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Transco System Safety Rules Summary For Contractors v4.1-301212 PDF
Transco System Safety Rules Summary For Contractors v4.1-301212 PDF
for Contractors
Revision 4
June 2012
HSEQ Department, TRANSCO
Disclaimer: This document is for general guidance and awareness purposes only and therefore should not be
considered as a replacement of full SSR document and other approved procedures/method statements.
TRANSCO SSR - GUIDANCE BOOKLET Revision - 4, 2012
A - INTRODUCTION
This guidance booklet provides all the information required to become a Transco Competent Person (CP)
or approved HSE Officer. It gives the process and requirements for competency, a summary of the System
Safety Rules (SSR) required for passing the test and interview, and can also be used as a reference when
working as a Competent Person. Transco want candidates to pass on their first attempt, but they must
come prepared. Please read it carefully.
1. Documentation Requirement:
o Reply to the Notice of Intent (with drawing) issued by Transco.
o Competency Request letter from your company, as per the template given in Section-D. This must
clearly identify the project number, location & nature of work, (e.g. Near HV UGC/Crossing Water
Pipeline/Under OHTL).
o Curriculum Vitae of the nominated candidate.
o Specific Work Method Statement and Risk Assessment for the work you wish to undertake near
Transco facilities. Items to be covered in a Work method Statement are; Scope, Terminology,
References, Roles & Responsibilities, Emergency Procedures, Significant Risks & Control measures,
Safe Method of work, Resources and key interfaces.
o First Aid and Fire Fighting training Certificates.
3. Application Process
Submit all of the above documentation to Transco HSEQ Office. The application will be assessed. If there
is any requirement of additional documentation, this will be communicated. Once all the
documentation is submitted, the next action on the application will be decided based on the request
type (refer to Section F). Appointment date and time will be given based on the request type. This
appointment will be arranged within approximately 3 weeks after receipt of the request letter and all
required documents. An incorrectly completed request letter or inadequate documents will delay the
appointment.
Competency process involves HSE and/or Technical assessments. HSE assessment assesses a candidate’s
understanding of Transco SSR as applicable to competent persons and his/her ability to execute the
intended works in a safe way. Technical assessment assesses a candidate’s knowledge, training &
experience required to execute the intended works in an appropriate manner.
company’s senior HSE persons. They should also fully understand their company Risk Assessments and
Method Statements for the relevant works.
Most of the questions in the HSE written test are multiple choice questions, although some questions
would require descriptive answers. Answers to most of the questions are contained within this booklet
and the Risk Assessments/Method Statements for the relevant work. For HSE Officers, the questions are
of basic nature that all HSE Officers are expected to know. They shall read and understand the relevant
Project HSE plan and Risk Assessments.
5. Technical Assessment
On successful completion of the HSE assessment, the candidate will be sent for Technical assessment.
Subject to successful completion of the technical assessment and fulfillment of all documentation
requirements, the candidate will be provided with the competency as agreed between HSE and
concerned Technical Assessor.
6. Restrictions
o A candidate needs to score at least 90% in the HSE written test in order to proceed to the HSE
interview stage.
o A candidate will only have two opportunities/attempts to clear the testing process.
o The candidate must turn up on the given date and time. Failure to turn up at the required time will
result in the test & interview being cancelled and counted as one unsuccessful attempt.
7. Clearly identify in your request letter the project number, location & nature of work (within Transco
Premises). Include detailed CV of the nominated candidate & any other approved competency
certificates.
Activity Timings
D - REQUEST LETTER TEMPLATE FOR COMPETENT PERSON (To be produced on Company Letter Head)
Date:
Reference No:
Contact e-mail:
To: HSEQ Manager
Abu Dhabi Transmission & Despatch Company (TRANSCO)
We confirm that the Competent Person will not leave the work site while works are in progress under
Transco System Safety Rules.
Regards,
Attachments:
- Candidate CV
- Reply to the Notice of Intent issued from Transco (first issue & latest renewal)
- Work Method Statement and Risk Assessment
- First Aid Training & Fire Fighting Training Certificates copy
- Other Company Competency Certificates copy
- Passport copy with valid visa page or Labour card copy.
E - REQUEST LETTER TEMPLATE FOR HSE OFFICER - TRANSCO PROJECTS (To be produced on Company
Letter Head)
Date:
Reference No:
Contact e-mail:
To: HSEQ Manager
Abu Dhabi Transmission & Despatch Company (TRANSCO)
We confirm that in case of an absence of the approved HSE Officer, a replacement HSE Officer approved
by Transco shall be provided for the subject contract/project.
