EMERGENCY RESPONSE CONTINGENCY PLAN

I. GENERAL FACILITY INFORMATION

Brief description of your firm/hospital.

INTENT AND PURPOSE

The following Emergency Response Contingency Plan has been prepared for
_________________________. The purpose of this plan is to protect the safety and welfare of
the employees and the community in the event of an emergency response incident and to comply
in every way with laws pertaining to hazardous waste facility operations with respect to
preparedness and prevention of emergency events.
The Emergency Response Contingency Plan is intended as a guide of emergency procedures in
the event of hazardous material/waste spill or release. Internal procedure as well as mutual aid
and external arrangements are part of this contingency plan. Every employee likely to be
involved in its implementation and control must fully conversant with it. This plan is not
intended to replace judgment. The employee encountering a situation which threatens life or
property may be required to decide appropriate immediate actions. Life must be protected before
property in these instances
Only trained personnel are to be used to respond to an emergency condition. It is intended that
the personnel using this manual be trained on the equipment and procedures necessary for
handling an emergency situation.

II. EMERGENCY CONDITIONS

A. Emergency Response Organizational Structure

Emergency
Response Team
Leader

Hazardous
Solid Waste
First Aid Team Fire Brigade Team Material/ Chemical
Management Team
Management Team

Description of responsibilities of each member of Emergency Response Team. Please include

contact number of each member.
B. List of Potential Emergencies and Scenarios
An emergency is any condition which results in the increase in potential for loss to the company
and/or individuals. Emergency conditions may be caused by natural forces, equipment
malfunctions, or operator error, including breakdown in communications and deviation from
standard operating procedures.

i. Fire or Explosion
Any fire or explosion directly involving _________________________________ will be
considered an emergency condition. A fire or explosion which occurs close enough to a
 pipeline or terminal facility that threatens the facility is considered an emergency
situation.

ii. Accidental Spills and/or Leaks

Any release of hazardous vapors or liquids in sufficient quantities to pose a threat to
personnel, public, property, or the environment will be considered an emergency
situation.

iii. Natural Disasters

Natural disasters such as typhoons which could affect the safe operation of the
establishment/firm will be considered an emergency situation. Acts of sabotage or threats
of sabotage (such as bomb threats) will be considered an emergency situation.

C. Specific Procedure for Responding to Spills or Chemical Releases

i. Type of emergencies
Fuel, Oil or Chemicals Spill
(Take note that this is one type of emergency only, kindly list other type of emergency)
ii. Scenario
In the event of a fuel, oil, or chemicals spill the following steps should apply:
1. Stop work, shut down equipment.
2. Move personnel to safe area.
3. Identify the substance spilled and refer to MSDS for appropriate safety procedures.
4. Conduct a hazard assessment and implement controls.
5. Minimize and safely contain spill.
6. Immediately notify supervisor.
7. Alarm others if lives are in danger.

iii. Notification Procedure (including notification to communities in case the scenarios

involves having the spills migrating outside the boundary of the facility)
This section of the plan contains procedures for receiving, identifying and classifying
notices of events which need immediate response and communicating this information for
corrective action.
Upon notification of an emergency event, the _______________employee receiving such
notice shall activate the emergency response system, starting with First Responder
Awareness Level procedures. The first employee to receive information indicative of an
emergency will be the First Responder – Awareness Level.

In response to an emergency, the employee that discovers the emergency will assume the
role of initial Incident Commander in charge of a site-specific Incident Command System
(ICS), until the Incident Commander Responsibilities can be formally transferred to the
appropriate staff. The ICS is an organized approach to effectively control and manage
operations at an emergency incident. Emergency responders and their communications
will be coordinated and controlled through the Incident Commander in charge of the
ICS. Based on the conditions present, the Incident Commander will implement
appropriate emergency operations and activate appropriate ICS positions.

Upon notification of a spill, designated personnel will initiate containment actions. The
Incident Commander will notify personnel to form the Spill Management Team. The
team members will assist in directing and administering incident control, containment,
and cleanup operations; coordinating with the appropriate governmental and regulatory
officials; and handling inquiries and claims. The depth of the team will depend on the
magnitude of the spill. The minimum team organizational structure will include Incident
Commander (which is delegated to a Qualified Individual), Safety Officer, and Plant
manager/ Chief of Hospital.
 Notification of Local agencies will be a joint effort between the Incident Commander,
Qualified Individual, and/or Liaison Officer. The initial Incident Commander will make
immediate notice to the local fire department if a release causes potential for a fire or
explosion hazard. The next call will be to a Qualified Individual who will make internal
and external notifications to government agencies and to activate spill response
resources/contractors (all Incident Commander Responsibilities may be formally
delegated to the Qualified Individual). Agency notifications may be delegated to the
Liaison Officer, and activation of spill response resources/contractors may be delegated
to the Logistics Section.

