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Lesson 1: Planning Your Personal Finances Learning Outcomes: Personal Financial Planning
Lesson 1: Planning Your Personal Finances Learning Outcomes: Personal Financial Planning
Learning At the end of this module, you are expected to: Personal financial planning is a lifelong process. Your time horizon is
Outcomes: as long as can be— until the very end of your life—and during that
time your circumstances will change in predictable and unpredictable
ways. A financial plan has to be re-evaluated, adjusted, and re-
1. Make personal financial decisions; adjusted. It has to be flexible enough to be responsive to
2. Establish personal financial goals; unanticipated needs and desires, robust enough to advance toward
3. Assess personal and economic factors that influence personal goals, and all the while be able to protect from unimagined risks.
financial planning;
One of the most critical resources in the planning process is
LEARNING CONTENT information. We live in a world awash in information—and no
shortage of advice—but to use that information well you have to
understand what it is telling you, why it matters, where it comes from,
Introduction: and how to use it in the planning process. You need to be able to put
that information in context, before you can use it wisely. That context
You will make financial decisions all your life. Sometimes you can includes factors in your individual situation that affect your financial
see those decisions coming and plan deliberately; sometimes, well, thinking, and factors in the wider economy that affects your financial
stuff happens, and you are faced with a more sudden decision. decision making.
Personal financial planning is about making deliberate decisions that
allow you to get closer to your goals or sudden decisions that allow What will you have if you double your 10 pesos a day for 30 days,
you to stay on track, even when things take an unexpected turn. how about in a year? How much will you save if you minimize your
vices like smoking and drinking alcohol for a year? What about your
The idea of personal financial planning is really no different from the branded coffee? Your recreational liquid consumption? Your
idea of planning most anything: you figure out where you’d like to be, unnecessary purchases?
where you are, and how to go from here to there. The process is
Think about it! Your habits TODAY determine your life style for
complicated by the number of factors to consider, by their complex
tomorrow.
relationships to each other, and by the profound nature of these
decisions, because how you finance your life will, to a large extent, Why Should You Develop a Personal Financial Plan?
determine the life that you live. The process is also, often
enormously, complicated by risk: you are often making decisions with Many people have asked me, “Why should I have a financial plan?
plenty of information, but little certainty or even predictability. What questions will a financial plan answer?”
Lesson Proper: Many are not even aware of the array of questions they can ask when
it comes to their personal finances.
When I sit and chat with people (most of them were my friends and
former students) about finances and mention some of the areas to
address, they frequently respond with, “I never thought of that before!”
A financial plan will give you the answers to the following questions:
Will I run out of money? A financial plan will help guide you to a safe destination. It will enable
What investments should I consider? you to achieve your goals and will show you the way to a better
How much do I need to save? quality of life.
Should I borrow to invest?
Should I have a fixed or variable mortgage? What is a Financial Plan?
What can I do to reduce my taxes?
How should I set up or structure my business? Many of the people I meet tell me they have a financial plan. When I
Am I on the right track? ask to see it, they say, “I don’t have it written down.” Or they show me
Am I taking too much or too little risk with my investments? one or two pages with a chart or graph showing the asset allocation of
When can I retire? their investments.
When I start asking questions about their goals, taxes, real estate,
There are many reasons for developing a financial plan but these are
estate plans, and insurance, they usually have little to say.
the significant ones:
So what is a financial plan and what should it cover?
(a) Achieve your financial goals;
(b) Achieve financial independence; Financial Plan - A comprehensive financial plan is a document that
(c) Invest intelligently; helps you develop a clear understanding of your financial position
(d) Minimize your payments to the government; and (e) Cover your now and into the future.
assets.
Putting Planning in In this way, a financial plan provides clarity and peace of mind about
Context what lies ahead. How does it do this?
I truly believe that
everyone can have a By mapping out specific and comprehensive ways for you to achieve
better quality of life your goals and dreams.
through proper financial
planning and advice. By preparing a financial plan, you will:
Finances are one of the Determine exactly what are your assets
greatest stresses in Identify and understand where you spend your money
people’s lives and it Set goals that are specific, measurable, attainable, realistic,
affects everyone. If I can and time-limited
help you really Understand, organize, and structure debts efficiently
understand your Determine investment returns needed and structure asset
finances to make better allocation
financial decisions, I Understand where your money is invested
believe you will have a better life. It’s been my work life’s goal to Develop income-splitting strategies to reduce taxes and avoid
provide independent, unbiased, professional advice. government benefit recovery
Learn effective ways to reduce your taxes every year and over
— Frank Wiginton
your lifetime
Having a proper plan makes everything easier and increases the Develop strategies to increase personal wealth
likelihood of success.
Identify areas of personal risk and develop solutions to protect What Are the Time Horizons for Financial Goals? Short-term
against them goals can be accomplished within a 1-year period.
Intermediate-term goals take 1-10 years to accomplish. Long-
My question to you is: term goals take more than 10 years to achieve.
Are you ready for a better quality of life? Step 3: Develop a Plan of Action
By giving you a solid understanding of your finances and moving you
steadily toward your goals, a financial plan will provide greater peace What MUST I do to achieve my goals?
of mind today and greater confidence and success tomorrow. Cut expenses?
Increase income?
Start saving?
Start investing?
The Personal Financial Career choice?
Planning Process
Flexibility - The ability for your plan to change as your
On average, a proper financial situations or goals change.
plan takes hours to prepare.
Depending on the complexity of Liquidity - Your ability to convert noncash assets into cash
the situation it may take many with relative ease and speed.
more. If the following steps
aren’t taken, you may wonder Protection - Your ability to meet the unexpected large
whether the plan is as expenses without destroying your plan.
comprehensive as it should be. Minimization of Taxes - Your ability to pay as little as
Step 1: Evaluate Your Financial Health possible to the government.
