Release Guide: Ariba Supplier Network

Ariba Supplier Network™
Release Guide
Release 48
Document Version 1
October 2009
Copyright © 1996–2009 Ariba, Inc. All rights reserved.
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Ariba Sourcing solutions (On Demand and software) are protected by one or more of the following patents, including without limitation: U.S. Patent Nos.
6,199,050; 6,216,114; 6,223,167; 6,230,146; 6,230,147; 6,285,989; 6,408,283; 6,499,018; 6,564,192; 6,871,191; 6,952,682; 7,010,511; 7,072,061; 7,130,815;
7,146,331; 7,225,152; 7,249,085; and 7,346,574. Patents pending.
Other Ariba product solutions are protected by one or more of the following patents:
U.S. Patent Nos. 6,199,050, 6,216,114, 6,223,167, 6,230,146, 6,230,147, 6,285,989, 6,408,283, 6,499,018, 6,564,192, 6,584,451, 6,606,603, 6,714,939,
6,871,191, 6,952,682, 7,010,511, 7,047,318, 7,072,061, 7,084,998; and 7,117,165. Patents pending.
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48.0234.en
Table of Contents
What’s New in Ariba SN Release 48. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Search Improvements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Password Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Forgot Username. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Forgot Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
User Interface Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Redesigned Changed Purchase Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
User Interface Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Item Detail Display Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Single Sign-On Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
What’s New for Suppliers in Ariba SN Release 48 . . . . . . . . . . . . . . . . . . 11

What’s New for Order Managers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
What’s New for Billing Managers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
VAT Handling for 0% Tax Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
The Receivables Exchange Integration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Invoice Entry Redesign . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
What’s New for Catalog Managers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Obsolete Insecure PunchOut Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
What’s New for Account Administrators. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Email Address Validation Enhancement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Sold To Address Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Company Verification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
cXML/EDI Transformation Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
EDI Multiple Interchanges Enhancement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
EDI Interchange File Size Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Profile Edit and Complete Meter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
What’s New for Finance Managers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
The Receivables Exchange Integration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
cXML Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
cXML 1.2.021. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Important Defect Fixes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
What’s New for Buying Organizations in Ariba SN Release 48 . . . . . . . . 35

Account Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Sold To Address Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Failed Invoices Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
VAT Handling for 0% Tax Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Redesigned Discounting Functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Ariba SN Release Guide iii

Table of Contents
Supplier Enablement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Quick Enablement Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Private Suppliers Email Invitation Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Emailed Welcome Letter Report Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Quick Enablement Through Collaboration Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Bulk Ramp Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Invoice Conversion Service (ICS) Integration Improvements . . . . . . . . . . . . . . . . . . . . . . . . . 42
ICS Quick Enablement Welcome Letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
New ICS Providers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Enhanced Purchase Order Matching. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
cXML Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
cXML 1.2.021. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Defect Fixes and Additional Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
New Features in Ariba Discovery Release 48. . . . . . . . . . . . . . . . . . . . . . 47

What’s New for Suppliers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Two-Way Messaging. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Green and Sustainability Initiatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Identify Your Business Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Profile Edit and Complete Meter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
What’s New for Buyers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Two-Way Messaging. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Green and Sustainability Initiatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Certification Preferences in Postings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Bid Not Required . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Organization Activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Miscellaneous Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Username Retrieval Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Email Address Validation Enhancement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
New Features for Service Providers in Ariba SN Release 48 . . . . . . . . . . 59

Enhanced Email Notification to Service Providers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Invoice Conversion Service Provider Enhancements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Support for Email Tag to Enable Supplier Quick Enablement on Ariba SN . . . . . . . . . . 59
Enhanced Purchase Order Matching. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
cXML Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
cXML 1.2.021. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
iv Ariba SN Release Guide

What’s New in Ariba SN Release 48
This guide provides comprehensive information about new features and changes in Ariba SN release 48.
Read this guide if you are an administrator or business manager and want to know more about the many new
features that will be available to help you adopt them quickly. As a user of Ariba SN, you will also find
information about out of the box user interface changes to help you prepare when Ariba SN 48 releases in
November.
This chapter contains descriptions of the new features and enhancements in Ariba SN Release 48 that apply
to both, buying organizations and suppliers:
• “Search Improvements” on page 5
• “Password Changes” on page 6
• “Redesigned Changed Purchase Order” on page 6
• “Single Sign-On Enhancement” on page 9
The following chapters describe new features and changes with impact specifically to buyers or suppliers:
• See “What’s New for Suppliers in Ariba SN Release 48” on page 11 for information on new features and
changes that impact suppliers. The content is organized by business role.
• See “What’s New for Buying Organizations in Ariba SN Release 48” on page 35 for information on new
features and changes that impact buying organizations.
• See “New Features in Ariba Discovery Release 48” on page 47 for information on new features and
changes in Ariba Discovery that are of interest to Ariba Supplier Network users.
• If you are a service provider, see “New Features for Service Providers in Ariba SN Release 48” on
page 59 for more information.
In addition, you will find fixed defect descriptions delivered in this release on the Ariba Supplier Network
Fixed Defects and Enhancement Information pages, which are available from Help@Ariba by clicking the
Fixed Defects and Enhancements link in the right panel. The fixed defect descriptions will be made available
within one week prior to the release of Ariba SN 48.
Search Improvements
For buying organizations and suppliers with a large number of trading relationships and large traffic volume,
searching for documents in the Inbox and Outbox could time out and result in an error.
Now, document search performance has been improved. In addition, there is now a pre-defined search
processing timeout. Users will get an error message to narrow their search criteria to select a smaller set of
data if there are more documents in the database than can be retrieved during the search processing period.
Ariba SN Release Guide 5

Password Changes What’s New in Ariba SN Release 48
Password Changes
Forgot Username
Previously, when users forgot their username, they had to contact Ariba Customer Support for help. Now,
users who forget their username can click Forgot Username? on the Login page to regain access to their
account. After entering their email address, Ariba SN sends an email with instructions on how to regain
access to their account.
Forgot Password
Previously, for users whose account was created the Ariba SN Account Administrator, secret questions and
answers configuration was optional and not enforced. When these users needed to reset their password, they
had to contact Ariba Customer Support.
Now, the following improvements will be available:

• Ariba SN enforces that users who take ownership of an account created by an Account Administrator
enter a secret question and answer, so that they can reset their password without the help of Ariba
Customer Support.
• If users with accounts created by an Account Administrator prior to release 48 are requesting a password
reset and they have not specified a secret question and answer, an email is sent to the administrator of the
account requesting to reset the password. A copy of the same email is also sent to the user of the account.
Action Required
When Ariba SN version 48 is released in production, users who have not set their secret question and answer
will see a message in the Alerts and Messages content item with a link to configure their secret question and
answer. Ariba urges all users to immediately configure their secret question and answer if they haven't done
so already.
User Interface Changes

The link “Account Problems” no longer exists on the Login page. Also, the “Contact Support” link on the Login
page is now moved to the Resources section at the bottom of the page.
Redesigned Changed Purchase Order

When procurement agents make changes to a purchase order in their procurement solution, change orders
are sent to Ariba SN and routed to the supplier. Previously, it was difficult for users on Ariba SN to quickly
review and understand the changes to an existing order.
Now, Ariba SN uses a different color, styles and icons to denote the changes in the purchase order so that
users can easily find the changes made to an existing purchase order.
This feature enables users to view the exact fields that were changed:
6 Ariba SN Release Guide

What’s New in Ariba SN Release 48 Redesigned Changed Purchase Order
• in the Order Detail page in their Ariba SN account with changes highlighted through icons (arrows), style
and color.
• on the printout of the order, which can be printed with or without the changes.
• in the email order routed to them.
• in the fax order routed to them.
For monochrome view of the order, i.e. print, fax and emails without colors, the icons and font formats will
aid users to locate the differences.
At line item level, the following changes are highlighted:

• New items.
• Deleted items.
• Updated items.

Redesigned Changed Purchase Order What’s New in Ariba SN Release 48

W To show or hide changes in a changed purchase order:
1 Open a purchase order that has a changed order status.
The changes are displayed in a different color and preceded by an arrow to draw attention to the change.
Note: For large purchase orders (POs exceeding 1MB or more than 1,000 line items), only header changes
are displayed. No line item differences are shown. This limitation only exists when viewing PO changes
online; changes are highlighted regardless of size when receiving the changed PO in email or via fax.
2 To view the order without the changes, click Hide Changes.

What’s New in Ariba SN Release 48 Item Detail Display Improvements
Item Detail Display Improvements

Users can now toggle between hiding and showing item details for purchase orders. A new link on the Order
Detail review page allows collapsing and expanding item details.
W To hide or display item details:

1 By default, item details are expanded on the Order Detail page. Click Hide Item Details to collapse the
lines.
2 Click Show Item Details to expand the lines.
Single Sign-On Enhancement

Earlier, Ariba Supplier Network supported SAML 1.0 compliant authority application when buying
organizations and suppliers logged in to their corporate network, which automatically logs them in to Ariba
SN using the Single Sign-On (SSO) functionality.
Now, Ariba Supplier Network also supports the SAML 2.0 IDP initiated Post profile interface. SSO users
can use SAML 1.0 Artifact-resolution profile of SAML 2.0 IDP initiated Post profile to access items such as
human readable invoices on the Ariba Supplier Network.

