevent negative incidents to
happen.
iv. Keeping any form of animals, including pets.
v. Smoking in the hostel unit.
vi. To leave the hostel or to stay overnight outside the hostel without
permission from the hostel management / warden
vii. To stay or to trespass a male’s unit for girls and to be inside a
female’s unit for male.
viii. Close proximity between male and female or behaving indecently or
making indecent gestures within the hostel unit or the hostel grounds.
ix. To do any form of renovation or relocation of electrical items in the
hostel unit without permission.
x. The consumption of alcohol, drugs and gambling activities in hostel
grounds.
xi. To take part in any form of business in hostel grounds.
xii. To take part in any form of illegal discussion in the form of groups,
distributing political pamphlets or taking part in any form of signature
rally or donation drive without CITY U’s approval.
xiii. To use the hostel unit as a venue for item number (vii) and/or (x) or
likewise.
xiv. To keep or own any form of weapons, dangerous explosives or
firecrackers while residing at the hostel unit.
xv. To omit harm to oneself or to other residents within the hostel
grounds.
xvi. Possessing, watching or reading any form of pornographic materials
within the hostel grounds.
67 | P a g e
xvii. To bring or allow aliens or students who are not a resident of the
hostel to live-in the hostel unit without written approval by the hostel
management / warden.
xviii. To involve or get involve in stealing, robbing and extorting the
students or the residents of the hostel.
xix. Involved in fights or to be an accomplice in a fight in the hostel unit
and/or hostel grounds.
xx. Students are prohibited to cause any individual, group of students or
to get involved in fighting with another student or groups of students
within the hostel grounds.
d. There are three categories of OFFENCES, they are :-
i. Minor Offence::
Minor offences are small offences such as disturbing other hostel
residences by making intolerable noise and violating the regulation
number 3 (Cleanliness). Verbal warning will be given to students and
fine will be imposed if the offence is repeated.
ii. Serious Offence:

This encompasses the repetition of minor offence, causing permanent
damage to the hostel unit, indecent behaviour -– which involves other
students, to be an accomplice in consumption and/or trafficking of
drugs. Hostel Warden will report the matter to the management of the
University College. The hostel supervisors, together with the Course
Unit Head will investigate for further action. The students(s) will be
called for Disciplinary Hearing. Upon conviction, the student may be
expelled from the hostel and/or expelled from their studies at CITY U.
iii. Major Offence:

This encompasses the serious offences, causing harm and injury,
threat, violent harassment, sexual attacks/harassment, stealing all
offences which might be categorised as a major offence. The offence
or the incident will be reported to the University College management
68 | P a g e
and the similar measures will be taken as per serious offence. Such
cases will be reported to the police (if necessary).
e. Fines will imposed to students who are violating the prohibited rules. A minimum
fine of MYR (Malaysian Ringgit) 10.00 up to MYR 50.00 will be imposed on
offences committed. If the offence is committed in the hostel unit, all residents will
be fined. A notice will be issued on every offence.
f. Students are required to bring along their ID Card at all times and it must be
presented each time it is required by the hostel management and the hostel
warden.
g. The management WILL NOT BE HELD RESPONSIBLE on losses or damage to
students’ personal belongings.
6. DRESS CODE
a. Students are not allowed to dress inappropriately/indecently during their stay in

the hostel and within the compounds of the CITY U campus grounds.
b. Dress Code for female students:
1. Female students are advised to wear clothes that cover their aurah and
tight fitting, see-through are not allowed.
2. Female students are allowed to wear loose T-Shirt/Shirt which does not
expose their breasts and with loose pants – slacks/track bottoms when
they are outside of the hostel units.
c. Dress Code for male students;

1. Male students are advised to wear decent clothings while residing in the
hostel. Only below knee length shorts is allowed.
2. Male students are not allowed to wear accessories such as ear rings,
neck chain and bracelet.
7. VISITORS
a. Visitors are allowed to enter the hostel unit on registration day only.
69 | P a g e
b. Allowed visitors are close family members of the student only.