Evaluate your current situation: income, spending, wealth. Step 4: Implement your plan
Assess your whole financial picture. Your plan is your road map. Use common sense and
Step 2: Define Your Financial Goals moderation; don’t force yourself to track every peso; Remain
positive about your plan; Stay on track after the detours.
Specifically define and write down your financial goals to
reflect your financial and life situation. Attach a cost to each Step 5: Review your progress, Re evaluate, and
goal. Set a date for when the money is needed to accomplish Revise your plan
the goal. Review your progress. Match your plan to your goals. Be
Goals are the Cornerstone of a Financial Plan. Goals keep the prepared to start over if your plan no longer meets your needs.
future in mind by reminding you of the rewards. Goals entice What road blocks or detours might you encounter while
you to keep the plan in effect. Goals provide tangibility for the following your financial plan?
question, “Why?”
Financial Detours
Many plans change due to unanticipated events, but generally they
change due to financial life cycle pattern changes. The Wheel of Life instructions are, dare I say, simple. You rate
your satisfaction of each area of life between 0 and 10. Zero is the
worst, represented as the center of the wheel , and 10 is the best,
Personal Finance Journal at the end of each spoke. After you plot your satisfaction for each
facet of life, then connect the dots to behold the size and shape of
NAME: your wheel. Go ahead, give it a try!
CODE:
Question Two: This time, you visit your doctor who tells you that LEARNING CONTENT
you have five to ten years left to live. The good part is that you
won’t ever feel sick. The bad news is that you will have no notice of
the moment of your death. What will you do in the time you have
remaining to live? Will you change your life, and how will you do
it?
Question Three: This time, your doctor shocks you with the news
that you have only one day left to live. Notice what feelings arise
as you confront your very real mortality. Ask yourself: What
dreams will be left unfulfilled? What do I wish I had finished or
had been? What do I wish I had done? What did I miss?
CAREER PLANNING
Lesson 2: Financial Aspects of Career Planning
A person’s career and work situation is frequently overlooked in
financial planning. Your career will influence the financial resources
Learning At the end of this module, you are expected to: you have available for spending, savings, and investing. In addition, a
career interacts with a person’s lifestyle, interests, and values, all of Your level of formal training is a determinant of your financial
which influence financial decisions. success.
In addition to formal career training, most successful people,
Your career choices affect your financial planning, especially through employers, and career counsellors, stress the importance of
educational requirements, income potential, and characteristics of the certain traits that are adaptable to most work situations; these
occupation or profession you choose. Careers have different hours, include:
pay, benefits, risk factors, and patterns of advancement over time. – an ability to work well with others in a variety of settings
Thus, your financial planning will reflect the realities of being a postal – a desire to do tasks better than they have to be done
worker, professional athlete, commissioned sales representative, – an interest in reading a wide variety and a large
corporate lawyer, freelance photographer, librarian, building quantity of materials
contractor, tax preparer, professor, Web site designer, and so on. For
– a willingness to cope with conflict
example, the careers of most athlete end before middle age, have
higher risk of injury, and command steady, higher-than-average – an ability to anticipate problems
incomes, while the careers of most sales representatives last longer – a knowledge of technology and computer software
with greater risk of unpredictable income fluctuations. – an ability to solve problems creatively in team settings
– a knowledge of research techniques and library
Most people begin their independent financial lives by selling their resources
labor to create an income by working. Over time they may choose to – effective written and oral communication skills
change careers, develop additional sources of concurrent income,
– an understanding of both their motivations and the
move between employment and self-employment, or become
motivations of others
unemployed or reemployed. Along with career choices, all these
changes affect personal financial management and planning.
Personal Factors
CAREER CHOICE FACTORS
Aptitudes are natural abilities that people possess.
Like any other decision, employment selection involves a Interest inventories determine the activities that give you the
trade-off among various factors and requires an ongoing most satisfaction.
A vital ingredient in career choice is flexibility, since change
reassessment of the situation.
will be an integral part of your working life and the job
Trade-offs of Career Decisions market.
While many factors affect your daily living habits and your financial Career Decision Making
choices, your employment situation probably affects them most.
Because of changing personal and environmental factors, you
Like other decisions, career choice and professional development will need to continually assess your work situation.
alternatives have many risks and opportunity costs. The many career
choices you make will require continual evaluation of trade-offs
related to personal, social, and economic factors.
CAREER OPPORTUNITIES: NOW AND IN THE FUTURE
Career Training and Skill Development
Your decision to work in a specific field is influenced by three
factors:
Carefully assess the organization, the specific employment position,
Social Influences and the salary and other financial benefits when evaluating an
employment position.
Various demographic and geographic trends are influencing
employment opportunities. Accepting an Employment Position
More working parents, increased leisure time, an increase in
the number of older people, and increased demand for Before accepting a position, you may want to do further
employment training are some trends affecting the job research about the job and the company.
market. You should look into company policies and
With more college-educated people entering the work force, procedures.
the job market is becoming more competitive.
Changes in location of job and regional salaries influence Evaluating Employment Benefits
employment opportunities and demand for available
positions. Financial benefits may be viewed in three time frames:
1. Immediate, or short-term, benefits include
Economic Conditions salary and other monetary payments.
1. In certain industries, high interest rates, price increases, 2. Interim benefits include holidays, vacation,
or reduced demand for goods and services can restrict insurance, tuition reimbursement, and
career opportunities. discounts.
3. Long-term benefits involve profit sharing and
Industry Trends retirement programs.
A. Increased foreign competition and changing automation
have reduced the demand for manufacturing jobs. Your initial salary will be influenced by your education and
B. Fields that are expected to have the greatest training, company size, and salaries for comparable
employment potential in the near future are: positions.
information technology Performance quality and work responsibilities are the main
health care and medical technology influences on salary advances.
environmental services Cafeteria-style employee benefits are programs that
business services allow workers to base their job benefits on a credit system
social services and personal needs; the system allows flexible selection
sales and retailing of employee benefits.