Single Sign-On Enhancement What’s New in Ariba SN Release 48

What’s New for Suppliers in Ariba SN Release 48
• “What’s New for Order Managers” on page 11

• “What’s New for Billing Managers” on page 11
• “What’s New for Catalog Managers” on page 24
• “What’s New for Account Administrators” on page 25
• “What’s New for Finance Managers” on page 28
• “cXML Changes” on page 33
• “Important Defect Fixes” on page 34
What’s New for Order Managers

Ariba Supplier Network has enhanced the look and feel of changed purchase orders. For more information,
see “Redesigned Changed Purchase Order” on page 6.
An option to toggle between an expanded and collapsed item detail view is now available. For more
information, see “Item Detail Display Improvements” on page 9.
What’s New for Billing Managers
• “VAT Handling for 0% Tax Rate” on page 11

• “The Receivables Exchange Integration” on page 12
• “Invoice Entry Redesign” on page 12
VAT Handling for 0% Tax Rate

During invoice entry, suppliers can now indicate through a new tax invoice entry field Exempt Detail if a zero
percent VAT rate is zero rated or exempt. The related “Exempt Detail” field is also available in the tax book
report. Zero rated goods or services are taxable, but the tax rate is zero. Exempt goods and services are
exempt from taxation.
Buying organizations can control through an invoicing rule if Exempt Detail is a required or optional field on
the invoice.
See “Tax Fields” on page 19 for more information about available tax fields during invoice entry.

What’s New for Billing Managers What’s New for Suppliers in Ariba SN Release 48
The Receivables Exchange Integration

Suppliers in the US and Canada can now take advantage of the integration of Ariba SN with The
Receivables Exchange, which offers suppliers the option to post their approved invoices for auction. This
real-time auction process provides an efficient means to increase liquidity and key financial metrics in any
economic environment by:
• Auctioning accounts receivable to the best bidder
• Compressing the time it takes to convert receivables to cash
• Increasing the Return on Equity (ROE)
• Reducing Days Sales Outstanding (DSO).
See “What’s New for Finance Managers” on page 28 for more details about The Receivables Exchange
integration with Ariba SN.
Invoice Entry Redesign

The invoice entry screen has been redesigned in this release to a one page format to allow for faster invoice
entry. The key changes are:
• Data entry for line items, shipping, special handling and tax are no longer separate steps.
• Default flows allow for simple invoice creation.
• Users select additional data entry options only if needed.
• Shipping, special handling, tax and discount can be easily propagated to invoice line items.
• Content can be expanded or collapsed to help focus on the most critical data entry tasks and remove visual
clutter.
• Separate links allow users to edit address information.
• For PO-based invoices, a quick table format shows all included line items, and users can easily exclude
line items if needed.
• Users can use the tab and arrow keys on the keyboard to move between invoice fields, open pull down
menus and select values and actions.
Creating Standard Invoices in Release 48

The process of creating a standard invoice includes:
• Entering or modifying invoice header data;
• Entering or modifying invoice detail data;
• Reviewing and submitting the invoice.
Invoice Header Fields

When you start creating an invoice, Ariba SN displays the following invoice header sections:
• Summary
• Shipping
• Additional Fields
• Tax (unless your customer requires you to enter tax information on line level).
• Order Information (for non-PO invoices only).

What’s New for Suppliers in Ariba SN Release 48 What’s New for Billing Managers
You can add the following additional header sections depending on your customers’ invoicing rules if
needed:
• Shipping Cost
• Discount
• Special Handling
• Payment Term
• Comment
• Attachment
You can also remove any section you have added.
For more information on how to enter invoice header data, see “To create a standard invoice:” on page 13.
Invoice Line Level Fields

The available fields on line level depend on your header actions and your customer’s invoicing rule settings.
By default, when you start creating an invoice, you can add discount, special handling charges and
comments to invoice detail lines. If your customer requires you to provide tax information on line item level,
then an additional Tax option is available as a line level action.
The header level Shipping and Tax sections have toggles that allow you to switch between header level or
line level shipping and tax entry. If you switch to line level entry, you can add shipping and tax data entry
fields to one or more detail lines.
When you switch from header level shipping and tax entry to line level shipping and tax entry, all changes or
additions you have made are lost. When you switch from line level entry to header level entry, all data
entered on line level are propagated to header level.
W To create a standard invoice:

1 Do one of the following:
• On the Inbox tab, click the Create Invoice icon to the right of the purchase order or blanket purchase
order.
• On the Inbox tab, select the purchase order or blanket purchase order, click Create, and then choose
Standard Invoice.
• Click PO Invoice or Non-PO Invoice in the Quick Links panel on the Home dashboard.
If you clicked Non-PO Invoice, choose a customer from the pull-down menu, click Standard Invoice, and
click Next.

2 The invoice entry form is displayed:

• See “To enter or modify invoice header data:” for information on how to navigate the invoice header.
• See “To enter tax on shipping or special handling line items:” on page 15 for information on how to
add shipping and special handling costs and tax details as separate invoice lines.
• See “To enter or modify invoice line items:” for information on how to enter goods and service line
item details.
• See “Invoice Field Descriptions” on page 18 for specific information about the fields available in each
invoice section.
W To enter or modify invoice header data:

• Click Add to Header to add additional header sections to the invoice header entry form.
• Click Line level tax if you want to enter tax on line level. This option may not be available to you
depending on your customer’s invoicing rules.
• Click Line level shipping if you want to enter shipping cost on line level.
• Click View/Edit Addresses in the Summary, Shipping and Additional Fields sections to review address
details and edit them as needed.
• Click Update on the top or bottom of the invoice entry form to update any calculated fields if you add or
modify any amount or rate fields.
Use the following annotated invoice header data entry form to understand the relationship between certain
actions on the invoice header:

W To enter tax on shipping or special handling line items:
Note: Your customer’s invoicing rules determine if you can enter taxes on shipping and special handling
lines.
1 Click Line level tax.
2 Leave Shipping Cost at header level.
3 Click Add to Header, and choose Shipping Cost. This adds a Shipping Cost section to the invoice header.
Repeat to add Special Handling if required.
4 After you added the Shipping Cost and/or Special Handling section, you can then add tax lines. Click Add
to Header again, and choose Shipping Tax or Special Handling Tax as required.

W To enter or modify invoice line items:

1 If you are creating a non-PO invoice for goods, click Add Item in the Goods section. For services, in the
Services section, click Add Service Item, and choose General Service Item or Labor Service Item.
If you are creating a PO-based invoice, review the invoice detail lines displayed from the purchase order.
All PO line items are displayed including the line items that were previously invoiced. Line items that
have not been invoiced or have only been partially invoiced are automatically included on the invoice you
create and are indicated by a green check mark in the Include column. Click the check mark to exclude the
line item (check mark turns gray). Line items that were fully invoiced (quantity is zero) are displayed with
a gray invoice icon in the Include column.
For PO-based invoices, the Add Item button is only available if your customers’ invoicing rules allow you
to add additional line items to a PO-based invoice.
2 To add tax lines, discount and/or special handling to all included line items, do the following:
1 To add tax lines, click Line level tax in the Invoice Header, which activates the Tax Category check box,
then click the check box next to Tax Category in the Goods or Services line level table.
2 Click the down arrow next to the Tax Category text box and select the Tax Category from the
pull-down menu.
3 Click the check boxes next to Discount and Special Handling as required.
4 Click Add to Included Lines. This adds the selected types of detail lines to all lines with a green check
mark in the Included column.
To add sections to selected detail lines, do the following:

1 Click the line item check box for one or more line items for which you want to add additional data
entry sections. You can add additional line item details, such as special handling, to line items that were
previously invoiced.
2 Click Line Item Actions, and select the types of fields to add from the available options.
3 Click Update on the top or bottom of the invoice entry form to update any calculated fields if you add or
modify any amount or rate fields.
Note: If you add discount or special handling on line level, you cannot switch back to header level
discount or special handling even if you remove all line level discount or special handling sections.
Use the following annotated invoice line level entry form to understand the relationship between certain
actions on invoice line item level:
W To review and submit the invoice:
When you have entered all invoice data, click Next on the top or bottom of the invoice entry form. Ariba SN
displays a complete rendering of your invoice for you to review. Be sure your data is complete and accurate.
• To modify any value, click Previous to display the previous page. To add bank account information to your
invoices, such as your account number, bank address, and routing number, see the Settlement
configuration instructions in the Ariba SN Account Management Guide.
• Click Submit to send the invoice.
Ariba SN sends the invoice to your customer and stores a copy of the invoice in your Outbox.

Invoice Field Descriptions

The following tables provides an overview of the available fields in each invoice section:
• “Summary Fields (Header Only)” on page 18
• “Order Information (Header Only)” on page 19
• “Tax Fields” on page 19
• “Shipping and Shipping Cost Fields” on page 20
• “Additional Fields (Header Only)” on page 22
• “Goods and General Service Line Item Details” on page 22
• “Labor Service Item Details” on page 24
Summary Fields (Header Only)

This section contains required invoice header information and aggregated invoice amount information.
Field Description
Invoice # A unique invoice number for this invoice. Typically, your order processing system
generates these numbers. This field is case-sensitive, so INV123 is different from
inv123.
Invoice Date By default, Ariba SN enters the current date. You can edit this date.
Purchase Order The purchase order number from the purchase order.
Remit To Address The address of the entity that will be paid. The address is specified in the Configuration
> Settlement page of your account. Each remittance address you save is associated
with a preferred payment method.
Supplier Tax ID The number you use to identify your company for tax purposes.
Bill To The name and address of the person you are billing. Ariba SN uses values from the
purchase order.
VAT Local Currency (If your customer requests the VAT amount appear in the local currency.) The local
currency used by your customer. Ariba SN uses the exchange rate at the time of invoice
generation to calculate the VAT amount in the local currency.
View/Edit Addresses Click this link to review Remit To and Bill To address details, edit the Bill To address
fields if allowed by your customers’ invoicing rules, and edit the following fields:
• Remit To ID: An ID from your customer for uniquely identifying your remittance
address. It allows your customers to match remittance addresses with those in their
accounting system.
• Account Receivable ID: The identification code or number used by your accounts
receivables department for this invoice.
• Supplier Tax ID: The number you use to identify your company for tax purposes.

