Understanding Accounts Receivables

Account Inquiry and Drill Down for Accounts Receivable account In AR

Query of Accounts Receivable Account for one transaction in Oracle GL

Show transactions window

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Journal Details window shows the transaction lines coming to this account in GL

Transactions for a month are seen coming from following sources and journals-

 Source: Receivables – Journal Entries- Sales Invoice, Credit Memos, Trade Receipts
 Source: Spreadsheets – Journal Entries- DBI Revenue Adjustment Adjustment, ADS-Data
Adj Adjustment
 Transactions are in multiple currencies

More scroll down for journal details

Drill down for Batch: AR 24135 Receivables 2042345: A 24135

Shows customer sales invoices coming to GL in the referenced batch

Transaction type is defined for various invoices, credit memos, and trade receipts
Further drilldown to a particular transaction number gives following understanding that there is
Transaction Class and
Transaction Source Defined
For each sales transaction

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Show transaction for transaction number 10014709

Transaction region shows Source, No, Class, Type and Reference of the transaction and also gives
details of transaction date, GL Date, Currency etc.
Need to understand the DFFs and Check Box showing status as “Complete”
Right side of the form shows the breakup of the balance due, if any.

In the tabbed region –

Main Tab:
Sub regions for Ship To and Bill To details are seen. Also Sold To and Paying Customer names are
also captured. Other details explain the payment terms and payment method, customer bank details,
Sales person who represented the customer.

As compared to AP Format for Invoice Header and other tabs, this form gives details of invoice
header information in ONE form unlike AP Form which requires a great amount of right scrolling
on the form.

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Breakup of invoice value in terms of amount invoiced and realization with breakup for each line

More Tab:
This gives details of – Printing option and print date, Agreement reference, Territory, Spl
instructions, etc. PO region gives details of the PO and Remit to region gives details to customer for
remittance of payment viz the details of post box number and entity name

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Notes Tab:
Notes tab is blank and shows some notes applicable to the transaction

Click on transaction line icon to see invoice line details

Transaction line Item gives details of the invoice amount and line wise amount details which is
breakup of the invoice amount appearing in the first drilldown window

Main tab gives the details of Invoice item, description UOM, Qty, Rate and amount of the invoice.

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“Trans” field opens the details of Sales Order

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Sales Order Tab displays the SO line number and date of creation, Revision and Channel.
More tab details the reason, reference, and translation information.

Tax tab gives the details of invoice tax rate and amount and also gives option to view tax for a line
or all the lines or in summary. Further Distribution icon gives details of accounting information of
taxes

Invoice Tax window

Invoice Tax Distribution gives details of Distribution Class, amount and percent of tax and percent
to assign the line to revenue account.

Tax Distributions window

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Sales Credit tab gives the amount view of sales person who handled the customer account and share
of the sales person in total distributions also breakup of sales credit on Revenue and Non-Revenue
basis.

Receipt Transaction Tracking in AR

Click on drilldown for details of the receipt transaction

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Transaction Entry for AR transfer to GL

Click on Overview of Transaction after drill down for tax details of one customer in total tax amount
of USD 3740

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Customer wise Tax Structure of first posted tax line US$ 3740
There are 3 types of tax codes considered in the example

Further drilldown of tax details data for A.C. Networks

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Overview of the Transaction for AC Networks for tax code = “Location”

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