Many organizations offer flexible spending plans, also
hospitality and food services
called expense reimbursement accounts. This
management and human resources
arrangement allows employees to set aside part of their
education
salary for paying medical or dependent care expenses.
financial services Two methods may be used to assess the monetary value
of employee benefits:
Pedro has a checking account, an online money market In financial planning, assessing the current situation, or figuring
account, and a balanced portfolio of stocks. If his stock portfolio out where you are at present, is crucial to determining any sort
lost value, he would still have the value in his money market of financial plan. This assessment becomes the point of
account. departure for any strategy. It becomes the mark from which any
progress is measured, the principal from which any return is
A better way to diversify sources of income is to sell both calculated. It can determine the practical or realistic goals to
labor and capital. Then you are trading in different markets, and have and the strategies to achieve them. Eventually, the current
are not totally exposed to risks in either one. In Pedro’s case, if situation becomes a time forgotten with the pride of success, or
all his incomes dried up, he would still have his investments, remembered with the regret of failure.
and if all his investments lost value, he would still have his
salary and other income. To diversify to that extent, you need Understanding the current situation is not just a matter of
surplus capital to trade. measuring it, but also of putting it in perspective and in context,
relative to your own past performance and future goals, and
This brings us full circle to Adam Smith, quoted at the beginning relative to the realities in the economic world around you. Tools
of this chapter, who said, essentially, “It takes money to make for understanding your current situation are your accounting
money.” and financial statements.
The Accounting Process earning it. The difference is personal profit, which, if
Financial decisions result in transactions, actual trades that buy accumulated as investment, becomes your wealth.
or sell, invest or borrow. In the market economy, something is The income statement clearly shows the relative size of your
given up in order to get something, so each trade involves at income and expenses. If income is greater than expenses, there
least one thing given up and one thing gotten—two things is a surplus, and that surplus can be used to save or to spend
flowing in at least two directions. The process of accounting more (and create more expenses). If income is less than
records these transactions and records what has been gotten expenses, then there is a deficit that must be addressed. If the
and what has been given up to get it, what flows in and what deficit continues, it creates debts—unpaid bills—that must
flows out. eventually be paid. Over the long term, a deficit is not a viable
In business, accounting journals and ledgers are set up to scenario.
record transactions as they happen. In personal finance, a The income statement can be useful for its level of detail too.
checkbook records most transactions, with statements from You can see which of your expenses consumes the greatest
banks or investment accounts providing records of the rest. portion of your income or which expense has the greatest or
Periodically, the transaction information is summarized in least effect on your bottom line. If you want to reduce expenses,
financial statements so it can be read most efficiently. you can see which would have the greatest impact or would
Bookkeeping - the process of recording what and how and by free up more income if you reduced it. If you want to increase
how much a transaction affects the financial situation—is how income, you can see how much more that would buy you in
events are recorded. Since the advent of accounting software, terms of your expenses
bookkeeping, like long division and spelling, has become Cash Flow Statement
somewhat obsolete, although human judgment is still required.
What is more interesting and useful are the summary reports The cash flow statement shows how much cash came in and
that can be produced once all this information is recorded: the where it came from, and how much cash went out and where it
income statement, cash flow statement, and balance sheet. went over a period of time. This differs from the income
statement because it may include cash flows that are not from
Income Statement income and expenses. Examples of such cash flows would be
The income statement summarizes incomes and expenses for a receiving repayment of money that you loaned, repaying money
period of time. In business, income is the value of whatever is that you borrowed, or using money in exchanges such as
sold, expenses are the costs of earning that income, and the buying or selling an asset.
difference is profit. In personal finance, income is what is The cash flow statement is important because it can show how
earned as wages or salary and as interest or dividends, and well you do at creating liquidity, as well as your net income.
expenses are the costs of things consumed in the course of Liquidity is nearness to cash, and liquidity has value. An excess
daily living: the costs of sustaining you while you earn income. of liquidity can be sold or lent, creating additional income. A lack
Thus, the income statement is a measure of what you of liquidity must be addressed by buying it or borrowing,
have earned and what your cost of living was while creating additional expense.
Note: On a cash flow statement, negative and positive numbers The balance sheet is a list of assets, debts or liabilities, and
indicate direction of flow. A negative number is cash flowing out, equity or net worth, with their values. In business, assets are
and a positive number is cash flowing in. Conventionally, resources that can be used to create income, while debt and
negative numbers are in parentheses. equity are the capital that financed those assets. Thus, the
value of the assets must equal the value of the debt and the
As with the income statement, the cash flow statement is more
equity. In other words, the value of the business’s resources
useful if there are subtotals for the different kinds of cash flows,
must equal the value of the capital it borrowed or bought in
as defined by their sources and uses. The cash flows from
order to get those resources.
income and expenses are operating cash flows, or cash flows
that are a consequence of earning income or paying for the assets = liabilities + equity
costs of earning income. The loan repayments are cash flows
In business, the accounting equation is as absolute as the law of
from financing assets or investments that will increase income.
gravity. It simply must always be true, because if there are
There could also be cash flows from investing, from buying or assets, they must have been financed somehow—either
selling assets. Free cash flow is the cash available to make through debt or equity. The value of that debt and equity
investments or financing decisions after taking care of financing must equal or balance the value of the assets it
operations and debt obligations. It is calculated as cash flow bought. Thus, it is called the “balance” sheet because
from operations less debt repayments. it always balances the debt and equity with the value of the
assets.
The most significant difference between the three categories of
cash flows—operating, investing, or financing—is whether or In personal finance, assets are also things that can be sold to
not the cash flows may be expected to recur regularly. create liquidity. Liquidity is needed to satisfy or repay debts.
