NATIONAL IRANIAN 2 OIL ENGINEERING EQ. | aconstRUCTION ‘CONT. No, :1922/4C-GNICONEPO7-00 REF. NO. :60782-PRC-9516 NLO.E.C | COMPANY | DOCUMENT CODE SPOAEUM| ESFAHAN REFINERY | | unt | pase | ose. | 996 | SEP | nev. | mace UPGRADING AGENE | PROJECT veorre | 74 | om |e | pre | sete | 80 | tors0 DOCUMENT CONTROL PROCEDURE APPROVED FOR CONSTRUCTION wl 80 | nem | ReArC as per EHDH-T-0008 ‘At | mayoe,2008 | Approved For Conemucton CL Pam 8. cheng ‘Ao_| Mar 26, 2008 For Approval ci Pan Screg CONTRACTOR | EMPLOYER Rev, Dare DESCRIPTION prepares By | CHECKED BY "APPROVED 3607/92-PRC-9516CONT. NO. : 1032/6C-GNICON-EPO7.00, REF. No, :3607/32-PRC.9516 Te DAELIM AGF'3TE | ESFAHAN REFINERY UPGRADING PROJECT | PAGE :2 of 10 CONTENTS 1. GENERAL 2. DEFINITIONS 3. STATUS INDICATION AND CLASSIFICATION OF DOCUMENTS 3.1. Status Indication of DOCUMENTS 3.2 Classification of DOCUMENTS 4. REVIEW AND APPROVAL OF DOCUMENTS 4.1 Document Approval by ENGINEER'S REPRESENTATIVE in CONTRACTOR'S Office for Daelim 4.2. Document Approval by EMPLOYER in Tehran Head Office for NCE 4.3 DOCUMENTS to be reviewed by LICENSOR and / or BASIC DESIGNER 5. THE RESULT OF REVIEW AND APPROVAL. 5.1 AP (Approved) 5.2 AN (Approved as Noted) 5.3 WC (With Comment) 5.4 RE (Reject) es J pOCUMENTs HANDERG 1 Computer system for Project Engineering Deliverables Control 82 CONTRACT DOCUMENTS 63 Filling System 6.4 Vendor Documents and Drawings 6.5 Delivery Address 66 Size of Hard Copies 6.7 Flow Charts of DOCUMENTS 7. ATTACHMENT Attachment #1 Flow Charts of DOCUMENTS 1 Flow Chart of Document Transmittal (Operated by Daelim) 2. Flow Chart of Document Transmittal (Operated by NCE) 3. Flow Chart of Vendor Documents (Controlled by Daelim) -4 Flow Chart of Vendor Documents (Controlled by NCE) Attachment #2 Filing Index 3607/32-PRC-9516CONT. NO.:1032;6C-GNICON-EPO7.00 | REF. No.: 3607/32.PRC-9516 ae PODDEUIM _ ee ston AGFENEDH | ESFAHAN REFINERY UPGRADING PROJECT | PAGE: 3 of 10 4. GENERAL CONTRACTOR shall issue various DOCUMENTS including specifications, procedures and drawings etc., listed in Engineering Documents Deliverables in Annex 1 of Appendix 11 in the CONTRACT which shall be discussed and mutually agreed between EMPLOYER and CONTRACTOR. This procedure shall define the detailed methodology of DOCUMENTS, Distribution and Handling between EMPLOYER and CONTRACTOR DEFINITIONS The words used in this Procedure shall have the following meaning. 1) EMPLOYER National Iranian Oil Engineering and Construction Company 2) CONTRACTOR : Comprising the CONSORTIUM of DAELIM Industrial Co., Ltd. (DAELIM) Namvaran Consulting Engineering Company (NCE) 3) ENGINEER'S : Any authority or person at CONTRACTOR'S Head Office REPRESENTATIVE appointed, in writing by EMPLOYER, and to whom part or all of EMPLOYER'S authorities and powers are delegated by the EMPLOYER. 4) DOCUMENTS : Engineering Documents Deliverables in Annex 1 of Appendix 11 in the CONTRACT which shall be discussed and mutually agreed between EMPLOYER and CONTRACTOR, STATUS INDICATION AND CLASSIFICATION OF DOCUMENTS Status Indication of DOCUMENTS DOCUMENTS issued by CONTRACTOR shall be clearly marked or stamped to indicate their status as following abbreviations. 