Environmental Management Bureau shall be contacted at the earliest practical moment

following the discovery of a hazardous liquid release that results in pollution of any
stream, river, lake, reservoir, or other similar body of water that violated applicable
water quality standards, caused a discoloration of the surface of the water or adjoining
shoreline, or deposited a sludge or emulsion beneath the surface of the water or upon
adjoining shorelines.

All members of the Spill Management Team have company issued cellular phones and
the numbers are in response plan. The cellular phones are the primary communications
mode between responders in the field and the Spill Management Team.

Documentation of the response shall be the responsibility of the Incident Commander or

delegated to the Planning Section.

iv. Response Organization

This includes First Responder, First Aider, Safety Officer, Pollution Control Officer and
Incident Commander.

Please discuss responsibilities of each member

Incident Commander Responsibilities:

1. Activate internal alarms and hazard communications systems to notify facility
personnel.
2. Notify local fire department, if necessary.
3. In consultation with the Qualified Individual, activate contract personnel, for
immediate response.
4. Identify the character, exact source, amount, and extent of the release, as well as the
other items required on the Emergency Response Report Form.
5. In consultation with the Safety Officer, assess the interaction of a released substance
with water and/or other substances stored at the terminal and notify response
personnel of specific precautions.
6. In consultation with the Safety Officer, assess the possible hazards to human health
and the environment due to the emergency. This assessment must consider both direct
and indirect effects of the release (i.e. the effects of any flammable, toxic, irritating or
asphyxiating gasses that may be generated or the effects of any hazardous surface
water runoff from water used to control fires and heat-induced explosions).
7. Assess and implement prompt removal actions to contain and remove substance
released.

FIRST RESPONDER AWARENESS LEVEL

First Responders Awareness Level are persons who are likely to witness or discover a
hazardous substance release and who have been trained to initiate the emergency
response sequence by notifying the proper authorities of the release. Awareness Level
First Responders have not received adequate training to conduct spill mitigation and
 response activities. They are to take no further action beyond notifying the proper
authorities.

Upon discovery of an emergency situation, the First Responder Awareness Level is to

take the following actions:

1. Take immediate actions necessary to preserve life if safe to do so.

2. Notify the Terminal Supervisor or Qualified Individual/Incident Commander.
3. Notify CHS operators that may be at affected terminals.
4. Provide information required for the Emergency Response Report Form
5. Stand by to assist Terminal Supervisor or Qualified Individual/Incident
Commander.

FIRST RESPONDER OPERATIONS LEVEL

First responders at the operations level are individuals who respond to releases or
potential releases of hazardous substances as part of the initial response to the site for the
purpose of protecting nearby persons, property, or the environment from the effects of the
release. They are trained to respond in a defensive fashion, i.e., they are to contain the
release, keep it from spreading, and prevent exposures.

In an emergency situation, personnel designated for emergency response are to take the
following actions as appropriate and if possible.

1. Take appropriate actions necessary to minimize the volume of hazardous liquid

being released and contain released materials.
2. Notify the Supervisor or Qualified Individual/Incident Commander.
3. Provide information required for the Emergency Response Report Form in
4. Stand by to assist Supervisor or Qualified Individual/Incident Commander.

INCIDENT COMMANDER RESPONSE

During night shift, the Supervisor is designated as the initial Incident Commander. For
the purpose of this plan, the term Incident Commander is synonymous with the terms On-
Scene Coordinator, Emergency Coordinator, and facility spill response coordinator. The
Incident Commander is responsible for initiating onshore spill response coordination and
maintaining this plan.

v. Layout plan indicating the location of the source of spills, potential plume of the
chemical release, location of personnel
Please attach this as annex or insert to this part.
vi. Evacuation route
Please include this in the layout plan (arrow form from source to evacuation center)

vii. PPE specific to type and characteristics of chemical release

PPE Assessment

In order to be able to choose the proper PPE, the individual must be aware of what
hazards exist in the workplace. This involves obtaining information on the types of
hazards present, the toxicity of the materials involved, and what other options are
available to control exposure. General information about chemicals may be found
in Material Safety Data Sheets (MSDS). The chronic and acute effect of chemicals,
biological and radiological materials should also be assessed. The next step would be to
implement the control measures necessary to prevent exposure into the operational
procedures.
Head Protection

Head injuries are commonly caused by impact from falling or flying objects, and falling
or walking into hard objects. PPE devices such as hard hats may protect you from objects
falling on your head and, in a limited way, from electrical shock or burns. Hard hats
should be worn in areas where there is potential for head injuries.