Operating cash flows recur regularly; they are the cash flows Because your assets are what you use to satisfy your debts
that result from income and expenses or consumption and when they become due, the assets’ value should be greater
therefore can be expected to occur in every year. Operating than the value of your debts. That is, you should have more to
cash flows may be different amounts in different periods, but work with to meet your obligations than you owe.
they will happen in every period. Investing and financing cash
The difference between what you have and what you owe is
flows, on the other hand, may or may not recur and often are
your net worth. Literally, net worth is the share that you own of
unusual events.
everything that you have. It is the value of what you have net
Balance Sheet of (less) what you owe to others. Whatever asset value is left
over after you meet your debt obligations is your own worth. It
In business or in personal finance, a critical piece in assessing
is the value of what you have that you can claim free and clear.
the current situation is the balance sheet. Often referred to as
the “statement of financial condition,” the balance sheet is a
snapshot of what you have and what you owe at a given point
assets − debt = net worth
in time. Unlike the income or cash flow statements, it is not a
record of performance over a period of time, but simply a Your net worth is really your equity or financial ownership in
statement of where things stand at a certain moment. your own life. Here, too, the personal balance sheet must
balance, because if assets − debts = net worth, then it should throughout history it was not uncommon for bankrupts in many
also be assets = debts + net worth. cultures to be put to death, mutilated, enslaved, or imprisoned.
Negative net worth results whenever the value of debts or The use of another’s property or wealth is a serious
liabilities is actually greater than the assets’ value. If responsibility, so debt is a serious obligation.
liabilities<assets then assets − liabilities>0; net worth>0 EXERCISES
(net worth is positive) If liabilities>assets then assets −
Prepare a personal income statement for the past year, using
liabilities<0; net worth<0 (net worth is negative)
the standard format. Include all relevant categories of income
Negative net worth implies that the assets don’t have enough and expenses. What does your income statement tell you about
value to satisfy the debts. your current financial situation? For example, where does your
income come from, and where does it go? Do you have a
Since debts are obligations, this would cause some concern.
surplus of income over expenses? If, so what are you doing
Net Worth and Bankruptcy with the surplus? Do you have a deficit? What can you do about
that? Which of your expenses has the greatest effect on your
In business, when liabilities are greater than the assets to meet bottom line? What is the biggest expense? Which expenses
them, the business has negative equity and is literally bankrupt. would be easiest to reduce or eliminate? How else could you
In that case, it may go out of business, selling all its assets and reduce expenses? Realistically, how could you increase your
giving whatever it can to its creditors or lenders, who will have income? How would you like your income statement for the next
to settle for less than what they are owed. More usually, the year to look?
business continues to operate in bankruptcy, if possible, and
must still repay its creditors, although perhaps under somewhat Using the standard format of a cash flow statement, prepare
easier terms. Creditors (and the laws) allow these terms your cash flow statement for the same one-year period. Include
because creditors would rather get paid in full later than get your cash flows from all sources in addition to your operating
paid less now or not at all. cash flows—the income and expenses that appear on your
In personal finance, personal bankruptcy may occur when income statement. What, if any, were the cash flows from
debts are greater than the value of assets. But because financing and the cash flows from investing? Which of your
creditors would rather be paid eventually than never, the cash flows are recurring, and which are nonrecurring? What
bankrupt is usually allowed to continue to earn income in the does your cash flow statement tell you about your current
hopes of repaying the debt later or with easier terms. Often, the financial situation? If you wanted to increase your liquidity, what
bankrupt is forced to liquidate (sell) some or all of its assets. would you try to change about your cash flows?
Because debt is a legal as well as an economic obligation, Now prepare a balance sheet based on the standard form. List
there are laws governing bankruptcies that differ from state to all your assets, liabilities and debts, and your equity from all
state in the United States and from country to country. Although sources. What does the balance sheet show about your
debt forgiveness was discussed in the Old Testament, financial situation at this moment in time? What is your net
worth? Do you have positive or negative net worth at this time,
and what does that mean? To increase your liquidity, how budget should never be merely followed but should constantly
would your balance sheet need to change? What would be the be revised to reflect new information.
relationship between your cash flow statement and your
The Budget Process
budget?
The budget process is an infinite loop similar to the larger
Place them in your Personal Finance Journal. financial planning process. It involves
defining goals and gathering data;
FINANCIAL PLANS: Budgets
forming expectations and reconciling goals and data;
creating the budget;
Seeing the value of reaching a goal is often much easier than monitoring actual outcomes and analyzing variances;
seeing a way to reach that goal. People often resolve to adjusting budget, expectations, or goals;
redefining goals.
somehow improve themselves or their lives. But while they are
not lacking sincerity, determination, or effort, they nevertheless A review of your financial statements or your current financial
fall short for want of a plan, a map, a picture of why and how to condition—as well as your own ideas about how you are and
get from here to there. could be living—should indicate immediate and longer-term
Pro forma financial statements provide a look at the potential goals. It may also point out new choices. For example, an
results of financial decisions. They can also be used as a tool to immediate goal may be to lower housing expense. In the short
plan for certain results. When projected in the form of a budget. -term you could look for an apartment with lower rent, but in the
A projection of the financial requirements and consequences of long run, it may be more advantageous to own a home. This
a plan., figures become not only an estimated result but also an long-term goal may indicate a need to start a savings plan for a
actual strategy or plan, a map illustrating a path to achieve a down payment.
goal. Later, when you compare actual results to the original The process of creating a budget can be instructive. Creating a
plan, you can see how shortfalls or successes can point to budget involves projecting realistic behavior. Your assumptions
future strategies. may come from your actual past behavior based on accurate
Budgets are usually created with a specific goal in mind: to cut records that you have gathered. If you have been using
living expenses, to increase savings, or to save for a specific personal finance software, it has been keeping those records
purpose such as education or retirement. While the need to do for you; if not, a thorough review of your checkbook and
such things may be brought into sharper focus by the financial investment statements will reveal that information. Financial
statements, the budget provides an actual plan for doing so. It statements are useful summaries of the information you need to
is more a document of action than of reflection. create a budget.
