Access

2010
Quick
Reference
Card

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 4 To Repair/Compress a Database:
Click the Office Button and select

Access 2010 Manage ĺ Compact and Repair

Database.
To Import Data: Click the External
Quick Reference Card Data tab on the Ribbon and click the
type of file you want to import from in
Working with Databases and Objects the Import group. Follow the onscreen
instructions.
OtJtr tiSrmjiDatj database tools AM fen To Export Data: Click the External
Getting Started A
Avalliblt Tfemplatfei
Data tab on the Ribbon and click the
type of file you want to export to in the
Window f3 Home
Export group. Follow the onscreen
«. j Opt"

To Create a Database: Click a

template category in the list and click
the template you want to use. Click
Create. Or, click the Blank Database
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!ÿJ my Mt database a
Clink
database
it
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database
3
Recent
tCmÿletO -•
Simpit
templates
instructions.

General
Open a Database <Ctrl> + <O>
button.
3) Moithonndl »ccae
&
My templates
Close a Database <Ctrl> + <W>
To Open an Existing Database: Recent
OfbCf.com Templates Print Current View <Ctrl> + <P>
Click a database in the Recent
tit
*
Database list or click Open and Delete <Delete>
browse for it. A Undo <Ctrl> + <Z>

Access 2010 Screen Help <F1>

Delete Record <Ctrl> + < - >
Quick Access Cancel Changes <Esc>
Toolbar File Tab Ribbon Tabs Contextual Tabs
Insert Date <Ctrl> + < ; >
|A| v nerthwmd: Database (A«*B 2007) MKrotcEt A.. Q S3
Komt Citali External DjtsAx Database Tools Add-Ins Fields •C, a Q Insert Time <Shift> + <Ctrl>
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-si Copy il Oeuendinfl ’ÿAdvanced * M• B / B •:* •:*
vsew Paste Filter Ref-esh Find
A* mmm ffl- Insert Value from <Ctrl> + < ’ >
Jf Sort V AH- X0M.-3- *• A'
Views Clipboard Sott & Filter Recotds Find Tert Formatting Same Field in (Apostrophe)
All Access Objects » « fa Custowtri 1 3 ortm 3 .Customer Usl Object Tabs X
Previous Record
jwrt.
Tablet
Queries
_ 9
9
*
Order ID • Employee
Q Anne Hellung-Ur Company AA
31 ian Kotas
Customer

Company D
* Order Oat?-; smppeo Date
15/01/2006
20/01/2006
Ship Via -
22/01/2006 Shipping Company B
22/01/2006 Shipping Company A
- S-
K
C
Check Spelling <F7>
Forms
* 32 Mariya Sergienko Company L 22/01/2006 22/01/2006 Shipping Company B X Switch Applications <Alt> + <Tab>
3 A<tr»* Orders Subform for. 33 Michael Neipper Company H 30/01/2006 31/01/2006 shipping Company C E
3
3
Customer Details
Customer list
34 Anne Hellung-Lar Company D
35 lan Kotas Company CC
06/02/2006
10/02/2006
07/02/2006 Shipping Company C
12/02/2006 Shipping Company B
C
5
Navigation
3 Customer Orders Subform 36 Mariya Sergienko Company C 23/02/2006 25/02/2006 Shipping Company B T
Next Field <Tab>
3 Employee Details 37 Laura Glvssam Company F 06/03/2006 09/03/2006 Shipping Company B Fr

3 Employee list 38 Anne Hellung-Lar Company 66 10/03/2006 11/03/2006 Shipping Company C A

Previous Field <Shift> + <Tab>
3 Employee Orders Subform
39 ian Kotas Company H 22/03/2006 24/03/2006 Shipping Company C E

3 Home
40 Mariya Sergienko Company J 24/03/2006 24/03/2006 Shipping Company B R Next Screen <Page Down>
41 Nancy Freehafer Company G 24/03/2006 V
3 Inventory lilt
42 Nancy Freehafer Company J 24/03/2006 07/04/2006 Shipping Company A R Previous Screen <Page Up>
3 Inventory to reorder Sub*...
43 Nancy Freehafer Company K 24/03/2006 Shipping Company C P
3 login Dialog
44 Nancy Freehafer Company A 24/03/2006 A First Record <Ctrl> + < f >
3 Order Details 45 Nancy Freehafer Company 68 07/04/2006 07/04/2006 Shipping Company C
Last Record <Ctrl> + < J, >
A
3
3
Order list

Order Subform for Order

_ 46 Robert Zare
47
Company I
»el Neipper CompanyF
05/04/2006
08/04/2006
05/04/2006 Shipping Company A
08/04/2006 ShippingCompany B
S'
Fi
Toggle Navigation Pane <F11>
3 Product Category Saks by- 48 ra Sergienko Company H 05/04/2006 05/04/2006 Shipping Company B E

Editing
AT AM* AM Ima
J
3 Product Details v Record.
* 1 of *8 » N » Search i a
n J& .
Vsew Hum lock
*
‘ Cut <Ctrl> + <X>
Navigation Pane Status Bar Table in Datasheet view Views
Copy <Ctrl> + <C>
Paste <Ctrl> + <V>
Database Objects
Find <Ctrl> + <F>
¾ Tables store related data in rows (records) and columns (fields). Replace <Ctrl> + <H>
¾ Queries view, filter, calculate, change, sort, and examine the data stored in tables.
Select All <Ctrl> + <A>
¾ Forms are custom screens that provide an easy way to enter and view data in a table.
¾ Reports present data from a table or query in a printed format. Design View
¾ Macros automate common tasks and can be run by clicking a button or pressing a Properties <Alt> + <Enter>
shortcut key.
Open object in <Ctrl> + <Enter>
¾ Modules are groups of procedures written in Visual Basic and used to automate tasks. Design View
¾ Page objects have been replaced by Windows Sharepoint Services. Pages in old Save Object <Ctrl> + <S>
databases can still be viewed—but not edited—in Internet Explorer.
¾ To Open an Object: Double-click the object in the Navigation Pane.