1) For Information (Fi) 2) For Review (FR) 3) For Approval (FA) 4) Approved For Construction (AFC) 5) — As-built (AB) CONTRACTOR may propose variations on status indications, if required. Any such proposal will require prior approval by EMPLOYER. DOCUMENTS issued after the first issue stage shall show changes from the previous issue by means of cloud or revision mark. For DOCUMENTS, Revision Record Sheet for pages showing changes to be provided. DOCUMENTS issued at and after the “For Approval” stage may include a “hold” mark to identify any information on the drawing which has not been finalized. 3607/32-PRC-9516CONT. NO. : 1032/GC-GNICON-EPO7-00 REF. No, : 3607/32-PRC-9516 4 DAEUM NOC (GGTIER | ESFAHAN REFINERY UPGRADING PROJECT | PAGE: 4 of 10 CONTRACTOR may issue “Approved for Construction” DOCUMENTS with some minor “hold” point considering construction progress. The “hold” point in “Approved for Construction” DOCUMENTS shall be minimized, 3.2. Classification of DOCUMENTS DOCUMENTS have been classified into three categories, “FA, FR & Fi’. These classifications are made to assist EMPLOYER in the performance of its duties. Certain effects of procedure result from the classification of DOCUMENTS are detailed below. 3.2.1 Class “FA” DOCUMENTS (For Approval) To ensure CONTRACTOR'S compliance with the Project Specification, DOCUMENTS that are required to be issued for approval shall be submitted in accordance with this procedure. CONTRACTOR shall not proceed with any work which is affected by such DOCUMENTS. Until approval is given on an approved period, Class FA DOCUMENTS are those DOCUMENTS that EMPLOYER wishes to keep under close surveillance. EMPLOYER has the right to review and comment on all issues of Class FA DOCUMENTS. In case EMPLOYER does not return within ten (10) working days with approval or comments, the relevant DOCUMENTS shall be deemed to be approved, and therefore CONTRACTOR can proceed thereof. ‘The Class FA DOCUMENTS will be issued minir in 2 revision steps: - For Approval (FA) - Approved for Construction (AFC) However, P&ID shall be issued as “Issue For Comment (IFC)" before submission of FA which is same meaning with “Approved for Design’. 3.2.2 Class “FR” DOCUMENTS (For Review) To monitor CONTRACTOR'S progress and to check for compliance with the Project ‘Specification, EMPLOYER will review and comment of which identified in DOCUMENTS. Unless otherwise stated, all revisions of DOCUMENTS shall be submitted. Class FR DOCUMENTS are those that EMPLOYER wishes to receive for review. EMPLOYER may comment on Class FR DOCUMENTS. CONTRACTOR shall incorporate EMPLOYER'S comments when received within ten (10) working days but shall otherwise proceed with the development of DOCUMENTS. The Class FR DOCUMENTS will be issued minimum in two (2) revision steps: - For Review (FR) ~ Approved for Construction (AFC) 3.2.3 Class “FI” DOCUMENTS (For Information) 3607/32-PRC-9516a * CONT. NO. :103246C-GNICON-EPOT.00 | REF. No.: 960772-PRC-9516 store AGF'INER | ESFAHAN REFINERY UPGRADING PROJECT | PAGE: 5 of 10 42 DOCUMENTS not identified as Class FA or FR shall be produced and issued for information (Class Fl). EMPLOYER will review these DOCUMENTS as it deems necessary and comments may be forthcoming on these DOCUMENTS, which shall be treated as for class “FR” DOCUMENTS. The Class FI DOCUMENTS will be issued only one (1) step = For Information (Fl) REVIEW AND APPROVAL OF DOCUMENTS: Document Approval by ENGINEER'S REPRESENTATIVE in CONTRACTOR'S Office for Daelim EMPLOYER shall comment or approve the DOCUMENTS as per DOCUMENTS Classification as above Section 3. CONTRACTOR will submit one (1) copy of such DOCUMENTS by Document Transmittal with the request for approval to ENGINEER'S REPRESENTATIVE in