LRF Policy and Procedure for Accessing Association Documents

Reference: The 2007Florida Statutes, Chapter 720, article 720.303(5) Inspection

and Copying of Records. Declaration of Covenants, Conditions and Restrictions,
for LakeRidge Falls, Exhibit E, By-Laws of LakeRidge Falls Community Association,
Article 3.21: Accounts and Reports, Article 6.4: Books and Records.

Policy Statement:

In order to carry out the responsibilities defined in the documents cited above for
owners to access the formal documents of the Association, the LakeRidge Falls
(LRF) Board of Directors established the following policy.

One complete copy of all formal Association documents defined in the Referenced
documents will be retained in the Clubhouse Office for the previous month and
the current month to date. A 12 months history of these same documents will be
retained in the on site locked file storage facility adjacent to the Clubhouse Office.

A complete history, of at least the previous 7 years, of all formal documents

described in the above references will be maintained by the Management
Company at their local facility.

Approved procedures will be established for the access of owners or their

approved representatives, to view and or obtain printed copies of the documents
at a cost of 50 cents per page to be paid in advance of copying.

Document Access Procedure:

1. When the Monthly Financial Statements are complete a printed copy of

them will be placed in the credenza bookcase for any resident to peruse.
These statements will include, but are not restricted to, Balance Sheet,
Bank Account Report, Reserve Report, Profit & Loss Budget vs Actual,
Check Detail, Customer Balance Summary, and the Profit & Loss Statement
for the period.

2. When the Monthly Financial Statements are complete a printed copy of the
General Ledger will be placed in a ring binder in the Clubhouse Office for
perusal by home owners. Anyone wishing to peruse this binder must sign
for it on a Signout Log to be maintained in the Clubhouse Office.

3. Previous Monthly Financial Statements will be kept on file in the Clubhouse

locked file storage room for at least the previous 12 months. Access to
these records will be by two working days prior arrangement with the
onsite Management Company Representative and a Signout Log to control
"lost" documents.
4. Copies of the Board Meeting Minutes and other formal documents (What
needs to be specifically listed here?) will be available either in the Credenza
Bookcase or in the Clubhouse Office.

5. A file of the previous 12 months of the documents listed in 4 above will be

retained in the locked file storage room adjacent to the office. Access to
these records will be by two working days prior arrangement with the
onsite Management Company Representative and a Signout Log to control
"lost" documents.

6. Any history beyond that described herein must be obtained by special

written request from the Management Company Home or Regional Office
which may take up to 10 working days to fulfill in addition to any prepaid
printing charge.

7. All of the documents described above that are retained in the Clubhouse,
and especially the financial reports listed in 1, 2 and 3 above, may be
viewed during normal business hours wherever convenient within the
clubhouse, but may not under any circumstances be removed from the
Clubhouse premises by anyone.

8. Printed copies only of any of the documents listed herein may be obtained
by submitting a Document Copy Request to the onsite Management
Company Representative. Although normally available much sooner, it may
take up to 10 working days to fill printing requests for some documents
from the archives.
 LakeRidge Falls Document Copy Request

Owner's Name: ___________________________

Owner's Signture: _________________________

LRF Street Address: ________________________

Phone Number: ___________________________

I request one photo copy each of the following LakeRidge

Falls Association official documents:

Document Name Pages

______________________________ ______________

______________________________ ______________

______________________________ ______________

______________________________ ______________

______________________________ ______________

______________________________ ______________

______________________________ ______________

______________________________ ______________

______________________________ ______________

______________________________ ______________

F:/…DocumentAccessPolicy01.doc 080714