Order Information (Header Only)

These fields are only displayed if you enter non-PO invoices, which are invoices for purchase orders that
were not routed through Ariba SN. Ariba SN does not validate this information.
You must enter information in at least one of the three fields.
Field Description
Customer Order # Your customer’s purchase order number.
Sales Order # A sales order number.
Contract # A contract number, often from a contract on your customer’s contract collaboration
site.
Tax Fields
If your customer’s rules allow tax entry on header level, the following tax fields are only available if the
radio button Header level tax is checked. You can add additional tax sections, if needed, by clicking Add to
Header and choosing Tax.
If line level tax is selected, then the tax fields are removed from the invoice header, and you can enter tax
information for each line separately.
You can switch any time between header and line level tax, but any tax information you enter or update on
header level is lost when you switch to line level tax. If you enter tax information on line level, and then
switch back to header level tax, the line level tax information is listed in the invoice header in separate
sections....
Field Description
Category The category for the tax. Select an entry from the pull-down menu:
Sales Tax
VAT (Value Added Tax; not used in the United States)
GST (Goods and Services Tax)
PST (Provincial Sales Tax)
QST (Quebec Sales Tax)
HST (Harmonized Sales Tax)
Usage (Usage Tax)
Other
If you select a tax category, the Rate field is required.
Location The name of the locale in which this tax will be paid.
Description A brief description of the tax. For example, “California sales tax.”
Taxable Amount Sum of all line item amount values.
Rate The tax rate as a numeric value, with decimal point if appropriate. Do not enter a
percentage symbol (%).
Tax Amount The calculated tax. Customers can optionally allow you to edit the Tax Amount
directly.
Date of Pre-Payment (VAT Only) The date on which pre-payment is made.
Date of Supply (VAT Only) The date on which the service or product was delivered (can be different
from the invoice date). The default value is the invoice date.

Field Description
Exempt Detail (VAT Only) Indicate if the tax on services or goods is zero rated or exempt. Zero rated
goods or services are taxable, but the tax rate is zero. Exempt goods and services are
exempt from taxation.
Law Reference (VAT Only) Specifies the relevant European Union or national law covering VAT.
Triangular Transaction (VAT Only) Click the check box if the VAT is for a triangular transaction—a
transaction between organizations in at least three different countries, where the
invoicing route does not follow the movement of shipped products. See “Additional
Fields (Header Only)” for more information.
Shipping and Shipping Cost Fields

The following shipping fields are only available if the radio button Header level shipping is checked. If line
level shipping is selected, then the shipping fields are removed from the invoice header, and you can review
shipping information and add shipping cost on line item level.
Field Description
SHIPPING
Ship From Your shipping address, with email address, if any. You can set this information in the
Configuration area of your account.
Ship To The company name and address, from the customer's account information. (For
non-PO invoices, these fields are editable.)
Deliver To The person or department to deliver the goods or services to.
Edit/View Addresses Displays the Ship From and Ship To addresses details for edit and review. The ability to
edit the Ship To address depends on your customer’s invoicing rules.
SHIPPING COST
Shipping Amount A positive amount for the shipping charge. Do not enter a currency symbol. Ariba SN
uses your organization’s default currency; to override it, enter a currency code after the
numerals.
Shipping Date The shipping date
Payment Terms Fields

Payment terms are a combination of the payment due date and the discount rate. For example, you can
indicate that if the balance is paid in 15 days, you give a 2% discount, and if the balance is paid in 30 days,
you give no discount. If you enter either Discount Term or Rate, both are required.
Do not enter discount terms if you give a discount “up front” in the form of negotiated or tiered pricing.
If your customer allows suppliers to edit payment terms, the terms are displayed in editable format. By
default, you cannot edit payment terms. Ariba SN allows you to edit payment terms if purchase orders do not
specify them.

Field Description
Net Term (days) The number of days in which net payment is due.
Discount Term (days) The number of days and corresponding discount percentage you offer for early
payment.
Discount(%)
Discount
Field Description
The discount you provide to your customer.
Discount Percentage Enter a discount percentage, as a simple numeral.
Discount Amount If you enter a discount percentage, the Discount Amount field is required. Enter a net
discount amount. Ariba SN uses your organization’s default currency; to override it,
enter a currency code after the numeral.
Comments and Attachments Fields

Ariba SN supports the following fields for comments and attachments:
Field Description
Comments You can enter additional information for your customer. For example, you might want
to enter details about the status of a backordered item, or inform the customer that this
invoice differs in certain details from the related purchase order.
This text appears in the Comments section.
Default Invoice Comment You can enter standard disclaimer text. For example, you could enter a standard
Text disclaimer or VAT-related comment as required. You can enter this text on the invoice
itself, or add it automatically to every invoice in the Manage Profile > Electronic
Invoice Routing > Extended Profile Settings and Information area of your account.
This text appears in the Comments section.
Attachments (Header only) You can add external supporting files to invoices and Ariba SN can route
them along with the invoice to your customers.

Additional Fields (Header Only)
Field Description
Information Only Click the check box to inform customers that this invoice is not a request for payment.
This information is displayed in read-only format if the purchase order contains PCard
information.
Supplier Account ID # Your account identification number assigned to you by your customer.
Customer Reference Your account identification number, often assigned by your customer.
Service Period (Service Invoices Only) The period covered by a service invoice, expressed as Start
Date and End Date.
Supplier Name and address of the organization generating the invoice.
Customer Name, email, and address of the organization that ordered the items or services (Sold
To Address)
Supplier Commercial (Countries that require commercial registration) The supplier’s registration number
Identifier with the country’s Commercial Registry and the city where the supplier is registered.
Supplier Commercial (Countries that require commercial registration) The legal status and amount of share
Credentials capital of the supplier.
Customer VAT/Tax ID Your customer’s VAT or Tax ID.
Tax paid through a Tax A flag to indicate that a supplier has delegated the VAT tax payment to another legal
Representative entity, because they themselves are not a legal tax entity in the country that they need to
pay VAT to.
Supplier VAT ID The supplier’s VAT ID. This field is only displayed if the customer’s invoicing rules
require the supplier’s VAT IDs on invoices.
Subsequent Buyer (VAT Only). This section is only displayed if Triangular Transaction is checked in the
Information Tax section.
VAT ID The VAT ID of the customer receiving the products in a triangular transaction
Customer Name The customer name receiving the products in a triangular transaction
Edit/View Addresses Displays the supplier and customer (Sold To) address fields for review and edit
Goods and General Service Line Item Details

Ariba SN supports the following standard fields for goods and general service line items on the data entry
form. Additional line level fields can only be modified by editing the detail lines. Your customer may have a
customized entry form that allows or requires you to enter additional fields when editing detail lines.

Field Description
No. The line reference number for each line item, corresponding to the purchase order line
number. This number is editable for line items you add during invoice creation.
Include An icon that shows if line items are included on or excluded from the invoice. A green
check mark means the line item is included, a greyed-out check mark means it is
excluded. Click the icon to include/exclude items quickly.
When you create a PO-based invoice, and no items have been invoiced before, all items
are included by default. If you exclude items, and subsequently create another invoice
for the remaining items, all items are displayed on the invoice page, but only the items
that have not been invoiced before are checked for inclusion.
Part # The complete part number. If your customer allows you to change the part number, or if
you are creating a non-PO invoice, the part number is displayed in editable format.
Description A textual description of the line item.
Quantity The quantity, as a numeral. For PO-based invoices, you can enter partial quantities to
create partial invoices.
Unit The unit of measure, such as “ea” for “each” or “mo” for “month.” This is a required
field unless the corresponding line item in the purchase order is empty.
Unit Price The price per unit of measure. Do not enter a currency symbol. Ariba SN uses your
organization's default currency; to override it, enter a currency code after the numerals.
Do not enter a negative number to issue a credit; generate a credit memo, instead.
Subtotal The Quantity multiplied by Unit Price. If you enter Quantity and Unit Price, Ariba SN
calculates the Subtotal. For service items, you can enter just the Subtotal.
Description A textual description of the line item.
Service Period (Service items only) The period covered by a service invoice, expressed as From and
To dates.
Inspection Date (Edit Mode (Japan only) The actual date on which the goods were inspected by the supplier. This
Only) field is required for trading partners in Japan.
Accounting Reference (Edit Information used by some customers to indicate which cost center (account) to charge
Mode Only) for individual line items:
• Reference ID • The reference ID typically refers to a specific customer account.
• Description • A textual description for the accounting reference.