CONTRACTOR'S office according to Section 6.1 of Appendix 11 in the CONTRACT. ENGINEER'S REPRESENTATIVE shall return comments and observations within ten (10) working days by Document Transmittal, if any. One singed copy with approval by ENGINEER'S REPRESENTATIVE shall be returned, if there are no comments and observations. CONTRACTOR shall follow ENGINEER'S REPRESENTATIVE'S comments and observation as far as there is no interfering with the know-how, process requirements and/or provisions of CONTRACT. In case of disagreement on ENGINEER'S REPRESENTATIVE'S comment, both parties shall discuss the matters in order to find a suitable solution In case ENGINEER'S REPRESENTATIVE does not return within ten (10) working days with his approval or does not give his comments within said period, the relevant DOCUMENTS shall be deemed as approved. CONTRACTOR will also submit the DOCUMENTS with Document Transmittal to EMPLOYER'S Project Director in Tehran Head Office as a CC, and electronic file(pdf) will be forwarded in advance of official submission of hard copies. EMPLOYER in Tehran may send comments and observations, if any, to ENGINEER'S REPRESENTATIVE in CONTRACTOR'S Office so as to combine the all comments and observations at once within ten (10) working days. Document Approval by EMPLOYER in Tehran Head Office for NCE CONTRACTOR will submit the DOCUMENTS with Document Transmittal to EMPLOYER'S. Project Director in Tehran Head Office, and electronic file(pdf) will be forwarded in advance. EMPLOYER shall comment or approve the DOCUMENTS as per DOCUMENTS Classification as above Section 3. CONTRACTOR will submit one (1) copy of such DOCUMENTS by Document Transmittal with the request for approval to EMPLOYER according to Section 6.1 of Appendix 11 in the CONTRACT. EMPLOYER shall return comments and observations within ten (10) working days by Document Transmittal, if any. One singed copy with approval by EMPLOYER shall be fetumed, if there are no comments and observations. CONTRACTOR shall follow 3607/32-PRC-9516CONT.No.: t0s216c-cwcon-epor.oo | REF. No.: 2607/92.PRC-9516 $ DRELIM sronc AGF'SNER_| ESFAHAN REFINERY UPGRADING PROJECT | PAGE :6 of 10 One | EMPLOYER'S comments and observation as far as there is no interfering with the know-how, process requirements and/or provisions of CONTRACT. In case of disagreement on EMPLOYER'S comment, both parties shall discuss the matters in order to find a suitable solution. In case EMPLOYER does not return within ten (10) working days with his approval or does not give his comments within said period, the relevant DOCUMENTS shall be deemed as approved. 4.3 DOCUMENTS to be reviewed by LICENSOR and / or BASIC DESIGNER Request for Clarifications / Reviews / Approvals / Modifications and Addition related to BDEP (Basic Design Engineering Packages) documents will be addressed by CONTRACTOR to LICENSOR and/or BASIC DESIGNER via EMPLOYER, 5. THE RESULT OF REVIEW AND APPROVAL The result of EMPLOYER'S Review and Approval on DOCUMENTS shall be informed to CONTRACTOR in writing when DOCUMENTS is returned to CONTRACTOR with following four categories. 5.1 AP( Approved) When DOCUMENTS submitted by CONTRACTOR for Review / Approval is acceptable DOCUMENTS shall be returned to CONTRACTOR with “AP". The document retumed with “AP” shall be issued at "AFC" 5.2 AN ( Approved as Noted) When EMPLOYER has minor comment on DOCUMENTS submitted by CONTRACTOR for Review / Approval, DOCUMENTS shall be returned to CONTRACTOR with “AN" together with specific comment. CONTRACTOR shall revise DOCUMENTS to incorporated EMPLOYER'S comment and submit at “AFC” when the comment is agreeable. 