Eye and Face Protection

Eye protection must be worn where there is potential for injury to the eyes or face from
small particles, toxic chemicals, flying objects or particles, large objects, thermal or
radiation hazards, and lasers. According to the types of and extent of hazards, different
PPE should be worn. PPE for the face and eyes includes devices such as safety glasses,
goggles, and face shields. These must always remain clean and free of contaminants.
Safety glasses or goggles must always be worn in laboratory areas.

Temporary or part-time employees and visitors should be provided temporary safety

glasses that can be placed over their personal prescription glasses. 

Body Protection

Protective clothing, such as lab coats, should be worn when handling hazardous
materials. This will prevent the contamination of skin and clothing.

Hand Protection

Selecting the proper gloves is very important since it is our hands that are often used to
handle hazardous materials. These materials usually consist of caustic or toxic chemicals,
biological substances, electrical sources, or extremely cold or hot objects that may irritate
or burn your hands. In addition, traumatic injuries such as cuts, sprains and punctures
may also occur. With the wide range of hazards, there also exists a wide range of gloves
that may be used as PPE. It is important to know that not all gloves are protective against
all chemicals.

Foot Protection

Injuries that may occur when the proper footwear is not worn are chemical and heat burns
from spills and splashes of acids and caustics, compression injuries, electrical shocks, and
slipping. Wearing the proper footwear is therefore, very important when working in areas
where physical and chemical hazards are present. Close-toed, heeled shoes must always
be worn in laboratory areas where chemicals are present.

Hearing Protection

Exposure to high levels of noise may result in hearing loss. PPE should be worn when the
noise level is 85 decibels or greater averaged over an 8-hour period of time. Popular types
of hearing protection devices include earmuffs and foam earplugs.

Respiratory Protection

Respirators are used to prevent the exposure to air contaminated with harmful dusts, fogs,
fumes, mists, gases, smokes, sprays, or vapors. All respirator usage, which includes
disposable respirators, air purifying respirators, and air supplied respirators, require
annual fit testing and training prior to use.
viii. Step by step process to contain and confine the spills
SPEED COUNTS! Limit the spill area by blocking, diverting or confining the spill.  Use
contained absorbents such as socks and booms as found in our spill kits.  STOP the flow
of the liquid before it has a chance to contaminate a water source.  Spill kits are designed
to facilitate a quick, effective response.
After the spill is confined, stop the source of the spill.  This may simply involve turning a
container upright or plugging a leak from a damaged drum or container. Products like the
Repair Putty as well as barrel patches and cone plugs are effective at stopping leaks. 
Transfer liquids from the damaged container to a new one.

ix. Response equipment

Clean up Materials and Tools

1. Spill pads, absorbent materials (warehouse, trucks).
2. Shovels.
3. Sand, dirt etc.
4. Personnel.
5. Pails, tarpaulins, barrels
6. Safety gloves and goggles

x. Decontamination process
Once the spill is confined and the leak has been stopped, it is time to re-assess the
incident and develop a plan of action for implementing the spill clean-up.  Pillows and
mat pads are commonly used to absorb the remainder of the spill.  Simply place the
pillows and pads throughout the spill area.  Unused absorbents are not hazardous. 
However, once the absorbents are saturated with oils, solvents etc. they may be
considered hazardous waste and must be disposed of properly.

Decontaminate the site, personnel and equipment by removing or neutralizing the

hazardous materials that have accumulated during the spill.  This may involve removing
and disposing of contaminated media such as soil that was exposed during the spill
incident.  An effective decontamination area ensures the health and safety of emergency
responders.

Waste Handling
1. If unsure of waste disposal requirements, ask.
2. Remove waste material from spill site only with consent of supervisor.
3. Documentation is required for removal of waste by the Person-in-Charge of the
spill (oil, fuel or chemicals are not domestic waste).
4. If using barrels for storage of waste ensure barrels are empty and bungs are in.
5. Clearly mark the barrel or container of what residue or waste is inside.
6. Once spilled material is cleaned up they will be disposed of at an approved waste
facility.

D. Schedule and conduct of drills

Type of Drill Schedule of Drill Person-in-charge

III. Training and awareness plan

 Name of Personnel Title of Training Training Schedule

IV. Reporting and record keeping

The content of this Emergency Contingency Plan is to be updated when any of the following
occurs:
 Change in process operations
 Use of new chemicals and/or generation of new hazardous waste
 Change in the Emergency Response Organizational Structure
 Actual release of chemical(s) and activation of the Contingency Program
 Significant change in the Response Procedures [resulting from drills)

Absence of the above the organization shall review the Contingency Program every three (3)
years and submit the same to EMB.