Regards,
Attachments:
- Candidate CV
- NEBOSH Certificate copy
- First Aid Training & Fire Fighting Training Certificates copy
- Transco or other Company HSE Officer approval certificates copy, if any
- Passport copy with valid visa page or Labour card copy.
6
Eligibility : For expired certificates -A candidate is Eligibility: Eligibility: 1-For expired certificate Eligibiilty:
Please see the (more than 3 yrs) rejected when he/she 1-Transco issued 1-Transco issued (less than 3 yrs) 1) Second Party/Main
Transco SSR is unable to clear the competency certifcate competency 2-For validity extension contractors only
Guidance sheet for competency process holder only. certifcate holder only. only. 2) Exposure to Transco SSR for
Contractors in two attempts. 2-Atleast spends three 2-Atleast spends more than a year.
Request Type (with Description) -The company can re- months on his/her three months on 3) Relavant work experience of
request after six existing competency his/her existing 5 yrs.
month from the date certificate. competency 4) At least 10 saftety
of rejection, with certificate. documents received/cleared.
providing justification 5) No SSR violation(s).
on his/her 6) Not more than one category
improvements. of work (e.g protection control
system related works only)
Request Letter (Transco Template) Yes Yes Yes Yes Yes Yes Yes
As per the existing All Projects (direct Project with
Project Limitation(s) Three Three One Three Three
certificate Transco)
Safety Document copies
NA Yes NA Yes Yes Yes Yes
(LAP/PTW/SFT)
F - REQUIREMENTS FOR DIFFERENT REQUEST TYPES
FA & FF (valid certificate) Yes Yes Yes Yes Yes Yes Yes
HSE Assesment (written exam) Yes Yes Yes NA*** Yes NA*** Yes
Competency Certificate Validity*** 1 year 1 year 6 months 1 year 1 year 1 year 1 year
*Profession mentioned in the visa page should be relavant to the intended works (For example a person with 'Clerk' profession on the visa page is not acceptable for competency)
**For works near/crossing Transco existing serivces (i.e Overhead Line/UG Cable/UG Water Pipeline)
***Subject to HSEQ Department approval.
Please note: 1) Any change(s) on the above requirements is the sole descretion of HSEQ Department.
2) Any subcontractor requesting for competency shall submit a copy of their agreement with the main contractor.
TRANSCO SSR - GUIDANCE BOOKLET Revision - 4, 2012
G - SUMMARY OF SSR
The following information is an extract from Transco SSR Revision 3.0. The contractors’ Competent Persons
need to comprehend the following as a minimum requirement and to pass the written exam and interview.
PRINCIPLES OF SSR
1. System Safety Rules are intended to protect persons from inherent system hazards
2. Only Competent Persons can undertake works in TRANSCO premises after receiving a Safety Document
(SD)
3. Authorized Person (AP) assesses all risks & applies System Safety precautions before issuing the SD.
4. Equipment must be clearly identified in SD (matching equipment label on site)
5. Operation of equipment is by direct communication; operation by prearranged signals or timing is not
allowed.
6. Competent Person (CP) must be present on site all time during work, controlling all activities &
persons. (This is called Principle of Supervision)
7. Safety Document must be retained by the CP on site.
GENERAL DEFINITIONS
Hazards Source of dangers to persons (for example tool is a hazard).
Safe Free from Hazards
System Equipment interconnected in a network (Power & Water Transmission Networks)
System Hazards Hazards present (inherent) in a system (Electrical, Mechanical, Chemical, Pressure)
System Safety Precautions to control system hazards, applied by an Authorized Person
Example: Isolation, earthing, safety document, safe method of work, applying
demarcation, danger / caution notices, labeling, venting, draining, purging & release
of stored energy, PPE
General Hazards Non system Hazards like excavation, lifting, scaffolding, ladders, hot works, tools,
etc.
General Safety Precautions to control non system hazards, maintained by a Competent Person
Example: Shoring, barriers, training, supervision, approved procedures, safe method
of work, inspection of certificates tools &equipment, on site risk assessment, toolbox
talks, PPE etc.
Release of Energy Means Venting, draining, purging, or braking, or spring release.
Key Safe Key A unique Key for locking the Key Safe at work location, given to CP by the AP
High Voltage (HV) A voltage exceeding 1000 volts
PPE Personal protective equipment (helmet, safety shoes, gloves, coveralls, high-vis etc.)