5.3 WC (With Comment) When EMPLOYER has comment on DOCUMENTS submitted by CONTRACTOR for Review | Approval, DOCUMENTS shall be returned to CONTRACTOR with “WC" together with specific comment. CONTRACTOR shall revise DOCUMENTS to Incorporate EMPLOYER'S. comment when the comment is agreeable and submit the revised document “For Review / Approval” again. Meantime, the revised document may be submitted at "Approved For Construction (AFC)" once EMPLOYER accepts so. 5.4 RE (Reject) When the submitted document quality is in poor, EMPLOYER shall retum DOCUMENTS to CONTRACTOR with “RE” informing the reason of rejection. When DOCUMENTS are retumed with "RE", CONTRACTOR should submit the document “For Review / Approval” to EMPLOYER again. 3607/32-PRC-951661 61. EDAELIM, | CONENO.:10:2;60-cwcow-erorco | REF. No.:searRzPRC-s616 2 % ee yiatgss | ESFAHAN REFINERY UPGRADING PROJECT | PAGE: 7 of 10 DOCUMENTS HANDLING Computer systems for Project Engineering Deliverables Control In order to manage complicated project data over several diverse locations, smooth project ‘communication between EMPLOYER and CONTRACTORS, is required to ensure timely and appropriate generation, collection, distribution, storage, and disposition of project information. CONTRACTOR will set up the Project Portal, as a project document control ‘system, accessible to project team members for the following systems. Document Management System The document management system of CONTRACTOR is the e-zDoc(his own standard system) which is composed of EDMS (Enterprise Data Management System) and Portal. The objective of e-zDoc is to have a highly effective management of data throughout the coe phase which enables project members to: Integrate and manage all project data regardless of electronic file format * Deliver critical project data in real time regardless of location + Prevent project delays, and rework due to miscommunication + Access project data with security according to security level ‘+ Transit document through EPC workflow + Eliminate redundant project data The e-zDoc also allows better collaboration between the project members and provides for action tracking and document history for all applications. Through document workflow integration, the person on the workflow route can be informed of the task via email system. 6.1.2 Integrated Program with e-zDoc The following application programs are integrated with e-zDoc to store each electronic file in its document data base. 1) Engineering Document Control System (EDCS) Engineering Document Control System provides users with capability to manage the status of engineering documents such as Drawing, Specification, Calculation, BM, MR, TBE, Procedure/Manual. This is a web-based system and stores every necessary meta data of engineering documents in and helps engineers to control data and prevents delay of submission. It also provides various kinds of necessary reports. 2) Vendor Print Control System (VPCS) Vendor Print Control System provides users with capability to manage meta data and vendor print acquisition, circulation, reviewing and status monitoring in an efficient and effective manner. Vendor can submit vendor print via Intemet to VPCS or courier service and get information about vendor prints review results. User can generate summary of vendor print status and review result report. 