As an action statement, a budget is meant to be dynamic, a After formulating realistic expectations based on past behavior
reconciliation of “facts on the ground” and “castles in the air.” and current circumstances, you still must reconcile your future
While financial statements are summaries of historic reality, that behavior with your original expectations. For example, you may
is, of all that has already happened and is “sunk,” budgets recognize that greater sacrifices need to be made, or that you
reflect the current realities that define the next choices. A must change your behavior, or even that your goals are
unattainable and should be more realistic—perhaps based on period, so the more financial activity you have, the shorter your
less desirable choices. On the other hand, this can be a process budget period should be. Since your budget needs to be
of happy discovery: goals may be closer or require less sacrifice monitored consistently, you don’t want to be flooded with so
than you may have thought. much data that monitoring becomes too daunting a task. On the
other hand, you want to choose an ample period or time frame
Whether it results in sobering dismay or ambitious joy, the
to show meaningful results. Choose a time period that makes
budget process is one of reconciling your financial realities to
sense for your quantity of data or level of financial activity.
your financial dreams. How you finance your life determines
how you can live your life, so budgeting is really a process of Creating the Comprehensive Budget
mapping out a life strategy. You may find it difficult to separate
the emotional and financial aspects of your goals, but the more Gathering data and creating a budget—with some goals already
successfully you can do so, the more successfully you will in mind—are the initial steps in the process. Understanding the
reach your goals. format or shape of the budget will help guide you to the kind of
information you need. A comprehensive budget—that is, a
A budget is a projection of how things should work out, but budget covering all aspects of financial life—will include a
there is always some uncertainty. If the actual results are better projection of recurring incomes and expenses and of
than expected, if incomes are more or expenses less, nonrecurring expenditures. (Nonrecurring income or “windfalls”
expectations can be adjusted upward as a welcome should not be counted on or “budgeted for,” conservatively.)
accommodation to good fortune. On the other hand, if actual Recurring incomes would be earnings from wages, interest, or
results are worse than expected, if incomes are less or dividends. Recurring expenditures may include living expenses,
expenses more, not only the next budget but also current living loan repayments, and regular savings or investment deposits.
choices may have to be adjusted to accommodate that Nonrecurring expenditures may be for capital improvements
situation. Those new choices are less than preferred or you such as a new roof for your house or for purchases of durable
would have chosen them in your original plan. items such as a refrigerator or a car. These are purchases that
would not be made each period. A comprehensive budget
To avoid unwelcome adjustments, you should diagram is shown below, "Comprehensive Budget Diagram".
be conservative in your expectations so as to maximize the
probability that your actual results will be better than expected. Another distinction in recognizing recurring and nonrecurring
Thus, when estimating, you would always underestimate the items is the time frame for each. Recurring items need to be
income items and potential gains and overestimate the taken care of repeatedly and are therefore considered in the
expense items and potential losses. short term, while the items on the capital budget may allow for
long-term planning because they happen less frequently. The
You will also need to determine a time period and frequency for different time horizons for planning for recurring and
your budget process: annually, monthly, or weekly. The timing nonrecurring items may allow for different strategies to reach
will depend on how much financial activity you have and how those different goals.
much discipline or guidance you want your budget to provide.
You should assess your progress at least annually. In general, A comprehensive budget is a compilation of an operating
you want to keep a manageable amount of data for any one budget for short-term goals involving recurring items and
a capital budget for long-term goals involving nonrecurring amount is uncertain, conservatively include the minimum
items. amount. If income actually happens irregularly, it may be better
just to leave it out of your budget—and your plans—since you
Operating Budget: Recurring Incomes and
can’t “count” on it.
Expenditures
Using New Information and “Micro” Factors
Using Financial History
Along with your known financial history, you would want to
Recurring incomes and expenditures are usually the easiest to
include any new information that may change your
determine and project, as they happen consistently and have
expectations. As with any forecast, the more information you
an immediate effect on your everyday living. An income
can include in your projections, the more accurate it is likely to
statement shows incomes and expenses; cash flow statements
be.
show actual cash expenditures. Recurring incomes and
expenditures are planned in the context of short-term lifestyle The personal or micro characteristics of your situation influence
goals or preferences. your expectations, especially if they are expected to change.
Personal factors such as family structure, health, career choice,
Look at a time period large enough to capture relevant data.
and age have significant influence on financial choices and
Some incomes and expenditures recur reliably but only
goals. If any of those factors is expected to change, your
periodically or seasonally. For example, you may pay the
financial situation should be expected to change as well, and
premium on your auto insurance policy twice per year. It is a
that expectation should be included in your budget projections.
recurring expense, but it happens in only two months of the
year, so you would have to look at expenditures over enough For example, if you are expecting to increase or decrease the
months to see it. Or your heating or cooling expenses may size of your family or household, that would affect your
change seasonally, affecting your utility expenses in some consumption of goods and services. If you anticipate a change
months more than in others. of job or of career, that will affect your income from wages. A
change in health may result in working more or less and thus
The time period you choose for a budget should be long enough
changing income from wages. There are many ways that
to show intermittent items as recurring and nonrecurring items
personal circumstances can change, and they can change your
as unusual, yet small enough to follow and to manage choices
financial expectations, choices, and goals. All these projected
within the period. For personal budgets, a month is the most
changes need to be included in the budget process.
common budget period to use, since most living expenses are
paid at least monthly. However, it is best to use at least one full Using Economics and “Macro” Factors
year’s worth of data to get a reasonable monthly average and to
Macro factors affecting your budget come from the context of
see seasonal and periodic items as they occur.
the wider economy, so understanding how incomes and
Some items may recur, but not reliably: either their frequency or expenses are created is useful in forming estimates. Incomes
their amount is uncertain. Taking a conservative approach, you are created when labor or capital (liquidity or assets) is sold.
should include the maximum possible amount of uncertain The amount of income created depends on the quantity sold
expenses in your budget. If income occurs regularly but the and on the price.
