Planning

 the  project
Crea1ng  your  PROJECT  MANAGEMENT  PLAN  -­‐  OVERVIEW

• What  is  it,  and  what’s  its  purpose?

• Who  provides  input?

• Who  approves  it?

• What  happens  to  it,  once  approved?

• Typical  sec1ons  and  content.

 Planning  the  project
Crea1ng  your  PROJECT  MANAGEMENT  PLAN

What  is  it,  and  what’s  its  purpose?

• Formal,  wriLen  document  that’s  distributed  to  the  project  

team  and  stakeholders.

• Guides  everything  that  happens  on  the  project.

• Organizes  everything  you  know  about  the  project  in  one  

place.

• Serves  as  the  formal  baseline  for  the  project.

• Defines  how  you  will  handle  changes  to  the  project.

 Planning  the  project
Crea1ng  your  PROJECT  MANAGEMENT  PLAN

Who  provides  input?

Development  should  be  a  group  effort,  involving

• The  Project  Manager.

• The  stakeholders.

             Workshops  are  recommended  to  obtain  input.

 Planning  the  project
Crea1ng  your  PROJECT  MANAGEMENT  PLAN

Who  approves  it?

• The  Steering  Group.

You  should  have  circulated  to  the  project  team  

and  other  key  stakeholders  for  review  /  feedback  
 prior  to  final  submission  for  Steering  Group  approval.
 Planning  the  project
Crea1ng  your  PROJECT  MANAGEMENT  PLAN

What  happens  to  it,  once  approved?

• It’s  used  as  a  working  document,  maintained  by  the  Project  

Manager  throughout  the  remainder  of  the  project.

• It  is  the  first  document  referenced  when  any  changes  to  the  
project  are  requested  (e.g.  scope,  schedule,  cost),  and  is  
updated  as  required.

• It  defines  the  project’s  baseline  at  any  point  in  1me.

• It’s  used  to  determine  whether  the  delivered  project  has  

met  its  objec1ves.
         
 Planning  the  project
Crea1ng  your  PROJECT  MANAGEMENT  PLAN

Typical  sec1ons  and  content

AT  THE  VERY  MINIMUM

• Purpose  Statement.
• Scope  Statement.
• Deliverables,  Milestones.
• Schedule,  Costs.
• Stakeholders.
• Project  team  structure,  chain  of  command.

         But  for  a  more  extensive  list…  

       
 Planning  the  project
Crea1ng  your  PROJECT  MANAGEMENT  PLAN

Typical  Sec1ons  and  Content

Sponsor,  Steering  Group  members Risk  management

Other  key  stakeholders Issue  management
Project  team  members Change  management
Project  team  structure Quality  management
Project  purpose  and  objec1ves Communica1on  management
Success  criteria Supplier  management
Project  deliverables  and  milestones Human  Resource  management
Project  scope Project  baseline  schedule  &  cost
Roles  and  responsibili1es
Assump1ons
Constraints
Dependencies
We  will  now  cover  the  steps  
to  obtain  this  informa1on