c. Visitors are NOT ALLOWED to stay overnight in the hostel unit.
d. Only three (3) visitors are allowed to enter the hostel unit (if necessary). Students
are required to register the names of the visitors to the hostel management
office/warden before the visitors enter the hostel units. This measure is to control
the number of visitors and to avoid any unwanted incidents to happen.
e. The management/supervisor/warden has the rights to disallow visits for
external parties to the hostel unit.
f. Visiting hours are from 10.00AM to 9.00PM during weekends. Visitors are
required to leave the hostel before 9.00PM.
g. Every visitor is limited to 2 hours per visit at night.
8. GROUP ACTIVITIES
All forms of group activities such as feasts, birthday celebrations or group holidays
must require a written approval from the management/hostel supervisor/warden. The
application should be made 7 days before the date of the activity.
9. TRANSPORTATION (BUS)
a. BUS TIMETABLE
Monday – Friday : 7.30 AM and 5.00 PM
Saturday : 7.30 AM and 1.00 PM
Printed time is subject to change and students will be notified from time to
time.
b. Students must be at the waiting area 10 minutes before departure.

c. The management will not provide transportation for students who failed to be at
the waiting area at the stipulated time.
d. The Supervisor and Bus Driver’s instructions on safety must be obeyed at all
times.
70 | P a g e
10. COMPLAINTS
Student is advised to make complaint in hostel management office / warden if:-

a. There is any loss or damages in electrical appliances or furniture in hostel unit.
b. In the event of fire in hostel unit .
c. Any Quarrel / brawl occurred in hostel unit or hostel grounds.
d. Any suspicious behaviour.
e. Illegal trade/business within the hostel grounds
f. Unauthorised visitors / aliens (unwanted/unknown individuals) within the hostel
grounds / hostel units.
g. Loss of personal belongings
h. Any form of emergencies, in the form of accident or if a student fell ill (and
requires medical attention).
i. The occurrence of any of the PROHIBITED in Number 5 as per mentioned above
in this rule book.
11. HOW TO LODGE A COMPLAINT
Students could lodge a complaint, verbally or by writing to the hostel management

office or directly to the hostel warden.
12. REPORT
Student is advised to make report to hostel management office / warden if:-

a. There is any loss or damages in electrical appliances or furniture in hostel unit.
b. In the event of fire in hostel unit .
c. Any Quarrel / brawl occurred in hostel unit or hostel grounds.
d. Any suspicious behaviour.
e. Illegal trade/business within the hostel grounds
f. Unauthorised visitors / aliens (unwanted/unknown individuals) within the hostel
grounds / hostel units.
g. Loss of personal belongings
71 | P a g e
h. Any form of emergencies, in the form of accident or if a student fell ill (and requires
medical attention).
i. The occurrence of any of the PROHIBITED in Number 5 as per mentioned above in
this rule book.
13. HOW TO LODGE A REPORT
Students could lodge a complaint, verbally or by writing to the hostel management office
or directly to the hostel warden.
14. USAGE OF UTILITIES (WATER/ELECTRICITY)
a. Utilities are to be borne by all residents of the particular unit effective from May
2012 intake onwards.
b. Students are advised to conserve the usage of water and electricity at all times.
Students are advised to switch off all electrical appliances, fan, lights and faucets
when the hostel unit is left vacant (when students went to classes, or went back
home during weekends).
15. HOSTEL MANAGEMENT
STAID, hostel management, warden, CITY U (authorised by the Executive Director)

or the authorities have the rights to:-
a. To enter and inspect any hostel unit when it is deemed necessary,

b. To ensure students adhere hostel rules and regulations and behaving in a good
manner and does not disturb other hostel residents,
c. To ensure the students maintain their allocated hostel unit, and;
d. To change or to amend any of the the hostel rules and regulations from time to
time, when deemed necessary.
16. CESSATION OF STUDIES (GRADUATING/WITHDRAWAL)
72 | P a g e
In the event of cessation of studies (graduating or withdrawal), students are advised

to fill in the Hostel Exit form and submit it to the hostel warden. Students are NOT
ALLOWED to leave the hostel unit or to withdraw from the hostel unit without the
approval from the hostel management or hostel warden. The Hostel Unit Head must
inform this matter to the hostel management or hostel warden if this matter occurred
as soon as possible.
17. DISOBEYING THE RULES & REGULATIONS
Disciplinary action will be taken to any student who violates and disobeys the said
rules and regulations as per mentioned above.
18. WARDEN TELEPHONE NUMBERS
DAMAI COURT PUCHONG
ENCIK FAIZAL 012-2792241