The price of labor depends on the relative supply and demand economic indicators and forecasts. You will have a pretty
for labor reflected in unemployment rates. The price of liquidity concrete idea of where the economy is in its cycles and how
depends on the relative supply and demand for capital reflected that affects you just by seeing how your paycheck meets your
in interest rates. Unemployment rates and interest rates in turn living expenses (e.g., filling up your car with gas or shopping for
depend on the complex, dynamic economy. groceries). Below are the "Factors for Determining a Projected
Operating Budget Item".
The economy tends to behave cyclically. If the economy is in a
period of contraction or recession, demand for labor is lower,
competition among workers is higher, and wages cannot be
Capital Budget: Capital Expenditures and
expected to rise. As unemployment rises, especially if you are
Investments
working in an industry that is cyclically contracting with the
economy, wages may become unreliable or increasingly risky if Income remaining after the deduction of living expenses and
there is risk of losing your job. Interest rates are, as a rule, more debt obligations, or free cash flow, is cash available for capital
volatile and thus more difficult to predict, but generally tend to expenditures or investment. Capital expenditures are usually
fall during a period of contraction and rise in a period of part of a long -term plan of building an asset base. Investment
expansion. A budget period is usually short so that economic may also be part of a longer-term plan to build an asset base or
factors will not vary widely enough to affect projections over that to achieve a specific goal such as financing education or
brief period. retirement.
Still, those economic factors should inform your estimates of Long-term strategies are based on expected changes to the
potential income. micro factors that shape goals. For example, you want to save
for retirement because you anticipate aging and not being as
Expenses are created when a quantity of goods or services is
willing or able to sell labor. Expanding or shrinking the family
consumed for a price. That price depends on the relative supply
structure may create new savings goals or a change in housing
of and demand for those goods and services and also on the
needs that will indicate a change in asset base (e.g., buying or
larger context of price levels in the economy. If inflation or
selling a house).
deflation is decreasing or increasing the value of our currency,
then its purchasing power is changing and so is the real cost of Some changes will eliminate a specific goal. A child finishing
expenses. Again, as a rule, the budget period should be short college, for example, ends the need for education savings.
enough so that changes in purchasing power won’t affect the Some changes will emphasize the necessity of a goal, such as
budget too much; still, these changes should not be ignored. a decline in health underscoring the need to save for
Price levels are much quicker to change than wage levels, so it retirement. As personal factors change, you should reassess
is quite possible to have a rise in prices before a rise in wages, your longer-term goals and the capital expenditure toward
which decreases the real purchasing power of your paycheck. those goals because long-term goals and thus capital
expenditures may change with them.
Macroeconomic factors are difficult to predict, as they reflect
complex scenarios, but news about current and expected While many personal factors are relatively predictable over the
economic conditions is easily available in the media every day. long-term (e.g., you will get older, not younger), the
A good financial planner will also be keeping a sharp eye on
macroeconomic factors that will occur simultaneously are much from nonrecurring capital expenditures. On what bases will you
harder to predict. Will the economy be expanding or contracting make projections about your future incomes and expenses?
when you retire? Will there be inflation or deflation? The further
How does your budget sheet relate to your income statement,
(in time) you are from your goals, the harder it is to predict
your cash flow statement, and your balance sheet? How will you
those factors and the less relevant they are to your budgeting
use this past history to develop a budget to reach your short-
concerns. As you get closer to your goals, macro factors
term and long-term goals?
become more influential in the assessment of your goals and
your progress toward them.
Since long-term strategies happen over time, you should use
the relationships between time and value to calculate capital
expenditures and progress toward long-term goals. Long-term
goals are often best reached by a progression of steady and
even steps; for example, a saving goal is often reached by a
series of regular and steady deposits. Those regular deposits
form an annuity. Knowing how much time there is and how
much compounding there can be to turn your account balance
(the present value of this annuity) into your savings goal (its
future value), you can calculate the amount of the deposits into
the account. This can then be compared to your projected free
cash flow to see if such a deposit is possible. You can also see
if your goal is too modest or too ambitious and should be
adjusted in terms of the time to reach a goal or the rate at
which you do.
Capital expenditures may be a one-time investment, like a new
roof. A capital expenditure may also be a step toward a long-
term goal, like an annual savings deposit. That goal should be
assessed with each budget, and that “step” or capital
expenditure should be reviewed. The figure below shows the
relationship of factors used to determine the capital budget.
You have two sources for money: yourself or someone else. Macroeconomic factors, such as the economic cycle,
You need to decide when to use whose money and how to do employment, and inflation, should bear on your financing
so as efficiently as possible: maximizing benefit and minimizing decisions as well. Your incomes and expenses are affected by
cost. As with all financial decisions, you also need to think about the economy’s expansion or contraction, especially as it affects
the strategic consequences for future decisions. your own employment or earning potential. Inflation or deflation,
or an expected devaluation or appreciation of the currency,
affects interest rates as both lenders and borrowers anticipate
using or returning money that has changed in value.
Financial management decisions become more complicated
when the personal and macroeconomic factors become part of
the decision process, but the result is a more realistic evaluation
of alternatives and a better strategy that leaves more choices
open in the future. Financial management decisions, however,
are difficult not because of their complexity, but because the
way you can finance your assets and expenses (i.e., lifestyle)
determines the life that you live. The stakes are high.