What’s New for Catalog Managers What’s New for Suppliers in Ariba SN Release 48
Labor Service Item Details

Ariba SN displays the following fields for labor service items:
Field Description
Rate The Term, Rate, and Unit for the labor item.
• Term A brief description of the category for this term, for example, “regular” or “overtime.”
• Rate The amount of pay, expressed in numerals. Do not enter a currency symbol. Ariba SN
uses your organization’s default currency. To override it, enter a currency code after the
numerals.
• Unit The unit by which time worked is measured, for example, “hour” or “day.”
Labor Detail Details about the labor service item.
• Time Sheet Number The time sheet number. Your customer can use this number to reconcile information in
their back-end system.
• Contractor Name
• Contractor Identifier (Customer Reference ID or Supplier Reference ID) A reference number for the
customer or supplier, used to identify the employee.
• Supervisor Name The name of the employee’s supervisor at the work site.
• Job Description A textual description of the job.
• Work Location The name of the location where the job was done, for example, “Acme Corporate
Headquarters.”
• Address The address of the work location.
Service Period The period covered by a service line item, expressed as From and To dates.
What’s New for Catalog Managers
Obsolete Insecure PunchOut Changes

In Release 47 and earlier, suppliers could opt to relax their PunchOut security and provide PunchOut URLs
in catalogs published on Ariba Supplier Network.
Starting in Release 48, Ariba Supplier Network requires stricter PunchOut security. You must configure your
catalog PunchOut URL in the cXML Setup page, which is accessible through the Electronic Order Routing
configuration page. Failure to configure your PunchOut URL in your Ariba Supplier Network account will
prevent your customers from punching out to your web site from the catalog.
Ariba Supplier Network has already sent a notification with specific instructions to all suppliers that will be
affected by this change.

What’s New for Suppliers in Ariba SN Release 48 What’s New for Account Administrators
What’s New for Account Administrators
• “Email Address Validation Enhancement” on page 25

• “Sold To Address Enhancement” on page 25
• “Company Verification” on page 25
• “cXML/EDI Transformation Enhancement” on page 26
• “EDI Multiple Interchanges Enhancement” on page 26
• “EDI Interchange File Size Enhancement” on page 27
• “Profile Edit and Complete Meter” on page 27
Email Address Validation Enhancement

When suppliers change their email address, Ariba Supplier Network sends an email to the newly updated
email address requesting suppliers to confirm their email address. Suppliers must use the link in the email to
validate their new email address. The new email address is updated only after suppliers confirm their email
address.
Sold To Address Enhancement

This enhancement was already delivered in Service Pack 7.
When users create invoices or credit memos, the Sold To name and address list now allows them to:
• View the last ten most recently used addresses
• Autocomplete as users type the address name
You can click the “Search for more” option to see the complete list of addresses.
Company Verification
Buying organizations have an option to ‘bulk-ramp’ their suppliers to create trading relationships on Ariba
SN quickly. For these suppliers, Ariba SN creates new accounts. Suppliers that receive invitations to accept a
trading relationship with a buying company through such a bulk-ramp event now have to confirm the name
of the company when they first log in. If the supplier does not belong to the company and clicks No in the
verification page, the new supplier account is locked for security reasons and an email is sent to the buying
organization or Ariba Customer Support.

What’s New for Account Administrators What’s New for Suppliers in Ariba SN Release 48
cXML/EDI Transformation Enhancement

cXML/EDI transformation previously was available to Premier and Elite suppliers only. Now, this features
is available to Basic suppliers also.
This feature allows EDI suppliers to map standard Ariba SN Extrinsics elements on Ariba Supplier
Network. cXML/EDI transformations correct common semantic problems in OrderRequest and
PunchOutSetupRequest documents sent from buying organizations. The result is canonically correct cXML,
making the documents easier to interpret. By default, the cXML/EDI transformation is disabled.
For example, some buying organizations generate purchase orders (cXML OrderRequest documents) that
use Extrinsic elements for the user’s address. Ariba SN can convert those Extrinsic elements to regular
Street, City, State, and Country elements, which are fully supported by the cXML specification. Or, some
buying organizations send purchase orders with custom Extrinsic elements that are difficult to interpret.
Ariba SN can convert custom Extrinsic elements to standard Ariba SN Extrinsic elements.
When suppliers enable cXML/EDI transformation, buying organizations might need to make changes to
their order system.
W To perform cXML/EDI transformations:

1 In the Administration tab on the Home dashboard, click Customer Relationships.
2 Click Actions and then click cXML/EDI Transformations for a customer or customer group.
Ariba SN displays the cXML/EDI Transformation page.
You can enable cXML transformation for OrderRequest and PunchOutSetupRequest documents. You can
also map custom extrinsics to standard Ariba SN extrinsics or to EDI REF segments.
For information about these transformations, see the Ariba cXML Solutions Guide.
3 Click OK. Ariba Supplier Network returns you to the Customer Relationships page.
To compare old and new cXML documents, you can turn on this feature, select an old purchase order, and
click Resend. Ariba SN performs cXML transformation when it sends documents.
EDI Multiple Interchanges Enhancement

Previously, Ariba Supplier Network did not allow EDI suppliers to send multiple interchanges in one AS2
message for EDI X12 documents.

What’s New for Suppliers in Ariba SN Release 48 What’s New for Account Administrators
Now, Ariba Supplier Network allows EDI suppliers to send multiple interchanges in one AS2 message for
EDI X12 documents.
EDI Interchange File Size Enhancement

Previously, when EDI suppliers sent inbound documents and the interchange file size exceeded 6 MB, Ariba
SN rejected the document. This occurred because Ariba SN could not process EDI interchanges greater than
6 MB.
Now EDI suppliers can send interchange files with sizes up to 60 MB. If the interchange file contains greater
than 60 MB of data, Ariba SN rejects the document. Ariba recommends that you break files exceeding 60
MB into multiple smaller interchange files.
Profile Edit and Complete Meter

You now have access to a new and simple interface to edit your Standard and Advantage profile. A profile
complete meter has been added on the dashboard to help you assess the completeness of your profile. You
can click the link below the profile complete meter to access the Edit Profile page and view the profile
elements you have not configured.
Ariba Supplier Network displays links to the profile elements you have not configured below the profile
complete meter on the Edit Profile page. You can click the links to configure the corresponding profile
element. The field names of the profile elements you have not configured display in a different color. The
page tabs on the Edit Profile page also display the number of profile elements that have not been configured.

What’s New for Finance Managers What’s New for Suppliers in Ariba SN Release 48
W To configure your profile using the profile complete meter:

1 In the Property Navigator, click Manage Profile.
Ariba Discovery displays the Profile Configuration page.
2 Click Basic Profile Configure.
3 Click Business Info.
What’s New for Finance Managers
The Receivables Exchange Integration

This feature is only available to suppliers in the US and Canada.
Ariba SN is now fully integrated with The Receivables Exchange, which offers interested suppliers the
option to post their approved invoices for auction. This real-time auction process provides an efficient means
to increase liquidity and key financial metrics in any economic environment by:
• Auctioning accounts receivable to the best bidder
• Compressing the time it takes to convert receivables to cash
• Increasing the Return on Equity (ROE)
• Reducing Days Sales Outstanding (DSO).
The following topics discuss the integration with The Receivable Exchange in more detail:
• “Out of the Box User Interface Changes” on page 28
• “Functionality Available For Early Access Users” on page 29
• “Workflow Overview” on page 29
• “How to Get Started” on page 30
• “Required User Permissions” on page 31
• “Selecting Invoices for Auction” on page 31
• “Reviewing Auction Status Information” on page 32
Out of the Box User Interface Changes
Home Page Change

All users will see a new link on the Home page that provides a link to send a registration request to The
Receivables Exchange.

What’s New for Suppliers in Ariba SN Release 48 What’s New for Finance Managers
Early Payment Page Changes

• The Early Payment page has been renamed to Early Payment and Auctions, and Early Payment Offers is
now a tab on the Early Payment and Auctions page.
• Users with the Outbox Access permission will now see a new tab Eligible for Auction on the Early Payment
and Auctions page. This tab lists approved invoices that can be selected to be sent to The Receivable
Exchange. If the account is not yet registered with The Receivable Exchange, users can start the
registration process from this page.
• Users with the Outbox Access permission will also see a new button Register for Auction and a link to
more information. Once the account is registered, the button is replaced by a new button Send to Auction.
Only users who also have the Auction Receivables permission will be able to transmit invoices to the
auction provider service.
Changes to the Cash Optimizer

The Cash Optimizer includes a new flag Skip Receivables Exchange in this session. Check this flag if you want
to run the Cash Optimizer for early payment offers only.
Functionality Available For Early Access Users

For Early Access users, no changes related to The Receivable Exchange integration are visible. The existing
Early Payment pages and behavior remain. The out of the box changes will only be visible when Ariba SN
48 is released in production.
Workflow Overview
The following provides a high level description of the integration process with The Receivable Exchange:
Step 1: Register

Ariba SN provides multiple options to register with The Receivables Exchange. See “How to Get Started”
on page 30 for details.
Step 2: Configure Customer Data

Log on to your account on The Receivables Exchange, and set up your customers’ data. Invoices for
customers who are not approved by The Receivables Exchange cannot be included in an auction and will
be rejected.
Step 3: Select Invoices for Auction

After you are registered with The Receivables Exchange, you can start selecting approved invoices for
auction in Ariba SN. See “Selecting Invoices for Auction” on page 31 for more information.
Step 4: Setup Auction

Log on to your account on The Receivable Exchange, and create your auction basket. Add your selected
invoices to your auction basket, and set your auction parameters such as length of auction, minimum
advance amount, minimum 3-day discount fee, and buyout parameters, if you allow buyout.
Step 5: Auction Basket Review

After creating your auction basket, the Receivables Exchange Operations Departments reviews your
auction basket for any abnormalities and then posts it for bidding by capital providers on the exchange. If
any invoices or auction baskets are rejected, the invoice auction status is updated in Ariba SN.
See “Reviewing Auction Status Information” on page 32 for information on how to view auction status
information in Ariba SN.
Step 6: Receive Payment

After the auction basket is sold, you will receive the funds generally within 24 hours.
How to Get Started

Any supplier on Ariba SN can register their company with The Receivable Exchange directly from the
Home page:
1 Click the link above the Alerts and Messages content item.
2 Follow the instructions under How to Get Started.
3 Review and edit your contact information if required.
4 Click Confirm. The registration request is sent to The Receivables Exchange.
Users with the Outbox Access permission can also register from the Early Payment and Auctions > Eligible for
Auction tab.
When The Receivables Exchange receives your request, a representative will contact you to complete your
registration. When your registration has been accepted, Ariba SN will be automatically notified, and users
who are authorized with The Receivable Exchange can start transmitting invoices for auction.