ENCIK SAHUL HAMID 0172307486
KASTURI IDAMAN, KOTA DAMANSARA
ENCIK HUSSIN 012-2606962
SUBANG BESTARI
ENCIK ZULKIFLI
0129307699
ENCIK WAN AHMAD ASRI 0126787571

19. NUMBERS TO DIAL IN CASE OF EMERGENCY
73 | P a g e
Ambulance, Fire Brigade, 991

Police
DAMAI COURT ,PUCHONG
Puchong Police Station 03-8706 2222

Fire and Rescue Services
Bandar Puchong Jaya. 03-8070 7879
Serdang Hospital 03-8947 5555
KASTURI IDAMAN, KOTA DAMANSARA
Pondok Damansara 03-7963 9239

Perdana
Pondok Mutiara Damansara 03- 7725 2222
Balai Bomba dan 03-7729 4444 / 7729 2406

Penyelamat Damansara
Utama
Balai Bomba dan 03-6157 5055 / 6136 7944

Penyelamat, Sungai Buloh
Hospital Sungai Buloh 03- 6156 1324 / 1322
SUBANG BESTARI, SUBANG

Balai Polis Kg. Baru 03-78462322
Subang
74 | P a g e
Balai Bomba dan 03 - 6157 5055

Penyelamat, Sungai Buloh
.
Hospital Sungai Buloh 03-61454333
RAKAN COP
Cara Daftar sebagai ahli rakan COP:

POLISSEL < Jarak> DAFTAR <Jarak> (nama pengnalan dalam 1 perkataan )
hantar ke 32728 / DAPAT
Cara Menghantar Maklumat

POLISSEL <Jarak> Taipkan Maklumat / Aduan hantar ke 32728 / DAPAT
Rakan Cop Selangor

Hotline: 03-2059 9999
SMS: POLISSEL 32728
SPECIAL CLAUSE
City University reserves all rights and privileges to update, amend, alter, or change
any part of the terms and conditions in the content of the Student Handbook and the
students shall abide by same.
75 | P a g e
STUDENT HANDBOOK
(ACADEMIC RULES & REGULATIONS, STUDENT FINANCIAL (FEES AND PAYMENT SCHEMES)
&STUDENT AFFAIRS AND ALUMNI (DISCIPLINARY & HOSTEL RULES AND REGULATION)
STUDENT’S DECLARATION
I have also read and understood the content in the Student Handbook and Financial Handbook andStudent
Affairs and Alumni (Disciplinary & Hostel Rules & Regulation) and which I furtheragree to abide by policies
and procedures as set out in the above Handbooks.
I hereby agree to pay all fees due on the dates stipulated by the University and I also undertake to pay any cost
incurred for this programme. I also understand and agree in the event of default in paying the fees, the University
has the right to bar me from attending classes, registering new semester, sitting final exam including
deregistration.
Signature: …………………………………… Date: …………………….….….
Student Name: …………………………………… NRIC: …………………..……….
Programme: ……………………………………
(CITY U has the right to change any clauses stated inside this student handbook without prior notice)
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
STUDENT HANDBOOK
(ACADEMIC RULES & REGULATIONS, STUDENT FINANCIAL (FEES AND PAYMENT SCHEMES)
&STUDENT AFFAIRS AND ALUMNI (DISCIPLINARY & HOSTEL RULES AND REGULATION)
STUDENT’S DECLARATION
I have also read and understood the content in the Student Handbook and Financial Handbook andStudent
Affairs and Alumni (Disciplinary & Hostel Rules & Regulation) and which I furtheragree to abide by policies
and procedures as set out in the above Handbooks.
I hereby agree to pay all fees due on the dates stipulated by the University and I also undertake to pay any cost
incurred for this programme. I also understand and agree in the event of default in paying the fees, the University
has the right to bar me from attending classes, registering new semester, sitting final exam including
deregistration.
Signature: …………………………………… Date: …………………….….….
76 | P a g e
Student Name: …………………………………… NRIC: …………………..……….
Programme: ……………………………………
(CITY U has the right to change any clauses stated inside this student handbook without prior notice)
77 | P a g e

