How to Use this Template

To make the process of multiyear capital planning easier, the Office of the State Comptroller (OSC) has constructed
allows for the determination and assessment of capital needs, and the consideration of the costs and budget impact
improvements. Users should modify this template in whatever way is necessary to accommodate their particular ne

There are six main tabs:

Capital Needs, this is a list of all needed capital improvement projects, including a general description, their estimate
funding sources, time for completion, and the date by which they must be completed. The projects from this sheet f
section of the Needs Assessment sheet.
Needs Assessment, all of the projects from the Capital Needs sheet are assessed by factors determined by the use

Capital Improvement Plan, this is a five-year plan that takes the high-priority projects from the needs assessment an
costs and funding plan for local governments capital spending. These costs are used to fill in the Budget Impact she

Budget Impact, this shows the effect on future operating budgets of the projects that are listed in the Capital Improv
costs to the operating plan that are determined here can be used in an operational Multiyear Financial Plan, which m
the tools listed below.

Assets Inventory, many local governments do not have a comprehensive inventory of capital assets, but it can be in
determining the current condition of capital assets and potential future capital spending needs. Existing records, de
and insurance carriers can be good sources for this inventory.
Borrowing Cost Calculator, this tool can be used to estimate the costs of borrowed money for capital projects. More
be obtained from bond council or lending institution.

For more guidance on planning issues, please refer to OSC's

Multiyear Capital Planning Local Government Management Guide
Capital Assets Local Government Management Guide
Capital Planning Tutorial
Strategic Planning Local Government Management Guide
Reserve Funds Local Government Management Guide
Multiyear Financial Planning Tutorial
Multi-year Financial Planning Resources

Modifying for Future Years

The period covered by this plan may be modified by changing the current year in the Capital Improvement Plan, in c
'2014'), to the desired current year of the plan.
to Use this Template
he Office of the State Comptroller (OSC) has constructed this template, which
eds, and the consideration of the costs and budget impact of capital
ever way is necessary to accommodate their particular needs.

ent projects, including a general description, their estimated costs, benefits,

h they must be completed. The projects from this sheet fill in the projects

eds sheet are assessed by factors determined by the user.

s the high-priority projects from the needs assessment and shows the overall
ding. These costs are used to fill in the Budget Impact sheet.

udgets of the projects that are listed in the Capital Improvement Plan. The
e used in an operational Multiyear Financial Plan, which may be created using

comprehensive inventory of capital assets, but it can be invaluable in

ential future capital spending needs. Existing records, department managers,
ory.
te the costs of borrowed money for capital projects. More exact estimates may

OSC's
nt Guide

ging the current year in the Capital Improvement Plan, in cell E6 (currently
{ENTER NAME OF MUNICIPALITY HERE}
Capital Improvement Plan 2014-2018
Capital Acquisitions, Improvement, and Replacement Needs (Fill in all relevant sections.)

Project Name/ Number Description Date Needed Lead Time

Fill in all relevant sections.) This section allows for a rough estimation of the first ye
more detailed estimate will be created as a part of the C
Sources of Financing

State/ Federal Cash Capital

Benefits Costs Grants, etc. Local Bond - First Year
s for a rough estimation of the first year local costs of each project. A
mate will be created as a part of the Capital Improvement Plan.

Project Revenues Bond Years of Estimated Additional

(Fees, etc.) - First Interest Productive Taxes First Year Comments (Resources Needed,
Year Rate Use (Calculated) Requestor, Department)
{Enter Name of Municipality on Capital Needs Page}
Capital Improvement Plan 2014-2018
Needs Assessment (Fill in green sections. The other sections will be automatically

Step 1: List the criteria (e.g., cost, need) you will use to evaluate the project or acquisition. You may add criteria as
needed. A list of possible criteria can be found at:
http://www.osc.state.ny.us/localgov/academy/modules/capplan/one/criterialist.htm

Step 2: Assign a weight to each criterion on a scale of 1 - 10, with 10 being the most important. Suggestions for
weighting can be found at:
http://www.osc.state.ny.us/localgov/academy/modules/capplan/one/weights.htm

CRITERION WEIGHT
1
2
3
4
5
6
7
8

Step 3: Projects will be populated from Capital Needs list. Consider each criterion for each project and assign a rating
from 1-10 on how well it meets that criterion. Add project lines as needed. For tips on rating see:
http://www.osc.state.ny.us/localgov/academy/modules/capplan/one/rates.htm

PROJECT NAME CRITERION 1 CRITERION 2 CRITERION 3

Additional projects may be added by using the copy function 0 0 0
to add rows. Rows must also be added to the Capital
Improvement Plan tab. Rating Weight Rating Weight Rating
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
ions will be automatically filled in or calculated.)

