SAP COMMUNITY NETWORK AUC Down Payment A PDF

AUC Down Payment and AUC
Settlement
Applies to:
This document applies to SAP FI-AA AUC down payment and AUC settlement in ECC 6.0. For more
information, visit the Enterprise Resource Planning homepage.
Summary
This article explains the creation of down payment process for Asset under construction and settlement
process of Asset under construction.
Author: Sreehari Annavaram

Company: Applexus Technologies Pvt. Ltd.,
Created on: 08 April 2011
Author Bio
Sreehari Annavaram is an SAP Functional Consultant (FICO), working with Applexus Technologies Pvt. Ltd.,
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 1
AUC Down Payment and AUC Settlement
Table of Contents
Introduction ......................................................................................................................................................... 3
Process Flow ...................................................................................................................................................... 3
1. Down Payment Request t-code F-47 ................................................................................................ 4
Pre-requisites .................................................................................................................................................. 4
Special G/L Account Determination ................................................................................................................ 4
Create Down Payment Request t-code F-47 ............................................................................................... 6
Post Vendor down Payment t-code F-48 ..................................................................................................... 8
2. Acquisition of Asset t-code F-90 .......................................................................................................... 11
Prerequisites ................................................................................................................................................. 11
Creation of AUC Asset Master AS01 ......................................................................................................... 11
Asset acquisition invoice posting t-code F-90 ........................................................................................... 12
Display Asset Explorer t-code AW01N ...................................................................................................... 14
Clearing down payment against asset acquisition t-code F-54 ................................................................. 15
Display vendor line item t-code FBL1N..................................................................................................... 17
Clear vendor open items t-code F-44 ........................................................................................................ 17
Vendor line item display t-code FBL1N ...................................................................................................... 19
3. Asset Under construction settlement ................................................................................................... 19
Prerequisites: ................................................................................................................................................ 19
1) Define settlement profiles .................................................................................................................... 19
2) Assign Settlement Profile to Company Code ...................................................................................... 21
3) Maintain Number Ranges for settlement documents .......................................................................... 21
AUC Settlement Tcode AIAB .................................................................................................................... 22
Prerequisites ................................................................................................................................................. 22
Check the asset explorer for asset no 400002 AUC t-code AW01N ......................................................... 26
To see the settled Asset Explorer ................................................................................................................. 26
Document display t-code FB03 ................................................................................................................. 27
To see the GL Account line item Display t-code FBL3N ........................................................................... 27
Related Content ................................................................................................................................................ 28
Disclaimer and Liability Notice .......................................................................................................................... 29
© 2011 SAP AG 2
Introduction
This document explains the Asset under construction down payment process and Asset under construction
settlement process with step by step. Here mentioned the clarifications with all required process scenario
screen shots, how to create the down payment request and posting of down payment by using the down
payment request and its pre-requisites and clearing of down payment posting.
How to create the asset master, Asset under construction distribution of percentage settlement to the new
receiver asset and complete settled Asset.
Process Flow
© 2011 SAP AG 3
1. Down Payment Request t-code F-47

Pre-requisites
We have to maintain the account determinations for creating the down payment process
Special G/L Account Determination

a) For Downpayment Request t-code OBYR
Double Click on Special GL Indicator “F” Down payment request.
In above screen you have to give the GL account numbers for vendor reconciliation account and down
payment request special GL account number after entering the above mentioned data click on
Click on button to get the previous/first screen
© 2011 SAP AG 4
b) For Down Payments
Double Click on “A” Dwn pmt.
Here also maintain the all required data like reconciliation account number and special GL account number
for down payments on current assets then Click on
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Create Down Payment Request t-code F-47
Here using the transaction F-47 to create the down payment request after entering the all required fields click
on Enter
In above screen you have to enter the required fields Amount and text then click on button
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Here one credit line item is created for vendor with special GL indicator F and then Save/Post
To see the created down payment request document 500002 go to transaction FB03
Click on Enter
© 2011 SAP AG 7
Post Vendor down Payment t-code F-48

Use the transaction F-48 to post the vendor down payment by using the “Request”
In above screen enter the all required fields include special G/L indicator “A” and then Click on
button
© 2011 SAP AG 8
Here select the 500002 line item
And then click on button
In above screen is showing the vendor down payment posting and then Save/Post
© 2011 SAP AG 9
To see the posted document 400001 use transaction FB03
Hit Enter
© 2011 SAP AG 10
2. Acquisition of Asset t-code F-90

Prerequisites
Before Asset Acquisition posting Create ACU Asset master data
Creation of AUC Asset Master AS01
Click on Enter
Go to tab
© 2011 SAP AG 11
And Save
Asset acquisition invoice posting t-code F-90
Click Enter
© 2011 SAP AG 12
In above screen enter the all required fields include the debit line item posting key 70, Asset number 400002-
0 and transaction type 100 for acquisition and then click Enter
After entering required fields go to Simulate
© 2011 SAP AG 13
And Save
Display Asset Explorer t-code AW01N
In the above asset explorer screen shows the acquisition value and asset value date for Asset 400002-0
Materials
© 2011 SAP AG 14
Clearing down payment against asset acquisition t-code F-54