What’s New for Suppliers in Ariba SN Release 48 What’s New for Finance Managers
Required User Permissions

Users must have the Inbox Access, Outbox Access, and Auction Receivables permission to be able to select
receivables for auction and transmit them to The Receivables Exchange.
If users who have the Auction Receivables permission select invoices to send for auction, and they are not
registered with The Receivables Exchange, the invoices get rejected (Invoice Auction Status: Rejected).
Users with the Auction Receivables permission must have their Ariba SN email address configured with The
Receivables Exchange in order to be able to transmit invoices and post them for auction.
Users with Inbox Access are able to view invoices eligible for auction, but they cannot select and transmit
invoices for auction.
Selecting Invoices for Auction

You can select one or more eligible invoices for auction on the Eligible for Auction tab in the Inbox -> Early
Payment and Auctions page or from the Cash Optimizer page. You can also select individual invoices for
auction from the Invoices summary page or the Invoice Details page in the Outbox.
W To select one or more invoices for auction:

1 To access the Eligible for Auction tab, do one of the following:
• From the Home dashboard, click Receivables Sales under Early Payment Terms in the Quick Links
panel. This displays all invoices of the last 90 days from all customers that are eligible. This link is only
available if you also have the Discount Management permission.
• From the Home dashboard, click the Eligible for Auction amount link in the Early Payment content
item to quickly view eligible invoices of the last 90 days by customer. This option is only available to
you if you also have the Discount Management and Supplier Treasurer Agent permission.
• In the Inbox, click Early Payment and Auctions > Eligible for Auction.This displays all invoices of the last
90 days from all customers that are eligible.
2 On the Eligible for Auction tab, select the invoices you want to sent to The Receivable Exchange for
auctioning and click Select for Auction.
3 A confirmation page is displayed. Review the invoices, and click the Acknowledgement check box to
agree to the Receivable Auction Terms of Service.
4 Click Send to start the transmission process. Click Cancel if you want to redo your selection.

W To select individual invoices for auction from the Outbox:
You can also select individual invoices for auction directly from the Invoices summary or detail page in the
Outbox. When you click Select for Auction, Ariba SN validates that the status of the invoice is Approved, and
asks you to confirm the transmission of the invoice to The Receivable Exchange.
W Using the Cash Optimizer to select invoices for auction:

1 Click Cash Optimizer on any tab in the Early Payment and Auctions page.
2 Enter the amount of capital you need, the need by date, the auction length in days, and the discount rate
you are willing to pay to the capital provider.
3 Click Recommend.
4 The cash optimizer recommends invoices for auction based on the parameters you entered that would
minimize the cost to you. Review the list of recommended invoices, de-select invoices you don’t want to
include in an auction, and click Confirm.
Note: If no net terms are available on the invoice, the Due Date is set to the invoice date plus 90 days.
5 Review your invoice selection, and click Confirm again to transmit them to the auction provider.
Reviewing Auction Status Information

You review invoice auction status and auction status information on the Sent to Auction and Auctions tab in the
Early Payment and Auctions page. You must have the Auction Receivables permission to view auction status
information.
Invoice Auction Status Information

The Sent to Auction tab displays all invoices that were transmitted to The Receivable Exchange, and
displays the invoice auction status. Click the invoice auction status link to display auction information for
invoices that are active in an auction, or have been sold in an auction.
If you click on the Invoice # link, the Invoice Detail page is displayed. If the invoice is active in auction, or
sold in an auction, click the View Auction button on the Invoice Detail page to view auction information for
that invoice.
The following table explains the invoice auction statuses:
Invoice Auction Status Description

Selected for auction The invoice was selected for auction and sent to the auction provider, but the invoice
has not yet been included in an auction.
Active in auction The invoice has been included in an auction, and the auction provider has posted the
auction basket for bidding.
Sold in auction The auction basket has been sold.
Rejected The auction provider has rejected the invoice because it didn’t meet the auction
provider’s standards. Invoices that are sent from persons not registered with the auction
provider are also rejected.
Auction not settled The auction basket was sold, but the capital provider did not pay the auction bid.

What’s New for Suppliers in Ariba SN Release 48 cXML Changes

Repurchase date passed The capital provider has not been paid by the repurchase date.
Paid The auction is fully paid.
Auction Status Information

The Auctions tab displays high level information of each of the auctions:
Click the Auction # link to see more details of each auction, and to view the invoices that were included in
the auction.
The following table explains the auction statuses:

In progress The auction basket has been posted for bidding.
Sold The auction basket was sold.
Not settled The auction basket was sold, but the capital provider did not pay the auction bid.
Repurchase date passed The capital provider has not been paid by the repurchase date.
Expired The auction expired without an accepted bid.
Canceled The auction was canceled by the supplier.
Shut down The auction has started, but was shut down by the auction provider.
cXML Changes
cXML 1.2.021
This cXML release includes support for:
• exemptDetail attribute in the TaxDetail element:

Important Defect Fixes What’s New for Suppliers in Ariba SN Release 48
The exemptDetail attribute in the TaxDetail element is required when a buying organization specifies the
invoice rule “Require explanation for zero-rate VAT.” When the VAT percentage is zero, suppliers can
additionally specify if the VAT is zero rated or exempt.
• Tax Element:
The Tax element now includes an Extrinsic element for additional tax-related information.
• StatusUpdateRequest Element:
The StatusUpdateRequest element now includes an Extrinsic element. This can be used for additional
information about the status of the document being updated.
For more information, see the cXML User’s Guide.
Important Defect Fixes

In addition to the features described here, the following defect fixes may require your action:
• Catalog Tester
When a supplier clicked the Add to Cart button while testing a catalog, they received the following error:
"An unexpected error occurred. If you need assistance, contact Ariba Supplier Network support with the
Error Reference Number:” This occurred because Ariba Supplier Network required a value in the Unit
Price field.
Now, Ariba Supplier Network requires a price in either the Unit Price or Market Price field in a catalog. If
the unit price is not specified, the available market price is used. (1-APU0K6)
• Resetting of Override Routing (Custom Routing)
Suppliers with Premier and Elite membership levels can override the default routing settings for incoming
documents by customer or customer group. Previously, when these suppliers moved to Basic membership
level because of a decline in transaction volume or because they elected to not renew the Premier or Elite
membership package, the override routing stayed in effect.
Now, any customer specific override routing configuration will be reset to the default routing settings if
suppliers don’t maintain their Premier or Elite membership levels.
Important: For existing suppliers with routing override in effect that have moved to Basic level, the
override routing will be reset to default level when Ariba SN version 48 is released to production. In order
to ensure uninterrupted order routing, Basic suppliers must sign up for Premier or Elite membership
before Ariba SN version 48 is released.
If suppliers sign up for Premier or Elite level after Ariba SN 48 is released, the previous custom routing
configuration is re-instated after they have signed up for the service (accepted the Terms and Conditions
and selected a payment method).

What’s New for Buying Organizations in Ariba
SN Release 48
• “Account Administration” on page 35

• “Configuration” on page 36
• “Supplier Enablement” on page 39
• “Invoice Conversion Service (ICS) Integration Improvements” on page 42
• “cXML Changes” on page 44
• “Defect Fixes and Additional Enhancements” on page 45
Account Administration
• “Sold To Address Enhancement” on page 35

• “Failed Invoices Enhancement” on page 36
Sold To Address Enhancement

This enhancement was already delivered in Service Pack 7.
Large buying organizations with greater than 20 trading entities can take better advantage of Ariba’s VAT
compliance checking of sold to name and address. Ariba increased the sold to name and address
configuration limitation to 250.
W To configure Sold To Addresses:

Ariba SN displays the Configuration page.
2 Click Transactions.
3 Scroll down and look for the Online Invoice Form Rules area.
4 Click Configure list of Customer (Sold To) Addresses with VAT IDs.
• To add a Customer Sold To Address, click Create. Enter an address.

Configuration What’s New for Buying Organizations in Ariba SN Release 48
• To edit an existing Customer Sold To Address, select the address that you want to change and click
View/Edit.
6 Click Done.
Failed Invoices Enhancement

This enhancement applies only to buying organizations that are integrated with Ariba Invoice Professional.
When an invoice failed to reach the external ERP system, the invoice status was updated as Failed, and there
was no option to retransmit the invoice. Now you can resend invoices with a Failed status.
W To resend a failed invoice:

1 On the Home dashboard, click the Inbox tab.
2 On the navigation bar, click Invoices.

Ariba SN displays the Invoices page.
3 Click the Invoice Routing Status column to sort the invoices by status, and look for invoices whose status is
Failed.
4 To view the details of a failed invoice, click a link in the Invoice # column. Ariba SN displays the details of
the invoice.
5 Click Resend.
6 Repeat steps 4-6 as needed for other failed invoices.

