Presentation Skills Friday 5/6/2020 10-12pm

*Note: You may learn more on Presentation skills in FHHM1012 Effective Comm. Skills

Presentation

-Comm. that can be adapted to various speaking situation

-Requires to get a message across to the listeners and will often contain a persuasive (why
you choose UTAR?) and informative (what is the importance of water?) element.

-E.g.: talking to a group, addressing a meeting, briefing a team (e-orientation), making a

speech, video conference (talks, workshops)

Key elements of Presentation

-Places and Time (if you know when to present, then you can prepare yourself in an
estimated time.) (if you know where to present, then you can prepare your topic about the
people in that place.)

-Setting (familiar setting – more confident to present; new setting – less confident to
present)

-Formal setting (adjusted by topic and content within, so that language (formal/ informal))

-Size of group (big/ small affects your presentation confidence and skills) (small group – easy
control and low difficulty to maintain eye contact; large group – hard control and high
difficulty to maintain eye contact)

-Setting on Audience (familiar audience group – confident; unfamiliar audience group –

nervous)

-Equipment & Technology (microphone, projectors, slides, computers, speakers, etc.)

-Expectation from Audience (Deep talk/ Brief for Audience) (Should narrow down that topic
to the audiences?)
Needs in Presentation

-Presenter: communicate with the audience and control the presentation

-Audience: receives the presenter’s message/ listener

-Message: in Verbal [Oral – from your mouth]/ Non-verbal [Gestures, Expressions, Time,
Spaces]

-Reaction: Audience reaction/ respond

-Method: Way to deliver presentation

1. Impromptu presentation 即时演讲: present without been info by others

2. Manuscript presentation 有稿演讲: present by read out the manuscript with gestures
and postures/ eye contact (Press Call 首相演讲, etc.)

3. Extemporaneous presentation 小稿演讲: present associated with little written notes

4. Memorize presentation 记忆演讲: present by memorizing all the scripts (may look nice,
but less passion and will speak fasters [nervous]) NOT ENCOURAGED – SHOULD STUDY THE
TOPIC COMPLETELY.

Similarity between Presentation & Daily Conversation

-Organize your thoughts

-Tailor message to audience: make info suitable to different types of audience group

Differences between Presentation & Daily Conversation

-Presentation is more structured: time-limited and questions are allowed to ask in the end to
avoid interrupt the speech

-Presentation requires more formal language: no slang/ bad grammar

-Presentation requires more method of delivery

Elements of Presentation Preparation

1. Objective

2. Subject

3. Audience (Size, group type, age, demographics, etc. affects your professionals on topic
chosen, content to talk, language and gestures & formal setting.)

4. Place

5. Time of Day

6. Length of presentation
Material of Presentation

1. Blue Sky Thinking (Idea): Write out main points/ alternatives only

2. Selecting the proper main points: Evaluate and choose either proper main points related
to the topic.

3. Deciding whether to illustrate: illustrations (charts, tables, videos, pictures, etc.) somehow
could interest audiences than reading paragraphs. Evaluate the main points could be
presented by illustrations, and you need to explain and clarify the illustration presented.

4. Developing introduction and conclusion

Writing Presentation

1. Editing content

- Appropriate language
-Friendly language presentation
-Short sentences needed
-Using metaphors
-Audience’s attention needed to be grabbed
-Check and 2x check

2. Greeting Audience

3. Making effective opening

-Give problem to think about

-Give amazing facts

-Give story or a personal anecdote/ experiences

-Citation

-Funny remark

4. Having an ending

-Don’t end abruptly without giving a conclusion

-No emergency break

5. Inviting questions

-Thank you for your attention and if you have any questions I ll be pleased to answer them.

-Keep answer brief

-Be honest

-Don’t be afraid to stop and think

-Don’t argue with a member of audience

If can’t answer,

1. Open it to the floor

2. Be honest

Purpose of Visual Aid

-Clarify a key point

-Provide illustration/ example
-To clarify/ simplify a model
-To summarize

Video

-Excellent for training purposes, but can be difficult to fit into a presentation structure

-can be built into presentation such as Powerpoint

8 rules for creating powerpoint presentation

1. You are the presenter, not Powerpoint (not reading the slides)

2. Don’t make your audience read the slides, you should explain the slides to them

3. Should the presentation is easy on the eyes

4. Make sure audience can see your slides clearly

5. Leave out the sound effects and background music

6. Stick with simple animations/ GIF if you use them

7. Revise and proofread the word

8. More times you go through the presentation, you will become less rely on the slides

Voice

1. Slow down – more power and authority, audiences could easily absorb and reflect on your
speaking

2. Voice Exercise – make your voice stronger

3. Record and listen to your voice – developing ability to speak powerfully, adjust your tone,
pitch, volume, etc.

4. Record phone conversation – increase level of vocal mastery

5. Focus on Pauses – silence is a non-verbal type and could interest audience

6. Eat and drink well – energy required for good speaking and voice projection