Here you have to clear the vendor down payments to transfer the down payment posting for vendor
payments
Click on
© 2011 SAP AG 15
In above screen enter the amount in transfer posting filed and double click on line item and then Simulate
And Save/Post
© 2011 SAP AG 16
Display vendor line item t-code FBL1N
Clear vendor open items t-code F-44

Use the transaction to clear the vendor open items (vendor invoice and vendor payment)
After entering the required fields click on button
© 2011 SAP AG 17
And then Simulate
And Save
© 2011 SAP AG 18
Vendor line item display t-code FBL1N
3. Asset Under construction settlement

Prerequisites:
1) Define settlement profile
2) Assign settlement profile to company code
3) Maintain number ranges for settlement document
1) Define settlement profiles

Financial Accounting -- > Asset Accounting -- > Transactions -- > Capitalization of Asset Under Construction
-- > Define/Assign Settlement Profiles
Double click on Define Settlement Profile
© 2011 SAP AG 19
Here I am selecting the standard “AI Settlement assets under const.” (Otherwise select AI line and click on
and give own settlement profile)
Click on
After maintain above details click on Save
Click on
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2) Assign Settlement Profile to Company Code
Double click on Assign Settlement profile to Company Code
And Save
3) Maintain Number Ranges for settlement documents

SPRO: Controlling --> Internal Orders --> Actual Postings --> Settlement --> Maintain Number Ranges for
Settlement Documents
In above screen Click on button
© 2011 SAP AG 21
Double click on under not assigned items 2651 and select the check box standard accounting document and
Click on button
And click on save
AUC Settlement Tcode AIAB
Prerequisites
(If you need to settle to the new asset create one new asset master in AS01)
AUC settlement Screen
© 2011 SAP AG 22
In above AUC Settlement screen after entering the required data click on button
In abive screen select the line item what ever you want to settle in case of more line items and then click on
button to Enter distribution rule
Give the all required fields as shown as above screen, here I mentioned the 80% settlement from AUC and
then click on button
© 2011 SAP AG 23
And click on button
After saving in this screen select the line item and click on button
After entering the all required fields click on
Click on
© 2011 SAP AG 24
And then click on twice and deselect test run and click on button
© 2011 SAP AG 25
Check the asset explorer for asset no 400002 AUC t-code AW01N
In the above asset explorer screen is showing the after AUC settlement condition of the asset 400002-0
Materials
To see the settled Asset Explorer
And also check the settled AUC asset explorer with asset number 500004-0 Furniture0408
© 2011 SAP AG 26
Document display t-code FB03
Click on enter
To see the GL Account line item Display t-code FBL3N
© 2011 SAP AG 27
Related Content
ERP Financial-Asset Accounting forum
ERP Financial-Asset Accounting forum 2
SAP Business Process Expert Community Home Page
Financial Excellence Home Page
SAP Business Process Expert Community Home Page
For more information, visit the Enterprise Resource Planning homepage.
© 2011 SAP AG 28
Disclaimer and Liability Notice

This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not
supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade.
SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document,
and anyone using these methods does so at his/her own risk.
SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or
code sample, including any liability resulting from incompatibility between the content within this document and the materials and
services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this
document.
© 2011 SAP AG 29

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AUC Down Payment and AUC

Author: Sreehari Annavaram

1. Down Payment Request t-code F-47

Special G/L Account Determination

Double Click on Special GL Indicator “F” Down payment request.

Click on button to get the previous/first screen

b) For Down Payments

Double Click on “A” Dwn pmt.

Create Down Payment Request t-code F-47

Post Vendor down Payment t-code F-48

Here select the 500002 line item

And then click on button

To see the posted document 400001 use transaction FB03

2. Acquisition of Asset t-code F-90

Creation of AUC Asset Master AS01

Asset acquisition invoice posting t-code F-90

After entering required fields go to Simulate

Display Asset Explorer t-code AW01N

Clearing down payment against asset acquisition t-code F-54

Display vendor line item t-code FBL1N

Clear vendor open items t-code F-44

After entering the required fields click on button

And then Simulate

Vendor line item display t-code FBL1N

3. Asset Under construction settlement

1) Define settlement profiles

Double click on Define Settlement Profile

and give own settlement profile)

After maintain above details click on Save

2) Assign Settlement Profile to Company Code

Double click on Assign Settlement profile to Company Code

3) Maintain Number Ranges for settlement documents

In above screen Click on button

And click on save

AUC Settlement Tcode AIAB

button to Enter distribution rule

then click on button

And click on button

After entering the all required fields click on

Document display t-code FB03

To see the GL Account line item Display t-code FBL3N

Disclaimer and Liability Notice

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