Ariba SN puts each invoice into a queue, and sends it to the ERP system.
To check the new status of an invoice you have resent, go to your Invoice History page after a few minutes.
Configuration
• “VAT Handling for 0% Tax Rate” on page 36

• “Redesigned Discounting Functionality” on page 37
VAT Handling for 0% Tax Rate

The invoice rule “Require explanation for zero-rate VAT” now allows buying organizations to require that
suppliers indicate if line items or invoices with zero percent VAT are exempt or zero rated in addition to
requiring an explanation in the Tax Description field. The related Exempt Detail field is also available in the
tax book report. Zero rated goods or services are taxable, but the tax rate is zero. Exempt goods and services
are exempt from taxation.
Notes:
• Buying organizations integrated with an external ERP systems can use this feature to develop a structured
approach to determine the appropriate tax code in their ERP.
• This feature will be supported in Ariba Procure-to-Pay or Ariba Invoice Professional in a future release.

What’s New for Buying Organizations in Ariba SN Release 48 Configuration
Redesigned Discounting Functionality

The following changes apply only to buying organizations that have been enabled for discount management.
Contact Ariba Customer support if you are interested in enabling discount management.
Discount Offer Changes

Previously, Ariba SN did not allow users to add a supplier or supplier group without existing suppliers or
supplier groups to be reset and to have to accept the offer again. Additionally, if a user viewed the offer and
did not change anything, but clicked OK instead of Cancel when backing out of screen, Ariba SN reset all
members of the offer also.
Now, discount management has been improved to allow editing of discount terms separately from adding or
deleting supplier or supplier groups. If suppliers are added to a discount offer, existing suppliers no longer
have to accept the offer again, and users can view the discount offers without resetting the offer for existing
suppliers.
“No Suppliers” Default Setting

Previously, on the discount offer configuration page, discount offers applied to all suppliers by default. Now,
the default setting has been changed to No Suppliers on the discount offer configuration page. Users can now
choose to add suppliers when configuring the discount terms, or they can add suppliers at a later time if
desired.
Discount Offer Suspend and Restart

Frequently, in order to optimally manage their cash flow, buying organizations may want to suspend parts or
all of their standing early payment terms and dynamic discount offers and resume them at a later date.
Previously, the only way for a buyer to suspend a discount offer was to remove the suppliers from the offer
and then re-add them later, which required the suppliers to re-accept the discount offer.
In this release, discount offer suspension and restart has been enhanced as follows:
• All or some offers can be suspended at a specified date.
• All or some offers can be resumed at a specified date.
• The date of suspension and the resume date can be changed at any time.
Workflow and User Interface Changes

The discount management pages have been redesigned in this release to allow for easier discount
maintenance. The new page offers a more compact design, which:
• groups standing early payment terms offers, buyer-initiated discount offers and supplier-initiated discount
offers into one section (Discount Offers);
• displays important information about the discount offers at-a-glance;
• allows users to add or delete suppliers and supplier groups separately from editing discount terms;

Configuration What’s New for Buying Organizations in Ariba SN Release 48
• instead of buttons, uses icons to allow discount offer maintenance as follows:
Click this icon... to ...
add or delete suppliers to the discount offer
edit the discount offer
delete the discount offer
• allows users to select the type of discount rule from the Add button;
• allows users to easily suspend and resume discount offers and view the status of the discount offers.
W To create a discount offer:

1 On the Administration tab, click Configuration -> Ariba Discount Management.
2 On the Discount Offers tab, in the Discount Offer section, click Add and choose the type of discount rule
you want to define (Standing Early Payment Term Offer, Buyer-Initiated Discount Offer, or
Supplier-Initiated Discount Offer). Ariba SN displays the appropriate discount offer rule page.
3 Enter the discount terms. See the Ariba SN Buyer Administration Guide for information about the
discount term parameters.

What’s New for Buying Organizations in Ariba SN Release 48 Supplier Enablement
4 Click Applies to All Suppliers or Applies to Subset of Suppliers to specify which suppliers this rule affects or
click No Suppliers if you want to set up the rule first, and add suppliers later.
W To suspend a discount offer:

1 On the Administration tab, click Configuration -> Ariba Discount Management.
2 On the Discount Offers tab, in the Discount offer section, check the discount offers you want to suspend.
3 Click Suspend/Change.
4 Specify the start date (required) and an optional resume date.
5 Click OK. This also sends a notification to all affected suppliers notifying them about the offer suspension.
W To resume a discount offer:

1 On the Discount Offers tab, select the discount offers you want to resume.
2 Click Resume
3 By default, the current date is displayed. Click OK to accept the current date, or click the calendar icon to
choose a different date.
When you click OK, all affected suppliers will receive an email notification about the offer resumption.
Supplier Enablement
• “Quick Enablement Enhancement” on page 40

• “Private Suppliers Email Invitation Enhancement” on page 40
• “Emailed Welcome Letter Report Enhancement” on page 41
• “Quick Enablement Through Collaboration Request” on page 41
• “Bulk Ramp Enhancement” on page 42

Supplier Enablement What’s New for Buying Organizations in Ariba SN Release 48
Quick Enablement Enhancement

Buying organizations now no longer need to contact Ariba Customer Support to turn the Quick Enablement
option ON or OFF. The default setting is “ON” and is available for quick enablement through purchase
orders, payment proposals, invoices, CC invoices, and collaboration requests.
Note: Support for quick enablement through payment proposals, CC invoices and collaboration requests is
available for Ariba Purchase Order Automation and Invoice Automation (formerly known as Ariba Supplier
Connectivity) customers only.
W To enable quick enablement:

Ariba SN displays the Configuration page.
2 Click Transactions.
3 Scroll down and look for the Quick Enablement area.

4 Click the Allow Quick Enablement check box.
5 Click OK.

Previously, if Invoice Quick Enablement was enabled, the generation of the customer code was located
towards the bottom of the Transaction configuration page after the Invoice Archival configuration section.
Now, the customer code generation function is located towards the top of the Transaction configuration page
above the Invoice Rule section in the Quick Enablement section, and the label has changed to Invoice Quick
Enablement Customer Code.
Private Suppliers Email Invitation Enhancement

This feature now allows buying organizations to resend the email invitation to suppliers. In some cases, an
email invitation might fail to reach the private supplier or the buying organization might want to resend the
temporary user ID and secure code to a private supplier using a different email address. In such cases, buying
organizations can now edit the email address and resend the login information to private suppliers. Private
suppliers can use this information to log in to Ariba Supplier Network and take ownership of their account.

What’s New for Buying Organizations in Ariba SN Release 48 Supplier Enablement
W To resend email invitation to private suppliers:

1 On the Administration tab, click Supplier Relationships. Ariba SN lists your current suppliers.
2 Click Supplier Selector and select Private Suppliers.

• To edit the email address before sending the email notification, click More Actions and then click Edit.
Enter the new email address.
• To send the email notification, click More Actions and then click Send Invitation.
Note: Ariba sends a new secure code each time an email invitation is sent to a supplier.
Emailed Welcome Letter Report Enhancement

This feature applies only to buying organizations who are enabled to use the Supplier Enablement tool.
The Bulk Ramp Emailed Welcome Letter Report is now enhanced. It has the following new columns to
specify the status of the welcome letter email sent to suppliers:
• Email Status
• Status Updated
• Email Failure Reason
When an email fails to reach a supplier, the supplier email status is marked as “Failed.” The Emailed
Welcome Letter report provides information on the status of the email and the reason for its failure.
Quick Enablement Through Collaboration Request

This enhancement is available to Ariba Purchase Order Automation and Invoice Automation (formerly
known as Ariba Supplier Connectivity) customers only.

Invoice Conversion Service (ICS) Integration Improvements What’s New for Buying Organizations in Ariba SN Release 48
Buying organizations can now invite suppliers by sending collaboration requests through email on Ariba SN.
Procurement applications use the Correspondent element in collaboration requests to create Ariba SN
accounts for suppliers and send them the collaboration requests through email. Suppliers can view these
collaboration requests in their Inbox.
The following overview describes the steps to invite suppliers through collaboration requests:
1 Buying organizations must enable their account for quick enablement.
2 Buying organizations send a collaboration request to suppliers with whom they do not have an existing
relationship. Ariba SN creates a private account for this supplier.
3 The supplier receives an email invitation from Ariba SN and clicks the link provided in the email to start
the registration process.
4 If the supplier has not yet registered, they can accept the invitation by completing the registration process.
5 If the supplier has already registered, they can accept the invitation and combine their new relationship
request with their existing account.
Once registered, the supplier gains immediate access to the account.
Bulk Ramp Enhancement

This feature now requires suppliers that are bulk ramped through a bulk ramp event in the Supplier
Enablement tool to confirm the name of the company to provide an added layer of user verification before
the supplier gains access to their account. If the supplier does not belong to the company and clicks the No
button, the supplier account is locked for security reasons. An email is sent to the buying organization or
GSO with the details of the bulk ramp event used to register the supplier.
When the account is locked, a supplier cannot receive documents from buying organizations.
Invoice Conversion Service (ICS) Integration Improvements

This information only applies to buying organizations enabled for Invoice Conversion Service.
• “ICS Quick Enablement Welcome Letters” on page 42
• “New ICS Providers” on page 43
• “Enhanced Purchase Order Matching” on page 43
ICS Quick Enablement Welcome Letters

This enhancement now allows a buying organization subscribed to an Invoice Conversion Service to send an
email invitation to suppliers when their paper invoices are scanned and processed electronically. Suppliers
can use the email invitation to register on Ariba SN and view their invoice status.
Ariba SN uses the email tag provided in the ICS invoice to determine the recipient of the QE welcome
letters. QE welcome letters are only sent after a certain (configurable) volume of invoices from the same
supplier have been received from the Invoice Conversion Service provider. Contact Ariba Customer Support
to configure the threshold value.
If no email information is provided in the invoice, then no welcome letters are sent.

