TIME MANAGEMENT

Step 1: Define public holidays.

you assign public holiday classes to the holidays defined in the public holiday
calendar.

• Define the public holiday classes for your public holidays.

• Call the "Change public holidays" function.
• Select the public holiday you want to change, and choose the "Change" function.
• On the second screen, enter the required public holiday class, and save your entry.
• Finally, generate all your public holiday calendars.

Menu path:

Spro
Sap ref img
 Time management
-->work schedules

Define public holiday classes

• public holidays
• holiday calendar
• factory calendar

In that first select public holidays

 Go to change option

(In that many holidays list r there, u has to choose that one or u have to create u r own)

 Go to create option

 Table: Change public holidays: details

Step 2: Select the fixed holidays

Menu path:

 Go to create option
(Means dates r fixed ex: 1st Jan, Oct 2nd and 26 Jan)
This table will coming (this is a standard table)

In the above table:

 Go to create option

 That table is: change public holidays

Ex: Select fixed date

Day : 01
Month : 01

Public holiday attributes:

In that u has to fill up only 3 options

Holiday class :1
Public holidays short : 1st Jan
Holidays long text : 1st January new year

 Goto create

(Public holidays are entered)

Step 3: select the movable holidays

(Means date r not fixed ex: pongal, ugadi, dasara)

 Go to create

• Change public holidays: create the movable holidays

• In that u choose these options:

Year month day

2007 03 11
2007 01 14

• Public holidays attribute:

• In that u have to fill up only 3 options

Holiday class :1
Public holidays short : 14th Jan
Holidays long text : 14th January pongal

 Go to insert date

• After that go to main screen

 Select the holiday calendar

 Select change option

(Some of the calendars r there)

 Go to create option
In that u have to create the

Calendar id : KJ kJ holiday calendar

Valid date from : 2006

To : 2011

(Depend upon u r company u will create up to years (2006-2011))

In that screen

Step 4: Assign public holidays

(U has to select Ur holidays (Fixed+ movable))

Assign public holidays

 Goto save

Step 5: Factory calendar

 Go to change

 Goto create option

Factory calenderer : gh gh factory calendar
Holiday calendar id : kj kj holiday calendar

 Save

-->Go back

Work schedules

Step 6: Daily work schedules

 • The daily work schedule represents the actual working time for a particular
employee on a given day.
• It can differ from the employee's agreed daily working time stipulated in the work
contract or collective agreement.

Menu path:

Time management

 Work schedules

 Daily work schedules

Personnel sub area groupings

 Select group personnel sub areas for the work schedule

It is asking for country grouping

Country 10 USA
In that we r assign the lost coloum psg..

U can select any numbers like 01, 02, or 03 like that u have to select it
Ex: Psg 02

 Go to save option

 Go back

Step 7: Group personnel sub areas for daily work schedules

• You can use personnel subarea groupings to group your employees for work
schedule rules .
In that u have to choose it standard things
Ex: 02 02

Step 8: Define break schedules

1.Check the standard work break schedules.

2. Create new work break schedules if necessary.

• Assign your work break schedules to grouping 01 for daily work schedules.
• Enter the name of your work break schedule in the Work break schedule field.
• Assign as many planned working time breaks as you wish to your break schedule,
and a maximum of four overtime breaks, and number them sequentially.
 • Enter the start and end times of the break in the fields provided.
• Specify the break duration for each break type in the Unpaid break period or Paid
break period fields (in industry minutes).
• Use the P field to indicate breaks after 12 midnight during night shifts.

Menu path:

 Select 1st option

 Define break schedules

 Select 1st one determine break schedules

 Go to choose

Ex:

Grp break start end p unpaid after ref type1 type 2

01 casu 12:00 13:00 y …

02 brek 5:00 6:00 y . .. . … …

Go to save option

 Go back
Step 9: Define daily work schedules

• Employees in your enterprise who work the day shift on Monday work from 8:00
a.m. to 4:45 p.m.
• The work break schedule includes a 45-minute break. Thus, the resulting number
of planned working hours for this day 8 (basic variant of the daily work schedule).
• You call this daily work schedule DAY1. On Friday, the same day shift only
works from 8:00 a.m. to 2:30 p.m., including a 30-minute break.
• The work schedule for Friday is a variant of the daily work schedule DAY1. Call
this daily work schedule DAY with variant A.