You may add criteria as

ant. Suggestions for

project and assign a rating Step 4: Set Project Score needed for inclusion in Capital
g see: Improvement Plan:

CRITERION 3 CRITERION 4 CRITERION 5 CRITERION 6 CRITERION 7 CRITERION 8

0 0 0 0 0 0
PROJEC
Weight Rating Weight Rating Weight Rating Weight Rating Weight Rating Weight T SCORE
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
{Enter Name of Municipality on Capital Needs Page}
Capital Improvement Plan 2014-2018
(Fill in green sections. Other sections will be automatically

Project Name - Will fill in automatically with Costs Incurrend in E

projects from Needs Assessment that meet the Total
qualifying project score. Non-qualifying project Remaining Current Year Future
Fund rows will be blank and should be deleted. Cost 2014 2015

TOTAL PROJECT COSTS $0 $0 $0

FUNDING FOR ALL PROJECTS - Hover over each item

for decriptive notes.
Borrowing
Additional Debt Service
Cash Capital (Pay-As-You-Go)
Use of Fund Balance
Use of Reserve Funds
Federal/ State Grants
Other
TOTAL FUNDING $0 $0
Difference $0 $0

Operating Budget
Costs
Savings
ns will be automatically calculated.)

Costs Incurrend in Each Year

Future Plan Years

2016 2017 2018 Balance

$0 $0 $0 $0

$0 $0 $0
$0 $0 $0
Notes
{Enter Name of Municipality on Capital Needs Page}
Capital Improvement Plan 2014-2018
Total Budget Impact (Data should be filled into green sections. The other sections will be p

Current Year Future Plan Years

Beginning 2014 2015 2016
Debt Service
Current Projects
Planned Projects $0 $0 $0
Cash Capital and Fund Balance $0 $0 $0
Operating/ Utilization
Costs $0 $0 $0
Savings $0 $0 $0
Deposits to Reserve Fund
COST TO OPERATING FUNDS $0 $0 $0
Added Costs $0 $0 $0
Dedicated Fees or Taxes
Additional Operating Fund Revenues $0 $0 $0

Use of Reserve Funds $0 $0 $0

RESERVE FUNDS BALANCE $0 $0 $0

Notes:
e other sections will be populated with data from the Capital Improvement Plan.)

Future Plan Years

2017 2018

$0 $0
$0 $0

$0 $0
$0 $0

$0 $0
$0 $0

$0 $0

$0 $0
$0 $0
{Enter Name of Municipality on Capital Needs Page}
Capital Improvement Plan 2014-2018
Assets Inventory (Fill in all relevant sections.)

Manufacturer and
Property ID# Asset Description Location Serial #
 Maintenance
Book Value or History/ Warranty Repair Cost/
Age Condition Replacement Cost Useful Life Information Staff Hours
Health or Safety Comments (e.g., disruptions caused by breakdown;
Violations resiliency concerns)
Municipal Borrowing Costs Calculator
This calculator allows for an estimate of the costs of borrowing. However, the actual costs may vary depen

Funds Needed for

capital project(s): $0

This defaults to 2% of total amount financed. If

you wish to estimate a different amount, you
may enter that here. Note that this calculation
does not include any reserves or other
Costs of Issuance $0 adjustments.

Total Financed: $0

The period in years over which the borrowed

Term (Years): 0 money will be repaid.

Interest Rate: 0.00% A fixed interest rate is assumed.

Annual Payment Principal Interest

Total $0 $0 $0
Fiscal Year
ctual costs may vary depending on the conditions and requirements of the lender.