Working from Home

In this emergency situation due to CORONA virus outbreak, to control the spread and for the safety of
our employees we have decided to work from home. While working from home we have to put all
efforts to make it productive, efficient and have to ensure business continuity.

You will find general guidelines as well as activities to be done by each role while working from home, as
follows.

General Guidelines to Work from Home

1)   Personnel working from home shall login and log out as per the usual working hours.
2)   They shall attend to their task as usual through email, phone calls (Mobile), skype etc.
3)   Any internal discussions are to be done by Skype for Business or Conference Call with screen
sharing, if necessary. Please ensure you have Skype for Business installed on your system, log in
and test it or contact IT team
4)   Any activity which they are unable to do, must be immediately informed to the immediate
Manager / PCH.
5)   The IT team will arrange VPN to access data on Home Server in Office or specific Softwares
related to your work activity i.e. LIMS, EXCELLENCE, VISION through VPN.
6)   Direct extension number shall be auto forwarded to your Mobile number. To set this - Please
pick-up your extension handset and dial *11 < your mobile number> (to remove once you are
back in office Dial #0).
7)   Your signature should state that you are working from home ( ONLY FOR THE PEOPLE WORKING
FROM HOME) and give your Mobile number.
9)   IT will have a mechanism to log the time of activities done on your PC.
10)  Report the activities done for the day in a format given by your PCH.
11)  You will be briefed by your PCH for activities to be planned for each day / each week.

Activities for each Role / Position

Role Activity

PCH- Renewable/ Building/  Plan the complete work for PC (BD, Inspection Planning,
PMC. Execution, Invoicing, Collection)
 Assign the work to each team member on daily basis
 Monitor & Review the status of assigned work
 Communicate with clients/ Team Leaders at every stage as
needed
Role Activity

 Coordinate with team and motivate

 Ask Inspection Engineers to update the CV. Review the
Projects and CV of the Engineers
 Review with Team on Potential Technical Topics for Training
and Advice and Monitor the Preparation of the Training
material
Support for promotion of webinar-based training modules as
per the defined timetable.
 Follow up with clients for collection of payments

Planner
 Plan the inspection as per Customer requirements
Communicate with client and auditors for remote audits
 Convince client for remote audits and ensure execution
 End to end coordination with client till audit is executed
 Follow up with auditors for uploading audit documentation in
excellence
 Complete entire process in excellence
 Complete pending entries in excellence if any
 Coordinate with the concerned Cert HO team members for
processing the auditor code approvals based on the new codes
being claimed.
 Support for promotion of webinar-based training modules as
per the defined timetable.

Role Activity

Business Development  Continue creating and updating potential client database-

Lenders Engineers. International projects
 Enquiry generation from database
 Work on tenders received / assigned to bid
 Sending quotations, discussions with client, conversion of
offers in to orders
 Release and get approved the ORFs
 Complete process in excellence
  Complete pending entries in excellence if any
 Support for promotion of webinar-based training modules as
per the defined timetable.

Invoicing /Admin
 Continue invoicing for the Projects being executed
 Follow up with clients for collection of payments
 Complete entries in excellence, SAP
Electrical Quality Head  Working on Hinduja Renewables – Site related Quality
document review under progress (QAP, Checklist, etc)
 Solar power plant Project certification - initiation &
presentation activity
 Wind power plant Project certification - initiation &
presentation activity
 In process of preparing the procedure for acquiring Power
curve verification test MEASNET accreditation.
 Assign the work to all the ideal engineers to prepare the
documents related to their work and technical contributions.
 Allotted presentation tropics to engineers for the seminars and
monitor them.
 Working on Shell tender for preparation of documents.
 Working on preparation of Renewable system documents (New
skill matrix, customer feed back, LOA, WI, QP, etc)