• Different wage types should be generated for daily work schedules that define a
rotating shift. Group together the daily work schedules defining a rotating shift to
the same daily work schedule class.

 Go to new entries
 Go to save option

After that this table will coming

Grup dws variant text state end date
01 genr a flextime
02 goff flextime

In that dws: daily work schedules

Genr: general
Goff: off days
Variant: a is not necessary

 Go to save option

 Go back

Periodic work schedules

Step 10: periodic work schedules

• Period work schedules can extend over one week, several weeks, or a period that
is not divisible by seven.

Menu path:

Periodic work schedules

Define period work schedules

Ex: Goto new entries

Grup pws text w... 01 02 03 04 05

01 gpws gpws 001 genr genr genr genr genr

6 07
Goff goff

Go to save option

 Go back

Step 11: Work schedule rules and work schedules

• A work schedule rule is assigned a period work schedule , which in turn is made
up of daily work schedules .
• Rotating shifts are set up by assigning a period work schedule to several work
schedule rules.
• Work schedules are not stored all at once, but stored for each month. The work
schedule is created regardless of the length of the period work schedule and is not
person-specific.

Menu path:

Define EMP subgroup groupings

  Select 1st define EMP subgroup groupings

Ex: u has to use slandered or go to new entries

 Go to new entries

Esgrup es groupings for ws

1 active
M manager
O officers

Go to save option

 Go back

Step 12: Define groupings for public holiday calendar

• you define the personnel area and personnel subarea grouping for the public
holiday calendar.
• This allows you to assign a unique public holiday calendar to a personnel area
or personnel subarea.

Example:
Personnel area 0001 belongs to a plant in state 1 and uses public holiday calendar 05.
Personnel area 0002 belongs to a plant in state 2 (which has different public holidays)
and uses public holiday calendar 07.

Menu path:

It is asking the country grouping

Ex:
10 usa
40 India
1 Germany
2
Any one u has to select it.

Ex: Go to new entries

Personnel area text personnel text holiday

Area calendar id

1000 USA 0001 Venezuela kj

In that we have select only the holiday calendar id (previously kJ (holiday calendar
id) were created)
Step 13: Set work schedule rules and work schedules

• you define the work schedule rules that are assigned to employees in the
Planned Working Time infotype (0007).

• The employee subgroup and personnel subarea groupings for work

schedules and the public holiday calendar are taken into account.

• You have maintained the public holiday calendar.

• You have grouped employee subgroups and personnel subareas for work
schedules.

• You have defined period work schedules.

• You have defined rules for day types.

Ex: Go to new entries

In that we have to assign the

EMP grouping:
Holiday calendar id:
Ps grouping:
Work schedules rule:

Work schedule generation:

Periodic work schedule rule:

Ref date:
Start point of pws:
 Dws grouping: 1

Esg es grup for ws holiday text psg ws rule

Calendar id

1 industrial worker kJ kJ 01 genr

In that u have to assign the holiday calanader id and psg only.

 Go to save option

 After that initial screen will coming

 Go to save option

 Go back

Step 14: Generate work schedules manually

• Use the "Create" function to generate the monthly work schedule one month at a
time (with confirmation).
• Use the "Create all" function to generate the work schedule for the required period
without confirmation.
Menu path:

EMP subgroup grouping : 01

Holiday Calendar : kj
Personnel sub area grouping: 01
Work schedule rule: gnwsr

Calendar month from (mmyyyy) : 012000

To (mmyyyy): 122000

 Go to create option

 Results table will coming

Absences
 • You store all information required for defining and recording absences.
Absences are paid or unpaid planned working times during which the employee
has not worked.

• They therefore represent an deviation to the employee's work schedule. See also
the section on Work Schedule Rules and Work Schedules.