What’s New for Buying Organizations in Ariba SN Release 48 Invoice Conversion Service (ICS) Integration Improvements
Workflow
When ICS providers post cXML ICS invoices to the buying organization’s account, the supplier ID on the
invoice can be set as follows:
• to the supplier ID per the configuration of suppliers in the buyer’s account with the ICS provider;
• to a unique provider-specified ID if no supplier ID exists for the supplier.
Processing for ICS Invoices with Supplier IDs:

• If the supplier ID on an invoice is a known private ID in Ariba SN, and the supplier already has an active
trading relationship with the buying organization, then no welcome letter is sent and the invoice is routed
to the buyer’s Inbox > Invoices.
• If the supplier ID on the invoice matches a private ID of a supplier configured in Ariba SN, and no active
trading relationship exists, a welcome letter is sent to the email address provided in the invoice and the
invoice is routed to the buyer’s Inbox > Invoices.
• If the supplier ID on the invoice does not match a private ID in Ariba SN, then a new supplier account is
created, a welcome letter is sent to the email address provided in the invoice, and the invoice is routed to
the buyer’s Inbox > Invoices.
Processing of ICS Invoices with Unique Provider-Specified IDs:

These invoices are routed to the buyer's Inbox->Unassigned Invoices pool. Once the buyer verifies the
unassigned invoices, they have the following options:
• Assign an ANID and map this new supplier to an existing public supplier account. In this case no new
private supplier account is created and no QE welcome letter is sent.
• Assign a private ID. If a private supplier account already exists, no new supplier account will be created,
but a QE welcome letter will be sent. If no account exists, a new account will be created and the QE
welcome letter will be sent.
New ICS Providers

Ariba SN now provides support for two additional Invoice Conversion Service Providers:
• Scan One (North America)
• Logica (Europe).
Enhanced Purchase Order Matching

Previously, Ariba SN only provided a header level purchase order extract to process the invoices. When
suppliers send paper invoices to the scanning provider, data that classifies and indexes the required
information is extracted from the scanned image. Once completed, the scanning application provided Ariba
SN the cXML invoice along with the invoice image as an attachment. These scanned cXML invoices
included the line level information for both purchase orders and Non-PO invoices.
Now, in order to support new ICS service providers, Ariba SN supports line item level purchase order extract
to improve the quality of the mapping rules for an invoice line item with a purchase order line item. This is
most useful when a supplier does not provide the purchase order line item number.

cXML Changes What’s New for Buying Organizations in Ariba SN Release 48
Workflow
When a purchase order from a buying organization that is configured for invoice conversion service has been
received and processed on Ariba SN, Ariba SN will be sending a CopyRequest purchase order (cXML PO)
of that purchase order to the configured cXML POST URL of the ICS provider. The ICS provider
acknowledges receipt of the PO, and Ariba SN updates the purchase order history with the ICS
(CopyRequest) routing status.
Notes:
• If a buying organization is subscribed to an ICS provider with a configured cXML POST URL on Ariba
SN, then all the POs originating from that buying organization will be sent to provider.
Filtering/validation on suppliers is not available.
• All types of POs (canceled, changed or updated) will be forwarded to ICS provider. Filtering on order
type is not available.
• If buying organizations sign up for more than one ICS provider, a CopyRequest document is sent to each
provider.

Buying organizations configured for invoice conversion services can now review the routing status of the
CopyRequest PO on the History tab in the Order page.
cXML Changes
cXML 1.2.021
additionally specify if the VAT is zero rated or exempt.
• Tax Element:

What’s New for Buying Organizations in Ariba SN Release 48 Defect Fixes and Additional Enhancements
Defect Fixes and Additional Enhancements

In addition to the features described here, you may be interested in the following defect fixes and
enhancements delivered in Ariba SN release 48:
• Earlier Ariba Supplier Network did not send the bulk ramp welcome letters in Korean and traditional
Chinese languages. Now, Ariba Supplier Network send the bulk ramp welcome letters in both these
languages. (1-9LNCF1)
• Earlier, a column in the Supplier Reminders page and the Supplier Reminder report displayed the name,
“Milestone Completion Date.” This is now changed to, "Date Marked Completed" in both the Supplier
Reminders page and the Supplier Reminder report. (1-AL2D8R)
• Earlier, the invitation letters sent out quick enabled suppliers did not specifically state that suppliers must
review and accept the Terms of Use while registering on Ariba Supplier Network. Now, all invitation
letters sent out to suppliers enabled for Quick Enablement state that suppliers must review and accept the
Terms of Uses. (1-AMYZU5)
• Earlier, when a supplier submitted a trading relationship request to a buying organization by posting a
supplier self-nomination project, the buying organization had to review and confirm the supplier’s
request. When the buying organization confirmed that they have reviewed the supplier’s profile, Ariba
Supplier Network erroneously displayed a message, “A relationship request has been sent to this
supplier". Now, Ariba Supplier Network displays the following message, “The trading relationship with
this supplier is established."(1-AO6AXI)

Defect Fixes and Additional Enhancements What’s New for Buying Organizations in Ariba SN Release 48

New Features in Ariba Discovery Release 48
• “What’s New for Suppliers” on page 47

• “What’s New for Buyers” on page 52”
• “Miscellaneous Enhancements” on page 58
What’s New for Suppliers
Two-Way Messaging
Buyers can now click Contact Supplier on your Supplier Profile page and send you a direct message.
Buyers can now send you a direct message on Ariba Discovery. A Contact Supplier button has been added to
your Supplier Profile page.
This safe and secure method of communication conceals email addresses of inquirers and tracks all
communication in a central location. Ariba Discovery sends you an email notification when you receive a
new message. Standard members can receive one incoming message for free and can not send outgoing
messages. Advantage suppliers can send and receive unlimited messages. By default, two way messaging is
enabled. You can disable two way messaging in on your Profile Configuration page.
W To view and respond to messages:

1 Click My Account.
2 Click Messages.

What’s New for Suppliers New Features in Ariba Discovery Release 48
Ariba Discovery displays the Messages page.
3 Click View Message.
Ariba Discovery displays the Compose Message page.

4 Enter your response and click Send.
W To disable two way messaging:

Ariba Discovery displays the Edit Profile page.
Click Company Info and scroll down to the Contact Now section.
3 Click Do not allow buyers to contact my company using Ariba Discovery to disable two way messaging.

New Features in Ariba Discovery Release 48 What’s New for Suppliers
Green and Sustainability Initiatives

Certain buyers prefer suppliers that have undertaken green and sustainability initiatives. Buyers can state this
preference when they create postings. Ariba Discovery allows you to select from the following green
initiatives:
Green Initiative Description

Plan You have a written plan documenting how your company is or will address
and implement sustainable.
Products and Services You are a vendor of products and/or services that claim to reduce harmful
environmental impacts in measurable ways.
Energy You are pursuing initiatives in energy efficiency and/or renewable energy.
Carbon You are pursuing initiatives in carbon reporting, reduction and/or offsetting.
Transportation You are pursuing initiatives in efficiency for transportation and logistics and/or fleet
management.
Buying organizations can view these designations in your company profile and search on this information
when looking for new suppliers.
W To configure your green and sustainability initiatives:

Ariba Discovery displays the Edit Profile page.
3 Click Diversity & Green.
4 Click Green Initiatives.
Ariba Discovery displays the available green initiatives.

What’s New for Suppliers New Features in Ariba Discovery Release 48
5 Click all the green initiatives your company has undertaken.
6 Click Save.
Identify Your Business Type

The supplier profile has been enhanced and now allows you to define your business type. Ariba Discovery
displays your business type on your supplier profile page.
W To configure your business type:

Scroll down to the Business Type section.

New Features in Ariba Discovery Release 48 What’s New for Suppliers
4 Click all the business types that best describe your business.
5 Click Save.
The Business Type you select appears in your public profile.
Profile Edit and Complete Meter

You now have access to a new and simple interface to edit your Standard and Advantage profile. A profile
complete meter has been added on the dashboard to help you assess the completeness of your profile. You
can click the link below the profile complete meter to access the Edit Profile page and view the profile
elements you have not configured.
Ariba Discovery displays links to the profile elements you have not configured below the profile complete
meter on the Edit Profile page. You can click the links to configure the corresponding profile element. The
field names of the profile elements you have not configured display in a different color. The page tabs on the
Edit Profile page also display the number of profile elements that have not been configured.
W To configure your profile using the profile complete meter:


What’s New for Buyers New Features in Ariba Discovery Release 48
What’s New for Buyers
Two-Way Messaging
You can now click Contact Supplier on a supplier’s public profile page to send them a direct message. This
safe and secure method of communication conceals email addresses of inquirers and tracks all
communication in a central location. Standard suppliers can receive one incoming message for free and can
not send outgoing messages. Advantage suppliers can send and receive unlimited messages. Ariba
Discovery sends you an email notification when you receive a new message.
W To send messages:
1 Click Contact Supplier on a Supplier Profile page.
Ariba Discovery displays the Compose Message page.

New Features in Ariba Discovery Release 48 What’s New for Buyers
2 Enter your message and click Send.