To Create a New Object: Click the Create tab on the Ribbon and click a button for
the object or wizard you want to use on the Objects bar.
To Modify an Object: Open the object or click its tab in the window, click the Format
tab on the Ribbon, click the View button in the Views group and select Design View
or Layout View.
To Delete an Object: Select the object and press <Delete>. Click Yes.
To Rename an Object: Right-click the object, select Rename from the contextual
menu, enter the new name, and press <Enter>.

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Field Data Types
Data Type Description ¾ To Sort Information: Place the cursor in the field that you
Text Stores text, numbers, or a combination of both, up want to sort by, click the Home tab and click either the
(Default) to 255 characters long. Ascending or Descending button in the Sort & Filter group.
Memo Stores long text entries—up to 64,000 characters ¾ To Filter Information: Place the cursor in the field that
Number Stores numbers that can be used in calculations. contains the values you want to filter by, click the Home tab on
the Ribbon and click the Filter button in the Sort & Filter group.
Date/Time Stores dates, times, or both.
Check the boxes for the values you want to filter for.
Currency Stores numbers and symbols that represent money.
¾ To Remove a Filter: Click the Toggle Filter button in the
AutoNumber Automatically fills in a unique number for each Sort & Filter group.
Yes/No Stores only one of two values, such as Yes or No. ¾ To Change a Field’s Data Type: Select the field you want
to change, click the Datasheet tab on the Ribbon, and click
OLE Object Stores objects created in other programs, such
the Data Type list arrow in the Data Type & Formatting group.
as a graphic, Excel spreadsheet, or Word
Select a data type.
Hyperlink Stores clickable links to Web pages on the Internet
or files on a network. Working with Queries
Lookup A wizard that helps you create a field whose
Wizard values are selected from another table, query, or To Create a Select Query: Click the Create tab on the Ribbon
Attachment Allows you to attach files and images to your and click the Query Wizard button in the Other group. Click
d t b Simple Query Wizard and click OK. Follow the onscreen
instructions to select the fields you want to use from the desired
Creating Table Relationships tables and create the query. If you want to filter records, view the
query in Design view and enter the criteria in the Criteria row.
Linking Tables tells Access how two tables are related to each other.

Record selector The Design Query Window

I + 4 Customguide Peters Melissa To add a field to the query, click and drag it The queried tables appear
from the table down to the design grid. here. You can also link tables.
+ 5 Customguide Miller Steve
(New)
* I
Start adding a new record here.
Customers Extended

File As
Orders

Order ID
Contact Name Employee ID
The fields that you use to link two tables must contain the same concept ID Customer ID
in two different tables. A primary key field from one table is often used Company Order Date
when linking two tables. Last Name Shipped Date
First Name Shipper ID
1. Click the Datasheet tab on the Ribbon and click the
Relationships button in the Relationships group.
i INI
2. If necessary, click the Show Table button in the Relationships
group on the Design tab. In the Show Table window, select a table Sort
you want to link, click the Add button, and repeat for each table. order 3
Field: ’roduct ID| Order ID Order Date
Table: Order Details Orders Orders
Click Close. Sort: Ascending
Show—
3. Drag a field from one table and drop it on the related field in the results
Show:
Criteria:
m m m
second table. (Optional) Check the Enforce Referential or:
Integrity box. Click Create.
T
Working with Table Data Criteria rows Design grid

To Switch Views: Click the Home tab on the Ribbon and click
Database information can be directly added and modified from tables the View button in the Views group.
and some queries and forms.
To Summarize Values: Open the Query in Datasheet View, click
¾ To Add a Field to a Table: Enter data in the cell below the Add
the Home tab on the Ribbon and click the Totals button in the
New Field column header. Or, click and drag a field from the Field
Records group. Click the list arrow in a column in the Total row in the
Templates pane to the table (to display the Field Templates pane,
query select a calculation type (Sum, Average, etc.).
click the Datasheet tab on the Ribbon and click the New Field
button in the Fields & Columns group). Criteria Example Description
¾ To Add a New Record: Enter data in the bottom row of the
table. “London” Displays records where the field equals
“London.”
¾ To Select a Record: Click the Record selector to the left of
the record. Between 1/1/00 Displays records where the date is between
¾ To Delete a Record: Select the record, click the Home tab on and 12/31/00 1/1/00 and 12/31/00.
the Ribbon and click the Delete button in the Records group. Click NOT "USA" Displays records where the field does not
Yes. or <> "" contain the text "USA" and is not blank.
¾ To Spell Check: Click the Home tab on the Ribbon and click the Like “S*” Displays records where the field text starts with
Spelling button in the Records group. an “S.”
¾ To Find Information: Place the cursor in the field that contains IS NULL Displays records where the field is blank.
the value you want to search for, click the Home tab on the Ribbon IS NOT NULL Displays records where the field is not blank.
and click the Find button in the Find group or press <Ctrl> + <F>. >100 Displays records whose field value is greater
Type the value you want to search for in the Find What box and than 100.
click Find Next.
¾ To Replace Information: Place the cursor in the field that
contains the value you want to replace, click the Home tab on the
Ribbon and click the Replace button in the Find group or press
<Ctrl> + <H>. Type the value you want to search for in the Find
What box and the new value in the Replace With box.
¾ Click Find Next until you’ve found what you’re looking for, then
click Replace or Replace All to replace every instance of the
value.

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