When incoming funds are distributed
Your Own Money: Cash
regularly, such as a paycheck or a
government distribution, direct
Most people use a checking
deposit is preferred. For employers
account as their primary means of
and government agencies, it offers a
managing cash flows for daily living.
more efficient, timely, and secure
Incomes from wages and perhaps
method of distributing funds. For the
from investments are deposited to
recipient, direct deposit is equally
this account, and expenses are paid
checking timely and secure and can allow a
from it. The actual deposit of pay
account more efficient dispersal of funds to
checks and writing of checks,
different accounts. For example, you
however, has been made somewhat
may have some of your paycheck
direct obsolete as more cash flow services
directly deposited to a savings
deposit are provided electronically.
account, while the rest is directly Withdrawals or payments have many electronic
deposited to your checking account options. Automatic payments may be scheduled to take care of
to pay living expenses. Because you a periodic payment (i.e., same payee, same amount) such as a
can never “see” the money that is mortgage or car payment. They may also be used for periodic
saved, it never passes through the expenses of different amounts—for example, utility or telephone
account that you “use”, so you are expenses. A debit card may be used to directly transfer funds at
the time of purchase; money is withdrawn from your account
less likely to spend it.
and transferred to the payee’s with one quick swipe at
checkout. An
ATM (automated teller machine) card offered by a bank time. The longer you lend your liquidity, the more compensation
allows for convenient access to the cash in your bank accounts you need for your increased opportunity cost and risk.
through instant cash withdrawals. Savings Markets
The bank clears these transactions as it manages your account, The markets for liquidity are referred to as the money
providing statements of your cash activities, usually monthly markets and the capital markets. The different time horizons and
and online. When you reconcile your record keeping (i.e., your risk tolerances of the buyers, and especially the sellers, in each
checkbook or software accounts) with the bank’s statement, you market create different ways of trading or packaging liquidity.
are balancing your checking account. This ensures that your
records and the bank’s records are accurate and that your money markets capital markets
information and account balance and the bank’s are up to date.
Banks do make mistakes, and so do you, so it is important to The money The capital
check and be sure that the bank’s version of events agrees with markets are markets are
yours. used for used for
Your Own Money: Savings relatively short- relatively long-
When incomes are larger than expenses, there is a budget term, low-risk term, higher-
surplus, and that surplus can be saved. You could keep it in trading of risk trading of
your possession and store it for future use, but then you have money. money.
the burden of protecting it from theft or damage. More
important, you create an opportunity cost. Because money
trades in markets and liquidity has value, your alternative is to When individuals are saving or investing for a long-term goal
lend that liquidity to someone who wants it more than you do at (e.g., education or retirement) they are more likely to use the
the moment and is willing to pay for its use. Money sitting idle is capital markets; their longer time horizon allows for greater use
an opportunity cost. of risk to earn return. Saving to finance consumption relies more
The price that you can get for your money has to do with supply on trading liquidity in the money markets, because there is
and demand for liquidity in the market, which in turn has to do usually a shorter horizon for the use of the money. Also, most
with a host of other macroeconomic factors. It also has a lot to individuals are less willing to assume opportunity costs and
do with time, opportunity cost, and risk. If you are willing to lend risks when it comes to consumption, thus limiting the time that
your liquidity for a long time, then the borrower has more they are willing to lend liquidity.
possible uses for it, and increased mobility increases its value. When you save, you are the seller or lender of liquidity. When
However, while the borrower has more opportunity, you (the you use someone else’s money or when you borrow, you are
seller) have more opportunity cost because you give up more the buyer of liquidity.
choices over a longer period of time. That also creates more
risk for you, since more can happen over a longer period of
Savings Institutions
For most individuals, access to the money markets is done expertise, banks ultimately lower the cost of lending and
through a bank. A bank functions as an intermediary or borrowing liquidity. Since they create value in the market (by
“middleman” between the individual lender of money (the saver) lowering costs), banks remain as intermediaries or middlemen
and the individual borrower of money. in the money markets.
There are different kinds of banks based on what kind of
brokering of money the bank does. Those differences have
become less distinct as the banking industry consolidates and
strives to offer more universal services. In the last generation,
decreasing bank regulation, increasing globalization, and
technology have all contributed to that trend.
Different kinds
of bank
For the saver or lender, the bank can offer the convenience of Retail banks have focused
finding and screening the borrowers, and of managing the loan on consumer saving and
repayments. Most important, a bank can guarantee the lender a
borrowing.
return: the bank assumes the risk of lending. For the borrowers,
the bank can create a steady supply of surplus money for loans
(from the lenders), and arrange standard loan terms for the
Commercial banks have
borrowers.
focused on operating cash
Banks create other advantages for both lenders and borrowers. flow management for
Intermediation allows for the amounts loaned or borrowed to be businesses.
flexible and for the maturity of the loans to vary. That is, you
don’t have to lend exactly the amount someone wants to borrow
for exactly the time she or he wants to borrow it. The bank can Investment banks have
“disconnect” the lender and borrower, creating that flexibility. By
focused on long-term
having many lenders and many borrowers, the bank diversifies
the supply of and demand for money, and thus lowers the financing for businesses.
overall risk in the money market.
The bank can also develop expertise in screening borrowers to Retail banks are commonly known as thrift institutions, savings
minimize risk and in managing and collecting the loan banks, savings and loan associations, or mutual savings banks
payments. In turn, that reduced risk allows the bank to attract and are usually private or public corporations. Credit
lenders and diversify supply. Through diversification and
unions function similarly, but are cooperative membership For the saver, a demand deposit (e.g., checking account)
organizations, with depositors as members. typically earns no or very low interest but allows complete
liquidity on demand. Checking accounts that do not earn
In addition to banks, other kinds of intermediaries for savers
interest are less useful for savings and therefore more useful for
include pension funds, life insurance companies, and
cash management. Some checking accounts do earn some
investment funds. They focus on saving for a particular long-
interest, but often require a minimum balance. Time deposits, or
term goal. To finance consumption, however, most individuals
savings accounts, offer minimal interest or a bit more interest
primarily use banks.
with minimum deposit requirements.
Some intermediaries have moved away from the “bricks-and-
If you are willing to give up more liquidity, certificates of deposit
mortar” branch model and now operate as online banks, either
(CDs) offer a higher price for liquidity but extract a time
entirely or in part. There are cost advantages for the bank if it
commitment enforced by a penalty for early withdrawal. They
can use online technologies in processing saving and lending.
are offered for different maturities, which are typically from six
Those cost savings can be passed along to savers in the form
months to five years, and some have minimum deposits as well.
of higher returns on savings accounts or lower service fees.