Step15: Time data recording and administration

Menu path:

Time management

Time data recording and administration

Absences

Absences catalog

• you make the settings required for recording and processing absences.

Step 16: Group personnel sub area groupings for absences/attendances

personnel areas and subareas for attendance and absence types.

Menu path:

It is asking the country grouping

Ex: 10 USA
40 India
1 Germany
U has to select any one

Ex:
Personnel text personnel text psgrouping
Area sub area

1000 hyd 0012 ameerpet 10

1100 ban 0010 btm 20

In that we have to assign psgrouping only, another r already there. We have to assign our
personnel area to assign the ps grouping only.

 Go to save option

 Go back

Step 17: Define absence types

• you define absence types for your different personnel subarea groupings . You
can also define the checks the system performs when you enter an absence.

• 1.Decide which absence types you want to define for your enterprise.
• 2. Decide how the system should react in each of the following situations:

a) the first day of the absence is a day off

b) the last day of the absence is a day off
 c) the entire period consists of days off

 Go to new entries

 Ex:
Ps grouping: 01 start time: end time:

a/a text: casual leave

Starting date off : w

End date off : w
No-working time off: e

In that w – warnings
e- Errors

Any u have to select it, there is no problem in that.

In that u has to enter the leaves like:

• casual leave
• sick leave
• annul leave
• off day leave

U has to select any of these.

Goto save option

Step 18: Absence counting

• The daily duration of an absence can be counted according to the rules you define
in this section.
• Thus, you can valuate the duration of attendances/absences differently depending
on business requirements.
• The duration of an attendance/absence is valuated in 5 different units in the SAP
System. These units are listed in the Attendances (2002) and Absences (2001)
infotypes.

• Calendar days
• Attendance/absence hours, attendance/absence days

• Payroll hours/days

Menu path:

Rules for absence counting (new)

 Group EMP subgroups for time quotas

It is asking country grouping: 10 USA

Ex:
 EMP grp name EMP name es time
EMP grp sub grp empsubgp quotas

1 active ao applicant 1
M managers am area magnrs 1

In that u have to assign the lost coloum Esg Time Quota..

Ex: 1 or 2

Go to save

 Go back

Step 19: Group personnel sub area for time quotas

Menu path:
Personnel name personnel name ps time
Area sub area p.s.area quotas

1000 Germany 300 Chicago 01

1300 frank frat 200 Boston 01

In that u has to assign the lost coloum Psg..Time Quota..

Ex:
10 or 1 or 2

 Go to save option

 Go back

Step 20: Define rules for rounding counted absences

• you set rounding rules for absence and attendance counting.

• If you specify an hours or day multiplier for counting attendances and absences,
the values determined can have several places behind the decimal point.
• It is difficult to use these values for quota deduction and payroll. In this step,
therefore, you set rules for rounding the values

Menu path:

Ex:
 Go to new entries

Rorul name no lower incl upper incl target

Limit limit

01 rule1 001 0.5 y 1 n 2

10 rule3 002 2 n 3 y 5

 Go to save option

 Go back

Step 21: Define counting rules

• you define rules for counting attendances and absences.

• The rules are used to determine the payroll days and hours for an attendance or
absence.

• The payroll days and hours that have been counted are used to control the
deduction of quotas. They can be used in Payroll to valuate the absence

 Go to new entries
In that u have to select the

Ps grouping quota type:

Counting rule: 955

Conditions for current day:

U has to select Monday to Friday

Holiday classes: u has to select the 1 holiday class

Depending on Ur company requirement.
Day types are also same.

Conditions for work schedule:

Counting class for periodic work schedule:

Select any of these counting classes

Ex:
Counting class 1

Daily work schedule class:

Select the daily work schedule class 1

Condition for planned working hours:

=0 means working time

>0 means casual leave

Conditions for absence/attendance:

Select the full time

Counting:

Hours: days:
Quota multiplier-100 quota multiplier-100
Rounding rule-001
Rounding rule-001

Select of any one either hours or days.

Deduction rule:

Select any one of the with entitlement.