Student Handbook 2016 V18 Local PDF

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Student Handbook 2016 V18 Local PDF

Uploaded by

Copyright:

Available Formats

[CITY UNIVERSITY] Student Handbook (Local) – Year 2016-17 (Revision 1)

5.0 Foreign Students Charges 39

ACADEMIC RULES &

1.0 Academic Standards

2.0 Academic Calendar

3.0 Entry Requirements

Accreditation of Prior Experiential Learning (APEL) Qualification

All applications will be subjected to appropriate APELS assessments conducted by the

3.1 Deferment of Study

The maximum duration to complete an undergraduate programme is:

• 1-year Foundation programme – 2 years

3.2 Program Requirements

3.2.2 Subject Registration

3.2.3 Adding and Dropping Subject

3.2.4 Withdrawing from Subjects

3.2.5 Types of Subjects

3.3 Performance Evaluation for Undergraduate Programmes

3.4 Grading System

FOUNDATION, DIPLOMA BACHELOR OF MECHANICAL/CIVIL BACHELOR OF SCIENCE (HONS)

70-74 B+ 3.33 70-74 B+ 3.33 70-74 B+ 3.33

65-69 B 3.00 Good 65-69 B 3.00 Good 65-69 B 3.00 Good

60-64 B- 2.67 60-64 B+ 2.67 60-64 B+ 2.67

55-59 C+ 2.33 55-59 C+ 2.33 55-59 C+ 2.33

45-49 C- 1.67 45-49 C- 1.67 45-49 MF 1.67 Fail Level 1

MASTER’S PROGRAMME BY COURSEWORK

PASS - The candidate has been awarded the relevant degree

3.4.1 Passing Grade for Module

3.4.2 Grade Point

Table 2: Calculating the GPA and CGPA

Subject Grade Grade Credit Credit Hour

CGPA = Total Grade Point Accumulated = 32.01 = 2.67

Subject Grade Grade Credit Credit Hour

GPA = Total Grade Point = 33.00 = 2.75

3.4.3 Other Status

3.4.3.4 Academic Standing

Satisfactory Academic Standing

3.5 Performance Evaluation for Postgraduate Programmes

3.5.1.1Structure I – Degree by Research.

Students pursuing a postgraduate programme under this structure have

A student under this structure may apply for conversion from a

Committee shall make a recommendation to the Dean, who will then

The following regulations for conversion from Masters to PhD are to be

3.5.1.2 Structure II – Degree by Coursework and Research.

3.5.1.3 Structure III – Degree by Coursework.

3.5.2 Other Status

3.5.3 Academic Standing

3.5.3.2 Structure II & III

A student whose semester CGPA is below 2.00 is placed on Academic

If a student fails to maintain a CGPA of 2.00 in the following two semesters,

3.6 Appeals for Re-marking of Assessment

3.7 Special Consideration and Supplementary Assessment

Supplementary assessment may be granted to a student to provide a fair and

Note 2: Where it is impractical or professionally inappropriate to offer supplementary

3.8 Re-admission from Academic Suspension

3.9 Repeating Subjects

4.0 Dean’s List

4.1 Credit Transfer

1. Credit transfer percentage of 1 to 30 percent (%) is allowed with minimum

2. Credit transfer percentage of 31 to 50 percent (%) is allowed with minimum

Provisional Accreditation) / by Malaysian Qualification Agency (MQA) / recognition by

7. Transferred credit is applicable if the date of the result of the subject

4.2 Credit Exemption