Banks also can offer investments in money market mutual funds
Most banks offer online and, increasingly, mobile account
(MMMFs) A savings instrument invested in the money markets.,
access, via cell phone or smartphone. Intermediaries operating
which offer a higher price for liquidity because your money is
as finance companies offer similar services.
put to use in slightly higher-risk investments, such as Treasury
Because their role as intermediaries is critical to the flow of bills (short-term government debt) and commercial paper (short-
funds, banks are regulated by the government. Since the bank term corporate debt).
failures of the Great Depression, bank deposits are insured (up
Compared to the capital markets, the money markets have very
to Php5000,000) through the PDIC (Philippine Deposit
little risk, so MMMFs are considered very low-risk investments.
Insurance Corporation). Since the financial crisis of 2007–2009,
The trade-offs between liquidity and return are seen in the
bank money market funds also are insured. Credit union
Figure "Savings Products versus Liquidity and Risk".
accounts are similarly insured by the National Credit Union
Agency or NCUA, also an independent federal agency. In Savings Products versus Liquidity and Risk
choosing an intermediary, savers should make sure that
accounts are PDIC or NCUA insured. Less More
Consumer Strategies
The advertising industry is proof of the importance of “branding.” Sometimes a product is offered with a warranty at a higher
Customer brand loyalty is a real phenomenon. In 2007, the top price; sometimes you can purchase an optional warranty for an
100 biggest advertisers spent $107,635,000,000 on advertising additional cost. If the cost of a malfunction is low, then the
worldwide, with the automotive, personal care, and food warranty is probably not worth it.
industries leading the pack. Price advantage can sometimes come through timing.
Producers go to great expense to brand their products. When in Seasonally updated products or models can force retailers to
doubt, consumers tend to choose a familiar brand. Once discount old inventory to get it off the shelves before the new
disappointed by a brand, consumers tend to avoid it. For some inventory arrives. Automobiles, for example, have a one-year
products, there are alternative private-label or store-label product cycle, as do many desktop computers and peripherals.
brands, applied to many products but sold by one store or chain. Some products are naturally dated, such as calendars or tax
The store brand is usually a cheaper alternative and often, preparation software, and so may be discounted as they near
although not always, of comparable quality. This is a their expiration date. However, that is because they have less
widespread practice in the food industry with grocery store and less usefulness and may not be worth buying at all.
brands. Shopping for the store brand can often yield significant
savings. Commodities prices can fluctuate depending on the season or
the weather, and although you may not have a choice of buying
Aiden’s purchase comes with a two-year manufacturer’s home heating oil when you do, some products do offer you a
guarantee, but the salesperson is encouraging her to buy an choice. Tomatoes in January are more expensive than in
extended warranty. She is already paying more than she
August, for example; eating fresh foods seasonally can produce for the same product, when different consumers have different
savings. need of a product. Airlines are a classic example, charging less
for a ticket bought weeks in advance than for the same flight if
Price can also be affected by transaction costs, or the costs of
the ticket is bought the day before. Someone who purchases
making the purchase. They can be included in the price or may
weeks ahead is probably a leisure traveler, has more flexibility,
be listed separately. Larger and more expensive items tend to
and is more sensitive to price. Someone who books a day
have more transaction costs such as delivery and storage.
ahead is probably a business traveler, has little flexibility, and is
not so sensitive to price. The business traveler, in this case, is
willing to pay more, so the airline will charge that person more.
Sales tax, the more Retailers also offer discounts, sales, or “deals” to attract
which is a sales tax you consumers who otherwise would not be shopping. Sometimes
percentage of will pay these are seasonal and predictable, such as in January, when
sales follow the big holiday shopping season. Sometimes sales
the price, may
are not sales at all, but prices are “discounted” relative to new,
be required,
higher, prices that will soon take effect.
and the higher
the item’s
price, a lower unit although
price for a sometimes
higher volume the opposite
purchased, is true, that is,
may be the smaller
Quantity
available for package
discounts
customers offers a
buying larger smaller unit of
quantities, price.
Asset purchases also involve a legal transfer of ownership and
often the costs of acquiring financing, which add to their costs.
Sometimes, to entice a purchase, the seller may agree to bear
some or all of the transaction costs.
Retailers change prices based on buyers’ needs. They practice While it may be cheaper to buy a year’s worth of toilet paper at
price discrimination, or the practice of charging a different price one time, you then create storage costs and sacrifice liquidity,
which you should weigh against your cost savings.
In short, sellers want to sell and will use price to make products I’m a political refugee. Help me move millions out of my
more attractive. As a buyer, you need to recognize when that former country into your bank account.
attraction offers real value. I wouldn’t go on vacation without this car repair.
Scams: Caveat Emptor (Buyer Beware) The best way to protect yourself from scams is to be as
informed as possible. Do your homework. If you feel like you are
Unfortunately, the world of commerce includes people with less-
in over your head, call on a friend or family member to help you
than-honorable intentions. You likely have been taken
or to speak for you in negotiations. There are a number of
advantage of once or twice or have fallen victim to a scam, or a
nonprofit and government agencies that you can ask about the
fraudulent business activity or swindle. Technology has made it
legitimacy of an idea or an arrangement. There are also some
easier for con artists to steal from more people, contacting them
proven ways to try to protect yourself:
by telephone or by e-mail. The details of the scam vary, but the
pattern is much the same: the fraud sets up a scenario that
Never give anyone personal and/or financial information when
requires the victim to send money or to divulge financial or
solicited by telephone or Internet. Legitimate business
personal information, such as bank account, Social Security
interests do not do that. When in doubt, contact the
(UMID), or credit card numbers, which can then be used to
access accounts. organization to verify their identity.