 Go to save option

 Go back
Step 22: Managing time accounts according to absence /attendance quotas

• you make the settings for controlling the processing of absence and attendance
quotas.
• Time quotas (time off entitlements and attendance approvals) can be grouped or
refined according to the following factors:

• Employee subgroups for time quotas (type of employee)

• Personnel subareas for time quotas (where is the employee assigned?)

• If you use time evaluation: Personnel subareas for time recording (time type
determination)

• For generating absence quotas: quota type selection rule group (which conditions
and rules apply when absence quotas are generated)

 Time quota types

 Define absence quota types

 Go to new entries
 Go to save option

 Go back

 Again go back

Step 23: Rules for absence counting (new)

Menu path:

 Define counting rules

• Table will coming, in that u have to select our leaves (casual, sick leaves) .

Go to deduction rules for absences quotas (left side is there) double click on that
 Go to save option

 Go back

Step 24: Assign counting rule to absence types

• you determine which rule for attendance or absence counting should be used for
each attendance/absence type.

Note: Depending on the entries made here, the attendance or absence is either counted
using the old rule (T554X) or the new rule (Set counting rules).

Ex:

1. You want to specify the rule for counting leave absences for the Paid leave
absence type. Use the old counting rule and enter the Grouping of
attendance/absence types for counting.

2. You want to specify rules for counting absences that are not leave absences. In
this case, you specify the relevant counting rule.

Menu path:

Again Go back

Absence counting

Assigning counting rule to absence types

In that select our casual absence type and Go to Details option

Base Entitlement rules

Managing Time accounts using Absence /attendance Quotas

Step25: calculating absence entitlements

Menu path:

Spro
Sap ref imgTime management
 Time data recording and administration

Calculating absence entitlements

Rules for generating absence quotas

 1st specify rule groups for quota type selection

 Modify feature QUOMO

Set basis entitlements

• you set rules for determining the total entitlement (base entitlement) to an absence
quota type.
• The base entitlement forms the basis for calculating the prorated leave or absence
entitlement for each accrual period.
• If you determine the base entitlement according to the employee's age or
seniority, you enter a constant expressed in days or hours.
 • If you use time evaluation to generate absence quotas , you can make the rule
more specific.
• You may want to do this if the differentiation based on an employee's age or
seniority is not sufficient for your purposes, or if you want to use other criteria to
determine the base entitlement.
• You can do this by incorporating personnel calculation rules in the time
evaluation schema .
• In the rules, you fill a special time type with the base entitlement according to the
employee's organizational details or the results of time evaluation.
• You store the special time type, which the system reads in order to determine the
entitlement, in this view.

 Select 1st Base entitlement for absence quota generation

 Go to new entries
‘
Ex:
 Goto new entries

Es grouping for time quotas:

Ps grouping for time quotas:
Ps grouping for time recording:

Base entitles ments:

Age:
Seniority:

Entitle ment:

Constant:
These steps u have to fill up.

Esg psg quota type text rule sequential rule state

End date

1 01 001 time off 001 001 01012005

 Go to save option

 Go back

Step 26: Determine validity and deduction periods

• you decide which validity and deduction periods you want to be valid for an
Absence Quotas infotype record (2006) created by the system. You do this for
each absence quota type.
• The deduction from and deduction to dates define the period in which the absence
quota can be reduced by an absence.
• It need not be identical to the validity period, and can exceed it.
• You only specify a validity period for absence quotas that are generated during
time evaluation .
• Fields for entering the validity period are therefore only available for absence
quotas for which you have selected replace or increase in the Generating quotas
allowed in time evaluation step.

Menu path:

 Go to new entries
 Go to save option

 Go back

Step 27: Define generation rules for quota type selection

In this step, you define rules for accruing absence entitlements for your employees.
 • Note: If you want to set up rules for generating absence quotas using the report
RPTQTA00 or for determining default values, you can now use a restricted view
of the Customizing table.

• All non-relevant fields for this method remain hidden. The system knows which
view of the Customizing table to display according to your specifications made in
the Permit Online Default Values for Quotas step

Menu path:

 Go to new entries

In that u have to select base entitlement, after accrual entitlement, and total entitlement

 Go to save option