3607/52-PRC-9516CONT. 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PO RRHY oS) nse} »| 0araddy | +} usig pun. mane (oN Si ‘WSTIOWINOD 5 ]40 TOWLNOD SHI NSQNN) S10 POH wens 391330 eae AN3WN300_ MONS Gv) Cie ‘YAO TdN ‘OaNaA ee ‘@24J0 PEOH SON ana (SON Aq peylonuoa) SINSWNOOd HOUNSA JO LUVHO MO 1dAttachment #2 Ref.No.3607/32-PRC-9516 FILLING INDEX | --01 GENERAL | --02 DRAWING | |--03 SPECIFICATION | 1-04 DATA SHEET | }--05 CALCULATION | 06 MR | }-07 TBE | +08 OM MANUAL, +012 PIPING | 01 GENERAL | 02 DRAWING | 1-03 SPECIFICATION | |--04 DATA SHEET | [05 CALCULATION | 06 BM | --07MR | 08 TRE | 09 LINE LIST | —10 VENDOR DATA [--013 FIRE FIGHTING | }-01 GENERAL | +02 DRAWING | }--03 SPECIFICATION | 04 DATA SHEET | |--05 CALCULATION | --06 BM i [08 MR | [07 TBE '—08 VENDOR DATA +014 HvAC | +01 GENERAL | +02 DRAWING | {03 SPECIFICATION | +04 DATA SHEET | |--05 CALCULATION | --06 BM | 08 MR | }-07 TBE | —08 VENDOR DATA [015 ROTATING EQUIPMENT | +01 GENERAL | }02 DRAWING | }-03 SPECIFICATION | |--04 DATA SHEET[05 CALCULATION [06 BM +-07 MR [08 TBE [09 VENDOR DATA ‘10. OM MANUAL [016 STATIC EQUIPMENT [--01 GENERAL [02 DRAWING [03 SPECIFICATION [04 DATA SHEET 105 CALCULATION [06 BM [07 MR [08 TBE [09 VENDOR DATA 410 OM MANUAL [017 ELECTRICAL [01 GENERAL [02 DRAWING |-03 SPECIFICATION [04 DATA SHEET [05 CALCULATION [--06 BM [+07 MR }-08 TBE [09 VENDOR DATA ‘—10 OM MANUAL [018 INSTRUMENT 1-01 GENERAL }--02 DRAWING +03 SPECIFICATION [04 DATA SHEET [05 CALCULATION [08 BM. [07 MR. +08 TBE [09 VENDOR DATA ‘10 OM MANUAL. F-019 CIVIL | | I | I | { [01 GENERAL +02 DRAWING [+03 SPECIFICATION [--04 DATA SHEET [05 CALCULATION [06 BM '_07 MR }--110 BUILDING [01 GENERAL 02 DRAWINGDescription | }-03 SPECIFICATION | [04 DATA SHEET | [05 CALCULATION 07 BM [111 STEEL STRUCTURE | 01 GENERAL | 02 DRAWING | 03 SPECIFICATION | |-04 DATA SHEET | [05 CALCULATION | 07 em [--112 ENVIRONMENT | [01 GENERAL | }--02 DRAWING | [--03 SPECIFICATION | 04 DATA SHEET | }-05 CALCULATION | +06 MR | }-07 TBE | 08 OM MANUAL PROCUREMENT 21 GENERAL | |-01 GENERAL TERMS | }--02 VENDOR LIST | |--03 PROCUREMENT EXEUCTION PLAN | [04 MR PACKAGE PLAN | 105 INQUIRY STATUS 06 OTHERS 021 INQUIRY | }—-01 MATERIAL REQUSITION | |--02 TERM AND CONDITIONS REPORT | 03 OTHERS [022 PURCHASE ORDER [023 EXPEDITING | |--01 EXPEDITING REPORT | 02 MINUTES OF MEETING | }--03 WORK PROGRESS REPORT | [04 0S! AND D | }05 CORRESPONDENCE IN | ‘—06 CORRESPONDENCE OUT 024 INSPECTION | 01 GENERAL | }-02 GENERAL INSPECTION REQUIREMENT | }03 INSPECTION REPORT | [04 NON CONFORMITY REPORT | |-0§ RESUME QUALIFICATION | --06 INSPECTION AGENCY MANAGEMENT | 07 PROPOSAL | +08 TECHNICAL DATA | [09 CORRESPONDENCE CLIENT | }-10 CORRESPONDENCE VENDORDescription | —11 OTHERS [025 TRANSPORTATION | /-01 GENERAL | |--02 LOGISTICS PLAN | |--03 FORWARDING CONTRACT | |--04 SHIPPING STATUS | -05 SHIPPING NEGO DOCUMENT | [06 BID PROPOSAL | |--07 CORRESPONDENCE IN | ‘—09 CORRESPONDENCE OUT [--026 PACKING [027 TRADING [01 LETTER OF CREDIT | [02 INSURANCE | +03 CUSTOMS CLEARANCE | }04 EXPORT APPROVAL CERTIFICATE |__ 505 IMPORT APPROVAL CERTIFICATE ie CONTRACT [+01 GENERAL | 02 CLIENT | }-03 CONSORTIUM | /-04 LICENSOR | --05 CONSULTANT | }06 DESIGN SUB-CON | }-07 AGENT | ‘~08 SECRECY AGREEMENT [+032 CONTROL DOCUMENT | }-01 GENERAL | 02 INSTURCTION AND PROCEDURE | 03 PROJECT TIME SCHEDULE | }-04cosT | |-05 REPORT | 06 INVOICE | +07 COMMUNICATION | [--08 MINUTES OF MEETING | ‘08 TDB DATA