Ariba Discovery sends an email notification to the supplier, alerting them that they have a new message.
Ariba Discovery sends you an email notification when you receive a response from a supplier.
W To view your messages:

1 Click My Account.
2 Click Messages.
Ariba Discovery displays the Messages page.
3 Click View Message.

Green and Sustainability Initiatives

Suppliers are now able to distinguish themselves from the competition by identifying their Green and
sustainability initiatives. Ariba Discovery enables suppliers to select the following green initiatives in their
profile:
Green Initiative Description

Plan They have a written plan documenting how their company is or will address
and implement sustainable.
Products and Services They are a vendor of products and/or services that claim to reduce harmful
environmental impacts in measurable ways.
Energy They are pursuing initiatives in energy efficiency and/or renewable energy.
Carbon They are pursuing initiatives in carbon reporting, reduction and/or offsetting.
Transportation They are pursuing initiatives in efficiency for transportation and logistics and/or fleet
management.
Certification Preferences in Postings

You can now state a preference for suppliers that have diversity certifications or green initiatives when you
create postings on Ariba Discovery. Suppliers that meet your criteria are notified after your posting is
published.
W To configure supplier certification preferences in your postings:

1 On the Invite Suppliers page, scroll down to the Supplier Preferences section.
2 Click the supplier diversity certifications you prefer.

Your supplier preferences are displayed in the posting when it is published.

Bid Not Required

By Default, Ariba Discovery now does not require that suppliers enter a bid amount when responding to
your posting. When a bid amount is not required, Ariba Discovery does not display the Bid Amount field on
the supplier response page.
If you click Require a bid from suppliers that respond, the Bid Amount field becomes a required field.
W To require a bid amount:

1 On the Invite Suppliers page, scroll down to the Requirements and Privacy section.
2 Click Require a bid from suppliers that respond.

Ariba Discovery now displays the Bid Amount field when suppliers respond to your posting.
Organization Activity
Users can now view a summary of their organization’s activity on Ariba Discovery. The Organization
Activity page displays a summary of postings created by users in your organization and information about
user activity on Ariba Discovery.
The Organization Activity page enables you to sort your organization’s postings by user or commodity.

W To view postings created by users in your organization:

1 Click My Account.
2 Click Activity.
Ariba Discovery displays the Organization Activity page.

3 Click Postings by User.
Ariba Discovery groups the postings by user name. You can click any of the column names to sort the
data.
4 Click a posting name to view or edit the posting details.
5 Click Postings by Commodity to view the postings created by users in your organization grouped by
commodity.
W To view your organization’s user activity:

1 Click My Account.
2 Click Activity.

3 Click User Activity.
Ariba Discovery displays the following information on the User Activity page:
• Number of postings created on Ariba Discovery.
• Number of times the user logged in to Ariba Discovery.
• The last log in date and time.
W To export your organization’s user activity to Microsoft Excel:

1 Click My Account.
2 Click Activity.

3 Click the Table Options Menu.
4 Choose one of the Export to Excel options. If your internet browser tries to block the download of the file,
choose to permit the download.
The file automatically opens in Microsoft Excel.

Miscellaneous Enhancements New Features in Ariba Discovery Release 48
Miscellaneous Enhancements
Username Retrieval Enhancement

Previously, when users forgot their username, they had to contact Ariba Customer Support for help. Now,
users who forget their username can click Forgot Username? on the Login page to regain access to their
account. After entering their email address, Ariba SN sends an email with instructions on how to regain
access to their account.
Email Address Validation Enhancement

When suppliers change their email address, Ariba Discovery sends an email to the newly updated email
address requesting suppliers to confirm their email address. Suppliers must use the link in the email to
validate their new email address. The new email address is updated only after suppliers confirm their email
address.

New Features for Service Providers in Ariba SN
Release 48
• “Enhanced Email Notification to Service Providers” on page 59

• “Invoice Conversion Service Provider Enhancements” on page 59
Enhanced Email Notification to Service Providers

Ariba's email notification tool is now enhanced to support notifications to 3rd party service providers,
including a self-service field for service providers to update their email address(es).
Invoice Conversion Service Provider Enhancements

Contact your Ariba Implementation representative for more information on the following features or to
receive support services to implement and leverage these new feature.
Support for Email Tag to Enable Supplier Quick Enablement on Ariba SN

This enhancement now allows a buying organization subscribed to an Invoice Conversion Service to send an
email invitation to register with Ariba SN to suppliers, when their paper invoices are scanned and processed
electronically. Suppliers who register on Ariba SN can then view their invoice status.
Ariba SN uses the email tag provided in the ICS invoice to determine the recipient of the QE welcome
letters. If the buyer has not included the supplier’s email address in the provider’s vendor master file, then
the email tag will be blank and no welcome letters are sent.
The possible email tag combinations supported by ICS invoice documents are:
• No Email tag: No notification is sent to the supplier.
• Empty Email tag: No notification is sent to the supplier.
• One Email tag: Only one email tag is allowed as long as Email tag has the attribute 'name=routing'.
• Multiple Email tags: Multiple email tags are supported as long as attribute 'name=routing’ is not
mentioned in any of the email tags. The last email id is considered for sending notification.
• No Fax tag: Though the fax tag is supported, the tag is not allowed to have the attribute as 'name=routing'.
Enhanced Purchase Order Matching

Previously, Ariba SN only provided a header level purchase order extract to process the invoices. When
suppliers send paper invoices to the scanning provider, data that classifies and indexes the required
information is extracted from the scanned image. Once completed, the scanning application provided Ariba
SN the cXML invoice along with the invoice image as an attachment. These scanned cXML invoices
included the line level information for both purchase orders and Non-PO invoices.

Invoice Conversion Service Provider Enhancements New Features for Service Providers in Ariba SN Release 48
Now, in order to support new ICS service providers, Ariba SN supports line item level purchase order extract
to improve the quality of the mapping rules for an invoice line item with a purchase order line item. This is
most useful when a supplier does not provide the purchase order line item number.
Workflow
When a purchase order from a buying organization that is configured for invoice conversion service has been
received and processed on Ariba SN, Ariba SN will be sending a CopyRequest purchase order (cXML PO)
of that purchase order to the configured cXML POST URL of the ICS provider. The ICS provider
acknowledges receipt of the PO, and Ariba SN updates the purchase order history with the ICS
(CopyRequest) routing status.
Notes:
• If a buying organization is subscribed to an ICS provider, then all the POs originating from that buying
organization will be sent to provider. Filtering/validation on suppliers is not available.
• All types of POs (canceled, changed or updated) will be forwarded to ICS provider. Filtering on order
type is not available.

ICS providers will now be able to see the purchase orders in Provider user interface. In case of any failure,
providers can resend the CopyRequest by clicking on the "Resend CopyRequest".

New Features for Service Providers in Ariba SN Release 48 cXML Changes
cXML Changes
cXML 1.2.021
additionally specify if the VAT is zero rated or exempt. For more information, see the cXML User’s
Guide.
This business rule is not activated for ICS providers by default. Activation requires a SOW agreement
between the buying organization and Ariba, and between Ariba and the ICS provider to determine the
appropriate business rules how to interpret the field on paper invoices into appropriate values on the
scanned invoice.
Contact your Ariba representative for more information or to receive support services to implement and
leverage this new feature.
• Tax Element:

cXML Changes New Features for Service Providers in Ariba SN Release 48

Release Guide: Ariba Supplier Network

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Ariba Supplier Network™

What’s New in Ariba SN Release 48. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

What’s New for Suppliers in Ariba SN Release 48 . . . . . . . . . . . . . . . . . . 11

What’s New for Buying Organizations in Ariba SN Release 48 . . . . . . . . 35

Ariba SN Release Guide iii

New Features in Ariba Discovery Release 48. . . . . . . . . . . . . . . . . . . . . . 47

New Features for Service Providers in Ariba SN Release 48 . . . . . . . . . . 59

iv Ariba SN Release Guide

Ariba SN Release Guide 5

Now, the following improvements will be available:

User Interface Changes

Redesigned Changed Purchase Order

6 Ariba SN Release Guide

At line item level, the following changes are highlighted:

Ariba SN Release Guide 7

User Interface Changes

2 To view the order without the changes, click Hide Changes.

8 Ariba SN Release Guide

Item Detail Display Improvements

W To hide or display item details:

Single Sign-On Enhancement

Ariba SN Release Guide 9

10 Ariba SN Release Guide

• “What’s New for Order Managers” on page 11

What’s New for Order Managers

What’s New for Billing Managers

• “VAT Handling for 0% Tax Rate” on page 11

VAT Handling for 0% Tax Rate

Ariba SN Release Guide 11

The Receivables Exchange Integration

Invoice Entry Redesign

Creating Standard Invoices in Release 48

Invoice Header Fields

12 Ariba SN Release Guide

You can also remove any section you have added.

Invoice Line Level Fields

W To create a standard invoice:

Ariba SN Release Guide 13

2 The invoice entry form is displayed:

W To enter or modify invoice header data:

14 Ariba SN Release Guide

W To enter tax on shipping or special handling line items:

1 Click Line level tax.

2 Leave Shipping Cost at header level.

Ariba SN Release Guide 15

W To enter or modify invoice line items:

16 Ariba SN Release Guide

W To review and submit the invoice:

Ariba SN Release Guide 17

Invoice Field Descriptions

Summary Fields (Header Only)

18 Ariba SN Release Guide

Order Information (Header Only)

You must enter information in at least one of the three fields.

Sales Order # A sales order number.

Taxable Amount Sum of all line item amount values.

Date of Pre-Payment (VAT Only) The date on which pre-payment is made.

Ariba SN Release Guide 19

Shipping and Shipping Cost Fields

Deliver To The person or department to deliver the goods or services to.

Shipping Date The shipping date

Payment Terms Fields

20 Ariba SN Release Guide