Receipt Means that CP has agreed that he/she fully understands the work and is satisfied of
applied system safety precautions and accepts full responsibility to maintain the
safety and supervise the work.
Clearance Means a declaration by the CP that all persons, materials & tools are removed from
the work area and it is no longer safe to work within that area.
LDC Load Dispatch Center
Isolation Point The point at which equipment has been isolated to provide physical separation.
Primary Earth Conductor that protects from accidental operation while working on HV equipment
(min. 95 mm2)
Additional Earth Conductor that protects from induced voltage while working on HV equipment.
(Min. 25 mm2)
Toolbox Talks An onsite communication between the CP and his/her working party before the start
of work conducted each day early in the morning. Must include, work to be done,
DEFINITION OF AUTHORITIES
Competent Person A competent person (CP) is a person, having suitable & sufficient technical
Knowledge & experience to recognize and avoid danger, use safe method of works &
use appropriate PPE, receives & clear SD.
Authorized Person An authorized person (AP) is a Transco competent person who has been additionally
authorized to Issue & cancel Safety documents, assess all work risks and apply
system safety precaution before start of any work.
Control Person A control person (CN) is a Transco employee who controls the transmission system
(from LDC) & coordinates system safety activities.
Lock
Lock
Earth
Earth
The limits of Safe Work Area must be physically identified by Red & White tape or chain with Danger notices displayed at the limits, facing
into the Safe Work Area (inside). Work is not allowed on an established isolation point
HV Insulator
HV conductor
5.5 meter
Safety-Key is locked inside Displayed facing Used to identify 400kv OHL safety clearance distance
key-safe by 1 Control-Key into the Safe Work Points-of-Isolation measured from HV conductor
and 4 key-safe-keys Area
CP not present on site while work is under progress through an open safety document. This is a major
violation. The Competent Person must always be present on site supervising his/her working party for
the period while the work is in progress through an open safety document.
CP receives more than one safety document. He may have finished his work; but as long the safety
document is not cleared by him and cancelled by the relevant AP, he/she cannot receive another safety
document.
CP receives safety document for work that is not covered by his existing competency. This includes
both the project and nature of the work. It is responsibility of the CP not to apply and receive a safety
document for works that are not covered by his competency.
CP takes on work that is not compatible with the work, equipment and location mentioned in the
safety document. It has to be known that the CP is allowed to do only what is mentioned in the safety
document. It is for this purpose that CP is expected to read and understand the safety document
before signing (or receiving) it.
CP receives a safety document that is inappropriately filled by the Authorized Person. The CP must read
and understand safety document before receiving it, confirming all the details and fields of the safety
document.
CP clears a safety document that has been received by another Competent Person. Please remember
that safety documents are not transferrable under normal situations. Only in case of certain
emergencies, to be established by the Authorized Persons, a safety document can be transferred from
one CP to another (Transfer of Safety Document). This must follow a proper procedure as established
by the SSR.
CP receives a safety document while his competency has expired or is in possession of an open safety
document while his competency expired.
CP has not cleared a safety documents within the validity of the Safety Document as identified by the
AP. CP must contact the AP before expiry of the validity in case if there is any requirement of extending
the validity of the safety document.
PENALTIES
The above mentioned violations are subject to penalty. Any competent person who is found to have
conducted these violations WILL have his COMPETENCY WITHDRAWN immediately and will not be
considered for competency again. There is zero tolerance to not complying; no matter how minor the
violation may be.
This booklet is designed for TRANSCO Contractors & Contractors who work near or on TRANSCO facilities. It is
the property of TRANSCO, and cannot be used nor given to outside party without prior authorisation.
First Appointment
Company Name: _________________________________________________________________
Name: _________________________________________________________________________
Date: _______________________________Time_______________________________________
I agree to turn up on the correct date and time allocated for me and will come prepared:-
Sign: __________________________________________________________________________
Second Appointment
Company Name: _________________________________________________________________
Name: _________________________________________________________________________
Date: _______________________________Time_______________________________________
I agree to turn up on the correct date and time allocated for me and will come prepared:-
Sign: __________________________________________________________________________
For comments and suggestions, please send us your feedback as per below contacts
P.O. Box: 173, Abu Dhabi, UAE. Tel: (2) 4164000/ Fax: (2) 6946314/6313
Web: www.transco.ae, Email: hseq@transco.ae